TAMILNADU MEDICAL SERVICES CORPORATION LIMITED B ID ...

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TAMILNADU MEDICAL SERVICES CORPORATION LIMITED 417 Pantheon Road, Egmore, Chennai - 8

Website : w ww.tnmsc.com

E-mail: enquiry @ tnmsc.com

B ID REFERENCE:428/PIP/DPH/TNMSC/ENGG/2019, DT:12.02.2019

TENDER FOR FIXING RATE CONTRACT FOR SUPPLY OF

MICROPIPETTES TO VARIOUS GOVT. HOSPITALS

LAST DATE OF RECEIPT OF TENDER: 19.06.2019 at 03.00 PM

NOT TRANSFERABLE

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ABSTRACT

S. NO. DESCRIPTION PAGE NO.

1. SECTION – I INVITATION FOR BIDDERS (IFB) 4

2. SECTION – II INSTRUCTION TO BIDDERS (ITB) 7

3. SECTION – III GENERAL CONDITIONS OF CONTRACT (GCC) 27

4. SECTION – IV SPECIAL CONDITIONS OF CONTRACT (SCC) 41

5. SECTION – V SCHEDULE OF REQUIREMENTS 51

6. SECTION – VI TECHNICAL SPECIFICATIONS 64

7. SECTION – VI A QUALIFICATION CRITERIA 67

8. SECTION – VII BID FORM AND PRICE SCHEDULE 70

9. SECTION – VIII CONTRACT FORM 73

10. SECTION – IX PERFORMANCE SECURITY FORM 76

11. SECTION – X PERFORMANCE STATEMENT 78

12. SECTION – XI MANUFACTURER’S AUTHORISATION FORM 80

13. SECTION – XII AFFIDAVIT FORM 81

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TAMILNADU MEDICAL SERVICES CORP. LTD.,

417, PANTHEON ROAD,

EGMORE, CHENNAI 600 008.

Telephones: (044) 28191890 / 28190259

E-mail: e [email protected]; e [email protected]; e [email protected]

Web site:www.tnmsc.com

TENDER FOR FIXING RATE CONTRACT FOR SUPPLY OF

MICROPIPETTES TO VARIOUS GOVT. HOSPITALS

BID REFERENCE : 428/PIP/DPH/TNMSC/

ENGG/2019, DT.12.02.2019

DATE OF COMMENCEMENT OF SALE OF BIDDING DOCUMENT : 13.02.2019

LAST DATE FOR SALE OF BIDDING

DOCUMENT : 18.06.2019

LAST DATE AND TIME FOR

RECEIPT OF BIDS : 19.06.2019, 03.00 PM

TIME AND DATE OF OPENING

OF BIDS : 19.06.2019, 04.00 PM

PLACE OF OPENING OF BIDS : Tamilnadu Medical Services Corp. Ltd

417, Pantheon road,

Egmore,

Chennai 600 008.

ADDRESS FOR COMMUNICATION : Tamilnadu Medical Services Corp. Ltd

417, Pantheon road,

Egmore,

Chennai 600 008.

mailto:[email protected]

http://www.tnmsc.com/

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SECTION I : INVITATION FOR BIDS (IFB)

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SECTION I : INVITATION FOR BIDS (IFB)

Sealed Tenders in duplicate will be received till 11.00 AM on 28.02.2019 by the

General Manager (Equip), Tamilnadu Medical Services Corp. Ltd., Chennai for

tender for fixing rate contract for supply of Micropipettes to various Govt.

Hospitals.

1. Interested eligible Bidders may obtain further information from the office of the

Tamilnadu Medical Services Corp. Ltd, 417, Pantheon Road, Egmore, Chennai 600 008.

Tamilnadu. India.

2. A complete set of bidding documents may be purchased by any interested eligible

bidder on submission of a written application to the above office and upon payment of a

non-refundable fee as indicated below in the form of a Demand Draft in favour of

Tamilnadu Medical Services Corp. Ltd., payable at Chennai.

3. The bidding document may be obtained from the office of Tamilnadu Medical

Services Corp. Ltd., 417, Pantheon Road, Egmore, Chennai – 600 008, during office

hours namely, from 10.00 hours to 17.00 hours on all working days either in person or

by post.

a) Date of commencement of

Sale of bidding document : 13.02.2019

b) Pre-bid meeting : 20.02.2019 at 12.00 Noon

c) Last date for sale of Bidding

Document : 18.06.2019

d) Last date and time for Receipt

of bids : 19.06.2019, 03.00 PM

e) Time and date of Opening

of Technical bids : 19.06.2019, 04.00 PM

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f) Place of opening of bids : Tamilnadu Medical Services

Corp. Ltd.,

417, Pantheon Road,

Egmore,

Chennai 600 008.

g) Address for communication : Tamilnadu Medical Services

Corp. Ltd.,

417, Pantheon Road,

Egmore,

Chennai 600 008.

4. The bidders, who have downloaded the bid documents, shall be solely responsible for

checking these websites for any addendum/amendment issued subsequently to the bid

document and take into consideration the same while preparing and submitting the bids.

5. All bids must be accompanied by a bid security as specified in the bid document and

must be delivered to the above office at the date and time indicated above.

6. Bids will be opened in the presence of Bidders’ representative who choose to attend

on the specified date and time.

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SECTION II : INSTRUCTION TO BIDDERS

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S ECTION II: INSTRUCTIONS TO BIDDERS

TABLE OF CLAUSES

CLAUSE NO. TOPIC NUMBER PAGE NO.

A. INTRODUCTION 10

1. Eligible Bidders 10

2. Cost of Bidding 10

B. BIDDING DOCUMENTS 10

3. Contents of Bidding Documents 10

4. Clarification of Bidding Documents 11

5. Amendment of Bidding Documents 11

C. PREPARATION OF BIDS 11

6. Language of Bid 12

7. Documents Comprising the Bid 12

8. Bid Form 12

9. Bid Prices 12

10. Bid Currencies 13

11. Documents Establishing Bidder’s Eligibility and

Qualifications

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12. Documents Establishing Goods Conformity to Bid

Documents

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13. Bid Security 15

14. Period of Validity of Bids 15

15. Format and Signing of Bid 16

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CLAUSE NO. TOPIC NUMBER PAGE NO.

D. SUBMISSION OF BIDS 17

16. Sealing and Marking of Bids 17

17. Deadline for Submission of Bids 17

18. Late Bids 18

19. Modification and withdrawal of Bids 18

E. BID OPENING AND EVALUATION 19

20. Opening of Bids 19

21. Clarification of Bids 19

22. Preliminary Examination 19

23. Evaluation and Comparison of Bids 20

24. Contacting the Purchaser 22

F. AWARD OF CONTRACT 23

25. Post-qualification 23

26. Award Criteria 23

27. Purchaser’s Right to Vary Quantities at Time of Award 23

28. Purchaser’s Right to Accept any Bid and Reject any or

all Bids

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29. Notification of Award 23

30. Signing of Contract 24

31. Performance Security 24

32. Fraud and Corruption 24

33. Appeal 25

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A. INTRODUCTION

1. Eligible Bidders

Manufacturers or their authorised representatives / direct importers are eligible to

participate in this tender.

Bidders should not be associated, or have been associated in the past, directly or

indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser

to provide consulting services for the preparation of the design, specifications, and other

documents to be used for the procurement of the goods to be purchased under this

Invitation of Bids.

The GST registered bidders are only eligible to participate in the tender.

Government-owned enterprises may participate only if they are legally and

financially autonomous, if they operate under commercial law, and if they are not a

dependent agency of the Purchaser.

2. Cost of Bidding

The Bidder shall bear all costs associated with the preparation and submission of

its bid and Tamilnadu Medical Services Corp. Ltd., Chennai, hereinafter referred to as

“the Purchaser”, will in no case be responsible or liable for these costs, regardless of the

conduct or outcome of the bidding process.

B. THE BIDDING DOCUMENTS

3. Contents of Bidding Documents

The goods required, bidding procedures and contract terms are prescribed in the

Bidding documents. In addition to the Invitation for Bids, the Bidding Documents

include:

a. Instruction to Bidders (ITB);

b. General Conditions of Contract (GCC);

c. Special Conditions of Contract (SCC);

d. Schedule of Requirements;

e. Technical Specifications / Qualification criteria;

f. Bid Form and Price Schedules;

g. Bid Security form

h. Contract Form;

i. Performance Security Form;

j. Performance statement and

k. Manufacturer’s Authorisation Form

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The Bidder is expected to examine all instructions, forms, terms and

specifications in the Bidding Documents. Failure to furnish all information required by

the Bidding Documents or submission of a bid not substantially responsive to the Bidding

Documents in every respect will be at the Bidder’s risk and may result in rejection of its

bid.

4. Clarification of Bidding Documents

A prospective Bidder requiring any clarification of the Bidding Documents may

notify the Purchaser in writing or by telex or cable at the Purchaser’s mailing address

indicated in the Invitation for Bids. The Purchaser will respond in writing to any request

for clarification of the Bidding Documents which it receives not later than 7 days prior to

the deadline for submission of bids prescribed by the Purchaser. Written copies of the

Purchaser’s response (including an explanation of the query but without identifying the

source of inquiry) will be sent to all prospective Bidders which have received the bidding

documents.

Pre-Bid Meeting:

The bidder or his official representative is invited to attend a pre-bid meeting

which will take place at the office of Tamilnadu Medical Service Corporation

Limited, 417, Pantheon Road, Chennai –8, India. on 20.02.2019 at 11.00 AM.

The purpose of the meeting will be to clarify issues and to answer questions on

any matter that may be raised at that stage.

The Bidder is requested to submit any questions in writing or by cable to reach

the Purchaser not later than 3 days before the meeting.

Minutes of the meeting, including the text of the questions raised (without

identifying the source of enquiry) and the responses given will be transmitted

without delay to all purchasers of the bidding documents.

Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

bidder.

5. Amendment of Bidding Documents

At any time prior to the deadline for submission of bids, the Purchaser may, for

any reason, whether at its own initiative or in response to a clarification requested by a

prospective bidder, modify the Bidding Documents by an amendment.

All prospective bidders who have received the Bidding Documents will be

notified of the amendment in writing or by cable and will be binding on them.

In order to allow prospective bidders reasonable time in which to take the

amendment into account in preparing their bid, the Purchaser may, at its discretion,

extend the deadline for the submission of bids.

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C. PREPARATION OF BIDS

6. Language of Bid

The Bid prepared by the bidder and all correspondence and documents relating to

the bid exchanged by the Bidder and the Purchaser, shall be written in the English

language. Supporting documents and printed literature furnished by the Bidder may be

written in another language provided they are accompanied by an accurate translation of

the relevant passages in the English language in which case, for purposes of interpretation

of the Bid, the English translation shall govern.

7. Documents Comprising the Bid

The bid prepared by the Bidder shall comprise the following components:

(a) a Bid Form and Price Schedule completed in accordance with ITB Clauses

8, 9 and 10;

(b) documentary evidence established in accordance with ITB Clause 11 that

the Bidder is eligible to bid and is qualified to perform the contract if its bid is

accepted;

(c) documentary evidence established in accordance with ITB Clause 12 that

the goods and ancillary services to be supplied by the Bidder shall conform to the

Bidding Documents; and

(d) Bid Security furnished in accordance with ITB Clause 13.

8. Bid Form

The Bidder shall complete the Bid Form and the appropriate Price Schedule

furnished in the bidding documents, indicating for the goods to be supplied, a brief

description of the goods, their country of origin, quantity and prices.

9. Bid Prices

The Bidder shall indicate on the Price Schedule the unit prices and total Bid prices

of the goods it proposes to supply under the Contract.

Prices indicated on the Price Schedule shall be entered separately in the following

manner:

(i) The price of the goods, quoted ex-factory, ex-show-room, ex-warehouse,

or off-the-shelf, or delivered, as applicable, including all duties and sales and

other taxes already paid or payable:

a. on components and raw material use in the manufacture or

assembly of the goods quoted ex-factory; or

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b. on the previously imported goods of foreign origin quoted ex-

showroom, ex-warehouse or off-the-shelf.

(ii) any purchaser-country sales and other taxes which will be payable on the

goods if this contract is awarded;

(iii) charges for inland transportation, insurance and other local costs incidental

to delivery of the goods to their final destination; and

(iv) the cost of incidental services listed in Clause 7 of the Special Conditions

of Contract.

The Bidders separation of the price components in accordance with ITB Clause

9.2 above will be solely for the purpose of facilitating the comparison of bids by the

Purchaser and will not in any way limit the Purchaser’s right to contract on any of the

terms offered.

9.4 Fixed price: Prices quoted by the Bidder shall be fixed during the Bidder’s

performance of the contract and not subject to variation on any account. A bid submitted

with an adjustable price quotation will be treated as non-responsive and rejected,

pursuant to ITB Clause 22.

a) The bidder should furnish the CIF value of the imported

component with Customs duty separately in the price bid in addition to the

other breakup value for packaging & Forwarding, Inland transport,

Installation and commissioning and other incidental charges as specified in

SCC 7 under GCC 12

b) The bidders are advised to take in to consideration the savings available

due to abolition of CVD and SAD for imports now due to GST implementation, and

consider the benefits out of it as a reduction, while arriving at their bid price.

c) Similarly, the benefits that could be availed out of High Sea Sales/ Sales in

course of import should also be considered as a reduction while arriving at their bid

price.

10. Bid Currencies

Prices shall be quoted in Indian Rupees.

11. Documents establishing bidder’s eligibility and qualifications

Pursuant to ITB Clause 7, the bidder shall furnish, as part of its bid, documents

establishing the bidder’s eligibility to bid and its qualifications to perform the Contract if

its bid is accepted.

The documentary evidence of the Bidder’s qualifications to perform the Contract

if its bid is accepted, shall establish to the Purchaser’s satisfactions.

(a) that, in the case of a Bidder offering to supply goods under the contract

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which the Bidder did not manufacture or otherwise produce, the Bidder has been

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duly authorized (as per authorization form in Section XI) by the goods

manufacturer or produce to supply the goods in India.

(b) that the bidder has the financial, technical and production capability

necessary to perform the Contract and meets the criteria outlined in the

qualification requirements specified in Section VI-A. To this end, all bids

submitted shall include the following information:

(i) The legal status, place of registration and principle place of

business of the company or firm or partnership, etc;

(ii) Details of experience and past performance of the bidder on

equipment offered and on those of similar nature within the past five years

and details of current contracts in hand and other commitments (suggested

proforma given in Section X)

The bidder should furnish the GST registration no. for supply and services

and the code no. for the goods quoted.

The bidder should furnish the details for Bank name, Branch name, Account

no., IFSC Code and a copy of cancelled cheque leaf.

12. Documents establishing goods conformity to bidding documents

Pursuant to ITB Clause 7, the Bidder shall furnish, as part of its bid, documents

establishing the conformity to the bidding documents of all goods and services which the

bidder proposes to supply under the contract.

The documentary evidence of conformity of the goods and services to the bidding

documents may be in the form of literature, drawings and data and shall consist of:

(a) a detailed description of the essential technical and performance

characteristics of the goods;

(b) a list giving full particulars, including available sources and current prices,

of all spare parts, special tools, etc., necessary for the proper and continued

functioning of the goods for a period of three years, following commencement of

the goods used by the Purchaser; and

(c) an item-by-item commentary on the Purchaser’s Technical Specifications

demonstrating substantial responsiveness of the goods and services to those

specifications or a statement of deviations and exceptions to the provisions of the

Technical Specifications.

For the purpose of the commentary to be furnished pursuant to ITB Clause

12.2 (c) above, the Bidder shall note that standards for workmanship, material and

equipments and references to brand names or catalogue numbers designated by the

Purchaser in its Technical Specifications are intended to be descriptive only and not

restrictive. The Bidder may substitute alternative standards, brand names and/or

catalogue numbers in its bid, provided that it demonstrates to the Purchaser’s satisfaction

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that the substitutes are substantially equivalent or superior to those designated in the

Technical Specifications.

13. Bid Security

Pursuant to ITB Clause 7, the Bidder shall furnish, as part of its bid, bid security

for the amount as indicated in Section V schedule of requirements.

The bid security is required to protect the Purchaser against risk of Bidders

conduct which would warrant the security’s forfeiture, pursuant to ITB Clause 13.7.

The bid security shall be in Indian Rupees and shall be in one of the following

forms :

a. Deleted

b. A Banker’s cheque, or demand draft obtained from any scheduled bank in

favour of TamilNadu Medical Services Corporation Limited, payable at Chennai.

The validity of the Demand Draft/Banker’s Cheque furnished for Bid Security

should be not less than 15 days.

Any bid not secured in accordance with ITB Clauses 13.1 and 13.3 above will be

rejected by the Purchaser as non-responsive, pursuant to ITB Clause 22.

Unsuccessful bidders bid security will be discharged/returned as promptly as

possible but not later than 30 days after the expiration of the period of bid validity

prescribed by the Purchaser, pursuant to ITB Clause 14.

The successful bidder's bid security will be discharged upon the bidders signing

the contract, pursuant to ITB Clause 30, and furnishing the security, pursuant to ITB

Clause 31.

The bid security may be forfeited:

(a) If a bidder withdraws its bid during the period of bid validity specified by

the Bidder on the Bid form;

(or)

(b) In case of a successful bidder, if the bidder fails:

(i) to sign the contract in accordance with ITB Clause 30; or

(ii) to furnish performance security in accordance with ITB Clause 31.

14. Period of Validity of Bids

Bids shall remain valid for 90 days after the date of bid opening prescribed by the

Purchaser, pursuant to ITB Clause 17. A bid valid for a shorter period may be rejected

by the Purchaser as non-responsive.

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In exceptional circumstances, the Purchaser may solicit the bidders consent to an

extension of the period of validity. The request and the responses thereto shall be made

in writing (or by cable or telex). The bid security provided under ITB Clause 13 shall be

suitably extended. A bidder may refuse the request without forfeiting its bid security. A

bidder granting the request is not required or permitted to modify its bid.

15. Format and Signing of Bid

The bidder shall prepare two copies of the bid clearly marking each “Original

Bid” and “Copy Bid” as appropriate. In the event of any discrepancy between them, the

original shall govern. The bidder shall prepare the bid technical bid (Cover A) and the

price bid (Cover B) and placed in separately sealed covers clearly marking “Technical

bid” and “Price bid” as appropriate.

The original and all copies of the bid shall be typed or written in indelible ink and

shall be signed by the Bidder or a person or persons duly authorised to bind the Bidder to

the Contract. The letter of authorisation shall be indicated by written power-of-attorney

accompanying the bid. All pages of the bid, except for unamended printed literature,

shall be initialed by the person or persons signing the bid.

Any interlineations, erasures or overwriting shall be valid only if they are initialed

by the person or persons signing the bid.

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D. SUBMISSION OF BIDS

16. Sealing and Marking of Bids

The bidder shall seal the “Technical bid” and “Price bid” in separate inner

envelopes only making the envelopes as “Technical bid” and Price bid”. Further the

bidders shall seal the original and a copy of the bid in separate inner envelopes duly

marking the envelopes as “Original Bid" and “Copy Bid". He shall then place these

two inner envelopes in an outer envelope.

The inner envelopes and outer envelopes and the cover shall be:

(a) addressed to the Purchaser at the following address:

Tamilnadu Medical Services Corp. Ltd.,

417, Pantheon Road,

Egmore,

Chennai 600 008.

(b) bear the project name, the invitation for bids (IFB) number and the words

“Do not open before 04.00 PM on 28.02.2019.

The inner envelopes shall indicate the name and address of the bidder to enable

the bid to be returned unopened in case it is declared “late”.

If the cover containing the outer envelope is not sealed and marked as required by

ITB Clause 16.2, the Purchaser will assume no responsibility for the bid’s misplacement

or premature opening.

Telex, cable or facsimile bids will be rejected.

17. Deadline for Submission of Bids

Bids must be received by the Purchaser at the address specified under ITB

Clause 16.2 not later than the time and date specified in the Invitation of Bids (Section I).

In the event of the specified date for the submission of bids being declared a holiday for

the Purchaser, the bids will be received up to the appointed time on the next working

day.

The Purchaser may, at its discretion, extend this deadline for submission of bids

by amending the bid documents in accordance with ITB Clause 5, in which case all rights

and obligations of the purchasers and bidders previously subject to the deadline will

thereafter be subject to the deadline as extended.

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18. Late Bids

Any bid received by the Purchaser after the deadline for submission of bids

prescribed by the Purchaser, pursuant to ITB Clause 17, will be rejected and/or returned

unopened to the Bidder.

19. Modification and Withdrawal of Bids

The bidder may modify or withdraw its bid after the bids submission, provided

that written notice of the modification or withdrawal is received by the Purchaser prior

to the deadline prescribed for submission of bids.

The bidders modification or withdrawal notice shall be prepared, sealed, marked

and dispatched in accordance with the provisions of ITB Clause 16. A withdrawal notice

may also be sent by telex or cable but followed by a signed confirmation copy, post

marked not later than the deadline for submission of bids.

No bid may be modified subsequent to the deadline for submission of bids.

No bid may be withdrawn in the interval between the deadline for submission of

bids and the expiration of the period of bid validity specified by the bidder on the bid

form. Withdrawal of a bid during this interval may result in the bidders forfeiture of its

bid security, pursuant to Clause 13.7

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E. BID OPENING AND EVALUATION

20. Opening of Bids by Purchaser

The Purchaser will open only the Technical bids (Cover A) of all bids, in the

presence of bidder's representatives who choose to attend, at 04.00 PM on 28.02.2019 at

the following location:

Tamilnadu Medical Services Corp. Ltd.,

417, Pantheon Road,

Egmore,

Chennai 600 008.

The bidder’s representatives who are present shall sign a register evidencing their

attendance. In the event of the specified date of bid opening being declared a

holiday for the Purchaser, the bids shall be opened at the appointed time and

location on the next working day.

The bidders names, modifications, bid withdrawals and the presence or absence of

the requisite bid security and such other details as the Purchaser, at its discretion, may

consider appropriate will be announced at the opening. No bid shall be rejected at bid

opening, except for late bids, which shall be returned unopened to the bidder pursuant to

ITB Clause 18.

The Purchaser will prepare minutes of the bid opening.

The “Price Bid” (Cover B) will be opened after evaluation of “Technical bids”

(Cover A) and the date and time will be intimated to bidders whose bids are responsive

and who are selected by the Purchaser.

21. Clarification of Bids

During evaluation of bids, the Purchaser may, at its discretion, ask the bidder for

clarification of its bid. The request for clarification and the response shall be in writing.

Unless the purchaser asks for change in price due to the clarifications sought the bidder is

not permitted to alter the price furnished in the “Price bid” “Cover B”. The change in

price shall be submitted in a separately sealed covers with marking in the cover

“supplemental price bid” before opening of the “original price bid”.

22. Preliminary Examination

The Purchaser will examine the bids to determine whether they are complete,

whether any computational errors have been made, whether required sureties have been

furnished, whether the documents have been properly signed, and whether the bids are

generally in order. Bids from Representatives, without proper authorisation from the

manufacturer as per Section XI, shall be treated as non-responsive.

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Arithmetical errors will be rectified on the following basis. If there is a

discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected.

If the supplier does not accept the correction of errors, its bid will be rejected. If there is

a discrepancy between words and figures, the amount in words will prevail.

The Purchaser may waive any minor informality or non-conformity or

irregularity in a bid which does not constitute a material deviation, provided such a

waiver does not prejudice or affect the relative ranking of any bidder.

Prior to the detailed evaluation, pursuant to Clause ITB 23, the Purchaser will

determine the substantial responsiveness of each bid to the bidding documents. For

purposes of these clauses a substantially responsive bid is one which conforms to all the

terms and conditions of the bidding documents without material deviations. Deviations

from or objections or reservations to critical provisions such as those concerning

Performance Security (GCC Clause 6). Warranty (GCC Clause 14), Force Majeure

(GCC Clause 24), Applicable law (GCC Clause 29) and Taxes and Duties (GCC Clause

31) will be deemed to be material deviation. The purchasers determination of a bids

responsiveness is to be based on the contents of the bid itself without recourse to extrinsic

evidence.

A bid determined as not substantially responsive will be rejected by the

Purchaser and may not subsequently be made responsive by the bidder by correction of

non-conformity.

23. Evaluation and Comparison of Bids

The Purchaser will evaluate and compare bids previously determined to be

substantially responsive, pursuant to ITB Clause 22.

The purchasers evaluation of a bid will take into account, in addition to the bid

price (ex-factory/ex-warehouse/off-the-shelf price of the goods offered from within India,

such price to include all costs as well as duties and taxes paid or payable on components

and raw material incorporated or to be incorporated in the goods, and excise duty on the

finished goods, if payable) and price of incidental services, the following factors, in the

manner and to the extent indicated in ITB Clause 23.3 and in the technical specifications:

(a) i) cost of inland transportation, insurance and other costs within India

incidental to the delivery of goods to their final destination;

ii). Deleted

(b) delivery schedule offered in the bid;

(c) deviations in payment schedule from that specified in the special

conditions of contract

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(d) the availability in India of spare parts and after-sales services for the

equipment offered in the bid.

i) Manufacturer Bidders :-

a. An undertaking for the uninterrupted supply of adequate spares for

atleast a period of 10 years shall be furnished.

b. Availability/ establishment of after sales service facility atleast in 4

regions of Tamil Nadu to ensure uninterrupted after sales service

during warranty and maintenance period shall be confirmed. The

details of service facility available / proposed to be set up shall be

furnished in their bid.

ii) Non-Manufacturer Bidder:-

a. The bidder shall furnish an undertaking for the uninterrupted supply of

adequate spares for atleast a period of 10 years with the backup

undertaking from their manufacturer.

b. Availability/ establishment of after sales service facility atleast in 4

regions of Tamil Nadu to ensure uninterrupted after sales service

during warranty and maintenance period shall be confirmed. The

details of service facility available / proposed to be set up shall be

furnished in their bid.

Pursuant to ITB Clause 23.2 the following evaluation methods will be applied:

(a) Inland transportation, ex-factory/ from port-of-entry, insurance and

incidentals.

(i) Inland transportation, insurance and other incidentals, for delivery of

goods to the project site as stated in ITB Clause 9.2 (iii).

The above costs will also be added to the bid price.

(b) Delivery schedule:

The Purchaser desires to have delivery of the goods covered under the

invitation, at the time specified in the schedule of requirements. The

estimated time of the arrival of the goods at the project site should be

calculated for each bid after allowing for reasonable transportation time.

Treating the bid offering the scheduled time of arrival as the base, a

delivery “adjustment” will be calculated for other bids at 2% of the ex-

factory price for each month of delay beyond the base and this will be

added to the bid price for evaluation. No credit will be given to earlier

deliveries and bids offering delivery beyond 2 months of stipulated

delivery will be treated as unresponsive.

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(c) Deviation in Payment Schedule:

The special conditions of contract indicate the payment schedule offered

by the Purchaser. If a bid deviates from the schedule and if such

deviation is considered acceptable to the Purchaser, the bid will be

evaluated by calculating interest earned for any earlier payments involved

in the terms outlined in the bid as compared to those stipulated in this

invitation at a rate of 12% per annum.

(d) Spare parts and after sales service facilities in India:

The cost of the Purchaser of establishing the minimum service facilities

and parts inventories, as outlined elsewhere in the bid invitation, if quoted

separately, shall be added to the bid price.

(e) Annual Maintenance Contract (AMC):

i. Deleted

24. Contacting the purchaser

Subject to ITB Clause 21, no bidder shall contact the Purchaser on any matter

relating to its bid, from the time of bid opening to the time the contract is awarded.

Any effort by a bidder to influence the Purchaser in the Purchaser’s bid

evaluation, bid comparison or contract award decisions may result in rejection of the

bidders bid.

The bidders shall not make attempts to establish unsolicited and unauthorized

contact with the Tender accepting authority, Tender Inviting Authority or Tender

Scrutiny Committee after opening of the bids and prior to the notification of award and

any attempt by any bidder to bring to bear extraneous pressures on the Tender Accepting

Authority bidder shall be sufficient reason to disqualify the bidder.

Notwithstanding anything contained in clause 24.3 above pursuant to ITB clause

21, the Tender Inviting Authority or the Tender Accepting Authority, may seek bona fide

clarifications from bidders relating to the bids submitted by them during the evaluation of

bids.

23

F. AWARD OF CONTRACT

25. Post Qualification

In the absence of pre-qualification, the Purchaser will determine to its

satisfaction whether the bidder that is selected as having submitted the lowest evaluated

responsive bid meets the criteria specified in ITB Clause 11.2 (b) and is qualified to

perform the contract satisfactorily.

The determination will take into account the bidders financial, technical and

production capabilities. It will be based upon an examination of the documentary

evidence of the bidders qualifications submitted by the bidder, pursuant to ITB Clause 11

as well as such other information as the Purchaser deems necessary and appropriate.

An affirmative determination will be a prerequisite for award of the contract to

the bidder. A negative determination will result in rejection of the bidders bid, in which

event the Purchaser will proceed to the next lowest evaluated bid to make a similar

determination of that bidders capabilities to perform satisfactorily.

26. Award Criteria

Subject to ITB Clause 28, the Purchaser will award the contract to the successful

bidder whose bid has been determined to be substantially responsive and has been

determined as the lowest evaluated bid, provided further that the bidder is determined to

be qualified to perform the contract satisfactorily.

27. Purchaser’s right to vary quantities at time of award

The Purchaser reserves the right at the time of award of contract to increase or

decrease the quantity of goods and services originally specified in the schedule of

requirements without any change in unit price or other terms and conditions.

28. Purchaser’s right to accept any bid and to reject any or all bids

The Purchaser reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids at any time prior to award of contract, without thereby

incurring any liability to the affected bidder or bidders or any obligation to inform the

affected bidder or bidders of the grounds for the purchasers action.

29. Notification of Award

Prior to the expiration of the period of bid validity, the Purchaser will notify the

successful bidder in writing by registered letter or by cable or telex, to be confirmed, that

its bid had been accepted.

The notification of award will constitute the formation of the contract.

24

Upon the successful bidders furnishing of performance security pursuant to ITB

Clause 31, the Purchaser will promptly notify each unsuccessful bidder and will

discharge its bid security, pursuant to ITB Clause 13.

30. Signing of Contract

At the same time as the Purchaser notifies the successful bidder that its bid has

been accepted, the Purchaser will send the bidder the contract form provided in the

bidding documents, incorporating all agreements between the parties.

Deleted

31. Performance Security

Within 7 days of the receipt of notification of award from the Purchaser, the

successful bidder shall furnish the performance security in accordance with the

conditions of contract, in the performance security form provided in the bidding

documents or in another form acceptable to the Purchaser.

Failure of the successful bidder to comply with the requirement of ITB Clause 30

or ITB Clause 31 shall constitute sufficient grounds for the annulment of the award and

forfeiture of the bid security, in which event the Purchaser may make the award to the

next lowest evaluated bidder or call for new bids.

32. Fraud and corruption

It is purchaser’s policy to require that the bidders, suppliers and contractors and

their subcontractor observe the highest standard of ethics during the procurement

and execution of such contracts.1 In pursuance of this policy, the purchasers;

(a) defines, for the purposes of this provision, the terms set forth below as

follows:

(i) “corrupt practice”2 is the offering, giving, receiving or soliciting,

directly or indirectly, of anything of value to influence improperly the

actions of another party;

(ii) “fraudulent practice”3 is any act or omission, including a

misrepresentation, that knowingly or recklessly misleads, or attempts to

1 In this context, any action taken by a bidder, supplier, contractor, or a sub-contractor to influence the

procurement process or contract execution for undue advantage is improper. 2

“another party” refers to a public official acting in relation to the procurement process or contract

execution]. In this context, “public official” includes staff and employees of other organizations

taking or reviewing procurement decisions. 3

a “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement

process or contract execution; and the “act or omission” is intended to influence the procurement

process or contract execution.

25

mislead, a party to obtain a financial or other benefit or to avoid an

obligation;

(iii) “collusive practice”4 is an arrangement between two or more parties

designed to achieve an improper purpose, including to influence

improperly the actions of another party;

(iv) “coercive practice”5 is impairing or harming, or threatening to impair

or harm, directly or indirectly, any party or the property of the party to

influence improperly the actions of a party;

(v) “obstructive practice” is

(aa) deliberately destroying, falsifying, altering or concealing of

evidence material to the investigation or making false statements to

investigators in order to materially impede a investigation into

allegations of a corrupt, fraudulent, coercive or collusive practice;

and/or threatening, harassing or intimidating any party to prevent it

from disclosing its knowledge of matters relevant to the

investigation or from pursuing the investigation; or

(bb) acts intended to materially impede the exercise of the purchaser’s

inspection and audit rights provided for under sub-clause 32 (e)

below.

(b) will reject a proposal for award if it determines that the bidder considered for

award has, directly or through an agent, engaged in corrupt, fraudulent,

collusive, coercive or obstructive practices in competing for the contract in

question;

(c) will cancel the contract if the purchaser determines at any time that the

bidder, supplier and contractors and their sub contractors engaged in

corrupt, fraudulent, collusive, or coercive practices.

(d) will sanction a firm or individual, including declaring ineligible, either

indefinitely or for a stated period of time, to be awarded a contract if it at any

time determines that the firm has, directly or through an agent, engaged in

corrupt, fraudulent, collusive, coercive or obstructive practices in competing

for, or in executing, a contract; and

(e) will have the right to inspect the accounts and records of the bidders, supplier,

and contractors and their subcontractors and to have them audited by auditors

appointed by the purchaser.

Furthermore, Bidders shall be aware of the provision stated in Sub Clause 32 of the

General Conditions of Contract.

33. Appeal

4 “parties” refers to participants in the procurement process (including public officials) attempting to

establish bid prices at artificial, non competitive levels. 5

a “party” refers to a participant in the procurement process or contract execution.

26

This tender is governed by the provisions of Tamilnadu Transparency in Tenders

Act 1998 and the Rules there under.

32.2 Any tenderer aggrieved by the order passed by the Tender Accepting Authority

under section 10 of the said Act, may appeal to the Government within ten days

from the date of receipt of order and the Government shall dispose the appeal

within fifteen days from the date of receipt.

33.3 No Appeal shall be preferred while the tender is in process until tender is finalized

and Notification of award as stated ITB in clause 29 is completed by the

purchaser.

27

SECTION III : GENERAL CONDITIONS OF CONTRACT

28

SECTION III: GENERAL CONDITIONS OF CONTRACT

TABLE OF CLAUSES

Clause No. Topic Page No.

1. Definitions 29 2. Application 29

3. Standards 29

4. Use of Contract Documents and Information 30

5. Patent Rights 30

6. Performance Security 30

7. Inspection and Tests 31

8. Packing 32

9. Delivery and Documents 32

10. Insurance 32

11. Transportation 32

12. Incidental Services 32

13. Spare Parts 33

14. Warranty 33

15. Payment 34

16. Prices 34

17. Change Orders 35

18. Contract Amendments 35

19. Assignment 35

20. Subcontracts 35

21. Delays in Supplier’s Performance 35

22. Liquidated Damages 36

23. Termination for Default 36

24. Force Majeure 37

25. Termination for Insolvency 37

26. Termination for Convenience 37

27. Resolution of Disputes 38

28. Governing Language 38

29. Applicable Law 38

30. Notices 38

31. Taxes and Duties 39

32. Fraud and corruption 39

29

G ENERAL CONDITIONS OF CONTRACT

1. Definitions

In this contract the following terms shall be interpreted as indicated:

(a) “The Contract” means the agreement entered into between the Purchaser

and the Supplier as recorded in the Contract Form signed by the parties, including

all the attachments and appendices thereto and all documents incorporated by

reference therein;

(b) “The Contract Price” means the price payable to the Supplier under the

Contract for the full and proper performance of its contractual obligations;

(c) “The Goods” means all the equipment, machinery, and/or other materials

which the Supplier is required to supply to the Purchaser under the Contract;

(d) “Services” means services ancillary to the supply of the Goods, such as

transportation and insurance, and other incidental services, such as installation,

commissioning, provision of technical assistance, training and other obligations of

the Supplier covered under the contract;

(e) “GCC” means the General Conditions of Contract contained in this

section.

(f) “SCC” means the Special Conditions of Contract.

(g) “The Purchaser” means the Organisation purchasing the Goods, as named

in SCC;

(h) “The Supplier” means the individual or firm supplying the Goods under

this Contract;

(i) “The Project Site”, where applicable means the place or places named in

SCC.

(j) “Day” means calendar day.

(k) “Delivery period” means the period applicable upto completion of supply,

installation, testing and commissioning of the equipment by the supplier at the

Project site and accepted by the Purchaser.

2. Application

These General Conditions shall apply to the extent that they are not superseded by

provisions in other parts of the Contract.

3. Standards

The Goods supplied under this Contract shall conform to the standards mentioned

in the Technical Specifications, and, when no applicable standard is mentioned, to the

authoritative standard appropriate to the Goods country or origin and such standards shall

be the latest issued by the concerned institution.

30

4. Use of Contract Documents and Information

The Supplier shall not, without the Purchaser’s prior written consent,

disclose the Contract, or any provision thereof, or any specification, plan,

drawing, pattern, sample or information furnished by or on behalf of the

Purchaser in connection therewith, to any person other than a person employed

by the Supplier in performance of the Contract. Disclosure to any such employed

person shall be made in confidence and shall extend only so far as may be

necessary for purposes of such performance.

The Supplier shall not, without the Purchaser’s prior written consent, make use

of any document or information enumerated in GCC Clause 4.1 except for purposes

of performing the Contract.

Any document, other than the Contract itself, enumerated in GCC clause 4.1 shall

remain the property of the Purchaser and shall be returned (in all copies) to the

Purchaser on completion of the supplier’s performance under the Contract if so

required by the Purchaser.

5. Patent Rights

The Supplier shall indemnify the Purchaser against all third-party claims of

infringement of patent, trademark or industrial design rights arising from use of the

Goods or any part thereof in India.

6

Performance Security

Within 7 days after the Supplier’s receipt of notification of award of the Contract,

the Supplier shall furnish performance security to the Purchaser in the amount

specified in the Special Conditions of Contract.

The proceeds of the performance security shall be payable to the Purchaser as

compensation for any loss resulting from the Supplier’s failure to complete its

obligations under the Contract.

The Performance Security shall be denominated in India Rupees and shall be in

one of the following forms:

(a) A Bank guarantee issued by a nationalized/ scheduled bank located in

India and in the form provided in the bidding Documents or any other

form acceptable to the Purchaser; or

31

(b) A cashier’s cheque, certified cheque, or demand draft.

The performance security will be discharged by the Purchaser and

returned to the Supplier not later than 30 days following the date of completion of

the Supplier’s performance obligations, including any warranty obligations,

unless specified otherwise in SCC

7. Inspection and Tests

The Purchaser or its representative shall have the right to inspect and/or to test

the Goods to confirm their conformity to the Contract at no extra cost of the

Purchaser. The Special conditions of Contract and/or the Technical Specifications

shall specify what inspections and tests the Purchaser requires and where they are to

be conducted. The Purchaser shall notify the Supplier in writing of the identity of

any representatives retained for these purposes.

The inspections and test may be conducted on the premises of the Supplier or its

subcontractor(s), at point of delivery and/or at the Goods final destination. Where

conducted on the premises of the Supplier or its subcontractor(s), all reasonable

facilities and assistance including access to drawings and production data - shall be

furnished to the inspectors at no charge to the Purchaser.

Should any inspected or tested Goods fail to conform to the specifications, the

Purchaser may reject them and the Supplier shall either replace the rejected Goods or

make all alternations necessary to meet specification requirements free of cost to the

Purchaser.

The Purchasers right to inspect, test and, where necessary, reject the Goods’

arrival in at site shall in no way be limited or waived by reason of the Goods having

previously been inspected, tested and passed by the Purchaser or its representative

prior to the Goods despatched.

Nothing in GCC Clause 7 shall in any way release the Supplier from any warranty

or other obligations under this Contract.

Inspection and Audit

(i) The supplier shall permit the purchaser and or persons appointed by the

purchaser to inspect the supplier’s office and / or the accounts and

records of the suppliers and its sub contractors relating to the performance

of the contract, and to have such accounts and records audited by

auditors appointed by the purchaser if required.

The Supplier’s attention is drawn to Clause 32, which provides, inter alia,

that acts intended to materially impede the exercise of the purchaser

32

inspection and audit rights provided for under Sub-Clause 7.6 (i)

constitute a prohibited practice subject to contract termination

8. Packing

The Supplier shall provide such packing of the Goods as is required to prevent

their damage or deterioration during transit to their final destination as indicated in

the Contract. The packing shall be sufficient to withstand, without limitation, rough

handling during transit and exposure to extreme temperatures, salt and precipitation

during transit and open storage. Packing case size and weights shall take into

consideration, Where appropriate, the remoteness of the Goods final destination and

the absence of heavy handling facilities at all points in transit.

The packing, marking and documentation within and outside the packages shall

comply strictly with such special requirements as shall be provided for in the Contract

including additional requirements, if any, specified in SCC and in any subsequent

instructions ordered by the Purchaser.

9. Delivery and Documents

Delivery of the Goods shall be made by the Supplier in accordance with the terms

specified by the Purchaser in the Notification of Award. The details of despatching

and/or other documents to be furnished by the supplier are specified in SCC.

10. Insurance

The Goods Supplied under the Contract shall be fully insured in Indian

Rupees against the loss or damage incidental to manufacture or acquisition,

transportation, storage and delivery in the manner specified in the Special Conditions

of Contract.

11. Transportation

Where the Supplier is required under the Contract to transport the Goods

to a specified place of destination within the India defined as Project site, transport to

such place of destination in India insurance, as shall be specified in the Contract, shall

be arranged by the Supplier, and the related cost shall be included in the Contract

Price.

12. Incidental Services

The supplier may be required to provide any or all of the following

services, including additional services, if any, specified in SCC:

33

Performance or supervision of the on-site assembly and/or start-up of the supplied

Goods;

furnishing of tools required for assembly and/or maintenance of the supplied Goods;

furnishing of detailed operations and maintenance manual for each appropriate

unit of supplied Goods.

performance or supervision or maintenance and/or repair of the supplied Goods,

for a period of time agreed by the parties, provided that this service shall not

relieve the Supplier of any warranty obligations under this Contract; and

(e) training of the Purchaser’s Personnel, at the Supplier’s plant and/or on-

site, in assembly, start-up, operation, maintenance and/or repair of the

supplied Goods.

Prices charged by the Supplier for incidental services, if not included in

the contract Price of the Goods, shall be agreed upon in advance by the parties and

shall not exceed the prevailing rates charged to other parties by the Supplier for

similar services.

13. Spare Parts

As specified in the Special Conditions of Contract, the Supplier may be

required to provide any or all of the following materials and notifications and

information pertaining to spare parts manufactured or distributed by the Supplier:

(a) Such spare parts as the Purchaser may elect to purchase from the

Supplier, providing that this election shall not relieve the Supplier of any warranty

obligations under the Contract; and

(b) In the event of termination of production of the spare parts:

(i) advance notification to the Purchaser of the pending termination,

in sufficient time to permit the Purchaser to procure needed

requirements; and

(ii) following such termination, furnishing at no cost to the Purchaser,

the blueprints, drawings and specifications of the spare parts, if and

when requested.

14. Warranty

The Supplier warrants that the Goods supplied under this Contract are

new, unused, of the most recent or current models and incorporate all recent

improvements in design and materials unless provided otherwise in the Contract. The

supplier further warrants that the Goods supplied under this Contract shall have no

defect arising from design, materials or workmanship (except when the design and/or

material is required by the Purchaser’s specifications) or from any act or omission of

34

the Supplier, that may develop under normal use of the supplied Goods in conditions

obtaining in the country of final destination.

This warranty shall remain valid for 3 years after the Goods or any portion thereof

as the case may be, have been delivered to and accepted at the final destination

indicated in the Contract.

The Purchaser shall promptly notify the supplier in writing of any claims arising

under this warranty.

Upon receipt of such notice , the Supplier shall, within the period specified

in SCC and with all reasonable speed, repair or replace the defective Goods or parts

thereof, without cost to the Purchaser.

If the Supplier, having been notified, fails to remedy the defect(s) within the

period specified in SCC within a reasonable period, the Purchaser may proceed

to take such remedial action as may be necessary, at the Supplier’s risk and

expense and without prejudice to any other rights which the Purchaser may have

against the Supplier under the contract.

15. Payment

The method and conditions of payment to be made to the Supplier under the

Contract shall be specified in the Special Conditions of Contract.

The Suppliers request(s) for payment shall be made to the Purchaser in writing,

accompanied by an invoice describing, as appropriate, the Goods delivered and

the services performed, and by documents, submitted pursuant to GCC Clause 9,

and upon fulfillment of other obligations stipulated in the contract.

Payment shall be made promptly by the Purchaser but in no case later than sixty

(60) days after submission of the invoice/claim by the Supplier.

Payment shall be made in Indian Rupees

35

16. Prices

Prices charged by the Supplier for Goods delivered and Services performed under the

Contract shall not vary from the prices quoted by the Supplier in its bid, with the

exception of any prices adjustments authorized in the special Conditions of Contract or in

the Purchaser’s request for bid validity extensions, as the case may be.

17. Change Orders

The Purchaser may at any time by written order given to the Supplier

pursuant to GCC Clause 30, make changes within the general scope of the Contract in

any one or more of the following:

(a) drawings, designs or specifications, where Goods to be furnished under

the Contract are to be specifically manufactured for the Purchaser;

(b) the method of shipping or packing

(c) the place of delivery; or

(d) the services to be provided by the Supplier.

If any such changes causes an increase or decrease in the cost of, or the

time required for, the Supplier’s performance of any provisions under the Contract, an

equitable adjustment shall be made in the Contract Price or delivery schedule, or

both, and the Contract shall accordingly be amended. Any claims by the Supplier for

adjustment under this clause must be asserted within thirty (30) days from the date of

the Supplier’s receipt of the Purchaser’s change order.

18. Contract Amendments

Subject to GCC Clause 17, no variation in or modification of the terms of

the Contract shall be made except by written amendment signed by the parties.

19. Assignment

The Supplier shall not assign, in whole or in part, its obligations to

perform under the contract, except with the Purchaser’s prior written consent.

20. Subcontracts

The supplier shall notify the Purchaser in writing of all subcontracts

awarded under the contract if not already specified in his bid. Such notification, in

36

his original bid or later, shall not relieve the Supplier from any liability or obligation

under the contract.

21. Delays in the Supplier’s Performance

Delivery of the Goods and performance of the Services shall be made by the

Supplier in accordance with the time schedule specified by the Purchaser in its

Schedule of Requirements.

If at any time during the performance of the Contract, the Supplier or its

subcontractor(s) should encounter conditions impeding timely delivery of the

goods and performance of the Services, the Supplier shall promptly notify the

Purchaser in writing of the fact of the delay, its likely duration and its cause(s).

As soon as practicable after receipt of the Supplier’s notice, the Purchaser shall

evaluate the situation and may at its discretion extend the Supplier’s time for

performance with or without liquidated damages, in which case the extension

shall be ratified by the parties by amendment of the Contract.

Except as provided under GCC Clause 24, a delay by the Supplier in the

performance of its delivery obligation shall render the supplier liable to the

imposition of liquidated damages pursuant to GCC Clause 22, unless any

extension of time is agreed upon pursuant to GCC clause 21.2 without the

application of liquidated damages.

22. Liquidated Damages

Subject to GCC Clause 24, if the Supplier fails to deliver any or all of the Goods

or to perform the Services within the period(s) specified in the Contract, the

Purchaser shall, without prejudice to its other remedies under the Contract,

deduct from the Contract Price, as liquidated damages, a sum equivalent to the

percentage specified in SCC of the delivered price of the delayed Goods or

unperformed Services for each week or part thereof of delay until actual delivery

or performance, up to a maximum deduction of the percentage specified in the

SCC. Once the maximum is reached, the Purchaser may consider termination of

the Contract pursuant to GCC Clause 23.

23. Termination for Default

(a) The Purchaser may, without prejudice to any other remedy for breach of

contract, by written notice of default sent to the supplier, terminate the Contract in

whole or part;

(i) if the Supplier fails to deliver any or all of the goods within the time

period(s) specified in the Contract, or within any extension thereof

granted by the Purchaser pursuant to clause 21; or

37

(ii) if the Supplier fails to perform any other obligation(s) under the

Contract; or

(iii) if the supplier, in the judgment of the Purchaser, has engaged in

fraud and corruption, as defined in GCC clause 32, in competing for or

in executing the contract.

(b) In the event the Purchaser terminates the Contract in whole or in part,

pursuant to GCC Clause 23.1(a), the Purchaser may procure, upon such terms

and in such manner as it deems appropriate, Goods or Services similar to those

undelivered, and the Supplier shall be liable to the Purchaser for any additional

costs for such similar Goods. However, the Supplier shall continue the

performance of the Contract to the extent not terminated.

24. Termination for Insolvency

(a) The Purchaser may at any time terminate the Contract by giving written notice to

the Supplier, if the Supplier becomes bankrupt or otherwise insolvent. In this

event, termination will be without compensation to the Supplier, provided that

such termination will not prejudice or affect any right of action or remedy that

has accrued or will accrue thereafter to the Purchaser.

25. Termination for Convenience

(a) The Purchaser, may by written notice sent to the Supplier, may terminate the

Contract, in whole or in part, at any time for its convenience. The notice of

termination shall specify that termination is for the Purchaser’s convenience, the

extent to which performance of work under the Contract is terminated, and the

date upon which such termination becomes effective.

(b) The Goods that are complete and ready for shipment within 30days after the

Supplier’s receipt of notice of termination shall be accepted by the Purchaser at

the Contract terms and prices. For the remaining Goods, the Purchaser may

elect.

(i) to have any portion completed and delivered at the Contract terms and prices; and

/or

(ii) to cancel the remainder and pay to the Supplier an agreed amount for partially

completed Goods and for materials and parts previously procured by the

Supplier.

38

26. Force Majeure

Notwithstanding the provisions of GCC Clauses 21,22,23, the Supplier shall not

be liable for forfeiture of its performance security, liquidation damages or

termination for default, if and to the extent that, its delay in performance or other

failure to perform its obligations under the Contract is the result of an event of

Force Majeure.

For purposes of this Clause “Force Majeure” means an event beyond the control

of the Supplier and not involving the Supplier’s fault or negligence and not

foreseeable. Such events may include, but are not limited to, acts of the

Purchaser either in its sovereign or contractual capacity, wars or revolutions,

fires, floods, epidemics, quarantine restrictions and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the

Purchaser in writing of such conditions and the cause thereof. Unless otherwise

directed by the Purchaser in writing, the Supplier shall continue to perform its

obligations under the Contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented by the force majeure

event.

27. Resolution of Disputes

The Purchaser and the supplier shall make every effort to resolve

amicably by direct informal negotiation any disagreement or dispute arising between

them under or in connection with the Contract.

If, after thirty (30) days from the commencement of such informal

negotiations, the Purchaser and the Supplier have been unable to resolve amicably a

Contract dispute, either party may require that the dispute be referred for resolution to

the formal mechanisms specified in the Special Conditions of Contract. These

mechanisms may include, but or not limited to, conciliation mediated by a third Party,

adjudication in an agreed national forum, and national arbitration.

28. Governing Language

The contract shall be written in English language. Subject to Clause 29,

English language version of the Contract shall govern its interpretation. All

correspondence and documents pertaining to the Contract which are exchanged by the

parties shall be written in the same language.

39

29. Applicable Law

The Contract shall be interpreted in accordance with the laws of the Union of

India.

30. Notices

Any notice given by one party to the other pursuant to this Contract shall

be sent to other party in writing or by cable, telex or fascimile and confirmed in

writing to the other Party’s address specified in Special Conditions of Contract.

31.2 A notice shall be effective when delivered or on the notice’s effective

date, whichever is later.

31. Taxes and Duties

Suppliers shall be entirely responsible for all taxes, duties, license fees,

octroi, road permits, etc., incurred until delivery of the contracted Goods to the

Purchaser. However, Sales tax in respect of the transaction between the Purchaser

and the Supplier shall be payable extra, if so stipulated in the Notification of Award.

32. Fraud and corruption

If the Purchaser determines that the Supplier has engaged in corrupt, fraudulent,

collusive, coercive or obstructive practices, in competing for or in executing the

Contract, then the Purchaser may, after giving 7 days notice to the Supplier,

terminate the Supplier's employment under the Contract and cancel the contract,

and the provisions of Clause 23 shall apply as if such termination had been made

under clause 23.

(a) For the purposes of this Sub-Clause:

(i) “corrupt practice” is the offering, giving, receiving or soliciting,

directly or indirectly, of anything of value to influence improperly the

actions of another party;

(ii) “fraudulent practice” is any act or omission, including a

misrepresentation, that knowingly or recklessly misleads, or attempts

to mislead, a party to obtain a financial or other benefit or to avoid an

obligation;

(iii) “collusive practice” is an arrangement between two or more parties

designed to achieve an improper purpose, including to influence

improperly the actions of another party;

40

(iv) “coercive practice” is impairing or harming, or threatening to impair

or harm, directly or indirectly, any party or the property of the party to

influence improperly the actions of a party;

(v) “obstructive practice” is

(aa) deliberately destroying, falsifying, altering or concealing of

evidence material to the investigation or making false

statements to investigators in order to materially impede a

purchaser investigation into allegations of a corrupt, fraudulent,

coercive or collusive practice; and/or threatening, harassing or

intimidating any party to prevent it from disclosing its

knowledge of matters relevant to the investigation or from

pursuing the investigation; or

(bb) acts intended to materially impede the exercise of the

purchaser’s inspection and audit rights provided for under

Clause 11 [Inspections and Audits by the Bank].

Notwithstanding the clause 32 above, Should any employee of the Supplier be

determined to have engaged in corrupt, fraudulent, collusive, coercive, or obstructive

practice during the purchase of the Goods, then that employee shall be removed.

41

SECTION IV: SPECIAL CONDITIONS OF CONTRACT

42

SECTION IV: SPECIAL CONDITIONS OF CONTRACT

TABLE OF CLAUSES

(The corresponding Clause number of the General Conditions is in parentheses)

Clause

Number

Topic Page

Number

1. Definitions (Clause 1) 43

2. Performance Security (Clause 6) 43

Inspection and Tests (Clause 7) 44

3.

4. Packing (Clause 8) 44

5. Delivery and Documents (clause 9) 44

6. Insurance (Clause 10) 45

7. Incidental Services (Clause 12) 45

8. Spare Parts (Clause 13) 45

9. Warranty (Clause 14) 45

10. Payment (Clause 15) 46

11. Prices (Clause 16) 46

12. Sub Contract (Clause 20) 46

13. Liquidated Damages (Clause 22) 46

14. Resolution of Disputes (Clause 27) 47

15. Notices (Clause 30) 47

16. Annual Maintenance Contract 48

17. Enclosures to Bid 48

43

S PECIAL CONDITIONS OF CONTRACT

The following Special Conditions of Contract shall supplement the General Conditions of

Contract. Whenever there is a conflict, the provisions herein shall prevail over those in

the General Conditions of contract. The Corresponding clause number of the General

Conditions is indicated in parentheses.

1. Definitions(GCC Clause 1)

(a) The Purchaser is Tamilnadu Medical Services Corp. Ltd., Chennai.

(b) The Supplier is....................................................

(c) Project site is the place(s) mentioned in the Schedule of Requirements

2. Performance Security (GCC Clause 6)

Substitute Clause 6.1 of GCC by the following:

Within 7 days after the supplier’s receipt of Notification of Award, the supplier

shall furnish performance security to the Purchaser for an amount of 5% of the

contract value valid upto 60 days after the date of completion of performance

obligations including the warranty obligations.

Substitute Clause 6.3 (b) of GCC by the following:

A cashier’s cheque or banker’s certified cheque or crossed demand draft or pay

order drawn in favour of the Purchaser.

Substitute Clause 6.4 of the GCC by the following:

The Performance Security will be discharged by the Purchaser and returned to

the Supplier not later than 60 days following the date of completion of the

Supplier’s performance obligations, including the warranty obligations, under the

Contract.

Add Clause 6.5 to the GCC of the following:

In the event of any contract amendment, the supplier shall, within 7 days of

receipt of such amendment, furnish the amendment to the Performance Security,

rendering the same valid for the duration of the Contract, as amended for further

period of 60 days thereafter.

3. Inspection and Tests (GCC Clause 7)

44

The following inspection procedures and tests are required by the Purchaser;

The supplier shall get each equipment inspected in manufacturer’s works

and submit a test certificate and also guarantee/warranty certificate that the

equipment conforms to laid down specifications.

The Purchaser or its representative shall inspect and/or test any or all the

equipment to confirm their conformity to the Contract specifications, prior

to despatch from the manufacturer’s premises. Such inspection and

clearance will not prejudice the right of the consignee to inspect and test

the equipment on receipt at destination.

If the equipment fails to meet the laid down specifications the supplier

shall take immediate steps to remedy the deficiency or replace the

defective equipment to the satisfaction of the Purchaser.

4. Packing (GCC Clause 8)

Add as Clause 8.3 of the GCC the following:

P acking Instruction: The Supplier will be required to mark separate packages for

each consignee. Each package will be marked on three sides with proper

paint/indelible ink, the following:

i) Project

ii) Contract No.

iii) Supplier’s Name

iv) Packing list reference number

5. Delivery and Documents (GCC Clause 9)

Upon delivery of the Goods, the Supplier shall notify the Purchaser and the

Insurance Company by cable or Telex or fax the full details of shipment including

the Contract number, railway receipt number and date, description of Goods,

quantity, names of the consignee etc.

The Supplier shall mail the following documents to the Purchaser, with a copy to

the Insurance Company.

(i) Three Copies of Supplier invoice (in duplicate) showing Goods

description, quantity, unit price, total amount;

(ii) Railway receipt/acknowledgment of receipt of goods from the

Consignee(s)

(iii) Insurance Certificate;

45

(iv) Manufacturer’s/ Supplier’s warranty and test Certificate;

(v) Inspection Certificate issued by the nominated inspection agency, and the

Supplier’s factory inspection report;

The above documents shall be received by the Purchaser before arrival of Goods

(except where the Goods have been delivered directly to the Consignee with all

documents) and, if not received, the supplier will be responsible for any

consequent expenses.

6. Insurance (GCC Clause 10)

For delivery of goods at site, the insurance shall be obtained by the Supplier in an

amount equal to 110% of the value of the goods from “Warehouse to Warehouse”

(Final destinations) on “All Risks” basis including War Risks and Strike.

7. Incidental Service (GCC Clause 12)

The following services covered under Clause 12 shall be furnished and the cost

shall be included in the contract price:

(a) Unloading, safe storage and handling of consignment of site.

(b) On site assembly if any of the supplied goods, installation, testing and

commissioning of the equipment.

(c) Furnishing of detailed operations and maintenance manual for each

appropriate unit of supplied Goods;

8. Spare parts (GCC Clause 13)

Add as Clause 13.2 to the GCC the following:

Supplier shall carry sufficient inventories to assure ex-stock supply of consumable

spares for the Goods. Other main spare parts and components shall be supplied as

promptly as possible but in any case within one week of placement of order.

9. Warranty (GCC Clause 14)

Substitute GCC Clause 14.2 by the following:-

This warranty shall remain valid for 3 years after goods or any portion thereof as

the case may be, have been delivered to and accepted at the final destination

indicated in the contract.

The Supplier shall, in addition, comply with the performance and/ or

consumption guarantees specified under the contract. If for reasons attributable to

the Supplier,

46

these guarantees are not attained in whole or in part, the Supplier shall at its

discretion either:

(a) make such changes, modifications, and/or additions to the Goods or any

part thereof as may be necessary in order to attain the contractual

guarantees specified in the Contract at its own cost and expense and to

carry out further performance tests in accordance with SCC 3:

10. Payment (GCC Clause 15)

Payment for Goods and Services shall be made in Indian Rupees as follows:

(i) No advance payment is payable.

(ii) 100% payment will be made against supply and installation of the

equipments at the respective sites against certification along with

necessary stock entry bills from the respective consignee.

a) If there is a delay in installation of the equipment due to reasons not attributable to

the supplier such as non readiness of site, 50% of the supply value will be released

against supply and p rovisional stock entry certificate from the consignee / end user.

b) If there is no situation such as non availability of site etc., and installation is taken up

by the supplier immediately after supply, 50% of the supply value will be paid against

supply and certificate for receipt of the item in good condition and a provisional

stock e ntry certificate, from the consignee / end user.

c) On completion of installation, another 20% is payable against installation certificate

issued by the end user.

d) The final 30% will be paid after receipt of proper stock entry certificate from the end

user.

e) For items ordered in bulk quantities, the first payment will be released only after

supply / installation of atleast 20% of the ordered quantity or Rs.25.00 lakhs

whichever is less.

f) If the price includes customs duty, relevant documentary evidence for import of the

equipment / goods (Bill of lading / Airwary Bill, Bill of entry and invoice copy) and

proof for payment of Custom duty shall be furnished.

g) Payment will be made either by means of Cheque or through RTGS (Real Time Gross

Settlement System) / Core Banking / NEFT (Net Electronic Fund Transfer).

11. Prices (GCC Clause 16)

47

Substitute Clause 16.1 of the GCC with the following:

Prices payable to the Supplier as stated in the Contract shall not be subject to

adjustment during performance of the Contract.

Sub-Contract (Clause 20)

Add at the end of sub-clause 20.1 the following:

Sub-contract shall be only for bought-out items and sub-assemblies.

13. Liquidated Damages (GCC Clause 22)

F or delays:

Substitute GCC Clause 22.1 by the following

Subject to Clause 24, if the Supplier fails to deliver any or all of the Goods or

perform of services within the time period(s) specified in the Contract, the

Purchaser shall without prejudice to its other remedies under the Contract, deduct

from the Contract Price, as liquidated damages, a sum equivalent to 0.5 percent of

the delivered price of the delayed Goods or unperformed Services for each week

of delay or part thereof until actual delivery or performance, up to a maximum

deduction of 10 percent of the delayed Goods or Services contract price. Once

the maximum is reached, the Purchaser may consider termination of the

Contract.

14. Resolution of Disputes (GCC Clause 27)

Add as GCC Clauses 27.3 and 27.4 the following:

The dispute resolution mechanism to be applied pursuant to GCC Clause 27 shall

be as follows:

(a) In the case of a dispute or difference arising between the Purchaser and a

Supplier relating to any matter arising out of or connected with this agreement, such

dispute or difference shall be settled in accordance with the Arbitration and

Conciliation Act 1996 the Arbitral Tribunal shall consist of 3 Arbitrator, one each to

be nominated by the Purchaser and the supplier. The third Arbitrator shall be chosen

by the two Arbitrators so appointed by the parties and shall act as Presiding

Arbitrator. In case of failure of the two Arbitrator appointed by the parties to reach

upon a consensus with in a period of 30 days from the appointment of the Arbitrator

appointed subsequently, the Presiding Arbitrator shall be appointed by the President

of Institute of Engineers (India).

48

The venue of arbitration shall be the place from where the Contract is issued (ie.)

Chennai.

15. Notices (clause 30)

For the purpose of all notices, the following shall be the address of the Purchaser

and Supplier.

Purchaser: Tamilnadu Medical Services Corp. Ltd.,

417, Pantheon Road,

Egmore,

Chennai 600 008.

Supplier:

(To be filled in at the time of Contract signature)

49

16. Annual Maintenance Contract (AMC):

Deleted

17. Enclosures to Bid:

Technical bid (Cover A):

Technical Bid shall include the duly filled up Tender documents along with

a) Bid Security.

b) Duly attested copy of License if any, approved by the concerned Licensing

Authority.

c) For Importers Photocopy of License renewed upto date.

d) Documentary evidence of constitution of firm such as Memorandum of

Articles, Partnership Deed, etc., with details of Name, Address, Tel. No.,

Fax No., E-mail Address of firm and the Managing Director / Partner /

Proprietor.

e) Authorisation of senior responsible officer of the Company to transact

business.

f) Annual turnover statement last for three years certified by the Auditor.

g) Copies of Balance Sheet and Profit & Loss Account for three years

certified by the Auditors.

h) Sales Tax clearance Certificate as on 31.03.2018.

i) Notarised statement of the Installed manufacturing capacity of the Items

quoted.

j) Qualification Criteria – Section VI-A

k) Performance Statement - Section X

l) Manufacturer’s Authorisation Form - Section XI

m) Technical literature and other documents in support of the goods /

services.

n) Any deviations

50

o) List of items quoted (without prices)

p) In case of critical equipment, the supplier shall give a certificate to the

effect that the equipment does not have any capability to remotely

observe or access. If called for by the purchaser a verification and

certificate of this claim shall be given by a 3rd

party.

Price Bid (Cover B):

Price bid shall include

a) Duly filled in Price Schedule - Section VII

b) Bid Form

Please note that the Bidder run the risk of his bid being rejected if the Price

Schedule contains any conditions.

51

SECTION V : SCHEDULE OF REQUIREMENTS

52

SECTION – V

SCHEDULE OF REQUIREMENTS

Sch.

No.

Brief Description

1. Micropipette (10-100µl) as per specification


Delivery Schedule: - 30 days from the date of purchase order for the full quantity and for

increased quantity the delivery period will be increased proportionately.

53

Place of Delivery:- The above equipment should be delivered at

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

1 Ariyalur Ariyalur Ariyalur Manakkal Addl. PHC 1 1

2 Ariyalur Ariyalur Ariyalur Poyyur Addl. PHC 1 1

3 Ariyalur Ariyalur Ariyalur Sundakudi Addl. PHC 1 1

4 Ariyalur Ariyalur Ariyalur Poyyathanallur Addl. PHC 1 1

5 Ariyalur Ariyalur Ariyalur Vilankudi Addl. PHC 1 1

6 Ariyalur Ariyalur Ariyalur Kallankurichy Addl. PHC 1 1

7 Coimbatore Coimbatore Anaimalai Aliyarnagar Addl. PHC 1 1

8 Coimbatore Coimbatore Anaimalai Anaimalai Addl. PHC 1 1

9 Coimbatore Coimbatore Anaimalai Peddanaickanur Addl. PHC 1 1

10 Coimbatore Coimbatore Anaimalai Sethumadai Addl. PHC 1 1

11 Coimbatore Coimbatore Anaimalai Top Slip Addl. PHC 1 1

12 Coimbatore Coimbatore Anaimalai Mudis Nagar Addl. PHC 1 1

13 Coimbatore Coimbatore Anaimalai Sholayar Nagar Addl. PHC 1 1

14 Coimbatore Coimbatore Anaimalai Kaliyapuram Addl. PHC 1 1

15

Cuddalore

Cuddalore

Kattumannarkoil

Srimushnam

Upgraded PHC

0 1

16 Cuddalore Cuddalore Kattumannarkoil Srineduncheri Addl. PHC 1 1

17 Cuddalore Cuddalore Kattumannarkoil Veeranandapuram Addl. PHC 1 1

18

Cuddalore

Cuddalore

Kattumannarkoil

Muttam

CHC (Upgraded PHC)

0

1

19 Dharmapuri Dharmapuri Karimangalam Jekkasamudram Addl. PHC 1 1

54

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

20

Dharmapuri

Dharmapuri

Karimangalam

Karimangalam

CHC (Upgraded PHC)

0

1

21 Dharmapuri Dharmapuri Karimangalam Periyampatti Addl. PHC 1 1

22 Dharmapuri Dharmapuri Karimangalam Begarahalli Addl. PHC 1 1

23 Dindigul Dindigul Nilakottai Jakkainaikkanur Addl. PHC 1 1

24 Dindigul Dindigul Nilakottai Mattaparai Addl. PHC 1 1

25 Dindigul Dindigul Nilakottai Sirunaickanpatti Addl. PHC 1 1

26 Dindigul Dindigul Nilakottai Thummalapatti Addl. PHC 1 1

27 Dindigul Palani Vadamadurai Ayyalur Addl. PHC 1 1

28 Dindigul Palani Vadamadurai Pilathur Addl. PHC 1 1

29 Dindigul Palani Vadamadurai Kanappadi Addl. PHC 1 1

30 Erode Erode Thalavadi Geermalam Addl. PHC 1 1

31 Erode Erode Thalavadi Pinapuram Addl. PHC 1 1

32 Erode Erode Thalavadi Hongalvady Addl. PHC 1 1

33 Erode Erode Thalavadi Susaipuram Addl. PHC 1 1

34 Kanchipuram Chengalpattu Tiruporur Sembakkam Addl. PHC 1 1

35 Kanchipuram Chengalpattu Tiruporur Sirukundram Addl. PHC 1 1

36 Kanchipuram Chengalpattu Tiruporur Manampathy Addl. PHC 1 1

37 Kanchipuram Kanchipuram Sriperumbudur Panruti Addl. PHC 1 1

38 Kanchipuram Kanchipuram Sriperumbudur Vallam Addl. PHC 1 1

39 Kanchipuram Kanchipuram Sriperumbudur Molachur Addl. PHC 1 1

40 Kanyakumari Nagercoil Thovala Aralvaimozhi Addl. PHC 1 1

41 Kanyakumari Nagercoil Thovala Arumanallur Addl. PHC 1 1

55

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

42

Kanyakumari

Nagercoil

Thovala

Thadikarankonam

Upgraded PHC

0 1

43 Kanyakumari Nagercoil Thovala Thovalai Addl. PHC 1 1

44 Karur Karur Aravakurichi Esanatham Addl. PHC 0 1

45 Karur Karur Aravakurichi Kurumbapatti Addl. PHC 0 1

46 Krishnagiri Krishnagiri Shoolagiri Berigai Addl. PHC 0 1

47

Krishnagiri

Krishnagiri

Shoolagiri

Kamandotti

Upgraded PHC

0 1

48 Krishnagiri Krishnagiri Shoolagiri Uthanapalli Addl. PHC 0 1

49 Krishnagiri Krishnagiri Shoolagiri Athimugam Addl. PHC 0 1

50 Madurai Madurai Sedapatti Ramanathapuram.T Addl. PHC 1 1

51 Madurai Madurai Sedapatti Saptur Addl. PHC 1 1

52 Madurai Madurai Sedapatti Sedapatti Addl. PHC 1 1

53 Nagapattinam Nagapattinam Vedaranyam Ayakaranpulam Addl. PHC 1 1

54 Nagapattinam Nagapattinam Vedaranyam Kodikarai Addl. PHC 1 1

55 Nagapattinam Nagapattinam Vedaranyam Thethakkudi Addl. PHC 1 1

56 Nagapattinam Nagapattinam Vedaranyam Vaimedu Addl. PHC 1 1

57

Namakkal

Namakkal

Kolli Hills

Powerkadu

Upgraded PHC

0 1

58 Namakkal Namakkal Kolli Hills Thenurpatty Addl. PHC 1 1

59 Nilgris Nilgris Coonoor Adhigaratti Addl. PHC 1 1

60 Nilgris Nilgris Coonoor Edapalli Addl. PHC 1 1

61 Nilgris Nilgris Coonoor Kollakombai Addl. PHC 1 1

62 Nilgris Nilgris Coonoor Melur Hosatty Addl. PHC 1 1

56

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

63 Nilgris Nilgris Coonoor Aruvankadu Addl. PHC 1 1

64 Perambalur Perambalur Veppur Maruvathur Addl. PHC 0 1

65 Perambalur Perambalur Veppur Murukkangudi Addl. PHC 0 1

66 Perambalur Perambalur Veppur Thungapuram Addl. PHC 0 1

67 Perambalur Perambalur Veppur Kunnam Addl. PHC 0 1

68 Perambalur Perambalur Veppur Athiyur Addl. PHC 0 1

69 Perambalur Perambalur Veppur Perumathur Addl. PHC 0 1

70 Pudukottai Aranthangi Gandharvakottai Vellalaviduthi Addl. PHC 0 1

71 Pudukottai Aranthangi Gandharvakottai Viradipatty Addl. PHC 0 1

72 Pudukottai Pudukottai Viralimalai Mandaiyur Addl. PHC 0 1

73

Pudukottai

Pudukottai

Viralimalai

Neerpalani

Upgraded PHC

0 1

74 Pudukottai Pudukottai Viralimalai Rasanaickenpatti Addl. PHC 0 1

75 Pudukottai Pudukottai Viralimalai Palandampatti Addl. PHC 0 1

76 Pudukottai Pudukottai Viralimalai Avur Addl. PHC 0 1

77 Pudukottai Pudukottai Viralimalai Kalamavur Addl. PHC 0 1

78

Ramanathapuram

Paramakudi

Kadaladi

Ervadi

Upgraded PHC

0 1

79 Ramanathapuram Paramakudi Kadaladi Melakidaram Addl. PHC 1 1

80 Ramanathapuram Paramakudi Kadaladi Sikkal Addl. PHC 1 1

81 Ramanathapuram Paramakudi Kadaladi Uchinatham Addl. PHC 1 1

82 Ramanathapuram Paramakudi Kadaladi Valinockam Addl. PHC 1 1

83 Ramanathapuram Paramakudi Kadaladi Naripaiyur Addl. PHC 1 1

84 Ramanathapuram Paramakudi Kadaladi Aapanur Addl. PHC 1 1

57

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

85 Ramanathapuram Paramakudi Kadaladi Melasirupodu Addl. PHC 1 1

86 Ramanathapuram Paramakudi Paramakudi Pambur Addl. PHC 1 1

87 Ramanathapuram Paramakudi Paramakudi Venkitankurichi Addl. PHC 1 1

88 Ramanathapuram

Ramanathapuram

Mandapam

Mandapam

Upgraded PHC

0 1

89 Ramanathapuram Ramanathapuram Mandapam Pamban Addl. PHC 1 1

90 Ramanathapuram Ramanathapuram Mandapam Pudumadam Addl. PHC 1 1

91 Ramanathapuram Ramanathapuram Mandapam Puduvalasai Addl. PHC 1 1

92 Ramanathapuram Ramanathapuram Mandapam Thamaraikulam Addl. PHC 1 1

93 Ramanathapuram Ramanathapuram Mandapam Thangachimadam Addl. PHC 1 1

94 Ramanathapuram Ramanathapuram Mandapam Vedhalai Addl. PHC 1 1

95

Ramanathapuram

Ramanathapuram

Thirupullani

Periapattanam

CHC (Upgraded PHC)

0

1

96 Ramanathapuram Ramanathapuram Thirupullani Thirupullani Addl. PHC 1 1

97 Ramanathapuram Ramanathapuram Thirupullani Velanoor Addl. PHC 1 1

98 Ramanathapuram Ramanathapuram Thirupullani Raghunathapuram Addl. PHC 1 1

99 Salem Salem Edappadi Chettimankurichi Addl. PHC 1 1

100 Salem Salem Edappadi Dadapuram Addl. PHC 1 1

101 Salem Salem Edappadi Poolampatti Addl. PHC 1 1

102 Salem Salem Edappadi Koneripatti Addl. PHC 1 1

103 Salem Salem Edappadi Pakkanadu Addl. PHC 1 1

104 Sivaganga Sivaganga Sivaganga Arasanoor Addl. PHC 1 1

105 Sivaganga Sivaganga Sivaganga Edayamelur Addl. PHC 1 1

58

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

106 Sivaganga Sivaganga Sivaganga Thamarakki Addl. PHC 1 1

107 Thanjavur Thanjavur Sethubavachathram Kuruvikarambai Addl. PHC 1 1

108 Thanjavur Thanjavur Sethubavachathram Perumagalur Addl. PHC 1 1

109 Thanjavur Thanjavur Sethubavachathram Umadhanadu Addl. PHC 1 1

110

Theni

Theni

KM GunduMyladumparai

Kadamalai Gundu

CHC (Upgraded PHC)

0

1

111

Theni

Theni


Varausanadu

Addl. PHC

1 1

112

Theni

Theni


Kumananthozhu

Addl. PHC

1 1

113

Thiruvallur

Poonamallee

Poonamallee

Nemam

CHC(UG/ Main PHC)

0

1

114 Thiruvallur Poonamallee Poonamallee Thirunindravur Addl. PHC 1 1

115 Thiruvallur Poonamallee Poonamallee Soranchery Addl. PHC 1 1

116

Thiruvallur

Poonamallee

Poonamallee

Thirumazhisai

Addl. PHC(Old Urban)

0

1

117 Thiruvallur Thiruvallur Ellapuram Latchivakkam Addl. PHC 1 1

118 Thiruvallur Thiruvallur Ellapuram Vengal Addl. PHC 1 1

119 Thiruvallur Thiruvallur Ellapuram Enampakkam Addl. PHC 1 1

120 Thiruvallur Thiruvallur Ellapuram Guruvoyal Addl. PHC 1 1

121 Thiruvarur Thiruvarur Valangaiman Haridhuvaramangalam Addl. PHC 1 1

122 Thiruvarur Thiruvarur Valangaiman Inamkilliyur Addl. PHC 1 1

123 Thiruvarur Thiruvarur Valangaiman Avur Addl. PHC 1 1

59

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

124 Tirunelveli Sankarankoil Melaneelithanallur Kurukkalpatti Addl. PHC 1 1

125 Tirunelveli Sankarankoil Melaneelithanallur Vannikonnandal Addl. PHC 1 1

126 Tirunelveli Tirunelveli Radhapuram Kallikulam.T Addl. PHC 1 1

127

Tirunelveli

Tirunelveli

Radhapuram

Tisayanvillai

CHC(UG PHC/Main PHC)

0

1

128 Tirunelveli Tirunelveli Radhapuram Navvaladi Addl. PHC 1 1

129 Tirunelveli Tirunelveli Radhapuram Uvari Addl. PHC 1 1

130 Tiruppur Tiruppur Avanasi Nambipalayam Addl. PHC 1 1

131

Tiruppur

Tiruppur

Avanasi

Sheyur


0

1

132 Tiruppur Tiruppur Avanasi Thulukkamuthur Addl. PHC 1 1

133

Tiruppur

Tiruppur

Avanasi

Avanasi


0

1

134

Tiruppur

Tiruppur

Avanasi

Thirumuruganpoondi


0

1

135 Tiruvannamalai Cheyyar Arani(West) Devigapuram Addl. PHC 1 1

136 Tiruvannamalai Cheyyar Arani(West) Kannamangalam Addl. PHC 1 1

137 Tiruvannamalai Cheyyar Arani(West) Malayampattu Addl. PHC 1 1

138 Tiruvannamalai Cheyyar Arani(West) Onnupuram Addl. PHC 1 1

139

Tiruvannamalai

Cheyyar

Arani(West)

Thatchur


0

1

140 Tiruvannamalai Cheyyar Arani(West) Kamakoor Addl. PHC 1 1

60

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

141

Tiruvannamalai

Tiruvannamalai

Pudupalayam

Karapattu


0

1

142 Tiruvannamalai Tiruvannamalai Pudupalayam Periakulam Addl. PHC 1 1

143 Tiruvannamalai Tiruvannamalai Pudupalayam Pudupalayam Addl. PHC 1 1

144 Trichy Trichy Manaparai Chettiyapatty Addl. PHC 1 1

145

Trichy

Trichy

Manaparai

Puthanatham


0

1

146 Trichy Trichy Manaparai Maravanur Addl. PHC 1 1

147 Trichy Trichy Manaparai Anampatti Addl. PHC 1 1

148 Tuticorin Koilpatti Ottapidaram Eppodumvendran Addl. PHC 1 1

149 Tuticorin Koilpatti Ottapidaram Kailasapuram.S Addl. PHC 1 1

150 Tuticorin Koilpatti Ottapidaram Katchaidalavaipuram Addl. PHC 1 1

151

Tuticorin

Koilpatti

Ottapidaram

Ottanatham


0

1

152 Tuticorin Koilpatti Ottapidaram Pasuvanthanai Addl. PHC 1 1

153 Tuticorin Koilpatti Ottapidaram Pudhiamputhur Addl. PHC 1 1

154 Tuticorin Koilpatti Ottapidaram Veppalodai Addl. PHC 1 1

155

Tuticorin

Tuticorin

Karungulam

Karungulam

CHC (Upgraded PHC)

0

1

156 Tuticorin Tuticorin Karungulam Keelachekkarakudi Addl. PHC 1 1

157

Tuticorin

Tuticorin

Karungulam

Vallanadu

Main PHC

0 1

158 Tuticorin Tuticorin Karungulam Singathakurichi Addl. PHC 1 1

61

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

159 Vellore Tirupathur Pernampet Mailpatti Addl. PHC 1 1

160 Vellore Tirupathur Pernampet Melsanarkuppam Addl. PHC 1 1

161

Vellore

Tirupathur

Pernampet

Nariampattu


0

1

162 Vellore Tirupathur Pernampet Arangalthurgam Addl. PHC 1 1

163 Vellore Tirupathur Pernampet T.T.Mottur Addl. PHC 1 1

164 Vellore Tirupathur Pernampet Aravatla Addl. PHC 1 1

165 Vellore Tirupathur Pernampet Udhayenthiram Addl. PHC 1 1

166 Vellore Tirupathur Pernampet Venkatasamuthiram Addl. PHC 1 1

167

Vellore

Vellore

Anaicut

Odugathur


0

1

168 Vellore Vellore Anaicut Pallikonda Addl. PHC 1 1

169 Vellore Vellore Anaicut Poygai Addl. PHC 1 1

170 Vellore Vellore Anaicut Peenjamanthai Addl. PHC 1 1

171 Vellore Vellore Sholingur Karadikuppam Addl. PHC 1 1

172 Vellore Vellore Sholingur Kodaikal Addl. PHC 1 1

173 Vellore Vellore Sholingur Melpadi Addl. PHC 1 1

174

Vellore

Vellore

Sholingur

Ponnai


0

1

175 Vellore Vellore Sholingur Vinnampalli Addl. PHC 1 1

176 Villupuram Kallakurichi Kallakurichi Eduthavainatham Addl. PHC 1 1

177 Villupuram Kallakurichi Kallakurichi Malaikottalam Addl. PHC 1 1

62

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

178

Villupuram

Kallakurichi

Kallakurichi

Melur


0

1

179 Villupuram Kallakurichi Kallakurichi Alathur Addl. PHC 1 1

180 Villupuram Villupuram Kandamangalam Kandamangalam Addl. PHC 1 1

181 Villupuram Villupuram Kandamangalam Kondur Addl. PHC 1 1

182 Villupuram Villupuram Kandamangalam Purasinganapalayam Addl. PHC 1 1

183 Villupuram Villupuram Kandamangalam Rampakkam Addl. PHC 1 1

184

Villupuram

Villupuram

Kandamangalam

Siruvanthadu


0

1

185 Virudhunagar Sivakasi Sathur Surankudi Addl. PHC 1 1

186 Virudhunagar Sivakasi Sathur Nemmeni Addl. PHC 1 1

187

Virudhunagar

Sivakasi

Sathur

Uppathur


0

1

188 Virudhunagar Sivakasi Sathur Nalli Addl. PHC 1 1

189 Virudhunagar Sivakasi Vembakottai Elayirampannai Addl. PHC 1 1

190

Virudhunagar

Sivakasi

Vembakottai

Thayilpatti

CHC(UG/ Main PHC)

0

1

191 Virudhunagar Sivakasi Vembakottai Sevalpatti Addl. PHC 1 1

192 Virudhunagar Sivakasi Watrap Kottaiyur Addl. PHC 1 1

193

Virudhunagar

Sivakasi

Watrap

Kunnur


0

1

194 Virudhunagar Sivakasi Watrap Nathampatti Addl. PHC 1 1

63

S.No.

Dist.

Name of the

HUD

Block

PHC

Type

10- 100

mic.lt Range

100-1000

mic.lt Range

195 Virudhunagar Sivakasi Watrap Pudupatti.W Addl. PHC 1 1

196 Virudhunagar Virudhunagar Kariapatti Kalkurichi Addl. PHC 1 1

197

Virudhunagar

Virudhunagar

Kariapatti

Mallankinaru


0

1

198 Virudhunagar Virudhunagar Kariapatti Mustakurichi Addl. PHC 1 1

199 Virudhunagar Virudhunagar Kariapatti Mudukankulam Addl. PHC 1 1

200 Virudhunagar Virudhunagar Narikudi Kattanur Addl. PHC 1 1

201 Virudhunagar Virudhunagar Narikudi Mukkulam.A Addl. PHC 1 1

202

Virudhunagar

Virudhunagar

Narikudi

Narikudi


0

1

203

Virudhunagar

Virudhunagar

Narikudi

Veerasolam

Upgraded PHC

0 1

Note :

1) The rate contract should be valid for a period of 2 years from the date of acceptance of the tender and extendable for

further period on mutual acceptance.

2) The quantity indicated is tentative and will vary as per the actual requirement during the rate contract period. The

supplier should have no claim against the purchase on the actual quantity of orders placed during the rate contract period.

3) During the rate contract period, further quantity may be ordered for any other Govt. Medical Institutions at the same rate

and terms & conditions.

64

SECTION VI : TECHNICAL SPECIFICATIONS

65

SECTION VI : TECHNICAL SPECIFICATIONS

1. SPECIFICATION FOR MICROPIPETTES (10-100µL)

1) Should be light weight, Least RSI (Repetitive Strain injury).

2) Advance volume gearing.

3) Should be UV resistant.

4) Pipette tip cone should be autoclavable.

5) Separate tip ejector should be available.

6) In lab calibration and easy maintenance – Easy to open (No Special tool

required).

7) Different colour coding for easy identification.

8) Should be supplied with NABL Calibration certificates.

9) Three Years Warranty.

10) Micropipettes should have quality assurance certificate for accuracy and

precision.

11) USFDA or CE certified for safety and quality.

12) Should cover the volume range of 10-100µl.

13) Should be supplied with minimum of 1000nos. suitable tips each.

14) Atleast one service and calibration centre should be in Tamil Nadu.

2. SPECIFICATION FOR MICROPIPETTES (100-1000µL)

Range: 100µl – 1000µl

1. Calibration should satisfy the standards of ISO 8655 and ISO 17025.

Necessary certificates to be submitted by the manufacturer.

2. User friendly high performance air displacement pipettes with

compression spring mechanism.

3. Ergonomic design with light pipetting action. 9N to 14N force required for

pipetting.

4. Durable tip cone materials made of PVDF plastic to provide Excellent

Chemical resistance.

5. Availability of servicing facility for the manufacturer & supplier to calibrate

the Micropipettes in accordance to NABL in India or equivalent to

International standards.

66

6. Digital display clearly reads volume setting.

7. Ejector collar and tip cone can be removed for easy cleaning and

maintenance.

8. Volume setting by click stops.

9. Ease for on sight preventive maintenance and calibration.

10. Supplied with full documentation warranty, Calibration certificate along

with tools for servicing and calibration.

N ote: Bidders shall furnish technical compliance statement for the model quoted ,

d etails of manufacturer including deviations if any. Technical catalogue /data sheet shall a

lso be furnished in support of technical compliance statement with out fail.

67

SECTION VI-A : QUALIFICATION CRITERIA

(Referred to in Clause 11.2 of ITB)

For determining the lowest-evaluated bid, the Purchaser shall carry out the post

qualification of the Bidder in accordance with ITB Clause 11.2, using only the

requirements specified. Requirements not included in the text below shall not be used in

the evaluation of the Bidder’s qualifications

The Bidder shall furnish documentary evidence to demonstrate that it meets the following

experience requirement(s):

1. M anufacturer Bidders

(i) The bidder must have manufactured and supplied satisfactorily the similar model

quoted in each schedule of the Schedule of Requirements either directly or

through of any other authorized dealer to the extent of at least 15 Nos. for Sl.

No.1 & 2 under “Section – V, Schedule of Requirements” in any one of the last

five years of which minimum 7 Nos. for Sl. No.1 & 2 should have been supplied

to Indian Institution and should be in use satisfactorily with no adverse report

for at least one year preceding the date of bid opening.

(ii) The Bidder should furnish a brief write-up, backed with adequate data, explaining

his available capacity and experience (both technical and commercial) for the

manufacture and supply of the required equipment within the specified time of

completion after meeting all their current commitments.

(iii) The bidder should clearly confirm that all the facilities exist in his factory for

inspection and testing and these will be made available to the purchaser or his

representative for inspection.

2. N on- Manufacturer Bidders

In the case of a Bidder offering to supply Goods under the Contract that the Bidder does

not manufacture or otherwise produce, the Bidder should be duly authorized by the

m anufacturer of the Goods who meets the criteria under (1) above (all supporting

documents/information as asked above for manufacturer shall be submitted with the bid)

and

a) The manufacturer furnishes a legally enforceable authorization in the prescribed

Form [Section XI] assuring full guarantee and warranty obligations as per GCC

and SCC for the goods offered; and

b) The bidder, as authorized by the manufacturer, must have supplied and provided

after sales service to the extent of at least 7 Nos. for Sl. No.1 & 2 of the quantities

of similar model in the Schedule of Requirements in any one of the last five (5)

years to Indian Institution, which must be in satisfactory operation at least for one

year on the date of bid opening.

68

3. C ommon to Both Manufacturer and Bidder

(i) The information on past supplies and satisfactory performance should be given in the

Proforma given under Section-X.

(ii) Documentary evidence (end users certificate) in support of the satisfactory operation

of the goods as specified above shall invariably furnished.

(iii) Data to support that the manufacturer has the financial and production capacity to

perform the contract and complete the supplies within the stipulated delivery period shall

be furnished. for the non-manufacturer bidder data to support that he has the financial

capacity to perform the contract and complete the supplies within the stipulated delivery

period shall be furnished. Reports on financial standing shall be in the form of profit and

loss statements, balance sheets and auditors report for the past three years, bankers

certificate, etc.,

a) The bidder should have a manufacturing capacity of at least 2718 Nos. for Sl. No.1 and

3654 Nos. for Sl. No.2 similar capacity machines per annum certified by licensing

authority/ chartered accountant.

b) The annual sales turnover for the bidder should be at least Rs.10.52 lakhs for Sl. No.1

and Rs.13.66 lakhs for Sl. No.2 in any one of the last three years (2015-2016 to 2017-

2018), and it should be certified by the chartered accountants.

c) The bidder should have a cash/ credit limit of at Rs.2.63 lakhs for Sl. No.1 and Rs.3.42

lakhs for Sl. No.2 with their bankers exclusively for this contract and a certificate for the

above shall be furnished by the bankers.

(iv) Further, the manufacturer should be in continuous business of manufacturing /

supplying and after sale services of products similar to that specified in the

„Schedule of requirement‟ during the last 5 years prior to bid opening. In case of

non-manufacturer bidders, this condition should be satisfied by the manufacturer

of the product.

1 The legal status, place of registration and principal place of business of the

company or firm or partnership, etc.;

Notwithstanding anything stated above, the purchaser reserves the right to assess the

bidder‟s capabilities and capacity to execute the contract satisfactorily before deciding

on award

Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have made misleading or false representations in the forms,

statements and attachments submitted in proof of the qualification requirements; and/or

69

record of poor performance such as, not properly completing the contract, inordinate

delays in completion, litigation history, or financial failures etc.

Note:

1) The above post qualification requirements are to be met by the bidder (in case of

manufacturer bidders) and the bidder and the manufacturer respectively (in case of non

manufacturer bidders) and qualification of group/sister/parent companies will not be

considered for meeting the above requirement.

2) For the purpose of furnishing documentary evidence to meet the post qualification

criteria, the bidder should furnish the following:

a. The supply made to public sector/Government units in India/private sector,

the bidder should submit an affidavit confirming that the performance

statement given is correct along with copy of purchase order, copy of

invoices, proof of payment received from Purchasers, documentary evidence

(end user certificate) in support of satisfactory completion of orders and

function as stated above.”

b. The foreign manufacturer is permitted to submit an affidavit in their letter

head duly signed by the authorized signatory of the manufacturer confirming

that the performance statement given is correct.

70

SECTION VII : BID FORM AND PRICE SCHEDULES

71

To:

Gentlemen,

Date ............. 200

Contract No..............

Having examined the Bidding Documents including Addenda Nos......................, the

receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and

deliver...........................................

(Description of Goods and Services) in conformity with the said Bidding Documents for

the sum of.............................. (Total Bid amount in Words and Figures) or such other

sums as may be ascertained in accordance with the Schedule of Prices attached herewith

and made part of this bid.

We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery

schedule specified in the Schedule of Requirements.

If our bid is accepted we will obtain the guarantee of a bank in a sum equivalent to 5% of

the Contract Price for the due performance of the Contract, in the form prescribed by the

Purchaser.

We agree to abide by this bid for a period of ............... (Number) days from the date fixed

for bid opening under Clause 20 of the Instruction to Bidders and it shall remain binding

upon us and may be accepted at any time before the expiration of that period.

Until a formal contract is prepared and executed, this bid, together with your written

acceptance thereof and your notification of award, shall constitute a binding Contract

between us.

We understand that you are not bound to accept the lowest or any bid you may receive.

Dated this................. day of ...................... 200..

Signature : .........................................

(in the Capacity of) : .........................................

Duly authorised to sign bid for and on behalf of

..........................................................................

P RICE SCHEDULE

1 2 3 4 5 6 7 8

PRICE FOR EACH UNIT Sch

No.

Item Description Country

of origin

Quantity

& Unit

Ex-factory Ex-

warehouse Ex- showroom off-the

shelf for CIF (a)

Packing

& forwarding

(b)

Inland transport,

Insurance and Incidental costs

incidental to delivery

(c)

Incidental

services as listed in

clause 7 of SCC (d)

Custom

s duty

(e)

Unit price

a+b+c+d+e

Total price per

schedule for delivery at final

destination (4 x 6)

GST –

IGST/CGS T/ SGST payable if contract is awarded


151 Nos.


203 Nos.

i. Unit price in (6) (Rs. in words)

1. Micropipette (10-100µl) as per specification with HSN code/ rate of GST................................................................................................................................................................

2. Micropipette (10-1000µl) as per specification with HSN code/ rate of GST...............................................................................................................................................................

N ote:

(a) In case of discrepancy between unit price and total price, the unit price shall prevail.

(b) This price schedule should be placed in separate sealed cover “Cover B”

(c) GST applicable for Annual Maintenance Charges shall be indicated separately.

(d) The bidder should indicate the HSN code of the equipment/ service and applicable GST rates.

(e) The bidder should quote for the prices separately from column 5(a) to 5(e) and should not state “as inclusive”.

Place : Signature of Bidder......................……………..

Date : Name ……………………………

Business Address ……………………………

72

73

SECTION VIII : CONTRACT FORM

74

SECTION VIII: CONTRACT FORM

THIS AGREEMENT made the .............. day of ................, 20........ between ...................

(Name and Address of Purchaser) represented by the Managing Director .......................

(hereinafter “the Purchaser”) of one part and ................ (Name and Address of Supplier)

.................................... (hereinafter “the Supplier”) represented by ………………………

(Name of the Authorized Signatory and Designation), Aged …..... years, residing at

……………………………… (Full Residential Address of the Signatory) of the other

part:

WHEREAS the Purchaser is desirous that certain Goods and ancillary services should be

provided by the Supplier, viz., .............................................................................(Brief

Description of Goods and Services) and .................................................... has accepted a

bid by the Supplier for the supply of those goods and services in the sum of ......................

(Contract Price in Words and Figures) (hereinafter “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and constructed as

part of this Agreement, viz.:

(a) the Bid Form and Price Schedule submitted by the Bidder;

(b) the Schedule of Requirements;

(c) the Technical Specifications;

(d) the General Conditions of Contract;

(e) the Special Conditions of Contract; and

(f) the Purchaser’s Notification of Award

3. In consideration of the payments to be made by the Purchaser to the Supplier as

hereinafter mentioned, the Supplier hereby covenants with the Purchaser to

provide the Goods and Services and to remedy defects therein in conformity in all

respects with the provisions of the Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the

provision of the Goods and Services and the remedying of defects therein, the

Contract Price or such other sum as may become payable under the provisions of

the Contract at the times and in the manner prescribed by the Contract.

75

BRIEF PARTICULARS OF THE GOODS AND SERVICES WHICH SHALL BE

SUPPORTED / PROVIDED BY THE SUPPLIER ARE:

---------------------------------------------------------------------------------------------------------

S.No. Brief Description of Quantity to be Unit Price Total Amount Sales Tax

goods Supplied (3 x 4) & other

Taxes

Payable

---------------------------------------------------------------------------------------------------------

1 2 3 4 5 6

---------------------------------------------------------------------------------------------------------

---------------------------------------------------------------------------------------------------------

Total Value: 5 + 6

Delivery Schedule:

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

said ........................................ (For the Purchaser)

in the presence of ...................................................

Signed, Sealed and Delivered by the

said ......................................... (For the Supplier) (Signature, Name, Designation and

Address with Office seal)

in the presence of ....................................................

1) (Signature, Name and Address of witness)

2) (Signature, Name and Address of witness)

76

SECTION IX : PERFORMANCE SECURITY FORM

77

SECTION IX: PERFORMANCE SECURITY FORM

To : (Name of Purchaser)

WHEREAS .......................................................... (Name of the Supplier) herein called

“the Supplier” has undertaken, in pursuance of Contract No................ dated, ................. to

supply ...................................................................... (Description of Goods and Services)

hereinafter called “the Contract”.

AND WHEREAS it has been stipulated by you in the said Contract that the Supplier

shall furnish you with a Bank Guarantee by a recognised bank for the sum specified

therein as security for compliance with the Supplier’s performance obligations in

accordance with the Contract.

AND WHEREAS we have agreed to give the Supplier a Guarantee

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on

behalf of the Supplier, upto a total of .........................................................................

(Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon

your first written demand declaring the Supplier to be in default under the Contract and

without cavil or argument, any sum or sums within the limit of .....................................

(Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds

or reasons for your demand or the sum specified therein.

This guarantee is valid until the .............. day of .................. 200.

Signature and Seal of Guarantors

............................................

............................................

............................................

Date .................. 20 ............

Address ..............................

............................................

............................................

78

SECTION X: PERFORMANCE STATEMENT

79

(Please see Clause 11.2(b)

(ii) of Instructions to Bidders)

SECTION X

Proforma for Performance Statement (for a period of last five years)

Bid No.

Name of the Firm

Order

placed by

(Full

Address of

Purchaser) (1)

Order

No.

and

Dated

(2)

Description

and

Quantity of

ordered

equipment

Value

of order

Date of

Completion

of delivery

Remarks

indicating

reasons for

late

delivery, if any

Has the equipment

been satisfactorily

functioning? (Attach a

certificate from the

Purchaser/Consignee)

As per

Actual Contract

Signature and Seal of the Bidder ...................................

..................................

80

SECTION XI

(Please see Clause 11.2(a) of Instructions to Bidders)

MANUFACTURER’S AUTHORISATION FORM

No..................... dated ......................

To

...................................

...................................

...................................

Dear Sir,

IFB No._

We who are established and reputable manufacturers of

having factories at and do

hereby authorise M/s._ (Name and address of Representative) to

submit a bid, and subsequently negotiate and sign the contract with you against the above

IFB NO.

No company or firm or individual other than M/s. are authorized

to bid, negotiate and conclude the contract in regard to this business against this specific IFB.

We hereby extend our full guarantee and warranty as per Clause 14 of the General

Conditions of Contract for the goods offered for supply against this invitation for bid by

the above firm.

Yours faithfully,

(Name)

for and on behalf of M/s.

(Name of manufacturers)

Note: This letter of authority should be on the letterhead of the manufacturing concern

and should be signed by a person competent and having the power of attorney to bind the

manufacturer.

81

SECTION - XII

A FFIDAVIT

(In Rs.10 NJ Stamp Paper)

1) I S/o. residing at No. proprietor /

partner / Managing Director of (Proprietary concern /

Partnership firm / Company) carrying on business at No.

do hereby solemnly affirm and sincerely state as follows:-

2) I state that our concern / company participated in the tender Ref. for the

supply of with Tamilnadu Medical Services Corporation ltd.,

3) Our concern / company had supplied nos. of similar equipment

for the hospitals detailed below and the same is considered by us to meet

the post qualification criteria prescribed in the tender above.

Sl.no Date of Invoice

Name of the Item and model

Name and address of Hospital / Institution supplied

Date of Installation

*

Date of end user performance

certificate *

4) I satisfy that the equipment supplied to the above hospitals are working

well and being maintained by us. The complaints received from the

hospitals are attended to on time as per the Annual Maintenance

Contract entered between us.

5) The performance certificate, invoice copy and payment proof are attached

for the above supply

Solemnly affirm at Signed before me

Chennai on this

Day 20 and singed in

my presents (Notary Public)

* The period between the date of installation and date of end user performance

certificate (Not installation certificate) should be more than one year on the date of bid opening.

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