2.6 Use of ICT in Time Management
By: Momina
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What is Time Management?
¥ Finding + using the most efficient way to complete tasks, in the MOST acceptable periods of time with HIGH quality.
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In simple words:
If you don’t plan, you WILL fail.
Keep in mind that wasted time cannot
be replaced
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2- Identify Your Targets
Gantt charts
Sequential Acitivites
Approaches to good time
management
Click for more>>> Using Software
Packages
3- Prioritising
4-Planning
5-Decision Making
6- Use of ICT
1-Hire or Full time Employee
Parallel Acitivites
Construction Project
Management
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Approaches to Good Time Management
• The more organised a company is time wise -> the more profitable they will be. How can organisations manage their time effectively?
(Answered on the following slides)
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1- Hire or have a Full time Employee
• The organisation can either hire consultants or they could hire full time employees to work in the specific department that manages time.
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2- Targets Identified
• The person then needs to identify the organisations long term and short term targets.
• The steps that need to be taken in order to reach these long term or short term goals.
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3- Prioritising
• It is vital that the targets for an organisation are prioritised.
• And the appropriate resources must be available in order to meet the target.
For example: you can’t put in the windows if u haven’t put in the walls.
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4- Planning
• This is essential so that you know what are actually doing when you start creating the final product.
• In the long run it saves you time and money.
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5- Decision Making
• It is SOOOO important to make the right decision.
• It greatly affects the time taken at each stage
For example:Buy windows before the walls are up, you need to find a storage
place for those windows, or if they break, you will have a loss of money
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6- Use of ICT
• This is important especially for organisations that need to communicate with each other.
• Use of faxes and telephones make life a lot easier.
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Use of Software Packages in Time Management
Organising Meeting TimesArranging Workload
Research and Development
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Organising Meeting Times • Organiser packages have a the following
functions: Organizing e-mails Contacts Tasks Calendar function
• The calendar function: allows users to keep track of their appointments/meeting times.
1. Public Calendar: All employees can have access to it to know who is free, when?
2. Private Calendar: Personal and may include things like a dentist appointment
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software packages
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Arranging Workload• There are software packages (called predictors) that
have a stopwatch function, this allows the user complete specific tasks within a given time period.
• This way the user can track how much time they have spent on a specific task.
• This is especially useful for managers as they can then see how much time is being spent on a task by one employee
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software packages
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Research and Development Projects
• This is where business software's come in. they all the organisation/company to create:a) Calendarsb) Timescalesc) Gantt charts
• There are two types of activity.1. Sequential2. ParallelBack to
Use of software packages
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Gantt Charts
• These charts are very useful when planning out tasks that are involved in a process.
• For example the manufacture of a car.
• Tasks are arranged in order so that the parallel tasks finish at the same time.
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Sequential Activities
• These are the activities that CANNOT take place until others have happened.
• For example: putting on the roof before the walls are up.
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Parallel Activities
• These are activities that are independent of each other.
• For example: one set of employees could be painting the house and the other set could be mowing the lawn
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Construction Project Management
• This does not specifically refer to the construction of a building.
• “It involves a critical path method of finding the optimum time to be spent on individual tasks.”
• Meaning: A time in which the tasks can be completed quickly, efficiently and are of high quality.
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Construction Project Management
• Software used for this branch of work helps to identify the progress being made with specific sub-projects.
• It also helps in daily and weekly planning• Since the employees and more importantly the
manager knows where and how time is being spent, future plans can be made accordingly.
