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infor
TSBA
Gaylord Opryland Resort & Convention Center
Nashville, Tennessee
November 4-5, 2012
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The Tennessee School Boards Association annual convention gathers education leaders and
management teams from across the state to give you a target audience. The tradeshow is an
integral part of TSBAs convention and exhibiting companies are publicized prior to and during
the convention.
The TSBA Annual Convention and Tradeshow is the largest and best venue for any organizatio
that wants to market to K-12 public education in Tennessee. Most school board members cant
meet with vendors on a daily basis. Our event brings you together with these inuential buying
teams for two busy days of networking.
TSBAAnnua lConvent ion
Tradeshow
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Exhibit
Sunday Tailgate PartyDuring the tradeshow, the decor and hors doeuvres will center around a tailgate party theme. The Tennessee
Titans play at home against the Bears and the tradeshow will offer attendees a great place to watch the game
while networking with our exhibitors. This event was a crowd pleaser last year and you wont want to miss it thi
year!
Monday BreakfastBreakfast on Monday will be served in the exhibit hall from 7:30 a.m. - 9:00 a.m. Breakfast will be available at
no charge for attendees of the TSBA convention; thereby, increasing the visibility of your service and/or product
Door PrizesTSBA will sponsor a door prize giveaway on Monday at 8:00 a.m. during the tradeshow breakfast. Board
members and superintendents will be coming by your booths on Sunday to obtain signatures for this giveaway.This is an excellent opportunity to share information about your product and/or services to the attendees. If you
would like to donate an item, please contact Leigh Mills at the Tennessee School Boards Association at
615/815-3905 or [email protected].
Connect @ ConventionConnect with TSBA and our membership at our Annual Convention and Tradeshow. Like the TSBA Facebook
page at facebook.com/TennesseeSchoolBoardsAssociation and watch for updates and activity. Follow TSBA
at twitter.com/TSBA_News and include the convention hashtag: #tsbaac12 in your tweets to share quick,
informative information to our membership before, during and after the convention.
Sponsored ClinicsThere are a limited number of clinic rooms for exhibiting TSBA Business Afliates to use for
presentations on Monday, November 5, scheduled from 1:15-2:15 p.m. The sponsored clinic fee is $350.00. If
you are interested in a sponsored clinic, contact Cindy Smith at the Tennessee School Boards Association at
615/815-3914 or [email protected].
Sponsorship OpportunitiesSponsorship opportunities are available for the convention. If you are interested in being a sponsor for an
event, keynote speaker, and/or have a promotional item, contact Cindy Smith at the Tennessee School Boards
Association at 615/815-3914 or [email protected].
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RULES AND REGULATIONS
Applicants for exhibit space are required to read, completeand sign the enclosed Exhibitor Application/Contract before
submitting it to TSBA. These rules and regulations constitute
a bona de part of the contract for space. TSBA reserves
the right to render all interpretations and decisions, should
questions arise, and to establish further regulations as may be
deemed necessary to the general success and well-being of the
conference. Exhibit management decisions and interpretations
shall be accepted as nal in all cases. It is the responsibility
of the exhibiting rm to be fully familiar with these exhibit
regulations and to see that each member of the rm attending
the conference is familiar with the regulations.
BOOTH SPECIFICATIONS
Each 10 x 10 single booth and 20 x 10 double booth will
be set with an 8 high back-drape and a 3 high side drape.
All fabrics are factory ame proof and supported by steel
framework. Included with each booth will be one 7 x 44
identication sign with your company name. Also enclosed
with the single booth will be one 6 x 30 skirted table or
two 6 x 30 skirted tables for the double booth, two folding
chairs and one wastebasket. Freeman Decorating Company
of Nashville will provide the actual booth and its furnishings.
Any additional items needed must be ordered through
Freeman Decorating Company. Upon receipt of both deposit
and contract, Freeman will send an exhibitor kit containing
complete information.
Electrical outlets will be provided by Opryland Hotel for an
additional charge. Freeman Decorating Company will send
information about this service as well.
Booth selections are made by the Tennessee School Boards
Association on a rst-come, rst serve basis, with priority
given to TSBA Business Afliates. Only one company may
occupy each booth. Booth assignments will begin October 3,2012 and continue until the date of the event.
EXHIBIT LOCATION AND HOURS
The tradeshow will be located in the Ryman B1 & B2 Exhibit
Hall of Opryland Hotel, 2800 Opryland Drive, Nashville,
TN 37214. The hall offers more than 20,000 square feet of
functional space with a uniform ceiling height at 12 feet.
Sunday, Nov. 4 Set up 7:00 a.m. to noon
Sunday, Nov. 4 Exhibit Show Noon. to 5:00 p.m.
Monday, Nov. 5 Exhibit Show 7:30 a.m. to 1:00 p.m.
Monday, Nov. 5 Tear down 1:00 p.m. to 3:00 p.m.
EXHIBITOR REGISTRATION
Exhibitors must register at the TSBA booth in the exhibit hbefore setting up booths. Exhibitor representatives must w
their identication badges at all times. Representatives of
rms not exhibiting are forbidden from entering the exhibi
hall, unless accompanied by exhibit staff, nor are they allo
to distribute materials in or around the TSBA Convention o
tradeshow area.
PAYMENTS
The signed application/contract must be accompanied by
FULL payment to be processed.
CANCELLATIONSIf written cancellation is received by the TSBA ofce on o
before October 1, 2012, 100% of the exhibit fee paid will
be refunded. If a written cancellation is received by the
TSBA ofce on or after October 1, 2012, the payment will
forfeited.
LIABILITY
The Tennessee School Boards Association, members of the
Board of Directors, employees thereof, nor their representa
or exhibit manager, will be responsible for any injury, loss
or damage that may occur to the exhibitor, or the exhibitor
employees or property, prior to, during or subsequent to th
period covered by the exhibit contract. The exhibitor, on
signing application/contract, releases the Tennessee Schoo
Boards Association, individuals and rms from any all clai
for such loss, damage or injury. Exhibitors who want to car
insurance on their own exhibits or equipment must do so a
their own expense. The Tennessee School Boards Associa
reserves the right to make such rules as are deemed necess
to ensure the safety and success of the exhibition.
EXHIBITOR LOUNGE
Coffee and soft drinks will be available in the exhibit hall exhibitors each morning and afternoon.
MEAL FUNCTIONS
There will be a tailgate party on Sunday, November 4 and
breakfast on Monday, November 5 for convention attendee
and exhibitors in the exhibit hall. This will be a wonderful
opportunity for exhibitors to network with convention
attendees.
P L E A SE M A K E A COP Y FOR YOU R R E COR DS
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EXHIBITBOOTHFEES
Please indicate preference below:
Single Booth $850
Double Booth $1,150
Basic Business Affiliate Single $765
Basic Business AffiliateDouble $1,035
Silver Business AffiliateSingle $638
Silver Business AffiliateDouble $863
Govt. Agency $765
2012 Tennessee School Boards Association Tradeshow Application/Contract
EXHIBITOR MAILING INFORMATIONThe address supplied below will be used for correspondence, billings and confirmations from TSBA; please ensure accuracy.
Contact _________________________________________ Title ________________________________________
Company ________________________________________ Telephone ___________________________________
(Please print the name of your company as you would like
it to appear on your booth sign.)
Address _________________________________________ Fax _____________________________________
City/State/Zip ____________________________________ E-mail ___________________________________
Products or service our company will exhibit: ________________________________________________Have you used a PO Box address above?If so, you must provide a street address for your company as well.
All correspondence from Freeman Decorating Company should be sent to:
Same as above.
Street Address _________________________________________________________________________
City/State/Zip ___________________________________________________________________
PAYMENT
Application/Contract must be accompanied by FULL
payment to be processed.
Total Amount Enclosed: $ ______________
Make checks payable to TSBA
CANCELLATION:
Full refunds will be granted if requested in writing by fax, e-mail, or maiand received on or before October 1, 2012. No refunds will be granted icanceled after October 1, 2012.
* Signed Application/Contracts must be accompanied by full paymen
to be processed. Booth assignments will begin October 3, 2012 and
continue until the date of the event.
* Exhibit booths are assigned on a first-come, first-serve basis, withour Business Affiliates receiving preference by level. Only one
company may occupy each booth.
AGREEMENT:
The undersigned agrees to all terms, rules, regulations and conditions set
forth by TSBA on the Rules and Regulations page of this prospectus.TSBA solely reserves the right to reject any exhibitor that conflicts withthe objectives, standards and/or programming of the Association.
NAME
TITLE
SIGNATURE
Submit Payment & Signed Application/Contract to:
TSBA, Attn: Tradeshow Coordinator525 Brick Church Park Drive
Nashville, TN 37207
Or fax to: 615-815-3911
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A-Lert Roof Systems
Alexander Metals, Inc.
Alliance Corporation
AmericanBoardforCercation
of Teacher Excellence
Askew, Hargraves, Harcourt &
Associates, Inc.
Audio Enhancement
Buchart-Horn, Inc.
Chartwells School Cockrill Design & Planning, Inc.
Community Tectonics
Cope Associates, Inc.
Cumberland University
Curneal & Hignite Insurance
Dant Clayton Corporation
Education Networks of America
eInstruction
First Student
Five Points
GCA Services Group, Inc.
HFR Design, Inc.
Heery International
Hewlett Spencer, LLC
Jaykay Sales
JBHM Education Group
Johnson Controls, Inc.
Kaatz, Binkley, Jones & Morris
Architects, Inc.
KellyEducationalStafng
Kentucky School Plant
Management Assoc. Merit Construction, Inc.
Michael Brady, Inc
Montgomery Insurance
National School Boards
Association
NCFI Polyurethanes
Nexcheck
Oliver Rhoads & Assoc., Inc.
Presentation Solutions, Inc.
Professional Educational Services
Group
Renaissance Learning, Inc.
Schneider Electric
ScienticLearning
Sodexo,Inc.&Afliates
Southern Management
Southern States Insurance
SSC Service Solutions
STARS - Students Taking a Ri
Stand
Sturdisteel Company
Tectum, Inc. Tennessee Chamber of
Commerce
Tennessee Charter Schools Ass
Tennessee School Health
Coalition
Tennessee Valley Authority
TLM Assoc., Inc.
Toadvine Enterprises
Trane, Inc.
Upland Design Group
USAble Life
Well Child, Inc.
Our exhibitors and sponsors are more than just
vendors - theyre our partners in education.
525 Brick Church Park Drive
Nashville, TN 37207