EHP4 for SAP ERP 6.0June 2010English
Foreign Trade Export Processing (118)
SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany
Business Process Documentation
SAP Best Practices Foreign Trade Export Processing (118): BPD
Copyright Copyright 2010 SAP AG. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.
Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation.
Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Oracle is a registered trademark of Oracle Corporation.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.
HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology.
Java is a registered trademark of Sun Microsystems, Inc.
JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape.
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company.
All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.
These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.
SAP AG Page 2 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
External Process
Typographic Conventions
Type Style Description
Example textWords or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths, and options.
Cross-references to other documentation.
Example textEmphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT
Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text
Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXTKeys on the keyboard, for example, function keys (such as F2) or the ENTER key.
Example text
Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.
SAP AG Page 3 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Contents Foreign Trade Export Processing ......................................................................................................5
1 Purpose............................................................................................................................................ 5
2 Prerequisites..................................................................................................................................... 5
2.1 Master Data and Organizational Data........................................................................................5
2.2 Business Conditions................................................................................................................... 7
2.3 Preliminary Steps....................................................................................................................... 8
2.4 Roles.......................................................................................................................................... 9
3 Process Overview Table................................................................................................................. 11
4 Process Steps................................................................................................................................. 12
4.1 Create Sales Order.................................................................................................................. 12
4.2 Delivery Creation......................................................................................................................14
4.3 Check Batches......................................................................................................................... 16
4.4 Check Foreign Trade Information.............................................................................................17
4.5 Assign Serial Number...............................................................................................................18
4.6 Picking (optional)......................................................................................................................19
4.7 Create Pro Forma Billing..........................................................................................................21
4.8 Print Customs Documents........................................................................................................21
4.9 Post Goods Issue.....................................................................................................................22
4.10 Billing ..................................................................................................................................... 25
4.11 Post Incoming Payment.........................................................................................................26
5 Appendix......................................................................................................................................... 28
5.1 Reversal of Process Steps.......................................................................................................28
5.2 SAP ERP Reports.................................................................................................................... 30
5.3 Used Forms.............................................................................................................................. 31
5.4 Frequently Asked Questions ...................................................................................................32
SAP AG Page 4 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Foreign Trade Export Processing
1 PurposeAs markets become increasingly global and business structures more complex, the need for accuracy in handling the foreign trade needs of a business is gaining rapidly in importance. SAPs Foreign Trade/Customs application (FT) provides the tools that you need to compete effectively in todays fast-paced market. It is designed to help you meet the rapidly changing foreign trade requirements of your business.
This scenario describes the steps involved in receiving customs forms and how the system performs incompleteness checks to make sure that all essential information is in the system.
The document explains how easy reporting is, once you have maintained the necessary settings and master data.
2 Prerequisites
2.1 Master Data and Organizational DataSAP Best Practices Standard ValuesEssential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus. For example, master data for materials, vendors, and customers.
This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario.
Additional Master Data (Default Values)You can test the scenario with other SAP Best Practices default values that have the same characteristics.
Check your SAP ECC system to find out which other material master data exists.
Using Your Own Master DataYou can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation.
Use the following master data in the process steps described in this document:
Master / Org. data
Value Master / Org. data details
Comments
Material H11 Trading Good for Reg. Trading (MRP planning)
See sections Business Conditions and Preliminary
SAP AG Page 5 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Master / Org. data
Value Master / Org. data details
Comments
no Serial no.; no batch Steps.
Material H12 Trading Good for Reg. Trading (reorder point planning)
no Serial no.; no batch
See sections Business Conditions and Preliminary Steps.
Material H20 Trading Good for Reg. Trading (reorder point planning)
with serial numbers, no batch
Only use if you have activated the building block Serial Number Management (126).
See the sections Business Conditions and Preliminary Steps.
Material H21 Trading Good for Reg. Trading (reorder point planning)
no Serial no.; batch controlled (Exp. Date)
Only use if you have activated the building block Batch Management (117).
See sections Business Conditions and Preliminary Steps.
Material H22 Trading Good for Reg. Trading (reorder point planning)
no Serial no.; batch controlled (FIFO strategy)
Only use if you have activated the building block Batch Management (117).
See sections Business Conditions and Preliminary Steps.
Material F29 Finished Good MTS for Process Industry (PD planning)
no Serial no.; with batch (Exp. Date)
Only use if you have activated the building block Batch Management (117).
See sections Business Conditions and Preliminary Steps.
Material F126 Finished Good MTS for Discrete Industry (PD planning)
with Serial no.; with / w/o batch (FIFO strategy)
Only use if you have activated the building block Serial Number Management (126).
See sections Business Conditions and Preliminary Steps.
Sold-to party 100005 / 100010
100005 (German Customer) / 100010 (Portuguese Customer)
Ship-to party 100005 / 100010
100005 (German Customer) / 100010 (Portuguese Customer)
Payer 100005 / 100010
100005 (German Customer) / 100010
SAP AG Page 6 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Master / Org. data
Value Master / Org. data details
Comments
(Portuguese Customer)
Plant #1000(#1100)
Storage Location
1030/ 1040(1130/ 1140)
Shipping Point
#1000(#1100)
Sales organization
#1000
Distribution channel
#10
Division #10
2.2 Business ConditionsThe business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario:
Business condition Scenario
You have completed all relevant steps described in the Business Process Documentation Prereq. Process Steps (154).
Prereq. Process Steps (154)
To run through this scenario, the materials must be available in stock. If you use trading goods (HAWA) you can either:
run through the procurement w/o QM (130) process or
create stock using transaction MIGO (for details see section Preliminary Steps).
Procurement w/o QM (130)
To run through this scenario, the materials must be available in stock. If you use finished goods (FERT) you can either:
run through the Make-to-Stock Production - Discrete Industry (145) process (for material F126) / the Make-to-Stock Production - Process Industry (146) process (for material F29) or
create stock using transaction MIGO (for details see section Preliminary Steps).
Make-to-Stock Production - Discrete Industry (145) (material F126)Make-to-Stock Production - Process Industry (146) (material F29)
SAP AG Page 7 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
2.3 Preliminary StepsTo run through this scenario, the materials must be available in stock.
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)
Transaction code
MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)
Business role menu
Warehouse Management Consumption and Transfers Other Goods Movement
2. On the MIGO overview screen, make the following entries:
Field name User action and values
Comment
Business Transaction
A01 Goods Receipt
Business Transaction
R10 Other
Movement Type 561 561 Receipt per initial entry of stock balances into unr.-use
3. Choose Enter.
4. On the Goods Receipt Other screen: Material tab, make the following entry and choose Enter:
Field name User action and values
Material
5. On the Goods Receipt Other screen: Quantity tab, make the following entry and choose Enter:
Field name User action and values
Qty in Unit of Entry 100006. On the Goods Receipt Other screen: Where tab, make the following entries and choose Enter:
Field name User action and values Comment
Plant
Storage Location Lean WM / w/o Lean WM
7. On the Goods Receipt Other screen: Batch tab, make the following entry and choose Enter:
Field name User action and values Comment
SAP AG Page 8 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Date of manufacture
Enter the current date or a date in the past
Only relevant for material H22 and F29
8. On the Goods Receipt Other screen: Serial Numbers tab, make the following entry and choose Enter:
Field name User action and values
Comment
Create Serial Nos. Automatically
Only relevant for material H20 and F126
9. Choose Enter.
10. Save your entries.
11. Make a note of the Material Document Number: __________.
ResultThe quantity of 10000 has been posted.
Financial postings:
Material Debited Accounts Credited Accounts Cost Element / CO Object
Trading Good (HAWA)
135075 Trading goods
399175* Invent.own products
none
Finished Good (FERT)
134000 Finished goods
399175* Invent.own products
none
2.4 Roles
UseThe following roles must have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.
PrerequisitesThe business roles have been assigned to the user who is testing this scenario.
Business role Technical name Process step
Employee (Professional User)
SAP_NBPR_EMPLOYEE-S Assignment of this role is necessary for basic functionality.
Sales Administrator SAP_NBPR_SALESPERSON-S Sales Order Entry
Warehouse Clerk SAP_NBPR_WAREHOUSESCLERK-S
Delivery Creation
Warehouse Clerk SAP_NBPR_WAREHOUSESCLERK- Delivery Change
SAP AG Page 9 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Business role Technical name Process step
S
Sales Administrator SAP_NBPR_SALESPERSON-S Create pro forma Billing
Customs Agent SAP_NBPR_CUSTOMSAGENT-S Print Customs Document
Warehouse Clerk SAP_NBPR_WAREHOUSECLERK-S Post Goods Issue
Billing Administrator
SAP_NBPR_BILLING-S Billing
Customs Agent SAP_NBPR_CUSTOMSAGENT-S Create Intrastat / Extrastat
SAP AG Page 10 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
3 Process Overview Table
Process step External process reference
Business condition
Business role
Trans-action code
Expected results
Sales Order Entry
Material available
Sales Administrator
VA01
Delivery Creation
Warehouse Clerk
VL10C
Check Batches
Batch management active and material classified.
Warehouse Clerk
VL02N
Check Foreign Trade Information
Warehouse Clerk
VL02N
Assign Serial Number
Serial number management active
Warehouse Clerk
VL02N
Picking (optional)
Warehouse Clerk
VL06O
Pro forma Billing
Sales Billing VF01
Print Customs Document
Customs Agent
VIB4
Post Goods Issue
Materials available to ship
Warehouse Clerk
VL06O
Billing GI has been posted
Sales Billing VF04
Post Incoming Payment
Accounts Receivable (157)
SAP AG Page 11 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
4 Process Steps
4.1 Create Sales Order
UseIn this activity, you enter a sales order.
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Sales and Distribution Sales Order Create
Transaction code VA01
If you have installed the Returnables Processing scenario in your system and you use material H11, the following warning may appear: Minimum quantity 1,000 EA of free goods has not been reached. Choose Enter to skip this warning.
If you do not want to use Lean Warehouse Management (WM), choose a storage location Shipping w/o Lean WM (for example, 1040) via the following path: Goto Item Shipping. Enter the selected storage location (for example, 1040) in field Stor. Location.
2. On the Create Sales Order: Initial Screen, enter the following data:
Field name Description User action and values Comment
Order Type ORSales Organization
Distribution Channel
Division
3. Choose Enter.
4. Make the following entries:
Field name Description User action and values Comment
Sold to party 100005 German customerShip-to party 100005PO number Enter a PO number
Order reason
Material Number
SAP AG Page 12 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Quantity 1 EA5. Save your entries.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role1. Access the transaction using the following navigational option:
Business Role Sales Administrator (SAP_NBPR_SALESPERSON-S)
Business Role Menu Sales Customer Cockpit
2. Make the following entries and choose Display Customer:
Field Name User Action and Values Comment
Customer Number 100005
3. On the Customer Cockpit screen, select the following option:
Field Name User Action and Values Comment
Other Activities Create Order4. On the Create Sales Order screen, make the following entries and choose Start:
Field Name User Action and Values Comment
Sales Document Type OR Standard OrderSales Organization
Distribution channel
Division
5. On the Standard Order: New screen, make the following entries and choose Enter:
Field Name User Action and Values Comment
PO number Enter a PO number
Material Order Quantity 1
If you have installed the scenario Rebate Processing: Free Goods in your system and you use material H11, the following warning may appear: Minimum quantity 1,000 EA of free goods has not been reached. To skip this warning, choose Enter.
If you do not want to use Lean Warehouse Management (WM), choose a storage location Shipping w/o Lean WM (e.g. 1040) by selecting the item and choosing the Product Availability tab on the screen section next to the Item Overview section. Enter the selected storage location (for example, 1040) in the Storage Location field.
SAP AG Page 13 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
You can personalize the sales order screen by hiding or displaying certain tabs. For example, if you want to hide the tab Pricing, right-click on the tab and choose User Settings -> Hide Tab Pricing. Alternatively, choose More to get a dialog box in which you can add or remove all available tabs for that screen area.
6. Choose Save Document. Make a note of the sales order number: __________
Result The sales order is created.
The printout of the order confirmation is executed automatically and immediately (see settings in SAP GUI transaction VV13 for Output Type BA00 and defaults in your user settings in transaction SU3).
You also have the possibility to start the printout manually:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Sales and Distribution Sales Order Display
Transaction code VA03
1. On the Display Sales Order: Initial Screen, enter the order number. From the menu, choose Sales Document Issue Output To.
2. Select the line with message type BA00.
3. Choose Print.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Sales Administrator (SAP_NBPR_SALESPERSON-S)
Business role menu Sales Sales Orders Sales Order Processing Orders
1. Choose the All Sales Orders tab or the All Sales Orders query (refresh the current query if necessary).
2. Mark your sales order and choose Show Order Confirmation as PDF.
3. On the Convert Spool to PDF screen, choose Print.
4.2 Delivery Creation
Use
SAP AG Page 14 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
In this activity, you process the delivery due list to create the delivery document.
ProcedureOption 1: SAP Graphical User Interface (SAP GUI)
1. Access the transaction choosing one of the following navigation options:
SAP ECC menu
Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Collective Processing of Documents Due for Delivery Sales Order Items
Transaction code
VL10C
2. On the Sales Order Item screen, make the following entries:
Field name User action and values
Comment
Shipping point
Delivery creation dates (From)
The sales order item delivery date must be equal or greater than the delivery creation date (From)
Delivery creation dates (To)
The sales order item delivery date must be equal or less than the delivery creation date (To)
3. Choose Execute.
4. Select your sales order and choose Create Delivery in the Background.
5. Set the cursor on the line with the green light and choose Details. In the dialog box you see the number of the delivery that has been created.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role 1. Access the transaction as follows:
Business Role Warehouse Clerk(SAP_NBPR_WAREHOUSECLERK-S)
Business Role Menu Warehouse Management Shipping Outbound Delivery
2. On the All Sales Orders Due for Delivery tab, make the following entries:
Field name User action and values
Shipping point
3. Choose Apply.
4. Select the order you created in the previous process steps.
5. Choose Creation in Background
6. The system displays the message: Delivery created.
ResultA delivery document is created. Batches were automatically determined in case Material H21, H22, F29, F126 has been used. If Lean WM has been set up a WM TO (Warehouse Management
SAP AG Page 15 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Transfer Order) has been created, printed and automatically confirmed. Picking can be done using the printed TO.
The printout of the transfer order is executed automatically and immediately.
You also have the possibility to start the printout manually:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Communication / Printing Single Print Pick Document
Transaction code
LT31
1. Enter the Warehouse Number and TO Number (you can find this number using transaction VL02N and checking the document flow) and choose Enter.
2. To start the print process, choose Transfer order Print.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)
Business role menu
Warehouse Management Shipping Transfer Orders Print TO Manually
1. Enter the Warehouse Number and TO Number (you can find TO number using Business role menu Warehouse Management Shipping Outbound Delivery Display Delivery and checking the document flow of your outbound delivery) and choose Enter.
2. To start the print process, choose from the menu More Transfer order Print from the menu.
4.3 Check Batches
UseIn this activity you check the batch determination in the delivery.
Prerequisites This step is to be used if batch management has been activated and the material has been classified.
Procedure1. Access the transaction choosing one of the following navigation options:
SAP ECC menu
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Change Single Document
Transaction code
VL02N
SAP AG Page 16 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
2. On the Change Outbound Delivery screen enter the outbound delivery number, and choose Enter.
3. On the Picking overview screen, select the batch number from the input help (F4 Consignment stock at customer) for the materials to which you need to assign batches.
4. Save your delivery.
5. Confirm any system message with Enter if applicable.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role1. Access the transaction as follows:
Business Role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S))
Business Role Menu Warehouse Management Shipping Outbound Delivery
2. Select the tab Due for Post Goods Issue.
3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary).
4. Select your Delivery.
5. Choose Change.
6. In the Batch Split Indicator column, choose Batch Split Exists.
7. In the Batch field, check the batch number assignment.
ResultBatch numbers are assigned to the materials.
4.4 Check Foreign Trade Information
UseIn this activity, you check the foreign trade information in the delivery.
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Change Single Document
Transaction code
VL02N
2. On the Change Outbound Delivery screen, enter the outbound delivery number, and choose Enter.
SAP AG Page 17 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
3. To select a delivery item, double-clicking on it and go to the Foreign Trade / Customs tab. Here you can see the automatically extrapolated items for foreign trade reporting of your delivery, if applicable.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role 1. Access the transaction as follows:
Business Role Warehouse Clerk(SAP_NBPR_WAREHOUSECLERK-S)
Business Role Menu Warehouse Management Shipping Outbound Delivery
2. Select the tab Due for Post Goods Issue.
3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary).
4. Select your delivery.
5. Choose Display.
ResultThe foreign trade details are assigned to delivery.
4.5 Assign Serial Number
UseIn this activity you assign serial numbers to the materials.
Prerequisites This step is to be used if serial number management has been activated.
ProcedureOption 1: SAP Graphical User Interface (SAP GUI)
1. Access the transaction choosing one of the following navigation options:
SAP ECC menu
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Change Single Document
Transaction code
VL02N
2. On the Change Outbound Delivery screen enter the delivery number, and choose Enter.
3. Select the material to which you need to assign a serial number, and choose Batch Split (for example, Material F126). If the material is not batch controlled (H20) choose Item Details instead of Batch Split.
4. On the Delivery XXX Change: Item Details screen, select the batch you need to assign a serial number and choose Extras Serial Numbers. If the material is not batch-controlled (H20) choose Extras Serial Numbers.
SAP AG Page 18 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
5. In the Maintain Serial Numbers dialog box select the serial number from the input help. For testing purposes, choose a serial number from the selection list that has a plant and a storage location assigned to it. Make sure that the serial number comes from the batch determined in step 4.16 in case the material is batch-controlled (for example, F126).
6. Save your delivery.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role 1. Access the transaction as follows:
Business Role Warehouse Clerk(SAP_NBPR_WAREHOUSECLERK-S)
Business Role Menu Warehouse Management Shipping Outbound Delivery
2. Select the tab Due for Post Goods Issue.
3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary).
4. Select your delivery.
5. Choose Change.
6. Select the material to which you need to assign a serial number, and choose Batch Split (e.g. Material F126). If the material is not batch controlled (H20), choose Item Details instead of Batch Split.
7. On the Delivery XXX Change: Item Details screen, select the batch you need to assign a serial number to and choose More Extras Serial Numbers. If the material is not batch controlled (H20), choose More Extras Serial Numbers.
8. In the Maintain Serial Numbers dialog box, select the serial number from the input help. For testing purposes, choose a serial number from the selection list that has a plant and storage location assigned to it. Make sure that the serial number comes from the batch determined in step 4.3 in case the material is batch controlled (for example, F126).
9. Save your outbound delivery.
ResultSerial numbers are assigned to the materials.
4.6 Picking (optional)
UseThe picking process involves taking goods from a storage location and staging the right quantity in a picking area where the goods are prepared for shipping.
PrerequisitesThis step is to be used if lean WM has not been activated.
Procedure
SAP AG Page 19 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Lists and Logs Outbound Delivery Monitor
Transaction code
VL06O
2. On the Outbound Delivery Monitor screen, choose For Picking.
3. On the Outbound Deliveries for Picking screen, make the following entries:
Field name User action and values
Shipping point
Only Picking without WM
4. Choose Execute.
5. Select your delivery note and Choose (NWBC: More ) Subsequent Functions Picking Output.
6. On the Output from Picking screen, select your delivery note and choose Execute.
1. Access the transaction using the following navigational option:
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business Role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)
Business Role Menu Warehouse Management Shipping Outbound Delivery
2. On the Picking List (without WM) tab, make the following entries:
Field Name User Action and Values
Shipping point
3. Choose Apply (refresh the current query if necessary).
4. Select your delivery note and choose Display.
5. From the menu choose, More Subsequent Functions Output from Picking.
6. To confirm the dialog box, choose Enter.
7. On the Output from Picking screen choose Execute.
8. On the Output from Picking screen, select your delivery note and choose Execute.
ResultThe picking list EK00 has been printed and the picking quantity at delivery item level has been updated with the requested delivery quantity.
SAP AG Page 20 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
4.7 Create Pro Forma Billing
UseIn this activity you handle the billing. Usually, you have to perform pro forma billing for the customs authorities in a first step. Later in the process you create the final billing document.
Procedure1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Sales and Distribution Billing Billing Document Create
Transaction code
VF01
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Billing Administrator (SAP_NBPR_BILLING-S)
Business role menu Sales Billing Create Billing Document
2. On the Create Billing Document screen, enter the following data:
Field name Description User action and values Comment
Billing Type F8 Pro Forma Inv f DlvDocument
3. Choose Enter and save the billing document.
4. Make a note of the pro forma invoice document number: __________.
If batch management has been activated, two or more items appear in the billing document depending on the number of batches that have been delivered.
ResultThe system generates a pro forma invoice for billing.
4.8 Print Customs Documents
UseNormally, you create your customs documents based on your pro forma invoice. The message type you need depends on the customs regulations of your country. In Germany, for example, you need a customs declaration to transfer your goods to a third-party country. No customs documents are required for goods transactions within the EU.
Procedure1. Access the transaction choosing one of the following navigation options:
SAP AG Page 21 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics Sales and Distribution Foreign Trade/Customs Communication / Printing Communication / Printing Printout Foreign Trade Document First Processing
Transaction code
VIB4
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Customs Agent(SAP_NBPR_CUSTOMSAGENT-S)
Business role menu
Foreign Trade Periodic Declarations Print Transaction: Initial Procg
2. On the Foreign Trade: Print Foreign Trade Output First Processing screen, enter:
Field name User action and values
Document
3. Choose Execute.
4. On the Foreign Trade: Print Foreign Trade Output First processing screen, you should get three items for your sales order:
o Certificate of origin EUo Export declaration (optional)o Invoice
There are only two entries for the Portuguese customer.
5. You can only change data for the export declaration. Therefore, select the item for the export declaration, and choose Form data.
6. On the Print Preview of Page 0001 of 0001 screen, choose, for example, one of the different address nodes on the left hand side for field N 2 Sender / Exporter. In the Change form data dialog box, you can change the address data of the ship-to party.
7. After having changed the data, choose Refresh.
8. Go back and choose Print or Print preview.
9. In the Select output version dialog box, choose Version to display the changed data.
ResultThe customs documents are created.
4.9 Post Goods Issue
Use
SAP AG Page 22 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
In this activity, you post the goods issue.
ProcedureOption 1: SAP Graphical User Interface (SAP GUI)
1. Access the transaction choosing one of the following navigation options:
SAP ECC menu
Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Lists and Logs Outbound Delivery Monitor
Transaction code
VL06O
2. Choose For Goods Issue.
3. Make the following entries:
Field name User action and values
Shipping point
4. Choose Execute.
5. Select the relevant delivery.
6. Choose Post Goods Issue. (Choose todays date in the dialog box.)
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role 1. Access the transaction as follows:
Business Role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)
Business Role Menu Warehouse Management Shipping Outbound Delivery
2. Select the tab Due for Post Goods Issue.
3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary).
4. Select your Delivery.
5. Choose Goods Issue.
ResultThe goods issue is posted.
Financial postings:
Material Debited Accounts Credited Accounts
Cost Element / CO Object
Trading Goods (HAWA)
520085 Trading goods w/o aa
135075 Trading goods
none
Finished Good (FERT)
500000 Inv.chg.sale own prd
134000 Finished goods
none
SAP AG Page 23 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Delivery NoteThe printout of the delivery note is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type LD00 and defaults in your user settings in transaction SU3).
You also have the possibility to start the printout manually:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Display
Transaction code
VL03N
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)
Business role menu
Warehouse Management Shipping Outbound Delivery Display Delivery
1. On the Display Outbound Delivery screen, enter your outbound delivery, and choose from the menu (NWBC: More) Outbound Delivery Issue delivery Output
2. Select the line with message type LD00 Delivery Note
3. Choose Print.
Bill of LadingThe printout of the bill of lading is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type YBL1 and defaults in your user settings in transaction SU3).
You also have the possibility to start the printout manually:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Display
Transaction code
VL03N
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S)
Business role Warehouse Management Shipping Outbound Delivery
SAP AG Page 24 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
menu Display Delivery
1. in the Display Outbound Delivery screen, enter your outbound delivery and choose from the menu (NWBC: More) Outbound Delivery Issue delivery Output
2. Select the line with message type YBL1 Bill of Lading.
3. Choose Print.
4.10 Billing
UseIn this activity, you handle the billing.
Procedure1. Access the transaction choosing one of the following navigation options:
SAP ECC menu Logistics Sales and Distribution Billing Billing Document Process Billing Due List
Transaction code
VF04
2. Enter relevant search criteria, select the delivery-related flag and deselect the Order-related flag and choose DisplayBillList (F8).
3. Select a row and choose Individual Billing Document.
4. Save your entries.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role 1. Access the transaction as follows:
Business Role Billing Administrator(SAP_NBPR_BILLING-S)
Business Role Menu Sales Billing
2. On the Billing screen, choose the Billing Due List tab (refresh the current query if necessary).
3. Enter the relevant search criteria, select the Delivery-Related flag. Choose Apply.
4. Select the lines with the sales documents you want to bill then choose Billing in Background.
5. The system displays a list of the created billing documents.
ResultThe system generates an invoice for billing and posts the values to the specified accounts. You can see the financial information by choosing Accounting Overview. There you can find the accounting document, the controlling document and the profitability analysis document. You can also see the document flow by choosing Display document flow.
SAP AG Page 25 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Financial postings:
Material Debited Accounts Credited Accounts
Cost Element / CO Object
Trading Good (HAWA)
121200 Cust rcvbl -Foreign
410000 Sales revenue
410000
Finished Good (FERT)
121200 Cust rcvbl -Foreign
410000 Sales revenue
410000
The printout of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for Output Type RD00 and defaults in your user settings in transaction SU3).
You also have the possibility to start the printout manually:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Sales and Distribution Billing Billing Document Display
Transaction code
VF03
1. Go to transaction VF03. On the Display Billing Document screen, choose Billing document Issue Output to from the menu.
2. Select the line with message type RD00.
3. Choose Print.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business Role Billing Administrator (SAP_NBPR_BILLING-S)
Business Role Menu Sales Billing Change Billing Document
1. Enter the billing document number.
2. Choose More Billing Document Issue Output to .
3. Select the relevant output and choose Print.
4.11 Post Incoming Payment
Accounts Receivable (157)In this process you post the incoming payment.
SAP AG Page 26 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Complete all activities described in the Business Process Documentation of the scenario Accounts Receivable (157) (sections Post Incoming Payment from Customer Manually, Automatic Clearing of Open Items in Customer Accounts, Manual Clearing of Open Items in Customer Accounts) using the master data from this document.
SAP AG Page 27 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
5 Appendix
5.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps you can take to reverse some of the activities described in this document.
Sales Order Entry
Transaction code ( SAP GUI) VA01
Reversal: Delete Sales Document
Transaction code ( SAP GUI) VA02
Business role Sales Administration
Business role menu Sales Sales OrdersChoose All Sales Orders tab.
Mark your sales order and choose Change.
Comment Choose menu Sales Document Delete .
Delivery Due List
Transaction code ( SAP GUI) VL10C
Reversal: Delete Delivery
Transaction code ( SAP GUI)
VL02N
Business role Warehouse Clerk
Business role menu
Warehouse Management Shipping Change Outbound Delivery
Comment Choose menu Outbound Delivery Delete. Step reversal of transfer order not possible, but the whole delivery document can still be deleted via VL02N.
Check Batches
SAP AG Page 28 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Transaction code ( SAP GUI) VL02N
Reversal: Edit Batch Number
Transaction code ( SAP GUI)
VL02N
Business role Warehouse Clerk
Business role menu Warehouse Management Shipping Change Outbound Delivery
Comment
Assign Serial Number
Transaction code ( SAP GUI) VL02N
Reversal: Edit Serial Number
Transaction code ( SAP GUI)
VL02N
Business role Warehouse Clerk
Business role menu Warehouse Management Shipping Change Outbound Delivery
Comment
Billing
Transaction code ( SAP GUI) VF04
Reversal: Cancel Billing document
Transaction code ( SAP GUI)
VF11
Business role Sales Billing
Business role menu
Sales Billing Change Billing Document
Comment Go to transaction VF11, enter the relevant billing document number, choose Enter, and save your result. An invoice cancellation document has been created balancing the original invoice.
Post Goods Issue
Transaction code ( SAP GUI) VL06O
Reversal: Reverse Goods Issue
Transaction code ( SAP VL09
SAP AG Page 29 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
GUI)
Business role Warehouse Clerk
Business role menu Warehouse Management Shipping Cancel Goods Issue for Delivery Note
Comment
5.2 SAP ERP Reports
UseThe table below lists the reports that you can use to obtain additional information on this business process.
You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports:
Financial Accounting: SAP ERP Reports for Accounting (221)
Logistics Processes: SAP ERP Reports for Logistics (222)
Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.
ReportsReport title
Transaction code (SAP GUI)
Business Role (NWBC) Business Role Menu (NWBC)
Comment
List of Sales Orders
VA05 Sales Manager(SAP_NBPR_SALESPERSON-M)
Sales Sales Orders Reports List of Sales Orders
A list of all selected sales orders is displayed.
List Billing Documents
VF05 Sales Manager(SAP_NBPR_SALESPERSON-M)
Sales Sales Orders Reports List Billing Documents
A list of all selected billing documents is displayed.
Incomplete SD Documents
V.02 Sales Manager(SAP_NBPR_SALESPERSON-M)
Sales Sales Orders Reports List of Incomplete Sales Orders
A list of all incomplete documents on the basis of the specified selection criteria is
SAP AG Page 30 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
Report title
Transaction code (SAP GUI)
Business Role (NWBC) Business Role Menu (NWBC)
Comment
displayed.
Assignment License to Document
VE29 Sales Administrator(SAP_NBPR_SALESPERSON-S)
Sales Additional Information Assigned Documents for Each License
A list of all assigned documents on the basis of the specified selection criteria is displayed.
Check of Customer Master Regarding Legal Control
VI83 Customs Agent(SAP_NBPR_CUSTOMSAGENT-S)
Foreign Trade Monitoring Check Customer Master/Legal Control
Consistency check of customer master regarding legal control.
5.3 Used Forms
UseIn some of the activities of this business process, forms were used. The table below provides details of these forms.
Common form name
Form type Used in process step
Output type
Technical name
Order Confirmation
Smart Form
Sales Order Entry BA00 YBAA_SDORC
Delivery Note Smart Form
Post Goods Issue LD00 YBAA_SDDLN
Pro forma Invoice Smart Form
Pro Forma Billing RD00 YBAA_SDINV
Transfer Order SAP Script Delivery YB_LVSTAEINZEL
Pick List SD SAPscript Picking (optional) EK00 YB_SD_PICK_SINGL
Bill of Lading Smart Form
Post Goods Issue YBL1 YBAA_SDBLD
Sales Invoice Smart Form
Billing RD00 YBAA_SDINV
Export Declaration
SAPscript Print Customs Documents
FEEX YB_EXPORT_EUDC
Cert. of Origin SAPscript Print Customs FECO YB_EXPORT_FECO
SAP AG Page 31 of 32
SAP Best Practices Foreign Trade Export Processing (118): BPD
EU Documents
5.4 Frequently Asked Questions Questions Answers
I have no stock available; how can I add more?
Go to transaction MMBE to check the stock for your material.Decide how much you need and create new stock for your plant, using transaction MB1C.
How can I transfer goods from one storage location to another?
Using transaction MIGO, action A08 Transfer Posting.
Do I always need to do a transfer order manually?
No. You can set the system to automatically generate a transfer order.
Do I need the Outbound Delivery Monitor to post the goods issue?
No, you can do it directly from the delivery, when creating or changing it.
SAP AG Page 32 of 32
Foreign Trade Export Processing1 Purpose2 Prerequisites2.1 Master Data and Organizational Data2.2 Business Conditions2.3 Preliminary Steps2.4 Roles
3 Process Overview Table4 Process Steps4.1 Create Sales Order4.2 Delivery Creation4.3 Check Batches4.4 Check Foreign Trade Information4.5 Assign Serial Number4.6 Picking (optional)4.7 Create Pro Forma Billing4.8 Print Customs Documents4.9 Post Goods Issue4.10 Billing4.11 Post Incoming Payment
5 Appendix5.1 Reversal of Process Steps5.2 SAP ERP Reports5.3 Used Forms5.4 Frequently Asked Questions