Quincy Public Schools Parent Academy Developed and Presented
by: QPS Educational and Informational Technology Teams Connecting
Homes Schools and Student Performance Empowering and Enabling
Parents Access to Information through the Aspen Student Portal
Slide 2
Welcome and Introductions Keith Segalla, QPS Executive Director
Career & Technical Education and Instructional Technology
Members of the Quincy School Committee Dr. Richard DeCristofaro,
Superintendent of Schools Superintendents Leadership Team Middle
School Principals Team Educational Technology Team Information
Technology Team QPS Aspen Champion Trainers
Slide 3
Agenda Aspen Student Information System (SIS) Overview Planning
/ Implementation / Reflection and Assessment Introduction to Aspen
Student Portal How QPS Staff are Integrating Aspen Technology A
Principals Perspective Additional Supports and Resources Break-Out
Session: Student Portal ~ Interactive Workshop First Order of
Business Hot Coffee, Water, Pastries ~ Donated by the QHS Culinary
Arts Program Presentation Folder ~ Powerpoint Presentations and
Additional Materials
Slide 4
QPS Educational and Informational Technology Teams 2013-2014
GOALS To provide effective and efficient communication and
information to key stakeholders, including teachers, parents, and
students Support and promote educational technology resources that
will work to enhance the teaching and learning experiences for both
the staff and students Provide focused outreach
(training/professional development) to our staff, students, and
parents on using these technological resources to support and
strengthen the home school relationship as it relates to student
learning, virtual learning, library resources, and communication...
District Improvement Plan Team Organization ~ 72 QPS Teams
Establish SMART Goals Define Action Steps/Timelines
Plan/Implement/Reflect and Assessment ~ Continuous Improvement
~
Slide 5
What is Aspen? Aspen is a secure, web-based school information
management system. Aspen manages all facets of student data,
including attendance, assessments, grades, report cards, schedules,
and so much more. You may access Aspen from any computer that
connects to the internet (home, work, or school). Aspen is also
available via mobile devices (cell phones and tablets). Web
address: aspen.quincypublicschools.com. Login and Password
required.
Slide 6
Other Local Aspen Districts: North Attleborough Norwell
Plymouth Quincy Rockland Saugus Scituate Seton Somerville South
Shore Ed Collab Swampscott Swansea Tewksbury Triton Walpole West
Bridgewater Westwood Weymouth Wilmington Abington Amesbury Andover
Athol-Royalston Attleboro Barnstable Bedford Belmont Billerica
Blackstone Blue Hills Tech Boston Braintree Brookline Burlington
Chelmsford Chelsea Concord Dartmouth Dighton Lincoln Littleton
Lowell Ludlow Malden Manchester Essex Mansfield Marblehead McCann
Tech Melrose Middleborough Milford Millbury Minuteman Monomoy
MontyTech NashobaTech Nauset NE Metro Tech Newburyport Dover
Sherborn Duxbury Easton Everett Fairhaven Fall River Fitchburg
Framingham Franklin Lawrence GNB Tech Hamilton Wen Hanover
Haverhill Hingham Holbrook Hull Innovation Leominster Lexington
South Shore Communities
Slide 7
Our USERS Include: District Level Administrators School Staff
(1,047) Principals / Assistant Principals Teachers, Deans, Student
Support Staff Nurses, Secretaries, Attendance Aides, etc Students
and Parents (2,126 QPS middle school students registered ) 1,418
(67% ) Users have successfully logged-in 708 (33%) Users have not
logged-in
Slide 8
An Overview of Quincys Student Information System and
Implementation of Aspen Components and Modules Published Reports
AttendanceSchedulingAssessment Teacher Grade Book Special Education
Professional Development State Reporting Curriculum and Learning
Student and Parent Portal Quincy Public Schools Information
Implementation Sept 2014 Implementation Sept 2013 Middle/High
Schools Implementation In Process Implementation Sept 2013
Middle/High Schools Implementation Sept 2013 Elementary/Middle/High
Schools Implementation Middle/High Schools December 2013
Implementation Sept 2014 Implementation August 2013 Implementation
Sept 2014
Slide 9
Aspen Implementation/Timeline ASPEN
MODULESTIMELINELEVEL(S)STATUS Fundamentals Fall 2013
Elementary/Middle /High Complete Attendance Fall 2013
Elementary/Middle/High Complete Grade Book Fall 2013 Middle/High
Complete Student Portal Winter 2014 Middle/High Ongoing Teacher
Pages Spring 2014 Middle/High Spring 2014 Curriculum and Learning
Fall 2014 Elementary/Middle/High Fall 2014 Special Education Fall
2014 Elementary/Middle/High Fall 2014
Slide 10
Enables administrators, parents, and students to make informed
decisions about student behavior, support, and performance. Student
Attendance Student Grades Interim Reports Student Schedules Teacher
Webpages Teacher Assignments Assessments Email Teacher Virtual
Student Locker So much more Aspen Student Portal is a component of
Aspen that students and parents can access:
Slide 11
Aspen Student Portal Provides PARENTS a wide range of student
data available for parental view: Access to academic information
for each student (instant access to monitor student progress)
Address any potential issues or concerns before they become serious
Provides STUDENTS real-time access to your childs own academic and
activity information: Store student files, recommendation letters
and homework assignments in the virtual locker Compare personal
scores to the rest of the class Manage extracurricular sports and
club activities Access to the Destiny Library Manager System Enter
course requests online (Grades 8-12)
Slide 12
Student/Parent View SAMPLE
Slide 13
How QPS Staff are Integrating Aspen Technology Laura Shea, 7 th
Grade Special Education Teacher Central Middle School Attendance ~
Ability to take homeroom/daily attendance and individual class
attendance Gradebook ~ Provides assignments, up-to-date grades, log
of latest activity, homework/quiz/test averages, uploaded documents
(assignments or project directions, rubrics, homework, etc)
Homework ~ Daily assignments posted with detailed instructions
listed under specific class periods Email ~ Email parents,
students, classes of students concerning specific grades or
reminders or upcoming tests/quizzes/projects
Slide 14
A Principals Perspective Daniel Gilbert, Principal Broad
Meadows Middle School Collaborative Effort between Home and School
21 st Century Learning ~ Technology Integration My Resources /
Calendars / Student Locker Class/Homework Assignments Improve
Student Performance Real time access to grades and assignments
Slide 15
Additional Supports and Resources Help within the Portal* User
Guides* Quick Reference Cards* Short How to Videos* QPS
Website~Parent Links Aspen Publications (monthly) PTO Meetings *
These tools were created by Follett Software and explains all
functions of the Portal.
Slide 16
Special Acknowledgements!!! Ms. Jennifer Fay-Beers, Principal ~
Central Middle Central Middle School Custodial Team QHS Culinary
Arts Program QPS Educational and Informational Technology Team
Members Chuck Phelan and the City of Quincy IT Team Aspen Champion
Presenters