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Tar River Elementary2013-2014
StaffHandbook
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Tar River Elementary Schools
Mission Statement
Mount Energy is a safe place where we will enjoylearning, be friendly with everyone and know we canachieve. We wont give up! We will always do ourbest.
Vision Statement
Every Student isactively learningaccepting responsibilityachieving
Every Staff Member is committed toteaching and learningnurturing and promoting a positive role modelmaintaining high expectations
Every Family and Community Member will be an active
partner bybeing involved with their childs educationmaking learning a priority
modeling good citizenship
because it takes a village!
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School Information
Address: 2642 Philo White Road, Franklinton, NC 27525
Office Phone: (919) 528-2767
Office Fax: (919) 528-2774
Principals Private Line: (919) 528-2780 (give to your families for emergencies
Cafeteria: (919) 528-2791
After School Program: 919 528-2802
Map
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Staff Phone Numbers
(last three digits is the room number)
Admin Area:
Principal Diane Garrison 311104
Asst. Principal Erin Robbins 311105Counselor Brandi Jacobs 311124Receptionist Lisa Preddy 311101 or 0
Data Manager Amy Lue 311116
Bookkeeper Stephanie Kidd 311107Speech Therapist Stacie Mendenhall/Dottie Foushee 311120
Physical Therapist Sherry Thompson 311122
Occupational Therapist Scharla Keeton/Michelle Collier 311122Hearing Impaired Specialist Donna Wilkins-Preddy 311126
100 Wing:
Art Room 311154
Computer Lab Marybeth Riggan 311139ECP Classroom Dave Bennard/Pandora Jones 311136Kitchen Darlene Foster Kitchen/311166Media Dana King/Jamie Moore 311130/311132
Music Angie Mangum 311159PE Michy Meyer/Amy Hann 311150
200 Wing:
PreK Kim Panciera/Kim Johnson 311206
ECP Classroom Sam Buckham/Caryn Sharp 311203
Kindergarten Susan Ellington/Anna Swanson 311212Kindergarten Donna Holmes/Kayrn Taylor 311210
Kindergarten Dawn Parrish/Tara Cannada 311214Kindergarten Jenni Preddy/Phyllis Gill 311208First Grade Stacy Arrington 311216
First Grade Ginny Currin 311218First Grade Debbie Pearce 311220
First Grade Susan Reddick 311222
1st Teacher Asst. Amy Hann 311226Title I Reading Teacher Lisa Slingerland 311188
ESL Teacher Lindsey Evans 311224
300 Wing:
Second Grade Kara Boice 311309
Second Grade Paula Henderson 311312Second Grade Jaime Melton 311306
Second Grade Sara Roberts 311304Third Grade Amy Geyer 311305Third Grade Stephanie Layton 311310
Third Grade April Parrish 311308
Third Grade Heather Wolford 311311
ECP Resource Kathy Overman/Lynn Smeltz 311303
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400 Wing:
Third Grade Maryellen Bickel 311412
Fourth Grade Karen Floyd 311411
Fourth Grade 311404Fourth Grade Michelle Sykes 311403
Fifth Grade Jim Stranix 311409
Fifth Grade Jolene Warych 311406Fifth Grade Ken Warych 311410
Fifth Grade Heather Wolfe 311405
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2013 - 2014
Calendar of Events
August22 Open House/Hotdog Supper 4:00 pm 7:00
26 First Day of School for Students 7:55 am 3:00(Kindergarten is staggered over four days. Date of entry was mailed.)
September
2 Labor Day Holiday, no school
10 Beginning of Year Test for Third Grade
13 Back to School Dance (K-2 3:30-4:30 and 3-5 6:00-8:00)
17 K-2 Title I Annual Meeting & Curriculum Night 6:00 pm 7:30
19 3-5 Title I Annual Meeting & Curriculum Night 6:00 pm 7:30
25 Progress Reports
October
1 Ident-a-Kid Pictures 9:00 am
2 Fall Pictures (Prepay)
10 Family Reading and Writing Night 5:30 pm 7:00
24-25 4th Grade Field Trip to the Mountains
25 Costume Dance (K-2 3:30-4:30 and 3-5 6:00-8:00)
28 End of 1st Quarter
31 Okay for students and staff to wear costumes to school
November
1 Teacher Workday, no school for students
6 Fall Picture Make-up and Retake Day
7 Early Release Day 11:30 am
7 Parent Teacher Conferences 1:00 pm 6:30
11 Veterans Day Holiday, no school
14 Family Math and Science Night 5:30 pm 7:00
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20-22 5th Grade Field Trip to Washington, DC
26 Cake Auction 6:00 pm
27 Early Release Day 11:30 am
28-29 Thanksgiving Holiday, no school
December
4 Progress Reports
20 Early Release Day 11:30 am
23-Jan. 3 Winter Break, no school
January
6 School resumes for students 7:55 am 3:0017 End of 2nd Quarter
20 Martin Luther King Holiday, no school
21 Teacher Workday, no school for students
23 Early Release Day 11:30 am
23 Parent Teacher Conferences 1:00 pm 6:30
February
1 Winter Blues Festival 11:00 am 3:00
14 Teacher Workday no school for students
22 Father/Daughter Dance 5:00 pm dinner and dance begins at 6:30
26 Progress Reports
March
19 Spring Pictures and Class Pictures
27 End of 3rd Quarter
27 Early Release Day 11:30 am
28 Teacher Workday no school for students
28 April 4 Spring Break, no school
April
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10 Early Release Day 11:30 am
10 Parent Teacher Conferences 1:00 pm 6:30
18 Good Friday Holiday, no school
29 Boosterthon Kick-Off
29-May 8 Boosterthon
May (EOG testing is this month for grades 3-5)
7 Progress Reports
8 Boosterthon Fun Run
15 K-2 Field Day 9:00 am start
16 3-5 Field Day 9:00 am start
26 Memorial Day Holiday, no school
June
9-10 4th Grade Field Trip to the Coast
11 Early Release Day 11:30 am
11 Last Day of School for Students
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Table of Contents
School Daypage 1
Classified Staff Time Sheets..page 1Teacher Workdays.page 1Tobacco-Free, Drug-Free, and Alcohol-Free Workplace.page 1
Dress Code (for staff)..page 2Inclement Weather..page 3Workmens Compensation Act.page 4Occupational Exposure to Bloodborne Pathogenspage 5Communicable Diseases-Employees..page 5Sick Leavepage 5
Substitute Planspage 6Personal Leave..page 6
Annual Vacation Leavepage 7Bonus Leavepage 8Flex Time. page 8
Jury Duty..page 8Parent Involvement Leave Policypage 8Longevity Pay.page 9
Tuition Reimbursement..page 9Absence Reason Codespage 9Employee Discounts.page 10
Sexual Harassment and Staff-Student Relations.page 12
Discrimination, Harassment, and Bullying..page 12Employee Grievance Procedures.page 12
Transfer Requests.page 12Resignation of Employees.page 13Retirement..page 13
Family Medical Leave..page 13Internet Safety Policy and Usage...page 13Email..page 13
Web Page Development.page 13Student Attendance.page 13
Administration of Medicines.page 14
Phone Usagepage 14Voice Mail.page 15Sales and Solicitationspage 15Controversial Speakers..page 15School Wide Classroom Rules (from Time-To-Teach)page 16
Classroom Disciplinepage 16Time-Out Room.page 17Fire Drills..page 17
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Tornado Drills.page 18Lockdown Procedures.page 19Bomb Threatpage 20Field Trips.page 21
Video Viewing.page 23
Cum Records (order)page 24Pre-Kindergarten Programs Records Transition Processpage 27Getting Food From Off Campuspage 29
Closed Campuspage 29Classroom Parties.page 30
Moment of Silence/Pledge of Allegiance.page 30Grading in Grades k-2.page 30Grading Range For Grades 3-5 and Specials..page 31
Announcements and Mail..page 31Staff Developmentpage 32Teacher of the Year..page 34
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School Day
Staff arrival is no later than 7:30. (On Wednesdays, classroom teachers must arrive
earlier so you are ready to work in your PLC Room promptly at 7:30). Certified staff may
arrive anytime prior to 7:30. Classified staff (not including custodial or cafeteria staff)
may not arrive/scan before 7:30 unless you have Mrs. Garrisons permission. Teachers
MUST be in their classrooms by 7:40 and ready to teach at 7:55. Teachers need to
greet their class with a smile at the door. This greeting is very important for a child, so a
teacher should not be distracted by other teachers or parents during this time
(do not let parents use this time as a conference time). Teacher Assistants
must be in the cafeteria no later than 7:35 and leave with the students at 7:55.
The instructional day is from 7:55-3:00 (bus dismissal is at 3:00 and car/After School is at
3:05). The day ends as soon as your professional obligation is fulfilled. Teacher
assistants should not stay after school unless there is a faculty meeting or required school
activity.
Classified Staff Work Time
Classified staff may not work more than 40 hours within one week. This does not include
driving a bus or working in the Before/After School program.
Teacher Workdays
See Board Policy #7500 (copy given to you at opening meeting in August). Workday
hours are 8:00-4:00 with 1 hour for lunch for all staff including office and custodial staff.
Tobacco-Free, Drug-Free, and Alcohol-Free Workplace
See Board Policy #7240 (Drug and Alcohol) and Board Policy #5026/7250 (Tobacco). All
three substances are prohibited on campus.
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Dress Code for Staff
See Board Policy #7340 Please pay close attention to this policy.
In response to school requests for maintaining equity in the interpretation of this Board
Policy throughout the school system, the points below clarify the guidelines to assure
consistency throughout the school system for the wearing of jeans by our employees.
Jeans are not to be worn by school-based or central office personnel except under
special conditions as outlined below or detailed in the policy. When the wearing of
jeans has been approved, the jeans must be appropriate for a professional
environment (i.e.; not dirty, torn, excessively worn or revealing).
Jeans are permissible in the schools on teacher workdays unless parent
conferences are scheduled.
Principals and central office directors have the discretion of allowing employees to
wear jeans no more than one (1) special day per calendar month (ours is the
last Friday of each month).
Principals must notify the Superintendents Office by email or written memo of any
day designated as a special day for jeans. An email or fax verification of the notice
will be sent to the Principal by the Superintendent or Assistant Superintendent
within 2 business days of the notice.
The Superintendent will notify the Central Office staff of any special days when
jeans may be worn.
Employees may wear jeans on field trips to outdoor venues such as
touring farms, construction sites, manufacturing environments or other
settings where clothing might become dirtied or soiled. Jeans are not to
be worn on field trips to such settings as museums, theaters, or other
indoor venues.
The following positions, in addition to those outlined in the policy, may choose to
wear jeans due to the nature of their work custodians, technology technicians
and the district print shop technician.
A principal or central office director may request a waiver from this policy and its
guidelines on a special cause basis by submitting a letter of request to the
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Superintendent. TRES has permission to sell jean passes for United Way and Relay
for Life.
Inclement Weather Processes
Condition: Before the School Day Begins
The first notification made by the school system is on the Granville County Schools
Website and by phone/email notification with Connect 5. Additionally, the
Superintendent will use the Connect 5 phone network and local media outlets to notify
staff and the public of school cancellations and delays. Decisions will be made prior to
5:30 a.m., if at all possible.
In the event that school is canceled before opening, personnel on less than twelve-month
contract are not allowed to report to work. They will report to work on the day that is
designated as the make-up day with the students. If the canceled day is swapped with
a workday (instead of the no day designation), staff must either take an annual leave
day, use flex time, use leave without pay, or make up the time (arranged with Mrs.
Garrison) to pay for the day off. All persons who are on twelve-month contracts
(Garrison, Kidd, and Edmonds) may either report to work or take the day off as annual
leave, flex, or leave without pay.
Board Policy #7550 Absences Due to Inclement Weather
Instructions for staff when school is Closed Optional Teacher Workday:
Staff may report to work from 8:00-4:00 or take an annual leave day.
No employee should come to work if they feel that road conditions in their area
are unsafe for travel.
If a staff member does not have sufficient annual leave to take the day off, the
principal will make arrangements with that individual to make up the time missed.
Instructions for staff when there is a Delayed Opening:
Staff should be in place as soon as it is safe to do so, but no later than 15 minutes
prior to the arrival of students.
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Principal and custodial staff must try to get to school as soon as it is safe to
prepare the building (i.e. shovel snow).
Before School will open at 8:00.
Condition: Decision to Close Early
Mrs. Garrison, Mrs. Robbins, Mrs. Kidd, Mrs. Lue and Mrs. Preddy should receive
an email from the county office notifying the school of the early closure. Anyone
opening the email must immediately advise the principal. A fax copy of the email
will be sent as well.
The principal or designee is to call the Superintendents office to inform them that
the message has been received. Any school that does not contact the
Superintendents office within 10 minutes will receive a phone call.
The County Office will send an Connect 5 message to families of the closing.
Staff should begin calling the homes of car riders and After-School children to
inform parents of the early departure time.
The County Office will notify media outlets of the early closing details.
Staff may leave as soon as their student supervision responsibilities are met.
All bus drivers must report to Mrs. Garrison (in person or phone) as soon
as they complete their routes and in turn she will notify the
Transportation Director and the Superintendents Office.
The Central Office will also close early with the exception of the Superintendent
and Transportation Director. They will remain at Central Office until all buses have
been reported safe back at schools.
After-School will not operate.
Workmens Compensation Act
All staff members are insured under the Workmens Compensation Act. The law requires
that any accident in the line of duty be reported immediately to the principal and
together they complete the Workers Compensation Form 19 and Employee Statement. If
the employee goes to a medical facility, the employee must inform medical personnel via
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the WC Authorization/Physicians Report/Pharmacy Guide form by Corvel. Do not use
your medical insurance. If any difficulty occurs at the doctors office in regards to
accepting Workers Compensation, have the doctors office call Donna Perkins at 693-
4613 for clarification.
The principal is responsible for filling out and signing the Workers Compensation Form 19
and submitting it to the Finance Department within five days of the injury. The
accident should be reported on this form even though the employee chooses
not to seek medical attention at the time of the accident. The Finance
Department will complete the wage section of Form 19 and forward it to the Workers
Compensation insurance carrier.
Occupational Exposure to Bloodborne Pathogens
See Board Policy #7260.
Communicable Diseases Employees
See Board Policy #7262.
Sick Leave
Teachers and Teacher Assistants: This is another tight budget year that is effecting the
hiring of substitutes. Once the allotted number of substitutes to be hired has been used,
no more substitutes will be hired, no coverage will be given to specialists, and the teacher
assistants will rotate for coverage of classroom teachers.
It is difficult to find substitutes so if you know that you will be in need of a substitute
ahead of the needed time, please fill out the necessary form (TAs only) and give it to
Mrs. Preddy. Certified staff must enter their absence and request for substitute via
computer on SmartFind Express.
Sick leave may be used for:
Actual period of temporary disability caused by or contributed to by personal
illness, or injury that prevents an employee from performing his or her usual
duties.
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Medical appointments.
Illness in the immediate family and medical appointments related to the illness that
necessitates the employees attendance. Immediate family includes only the
employees spouse, children, parents (including step relationships), or any
dependent living in the employees household.
Death in the immediate family. Immediate family includes the employees spouse,
children, parents, siblings, grandparents, grandchildren. Also included are the
step, half, and in-law relationships.
The principal or superintendent may require medical documentation or other acceptable
proof that the employee was unable to work to avoid abuse of sick leave privileges.
Reason for Absence form must be completed and turned in to Mrs. Preddy no
later than the first day back after an absence. This form may be found in a slot at
the mailboxes.
Substitute Plans
Teachers will provide substitutes with a folder. This folder needs to include class
roster(s), schedule, fire drill info, tornado info, discipline procedures and lessons to be
taught. Also include crisis drill information and other special information such as a
process to follow for a child with diabetes.
Personal Leave
Personal leave is earned by each teacher during the fiscal year at the rate of .20 days for
each full month of employment not to exceed 2 days per year. Personal leave may be
accumulated for a maximum of five days.
A teacher who requests personal leave at least five days in advance shall not be required
to provide a reason. Personal leave must be approved, in advance, by the principal.
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When teachers use personal leave, they will receive full salary less the appropriate
substitute teacher pay for each workday absent.
Annual Vacation Leave
The rate of earning is based on the length of total state service. Annual vacation leave
may be earned as follows:
Years of Total Service Days Earned per Monthless than 2 years 1.002 but less than 5 years 1.155 but less than 10 years 1.4010 but less than 15 years 1.6515 but less than 20 years 1.9020 years or more 2.15
Leave may be taken in half days or whole days. The principal must approve leave.
Annual vacation leave may be accumulated without any applicable maximum until June
30 of each calendar year. On June 30, any employee with more than thirty work days of
accumulated leave shall have the excess leave converted to sick leave allowing no more
than thirty days of leave to be carried forward to July 1 of each year.
Employees may be advanced annual leave at the beginning of the school year based on
the projected days that will be earned for that fiscal year. However, all accounts must be
balanced by the end of the school year. If an employee is overdrawn, a deduction in the
appropriate amount will be made to his/her final paycheck for the year.
Instructional personnel and bus drivers may not take annual leave at any time that
students are scheduled to be in attendance.
Teacher assistants, who do not require a substitute, may be granted annual leave while
students are present only after consultation with the classroom teacher to whom the
teacher assistant is assigned. Within a given year, you may be granted a maximum of
five vacation days when students are in attendance.
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Bonus Leave
The State of North Carolina will be giving bonus leave time (5 days) instead of a pay
increase. In the upper right corner of your pay stub, under the heading M.L., you will be
able to see how much bonus leave you have remaining. Bonus leave may be used
exactly like annual leave, therefore read the information under annual leave to determine
when you are permitted to use bonus leave.
Flex Time
Mrs. Garrison will determine which activity will earn flex time. A running log on
flex time and its usage will be kept. Flex time cannot be earned and/or used in
increments smaller than one hour. A maximum of two hours of flex time can be
use on days when school is in session for children. If a person goes over the two
hours, a half or whole day of absence needs to be recorded. There is a sign in/out
notebook on Mrs. Preddys desk for flex time usage. This book must be signed when
leaving and entering the building. If it is not signed, flex will be converted to an
absence. An employee must fulfill their forty hour week obligation before flex time can
be accrued. Staff may not accumulate flex time to shorten work days at the end of the
school year.
Jury Duty
Leave with full pay for actual time served without charge against annual vacation leave.
Parent Involvement Leave Policy
The state mandated Child Involvement Leave gives employees an opportunity of
becoming involved in the education of their child and it promotes volunteer participation
in our schools. Four hours of leave per year (in increments of no less than one hour)
may be taken under the following conditions:
To meet with a childs teacher.
To attend any function sponsored by a childs school.
To perform volunteer work at a childs school.
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Please fill out a Reason for Absence form and check off Parent Involvement Leave. Any
leave not taken within the school year will be forfeited. There will be no opportunity to
carry leave over to the next calendar year.
Longevity Pay
All employees who have completed at least 10 years of total qualifying North Carolina
state service are eligible for longevity payments. Longevity payments are calculated as
follows:
Years of Service Longevity Rate
10 but less than 15 years 1.50%
15 but less than 20 years 2.25%
20 but less than 25 years 3.25%
25 or more years 4.50%
Tuition Reimbursement
Tuition Reimbursement Fund has a limited amount of money. Reimbursement is on a
first come first receives basis. Prior Approval must be completed and signed-off before a
course is taken, otherwise no money will be reimbursed even if an individual takes a
course. Granville County Schools will reimburse $400.00 per course for tuition and books.
Each individual may request up to 3 courses for reimbursement anytime within the school
year (even within the same semester). Reimbursement will only be given if funds exist
and the completion of a course form (back side of prior approval form) is filled out with a
copy of grades and receipts attached.
Absence Reason Codes
01 Sick Leave No deduction in pay.
02 Shared Leave Deduct annual leave from balance.
04 Workshop/Jury Duty No deduction in pay.
06 Personal Leave $50.00 deduction.
07 Absence Without Pay One days pay deduction.
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20 Annual Leave Includes Winter and Spring Breaks.
28 Bonus Leave No deduction in pay, just bonus leave time.
01/37 TA Subbing for Teacher Regular salary docked for substitute pay.
Employee Discounts
Community Connections ProjectWe appreciate the following businesses that offer special discounts to our employees!
Please present your current Granville County Schools ID Card to claim your discount.
Adcock Business Machines, Inc.15% Discount308 Hillsboro Street, Oxford, NC919-693-1615
American Dream Properties$200 for $150K or $100 for less than $150KDonation to PTO of choice when purchasingOr selling a home and 4.8% Commission.
Money payable upon receipt of commissionFrom purchase or sale of home.Contact: Jayme G. Currin, Broker/Owner106 N. Durham RoadP. O. Box 219, Creedmoor, NC 27522919-528-0888, Ext. [email protected]
American Hero Family RestaurantFREE BEVERAGE with an Entre or 8 Sub517 N. Durham Avenue, Creedmoor, NC919-528-6049
ASG SecurityHome Security System-50% off installation,$27.95/month central monitoring or will takeOver existing system for $24.95/month.Contact: Jim Noble5800 McHines Place, Suite 100Raleigh, NC 27616919-733-7770 (office) or 919-771-3269 (cell)[email protected]://www.asgsecurity.com/
Henderson Family YMCAMonthly discount on dues through payrollDeduction.380 Ruin Creek Road, Henderson, [email protected]
Highland Vista Condominiums$100 Off First Month's Rent320 Hidden Valley Drive, Creedmoor, NC919-283-0412
Home Inspections byTHE HOUSE DOCTOR, INC.$25 Discount on any inspection.490 Parrott Road, Henderson, NC1-888-348-5418 (toll free) or 252-492-2554Contact: Jim Nutt
MLBFansite.com10% Off Autographed Baseball Memorabiliaww.mlbfansite.com
Howell's Clock Shop & Gallery
10% Off All Clocks & Repairs4048 Cannady's Mill Road, Kittrell, NC
[email protected]: Kimmie Howell
Perry Brothers Tire Service10% Discount on all Automotive Services.
606 Lewis Street, Oxford, NC919-693-2128
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BB&T@WorkComplete banking package that includes BB&Tchecking and savings accounts, along with
exclusive discounts on loans, lines of credit,travel, entertainment, and more.154 Hillsboro Street
Oxford, NC 27565919-693-4141, Opt. 3
Bens Barber & Beauty Shop10% DISCOUNT ON FIRST VISITSee Ben for more information.119 E. McClanahan Street, Oxford, NC919-693-6432
Champs Tire Company10% Discount On All Automotive Services$19.99 Oil Change (up to 5 quarts)
417 N. Main Street, Creedmoor, [email protected]
CPI Security SystemsFree standard security package installation onresidential systems.5150 McCrimmon Parkway, Ste. 401
Morrisville, NC 27560
919-291-5127Contact: Ken [email protected]
Creative Kutz Salon & Tanning10% Off All Hair Services & Tanning1598 Hwy. 56, Creedmoor, NC919-528-9144
Contact: Kim Howell O'Briant, Owner/Stylist
Creedmoor Family Dentistry10% Discount110 West Church Street, Creedmoor, NC919-528-4004
El Rio Mexican Restaurant15% Discount
2531 East Lyon Station Road,
Creedmoor, NC919-528-4897
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Spring Valley Ventures Apartments &
Homes$100 Off First Month's Rent
500 West B Street, Butner, [email protected]
919-691-4032
Contact: Cynthia Howell
State Employees' Credit Union$1 Per Month & No Minimum BalanceChecking Summer Cash Program for 10 & 11
Month Employees800 Roxboro Road, Oxford, NC 919-690-0556411 Central Avenue, Butner, NC 919-575-4581http://www.ncsecu.org/
Stovall's Gift & Collectibles10% Discount for all GCS Employees.(Not to be used on "sale items or discounteditems".)Located in beautiful downtown Oxford, NC.Monday - Friday, 10:00 to 5:30Saturday, 10:00 to 5:00919-693-1217
SunTrust BankSunTrust Bank has designed a program of
banking services just for you! You can build acustomized financial package for yourselffrom a selection of free or discounted
SunTrust services. To find out how to save
time and money with SunTrust at Work,contact a branch near you or visit:www.suntrust.com/suntrustatwork104 Main Street, Oxford, NC 919-693-8841210 S. Main Street, Creedmoor, NC 919-528-1512301 Central Avenue, Butner, NC 919-575-6586
The Road to Fitness10% Discount, No Enrollment FeeFree T-Shirt if Paid in Full: $329 per year cash; or $479 for 2 years cash.Creedmoor Commons Shopping CenterHwy. 56, Creedmoor, NC919-528-5722Mobile: 919-308-5429
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Employee Value ProgramGranville County Schools employees can save20% on Verizon Wireless monthly service
based on employment with GCS, and alsoreceive huge discounts on phones through the
Employee Value Program. To set up new
service or upgrades, get discounted accessories,or to apply the discount to your existing plan,
please visit: www.evpdiscount.com/Granville Andrew HauckeEmployee Value ProgramPhone: 888-457-6294Direct: [email protected]
Granville Oaks Apartment Homeswww.granvilleoaksnc.com Application fee, administrative fee, and security
deposit is waived. Nothing to pay up front.2162 Mill Stream Circle, Creedmoor, NC919-528-2800Stacy Hunter, Leasing [email protected]
TruckChamp10% Discount on all truck and SUVaccessories.1-888-244-5906
www.truckchamp.com
Vacation in Beautiful Emerald Isle$200 Discount on Weekly Rentals4 BR Beach TownhouseContact: Judy [email protected]
Sexual Harassment and Staff-Student Relations
See Board Policies #7236 Sexual Harassment Defined, #7237 Sexual HarassmentComplaint Procedure for Employees, and #7310 Staff-Student Relations.
Discrimination, Harassment, and Bullying
See Board Policies #7236 Harassment Defined, #7230 Prohibition Against Discrimination,
Harassment, and Bullying, #7231 Nondiscrimination on the Basis of Disabilities, and
#7225 Discrimination, Harassment, and Bullying Complaint Procedure
Employee Grievance Procedures
See Board Policy #7220
Transfer Request
See Board Policy #7440 Assignments/Reassignments/Transfers
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Resignation of Employees
See Board Policy #7900
Retirement
See Board Policy #7910
Family and Medical Leave
See Board Policy #7520
Internet Safety Policy and Usage
The use of the Internet provided by the school system is a privilege, not a right. You are
expected to use this access for high quality educational purposes. Staff should not be
using the computer/internet during instructional time for personal reasons or checking
their email. This may take place prior to the school day starting, during planning time,
and/or at the end of the day after students have left. See School Board Policy #7320
Information will be sent to staff on a daily basis. Please check your email each morning,
during planning, and at the end of the day.
Web Page Development
It is mandatory for all teachers to create and maintain a classroom web page that is a
part of the schools web page. This year we will all be required to maintain a Haiku site.
You may have a link from your webpage to your Haiku site so you will only need to
maintain one site. See School Board Policy #7322 Web Page Development.
Student Attendance
Attendance must be taken on PowerSchool by 9:00 each day. Kindergarten TAs will
need to take attendance on paper once they deliver their students at Specials. They are
to give this paper to the Kindergarten teacher to enter attendance on PowerSchool. A
student absent from school shall, on his/her immediate return to school, furnish a written
excuse. If a written note is not furnished on the day returning to school the absence is
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unexcused. If a note is furnished, then the teacher shall change the reason to excused if
the reason falls under one of the acceptable reasons outlined in Board Policy #4400.
Excuse notes must be given to Mrs. Lue and she will hold them for the entire year.
Teachers should not go back, even one day, and change what was entered as
absent, present, or tardy. You can only go back in time to change the reason. If you
need to change a previous entry (not reason), you must fill out a change in absence
form and give it to Mrs. Lue. Unexcused absences will result in the deduction of one
point from the nine weeks average for each unexcused absence.
Administration of Medicines
All medications shall be kept locked in a secure place in the office. Office staff only will
administer medicine and maintain documentation of the time and dosage given. Each
year the office staff has to complete coursework to be allowed to distribute medicine. No
one will give any medicine (including aspirin and cold medication) unless we have a
Physicians School Medication Form filled out and signed by a childs doctor,
parent/guardian, and the principal. A detailed log of the intake of medicine, return to
parent of medicine, and the required dosage to student must be kept. The logbook is
annually audited. Teachers are permitted to allow students to take cough drops on their
own. If a student is to take medicine in their classroom, the appropriate documentation
must be completed prior to this occurring (i.e. inhaler). The children of staff
members ARE NOT to interrupt the instructional time of their parent. When
sick/not feeling well or in need of medicine, their assigned teacher needs to
send them to the office like any other student. Their medicine should be
housed in the office as well and not in their parents classroom.
Phone Usage
Calls should not be made or received during instructional time, lunch or recess, whether
on school phone or personal cell phone. Phone calls coming into the office will be
screened. Give your families Mrs. Garrisons private line 919 528-2780. They will always
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be able to reach the school in the event of an emergency using that number. If it is an
emergency, class instruction will be interrupted to inform you of the call. If it is not an
emergency, a message will be taken and placed in your mailbox. Calls to parents should
not take place in a public area where other parents and children can hear the
conversation. Students who need to make a phone call home due to illness may call from
the classroom or office phone. If they call from the classroom and they are going home,
please let Mrs. Preddy know to expect the students family member.
Voice Mail
Please make sure you check your voice mail at the end of each day! Communication with
parents is vital. We dont want them to think we are ignoring their phone calls. This is
part of your professional obligation and you should not go home without responding to
these calls. Please make sure you delete your voice mail. If you dont your voice mailbox
gets full and no one may leave you a message. Again, that gets very frustrating to
parents if they cannot leave you a message.
Sales and Solicitations
No principal or teacher shall promote or cause to be promoted fund drives involving
children in person-to-person or door-to-door solicitation. All fund drives must be
approved by the principal and proper paperwork completed with Mrs. Kidd prior to the
start of the fund drive.
Controversial Speakers
All speakers must be approved through the school principal. In no instance shall a
speaker who advocates unconstitutional or illegal acts or procedures be permitted to
address students.
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School Wide Classroom Rules (from Time-To-Teach)
S = Sit properly
M = Mind your manners
I = Inspect your spot
L Listen carefully
E = Elevate your hand
Classroom Discipline
Our discipline program is called Time to Teach.
Remember to ask the following three questions before you react and send a child to
refocus:
1)Can I still teach? 2) Can the class still learn? 3) Can s/he still learn?
If the answer to all three questions is yes, KEEP ON TEACHING AND IGNORE THE
BEHAVIOR. If the answer to any question is no, the student will either need to go to
refocus or be sent to the office.
When disciplining a student, we need to be consistent and respectful. No matter how
angry we might become, we need to remain calm, use a monotone voice, and not
embarrass a child with sarcasm or derogatory terms such as youre stupid or making a
mockery of the child in front of the entire class.
If a student is to refocus (student was not bad, something interfered with their learning)
they need to reflect and quickly rejoin the class; 4-7 minutes maximum. The student
should be (in a soft voice tone and polite) told to go refocus in another classroom (not
Kindergarten). When the student returns to your class they should get a non-judgmental
statement like great, we are on page 10, as you point to their seat.
If a student needs to be removed use options like sending the child to another
teacher, assistant principal, or principal. All children sent to the office must have a
written discipline referral sheet or note. If a student refuses to leave the classroom
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calmly call the office for assistance. Only staff members who have gone through training
are allowed to restrain a child. If a child is out of control, the rest of the class should
vacates the room and go to the art room once the office staff arrives. Once the child is
calm and removed from the classroom, the teacher will be called to return to their
classroom.
Time-Out Room (ISS)
Only the assistant principal or the principal will assign students to the Time-Out Room
(located in the office conference room). Students cannot be sent to sit in the Time-Out
Room without the knowledge of the administration. Assigned times may vary from 30
minutes to several days. Teachers must prepare work for students to complete in time
out if the student is to remain longer than 1 hour. See discipline section of the student
handbook for more detail.
Fire Drills
Reminderall classrooms in wings 200 (1st grade only) and 300 must have a shade up
and a window unlocked during the day when students are in the classroom. These
windows are emergency fire exits. Please do not forget to lock the window and
close the shade before going home at night.
Policy requires each principal to conduct a fire drill during the first week after the opening
of school and thereafter one fire drill each school month. A fire drill evacuation chart
must be displayed at all times in every classroom and a copy placed in your emergency
substitute plans folder. The fire alarm will sound:
Immediately leave your classroom lights off and door shut.
Be sure to take your roster as well as a green and red card.
If you have a handicapped child in your room at the time, special attention needs
to be given to that child by an adult. If a child is in a wheelchair, an adult
may only give assistance. A student should never push another student
who is in a wheelchair.
Students are not to talk or horseplay.
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Teacher is to take roll once lined up outside to make sure all students are present.
If all are present, the teacher holds up the green card. If anyone is missing, hold
up the red card. Inform a person with a walkie-talkie about who is missing so the
student can be located.
Classes should not return to their classroom until the all clear signal is given.
Classroom safety concerns to watch for:
Nothing may be stored directly below a fuse panel.
Extension cords may not be used; only powerstrips that are surge protectors.
Nothing may block the evacuation windows (not even a student desk or chair).
All doors must have full floor clearance leading to them, again no obstacles.
Classroom doors may not be covered with flammable items (such as paper). They
are fire doors and flammable items will hinder the safety effect the doors are
supposed to provide.
Tornado Drills
A tornado drill evacuation chart must be displayed at all times in every classroom.
Tornado Procedures:
A tornado Watch (conditions are right for tornado development) is received by
the office:
1. The principal/assistant principal will notify all employees in the school of a tornado
Watch. They will enter your classroom without speaking and show you an index
card with the writing Tornado Watch.
2. Teachers will continue regular classroom activities, not reacting to card.
3. Students will not be informed of the possible danger.
4. The principal will designate persons (custodial staff and administrative staff) to
serve as lookouts on all four sides of the building.
5. The principal will notify all bus drivers of the Watch if it is in place during bus
driving time.
6. School will be dismissed at the normal hour and bus drivers will follow regular
routes using due caution.
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A tornado Warning (a tornado has actually been sighted) is received:
1. The principal or designee will notify the staff and student body to get into tornado
safety position via the intercom. They must be informed that it is not a drill.
2. The principal or designee will notify classes outside the building.
3.All students and staff will immediately proceed to locations as specified on the
tornado shelter plan posted in each room (additional copy should be placed in your
emergency substitute plans folder).
4. The custodial staff will turn off all utilities (electricity, water, and fuel)
5. The clerical staff will close all vaults and secure all records.
6.All students and staff will assume a curled position so as to protect their
eyes and heads once in the tornado shelter location.
7.All teachers will take roll and notify the principal if someone is missing.
8. The principal will immediately organize a search if someone is missing.
9. Students and staff will not return to their classrooms until the principal declares it
safe to do so over the intercom. The principal shall not declare it safe until the
weather service has lifted the tornado warning.
10.School bus drivers will not be permitted to leave on their bus routes as
long as a tornado warning is in effect.
Lockdown Procedures
The code lockdown will be announced over the intercom whenever a dangerous
intruder is on school grounds. All staff shall follow the following guidelines if the
lockdown code is given:
If your class is outside: Go to the far side of the playground and hide on the other
side of the earth mounds (near the brick house). If all appears safe, move behind the
brick house, cross the street, and work your way to Banks Church.
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If you are in the building:
1. Clear students from the hallway immediately and have them report to the nearest
available classroom.
2. Close and lock all windows and doors. Close blinds and cover windows in doors.
3. Move students away from windows and doors. It is preferable to seat students
against an interior wall, which will provide them protection.
4.Account for students.
5. Turn off lights.
6. Use red cards, green cards, or no cards to communicate with emergency
responders.
Green Card The teacher should display a green card in the exterior window and
slide a second green card under the door to alert responders that everything is safe in
the classroom. The responders will continue on through the building.
Red Card the teacher should display a red card in the exterior window and slide a
second red card under the door to alert responders that emergency assistance is
needed as soon as possible. It also alerts them that the intruder is not in the
classroom. The responders will continue on through the building.
No Card Emergency responders will assume that the intruder might be in the
classroom if no card is displayed. They will radio to the office to call the classroom
over the intercom. If the intruder is in the classroom holding hostages, the
teacher should respond, Everything is fine here except we are missing
Diane. Will you look for her?
Staff is to keep doors locked at all times. This is a safety issue incase an intruder
were to enter the building. All substitutes will be supplied with a key to the room they
are working in.
Bomb Threat
In the case of a bomb threat, the office will run a fire drill procedure. Once outside
and away from the building, the administrative staff will approach each teacher and
issue the orders to move the students to the far side of the field for protection. The
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principal may direct students and staff to report to Banks Church. Staff is not to
return to the building unless told to do so by the principal or police personnel.
Field Trips
All field trips must be approved by the principal or assistant principal in
writing (Field Trip Request Form) at least 1 month before the field trip.
Once this form has been approved, the assistant principal will locate a bus and the
driver. Yellow bus approval and over night fieldtrip approval must reach the Associate
Superintendents office one week prior to a Board Meeting so make sure you submit
your paperwork to the administrator in time.
Fee charge in addition to the cost of your trip:
If an outside driver is needed, the class will be responsible to pay for the
driver. The cost is $15.00 per hour and this includes the time it takes to get
the bus from and return it back to the bus garage.
A charge of $0.75 per mile for gas usage will be applied. Calculate mileage
prior to trip to add charge to student cost. Driver will record the mileage and
turn it in to Mrs. Kidd.
1. It is mandatory that only students whose parents have given written permission
may participate in the trip away from school. Teachers shall keep on file, for the
entire school year, the parent permission forms gathered for each fieldtrip.
2. No student, who would ordinarily be eligible to go on a field trip, should ever be
deprived of it because of transportation or admission fees. A teacher must
embed the cost for that student into the total price of the trip of the other
students. There is not a general school fund to be used for fieldtrip costs.
3. Each one-day trip is to be chaperoned by adults on a 1-6 ratio. If a
parent wishes to drive their own child either to and/or from the field trip, they
must first fill out a Parent Transportation Request Form. They may get the form
from Mrs. Preddy. It must be signed by the principal or assistant principal and
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given to the teacher. The teacher takes the form with them on the trip and gives
them to Mrs. Kidd for storing upon returning to school.
4. Students who are on a field trip are not to be counted absent from classes.
5. One-day field trips need only the permission of the principal/assistant principal.
Over-night trips or out-of-state trips need the permission of the Associate
Superintendent at least 4 weeks prior to the trip.
6. Field trips on county-owned vehicles shall be limited to a distance of 300 miles
one way. If the distance is greater, then a commercial carrier will need to be
leased.
7. Parents may ride with their children on the bus if there is enough room for all
children and staff, first. Staff must ride on the bus.
8. The supervisor of the field trip must account for all students before
embarking on the trip and before leaving any site visited.
9. All activity buses must be swept and litter thrown away after a field trip. Schools
that do not clean a borrowed bus must pay a $25.00 fine.
10. The teacher must complete a bag lunch count form and give it to Mrs.
Kidd in advance of your field trip if your class will not be having lunch
at school. Mrs. Kidd will inform the cafeteria manager.
11. Do not forget to get with Mrs. Preddy to sign out any medication needed by a
student that the school is responsible to administer. You must also sign this
medicine back in.
12. STUDENTS WHO ARE SUSPENDED OFF OF A REGULAR SCHOOL BUS ARE NOT
ALLOWED TO RIDE AN ACTIVITY BUS OR ANY OTHER FIELD TRIP BUS (i.e.
COACH).
Deposit of funds for a field trip: All money needed to finance a field trip must be turned
in to Mrs. Kidd no later than two weeks prior to a trip. NO EXCEPTIONS! All field
trips must be planned in a timely manner so parents will have plenty of time to make
payment. If money is not received in 2 weeks prior to a field trip, then the student
cannot go on the field trip. These mandates include the In-house Science field trips.
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Please make sure parents understand this time limit. Teachers need to determine
whether or not money can be refunded for field trips. Example; plays no refunds
because seating is paid ahead of time.
End of year trips: The last day for a field trip is the Friday before EOG week. The
principal must approve special circumstances that necessitate a trip after that date. All
funding for field trips occurring in May must be turned in to Mrs. Kidd no later
than April 25th. NO CHECKS!
Field trip organization process: After you have completed the Request for Transportation
Form and it has been received back from the county office, you then will follow a form
provided by the school. It begins with Mrs. Kidd. She will also give you a Field Trip To-
Do List at that time. Do not send letters home, collect money, and make
commitments until your transportation has been approved by the county office
and bus drivers have been scheduled.
Video Viewing
Videos purchased or rented from commercial sources may be used in face-to-face
instruction if the following requirements are met:
The showing is from a legitimate copy.
The showing is limited to an individual teacher and his/her students.
The showing takes place in a classroom or similar place devoted to instruction.
The showing is not for entertainment, recreation, or fund raising.
Reminder, our Superintendent has mandated that entire movies are not show, but
only segments directed related to the instruction.
All videos, not from our school library, must be approved by the principal. If a G rated
video is approved, a teacher may show the video without parent approval. If a video has
a rating other than G, a teacher must also get parent approval. A teacher must send
the Parent Video Approval Form home and it must be returned with a signature before a
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child is allowed to view it. This form can be obtained from the principal upon approval of
showing.
Cum Records
Folders are to be kept in the file cabinet in the office Records Room and always kept in
alphabetical order by class. Do not leave Cum Folders in your classroom
overnight!
Every folder must be a Granville County Schools Permanent Pupil
Record folder. Discard any other folder, but only after information has been
transferred to the Granville County folder.
Anything discarded from a Cum Folder should be stored in a manila envelope for
one year. Place the teachers name and year on the envelope and place in the
Cum Folder file cabinet behind your classroom folders.
If any stickers need to be attached to the Cum Folder, it should be placed in the
upper right corner on the outside of the front flap. The same color sticker needs
to be applied to the document inside.
Complete all of Part I and Part II only on the folder. Note: anything with an *
must be in pencil.
Part I:
- School is always Tar River Elementary School.
- Date of Entrance is when they entered Granville County Schools, not just
Tar River Elementary School.
- Type of Birth Certification is in reference to the type of document we copied
(real birth certificate, copy of the birth certificate, hospital certificate, etc.)
- Address: If the address was written in ink and it is now incorrect, draw a
line through the old address and write the new address above it in pencil.
If a parent notifies a teacher of a change of address, the teacher
must inform the parent that they must bring proof of residence
(new address) to the front office. Teacher must also inform
Mrs. Lue immediately of the possible address change.
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Order of placement of materials: When you open a Cum Folder, you should see the
green inspection log facing front. Everything else is as follows:
1. Cumulative Record Inspection Log (green): We do not sign this sheet when we
enter a Cum Record. Only non-Granville County Schools employees sign the sheet
(i.e. parents).
2. New Year Student Information Form: Each year a new form should be filled out.
Previous years information form should be removed as soon as a new one is
obtained.
3.Affirmation of School Standing: Most students will not have this form. This form
is required for any student entering Granville County Schools that has previously
attended school in another district.
4. McKinney-Vento Residency Questionnaire
5. Students Permanent Health Record (salmon color): Must fill out top section,
including students name on the top tab. File medical information inside of the
folder.
6. File the following medical records together in this order:
a) Kindergarten Health Assessment (blue for all current K students). Make
sure it is filled out and signed by a doctor.
b) Copy of immunization record
c) Copy of request of Medical or Religious Exemption (yellow), if applicable,
and marked by a red sticker on document and folder.
d) Copy of Granville County Schools Emergency Medical Plan, if applicable,
and marked by a red sticker on document and folder.
e) Copy of other medical information, if applicable, and marked by a red
sticker on document and folder.
7. Birth Certificate and Social Security Card: Prefer to have documents copied onto
same sheet, if parent elects to give us a social security card. Remember, we
cannot require social security card on any student or a birth certificate from
migrant students.
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8. Home Language Survey: Family only needs to complete once. Not necessary to fill
out each school year.
9. Student and Parent Acceptable Use Agreement (Internet): If parent does not sign,
try to get a paper from parent refusing Internet access. Family only needs to
complete once. Not necessary to fill out each school year.
10.Any legal documents or special request information form from the parents and
marked by a green sticker on document and folder.
11.Granville County Schools Record of Suspension or Expulsion (pink): Form is
completed and placed in Cum Folder by administration. Form is started at the
bottom and information may be added working up the sheet. This form is only for
students who have been assigned a 10 day suspension or higher.
12.PEP (Personal Education Plans): These are housed in a blue folder (tab cut off)
and kept inside the Cum Folder. Keep all PEPs in the blue folder. Never discard
any PEP from previous years.
13.K-2 Portfolio: Portfolio includes testing info, student work samples and report
cards. Report cards should be filed behind the Academic Progress Report form
(green) and PreK and K testing documents should be filed behind the
Standardized Test Data Card (beige) at the end of second grade. Keep all
testing information except quarterly assessment questions (keep cover sheet with
results).
14.Academic Progress Report form (green): You must place a copy of the report card
in the Cum Folder behind the Academic Progress Report form. Most recent year
on top.
15.Standardized Test Data Card (beige) Testing labels from Standardized Tests are
placed on this card. Other testing information should be filed behind this card
most recent year on top.
16.Attendance Summary Data (NCWise and PowerSchool report): Most current year
on top. Chronological from most recent year to Kindergarten. Be sure to
document promotion/retention and grade placement.
17.K-12 Photo Card: Each year adhere new photo on to this card, if available.
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18.Place a blue sticker on the folder if a student has an ECP folder, 504 Plan, or any
other confidential papers. No confidential information, such as
psychologicals or IEPs should be kept in the Cum Folder. This kind of
information is kept in a separate, locked file cabinet. If you find such materials in
a Cum Record, give any 504 information to Mrs. Robbins and ECP information to
Mr. Buckham.
Responsibility of Process:
1. Teachers are responsible to check the order of the Cum Folder documents and
seek any missing documents at the beginning and end of each school year.
Deadline for completion of beginning year check is the first week in October.
Teachers are to make documented contact three times for any missing item. After
the third time, send a list of the missing items to the Mrs. Jacobs along with a copy
of your three attempts (date and type of contact). Mrs. Jacobs will continue
seeking missing items.
2. During the school year, Mrs. Lue will organize Cum Folders for any new
enrollment. It is recommended that you periodically check new folders as a back-
up form missing documents.
Pre-Kindergarten Programs Records Transition Process
1. Each Pre-K student should have two records: Cumulative and Classroom (colored
folder) Records.
2. The following three situations require a colored sticker/dot on the upper right hand
corner of the Cum Record. Please make note of the color of the sticker. In
addition, situations b and c require the same colored sticker on the upper right hand
corner of the document.
a) If a child has a Confidential Record kept elsewhere such as an IEP,
mark the Cum Record with a blue sticker/dot on the upper right
corner.
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b) If a child has a legal document (such as custody papers,
guardianship papers, adoption papers), mark the Cum Record with
a green sticker/dot on the upper right corner. Also mark the
document with a green dot on the upper right corner.
c) If a child has a special medical condition, mark the Cum Record
with a red sticker/dot on the upper right hand corner. Also mark
the document explaining the medical condition with a red dot on
the upper right corner.
3. In the Cum Record the student should have the following documents:
a) Birth Certificate
b) Legal Proof of Address/Residency
c) Social Security Card (optional)
d) Immunization Record
e) Custody, Guardianship, or Adoption Papers, etc.
f) Pre-Kindergarten Assessment
g)ASG-ESP pre/post-test record
h) Students Permanent Health Record
i) Other school-based documents
4. Pre-K teachers should keep a Classroom Record (colored folder) on each student
served during the year. This record should be comprised of the GCS approved
assessment records, the Work Sampling assessment records, and any pertinent
school-based or parent meeting minutes from the school year. You may also
include other data collection reflective of the students progress during the school
year if you desire. The More at Four Eligibility Scorecard must remain in this
record along with all other required records for More at Four, including a copy of
the yearly attendance roster, a copy of the birth certificate, and a copy of the
registration form.
5.A copy (electronic preferred) of the final Testing Information forms should be
given to the Early Childhood Coordinator. Please cc the Director of Elementary
Education when you send the electronic copy of the testing data.
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6. The Cum Records should be submitted to the schools main office for lock-up
before teacher check-out at the end of the school year.
7.All schools housing Title I and More at Four Pre-K programs should treat this
process equally. There should be no deviation from the PK Records Transition
Process as this should be considered a county-wide process. If the school plans to
enforce anything above and beyond this process then it is at their discretion.
However, this basic process should remain consistent county-wide for Title I and
More at Four classes.
Getting Food From Off Campus
Staff is not allowed to order food delivered to the campus for their own lunch. You may
go off campus just to pick up food and bring it back to the building. You may not stay off
campus to eat.
Another reminder: All students must have the opportunity to go through the lunch line,
even when you have planned a lunch activity in your classroom. Any special activity
involving food being brought in for whole class consumption must wait until after 1:15
unless it is directly related to instruction.
Closed Campus
The campuses of all Granville County Schools shall be closed during the school term, with
students and faculty personnel being required to remain at the school throughout an
uninterrupted daily session, except in the case of extenuating individual circumstances.
Mobility Restriction: Students are legally in the custody of the principal and teachers while
they are at the school, on a school bus, or attending a school-sponsored activity
(i.e. dance). Once students arrive at school, they are expected to remain on the school
grounds until school dismisses unless they have an official excuse from the principal to
leave for a specific purpose.
Unauthorized Departure from Campus: Any student leaving the campus of his/her school
without permission will be suspended from school for a period of one day.
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Staff may leave campus briefly to bring ordered food back to the building. You may not
stay and eat at the location where food was provided.
Classroom Parties
School parties will be kept at a minimum. Allowable parties during the school day
include:
Thirty minutes prior to the end of the last full day of school before Christmas
holidays.
Thirty minutes prior to the end of the day during the last week of the school term.
Under no circumstances should parties be held during the school day to celebrate
birthdays or other celebrations of a personal nature for either students or
employees.
Food can only be served after the last lunch (1:15).
A picnic may be scheduled as a part of an educational field trip, not to exceed one
per year per class. The school food service department will assist in preparation of
these picnics upon request.
The principal shall reserve the right to determine when a party may be given as a
reward to a class or group for the successful completion of a stated goal or
objective.
Moment of Silence/Pledge of Allegiance
Both a Moment of Silence and the Pledge of Allegiance will be conducted at the beginning
of each school day. Please inform the office if your classroom does not have a flag. We
will get you one! Please respect the rights of those individuals whose religious beliefs
prohibit the reciting of the Pledge of Allegiance.
Grading in Grades K-2
Grading is on a 1-4 scale, where 1 is well-below grade level, 2 is approaching grade level,
3 is consistently meeting grade level expectations, and 4 is consistently extending grade
level proficiency expectations. There are no - or + in this system.
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A reading level can only be awarded if the accuracy rate is 95-100%, self-
correction rate is 1:1-1:5, and the retelling score is at least a 3. If any of the
criteria listed is not met, then the student should not move to the next reading level.
Grading Range for Grades 3-5 and Specials
All courses (grades 3-5), except for the specials will use the grading scale listed below:
93 - 100 = A
85 - 92 = B
77 84 = C
70 76 = D
0 69 = F
The specials will use the marks from the following list:
S = Satisfactory N = Needs Improvement
Teachers must enter their grades on a weekly basis into PowerSchool. We
cannot wait for you to enter grades when a student withdraws. Other schools cannot
enroll a student until we withdraw. Once we withdraw a student we can no longer access
records.
Announcements and Mail
Announcements will not be made between the hours of 8:05 2:55 unless approved by
the principal. We will only call the rooms if a parent has arrived to pick-up a child or the
administration has to pull a child. Custodians and administrators will carry Walkie-Talkies
as a means for the office to contact them. Mailboxes need to be checked several times
per day. Please check your box in the morning before school starts, at lunch/planning
time, and before you leave at the end of the day. If a note from a parent is in your
mailbox, please respond to it on the same day.
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Staff Development and WisdomWhere
Classified Staff must attend 10 hours of staff development to be eligible for the end-of-
year bonus. All staff development needs to be on WisdomWhere to be eligible for the
bonus.
Certified Staff In order to renew their teaching certificates, a teacher must earn7.5 renewal credits within the five-year renewal cycle.
Non-Administrators:
- 1 renewal credit for literacy- 1 renewal credit in the specific academic subject area teaching- 5.5 general credits
Administrators:
- 3 credits focused on the school executives role as instructional,human resources and managerial leader
- 4.5 general credits
National Board Certification
- 7.5 credits for completion
- 2 credits (1 for literacy and 1 for content) for 10 year renewal
Renewal Credit Guidelines:
A unit of renewal credit is equivalent to one-quarter hour or one in-servicecredit from a North Carolina public school system. Generally, a unitreflects ten contact hours.
The DPI Licensure Section does not accept renewal credits of less thanone unit.
One semester hour is equivalent to 1.5 units of credit. For a professional educator's license to remain current, all credit must be
earned by the expiration date of the existing professional educator'slicense.
To renew an expired professional educator's license, 10 semesterhours or 15 units of renewal credit must be earned within the most recentfive-year period.
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The principal must approve staff development, outside of Granville County, in
advance. Please complete the front side of the Prior Approval Form and the Request for
Absence form along with the PD-1 and give to Mrs. Kidd. She will process forms and
notify Mrs. Preddy about obtaining a substitute (if needed). You will be given a copy of
the paperwork. Upon completion of staff development that is not provided by Granville
County Schools you must fill out information on your WisdomWhere transcript and send
proof of completion to Ann Grey Newcomb at the County Office. You are responsible
for keeping track of your own paperwork.
All staff must register on WisdomWhere no later than 7 days prior to the
professional development activity. If you do not meet the 7-day period, you still
must attend mandated staff development, but will not receive credit.
You must complete an online evaluation within 7 days after taking a GCS
workshop in order to receive renewal credit. Upon completion of the staff
development evaluation, wait a week and then go back into CourseWhere and check to
make sure credit has been given. If credit has not been given email Ann Grey Newcomb.
We are now being evaluated on the correctness of each and every Prior Approval Form
(PD-1) by the county office. Therefore, it is imperative that you follow the following
guidelines. Sections A, B, and C must be filled out completely prior to sending it to the
county office and it must have Mrs. Garrisons signature and budget code. Please make
sure the PD-1 is completed at least 20 days prior to the event/program. If you
submit your PD-1 less than 20 days before a workshop, your attendance will
be denied. If you submit your PD-1 after you already attended a workshop,
your PD-1 will not be submitted and the cost comes out of your own pocket.
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Teacher of the Year
Criteria:
Outstanding observations and/or evaluation reports
Demonstrate innovative and creative teaching practices
Possess the ability to speak effectively before a group
Actively involved in the total school program and community activities
Demonstrate professionalism in all school and community activities
Be an advocate of public education
Procedures:
A slate of nominees (peer or self-nominated) will be prepared including all
teachers submitted. Each nominee that appears on the ballot must give
permission to be considered.
If there are more than three nominees, the individual receiving a majority of votes
will be the school Teacher of the Year and a county nominee. If there are more
than three candidates and no one candidate receives a majority of votes, then
there will be a run-off with the top three vote getters. The candidate receiving the
greatest number of votes in the run-off will be the school Teacher of the Year and
a county nominee.
County selection:
A five-member selection committee will be formed consisting of an Associate
Superintendent, Board member, CO member, Current Teacher of the Year, and the
Superintendents Designee.
At least two observations (usually one scheduled and one surprise).
Interview
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