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General Ledger Accounting
SAP End-User Training
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Prerequisites
Prior to attending this course, you should have attended or
completed the following:
SAP Basic Navigation
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Course Agenda
Introduction
Learning Objectives
Overview
General Ledger Overview
General Ledger Accounts
Profit Center
Park/Post Journal Entries
Accruals
Recurring Journal Entry
Reports
Month End Process
Approximate course time: 1 day
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Introduction
Training Instructors
Housekeeping
Breaks
Restrooms
Introduce Yourself
Name
Department
History with AOI
Class Expectations
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Be mentally engaged
Assume best intentions when dealing with conflict
Remain open minded
Respect each others timeincluding punctuality,scheduling and communication
Be respectful in our use of electronics
One person speaks at a timewith the attention of all
Offer input; everyone has value to add
Understand what is being said, or ask for clarification
No side conversations; its distracting and excluding
Leave mental baggage at the door
Enforce all ground rules Share all relevant information within the allotted time
and park other ideas for later
Be Positive!
Ground Rules
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Project Overview
Back OfficeShop Floor
SCOPE OF PROJECT
Finished Good Inventory Management
SalesOrder to Cash cycleLogistics
Finance / Accounting
Treasury
Tax
Consolidation
Planning
Raw Material Procurement
ReceivingBlending
Processing
Quality Control
Costing
Aug 08 Oct 08 Dec 08 May 09 Aug 09
US UK & Brazil Argentina
&
Guatemala
Asia &
Africa
Europe
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SAP Core Modules
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Finance Overview
Finance
FinancialAccounting
(FI)
Controlling(CO)
Accounts
PayableBanks
Accounts
Receivable
General
Ledger
Cost Center
Accounting
Cost Element
Accounting
Profit Center
Accounting
Other
Modules
Other
Modules
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What is Master Data?
Master data is any information that is
considered to play a key role in thecore operation of a business.
It may include data about vendors,materials, customers, banks, generalledger accounts, inventory,suppliers, analytics and more.
Master data is shared by all AOIgroups across an organization and isstored on one system.
Master
Data
AP
TR
GL
MM
AR
OTC
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Who Will Enter Master Data?
Master data entry will now be centralized. There are only a few employees with
access to enter master data.
New master data records will go through a creation process that includes a request
form and approvals.
This new process will:
Streamline data entry
Avoid duplicates
Ensure better data quality
Improve business control and compliance
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Course Components
Concepts
Demonstrations
Exercises
Task support
Work instructions
Context sensitive help
Participant guides
Evaluation
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Balance Sheet
Income Statement
Cash Flow
Cost Center Reports
Sales & Profit Analysis
CO
FIExternal
Requirements
Internal
Requirements
Financials vs. Controlling
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Components of the Financial (FI) Module
General Ledger Accounting
Accounts Payable
Accounts Receivable
Treasury
Asset Accounting
Consolidations
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FI Account Integration
Subledger
automatically
updates G/L
Generate standard
reports
General
Ledger
ARSubledger Fixed AssetsSubledger APSubledger
Invoices
Manual
Postings
ReverseDocuments
HeldDocuments
Automatic
Postings
AOI
Financial
Statements
Account inquiry
Display balances & line items
Posted vendor
invoices update the
subledger
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Organizational Units in FI
The Client
The client is the highest hierarchical level in the SAP System. Specifications that you make or data
that you enter at this level are valid for all company codes and for all other organizational
structures.
Each client is a self-contained unit with separate master records and a complete set of tables.
The Company
A company is the smallest organizational unit for which legal individual financial statements such as
balance sheets and profit and loss statements can be created according to the respective
commercial legislation.
A company can include one or more company codes.
The financial statements of a company are also the basis of a consolidated financial statement.
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Organizational Units in FI (Cont.)
The Company Code
A company code is the smallest organizational unit for which complete, independent accounting
can be carried out.
A legally independent company is generally represented by one company code in the SAP System.
In accounting, you enter, save and process business transactions, and manage accounts
fundamentally at company code level. A further subdivision is possible via internal organizational
Units (Ex: Business Areas)
The Chart of Accounts
The chart of accounts is the second highest hierarchical level in the SAP System.
It is assigned to the company code.
It is a list of all natural accounts available to all company codes.
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Organizational Structure
FI/CO - Organizational Structure
CLIENT
CHART OF ACCTS CHART OF ACCTS
CONTROLLING
AREA
CONTROLLING
AREA
COMPANY
CODE
COMPANY
CODE
COMPANY
CODE
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Terminology (Cont.)
Posting Key
A two-digit numerical key that determines the way line items are posted. This key determines several factors including the account type,type of posting (debit or credit) and layout of entry screens.
Account Group
Used to categorize accounts that have similar master data requirements. It determines the required master data needed for creating G/L
accounts. It also determines the number range in which the customer account should be placed, and whether that number is to be
assigned by the user or by the system.
Ledger
In G/L Accounting, you can use several ledgers in parallel. This allows you to produce financial statements according to different
accounting principles, for example.
Fiscal Year Variant
A period as defined by the financial calendar. The fiscal year variant contains the number of posting periods in the fiscal year and the
number of special periods. You can define a maximum of 16 posting periods for each fiscal year in the Controlling component (CO).
Posting Period Variant
You can specify which company codes are open for posting in a posting period variant. Posting period variants are cross-company code
and you have to assign them to your company codes. The posting periods are then opened and closed simultaneously for all company
codes via the posting period variants.
Reconciliation Account
Summary account for subledgers such as Accounts Receivable, Accounts Payable, and Asset Accounting. No direct postings to
reconciliation accounts are allowed.
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Terminology (Cont.)
Cost Element
A cost element classifies the organization's valuated consumption of production factors within a controlling area. A cost element
corresponds to a cost-relevant item in the chart of accounts.
Primary Cost Element
A cost element whose costs originate outside of CO and accrual costs that are used only for controlling purposes.
Open Item Management
A stipulation that the items in an account must be used to clear other line items in the same account. Items must balance out to zero
before they can be cleared. The account balance is therefore always equal to the sum of the open items.
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General Ledger Overview
General Ledger (FI-GL) is definedas the sub-module in which all of the financial accounting data for
the legal entity is recorded either manually or automatically through integrated processes.
Integrated with other application modules and FI sub-modules
Financial Data Entry
User-defined Balance Sheet / Profit and Loss Statement versions
Multiple Currencies
External Reporting
Includes General Ledger and Profit Center Accounting
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General Ledger Functionality
FI-GL General Ledger
Master records management: GL accounts
Document entry: direct posting, recurring posting, reverse posting, automatic posting,
drill-down capability
Periodic processing: closing, interest calculation, automatic clearing, foreign currency
valuation, Tax management, archiving
Reporting
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Company Code
Chart of Accounts
Organization Data:Organizational
hierarchy, tolerances Master Data:
Material master,vendor master
Transactional Data:Enter an invoice, runMRP
General Ledger
Master Record
Vendor Master Record
Customer Master
Record Profit Center
Cost Center
Organization Data Transactional DataMaster Data
Journal Entry
Vendor Invoice
Document Reversal
Credit Memo
Customer Invoice
Closing
Organization Data: Foundation which must exist
before any master or transactional data can be
created
Master Data: Data that is not changed frequently
and represents things such as a Profit Center or a
GL account
Transactional Data: Dynamic data representing
business events in SAP
General Ledger Overview
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Benefits of SAP General Ledger Accounting
Provides a comprehensive picture for external accounting and accounts
Automatic and simultaneous posting of all sub-ledger items in the appropriate general ledger accounts(reconciliation accounts)
Simultaneous updating of general ledger and cost accounting areas
Real-time evaluation of and reporting on current accounting data
Integrated with all the other operational areas of a company and ensures that the accounting data is
always complete and accurate
Actual individual transactions can be checked at any time in real-time processing by displaying the
original documents, line items, and transaction figures at various levels like Account Information,
Journals, Totals/Transactional figures and Balance Sheet Evaluations, etc.
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Changing Processes
Current Process Future Process with SAP
Manual Entries are posted directly (in some locations) A park and post two-step process for manual entries will
be utilized. Also, there will be defined dollar amounts and
accounts that can be posted to.
Individual country is able to create its new accounts Chart of Accounts: Local accountants will not be able to
create new accounts. A request will have to be made to the
master data administrator at a central location.
Some countries dont currently require an account
number and cost center on a purchase order.
It is a requirement for an account number and cost center
to be entered in a purchase order.
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General Ledger Account Master Records
A General Ledger Account master record contains information about the account that
controls how business transactions are posted to it and how it is managed.
Once Components of the Chart of Accounts and Company Code segments have been
defined, a G/L Account master record is created.
A master record can be created in one step for both the Chart of Accounts and the
Company Code. This is known as creating the master record centrally.
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Types of General Ledger Master Data
Accounts
Track the effect of transactions on a balance sheet or income statement
Type of GL account (balance sheet, profit and loss)
Used to manage debit and credit entries resulting from business transactions
affecting assets, liabilities, owners equity, revenues and expenses
Account groups
Used to categorize accounts that have similar master data requirements
Determine the required master data needed for creating GL accounts
Determine the number range in which the customer account should beplaced, and whether that number is to be assigned by the user or by the
system
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Organization of G/L Master Data
Every G/L account created is assigned to a Chart of Accounts (CoA)
One or more company codes can be assigned to a single Chart of Accounts
known asthe Operational CoA at the Company level
G/L accounts contain both CoA-specific and company code-specific data
CoA-specific data include the:
G/L account name and number
Profit and loss or balance sheet account indicator
Account group
The account group specifies the account number range and determines the account field
layout (Required, Optional or Suppressed)
Company code-specific data include the:
Currency type and indicator
Tax information
Reconciliation account type
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General Ledger Accounts
Chart of
Accounts Data
Name
Company Code
Data
Acct Management
Document Entry
Control
Acct Control
Group Account
Number
The G/L Account
Number is included in
both sections of the
master record
Cash Management
Control
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General Ledger Account Currency
The currency for a GL account is specified in the company code screen
The system updates the account balances in the same currency in which theaccount is posted
Postings can be made in any currency, but SAP only displays balances in theaccount currency
Currency
Company Code segment of the G/L Account master record
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General Ledger Accounts
G/L accounts have transaction figures that record changes to the account during
a posting period
G/L accounts are oriented towards external reporting
G/L accounts are classified as either balance sheet or income statement
accounts
Budgeting will be performed at a G/L Account level, by profit center
Postings to Expense/Revenue G/L Accounts require a cost object (Cost
Center/WBS Element/Profit Center), which provides additional information for
internal reporting
G/L Accounts can be Blocked for posting
G/L Accounts can be Marked for Deletion but not Deleted
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General Ledger Accounts
Chart of Accounts
Company Code
1010
.
Company Code
7020
Group
Chart of Accounts
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SAP breaks the GL Account structure into 3 different fields:
Company Code: 4 digits
Formerly called Financial Entity
GL Account:
7 digits
Cost Center: 10 alphanumeric characters
Represents the department that is responsible for the cost
1010 6424000 10103601US
Company
Code
GL
Account
Cost
Center
Parallel Accounting
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Parallel Accounting
In SAP, each GAAP (Generally Accepted Accounting Principle) is
represented by a ledger.
Except for the Brazil, all the countries (company codes) will have two
ledgers for accounting transactions. (Brazil will have three ledgers).
Leading ledger i.e. local GAAP, general local (financial) year
Non leading ledger i.e. US GAAP and fiscal(financial) year
All the transactions will be made to leading ledger and will automatically
be flowed to non-leading ledgers.
However, for any adjustment for local requirements all countries will post
to only non-leading ledgers through specific transactions.
All the ledgers are also capable of providing reports in Group currency or
any other additional currency.
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Profit Center Accounting
In SAP, a Profit Center is a bucket where revenues can be posted and
costs can be assigned, planned and reported on.
Each revenue-producing location will be represented by a profit center.
For AOI purposes, a profit center is an origin of tobacco and a profit
center group is a group of profit centers/origins, such as a region.
All revenue postings require a profit center.
All cost centers are associated to a profit center to allow for reporting
such as a profit and loss statement for a specific location.
Profit centers are not company code-specific.
Profit centers are assigned to the AOI Inc. Controlling Area (CAOI), which
is the main Controlling organizational unit and the only Controlling area
AOI will have.
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Profit Center Accounting
Profit Center Accounting enables internal profit to be
calculated for profit centers. It generates a balanced andcomplete Balance Sheet and Profit and Loss Statement for
each Profit Center.
It also compares the overall period costs of the company orprofit center with the revenues and internal activities for the
same period.
It allows real-time evaluations, reporting and analysis on
posted plan and actual data.
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Profit Center Accounting (contd)
AOI manages its business on an operational basis as well as a financial basis. Profit
center accounting is how management can monitor its business operationally.
Profit centers can be assigned to alternative hierarchical structures which are completely
independent of the standard hierarchy. These structures are called profit center groups.
Profit center groups represent a flexible view of the standard hierarchy and are used for
reporting, planning and allocations.
The standard hierarchy is a special type of profit center group. It is a tree structure which
contains all profit centers in a controlling area and reflects the organizational structureused in Profit Center Accounting. The Standard Hierarchy AOI accounts for all profit
centers and is an entity to which all profit centers must be attached upon creation.
The master data of a profit center includes the name of the PC, the controlling area it is
assigned to, and the profit centers period of validity, as well as information about the
person responsible for the profit center, the profit centers assignment to a node of the
standard hierarchy, and data required for communication (address, telephone number and
so on).
Profit Center Standard Hierarchy (KCH6N) is covered in FICO master data course.
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Cost Center Accounting
Cost Center Accounting is utilized to collect and report operating activity
within an organizational unit.
A cost center is essentially a department within the company
Cost centers represent a distinct and separate accounting unit and
may be organized by area of responsibility, location, or activity-
related aspects
Each cost center is assigned to the Controlling Area CAOI
Cost centers can be structured into multiple alternate hierarchies,
according to organizational/functional aspects
The cost center is the lowest level of the hierarchyexpenses are
rolled up to superior levels
Cost Center Accounting covered in detail in the AOI Cost Center
training course
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Cost and Revenue Element Accounting
Cost and Revenue Element Accounting provides you withan overview of the costs and revenues that occur in anorganization.
Cost elements describe the origin of costs.
Cost Elements are at the center of all the transactionalactivity in Controlling.
Each posting in Controlling is linked to a Cost Elementand at least one controlling object , such as a cost centeror an internal order or a WBS (work breakdown structure)element.
Cost element are also links to the General Ledger in FImodule as no primary cost element can exist without itsGeneral Ledger account first being created in FI.
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SAP TasksGeneral Ledger AccountingGL Posting
Process (T-Code) Demo Ex
Enter & Park G/L Account Document (Journal Entry) FV50
Enter & Park G/L Account Document for Ledger Group FV50L
Parked DocumentsPost/Delete FBV0
Clear G/L Account F-03
Reversal Document for Individual Reversal FB08
Display G/L Account Balances (New) FAGLB03
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Document Entry and Change Document
When you enter documents (such as a journal entry) the system checks whether
the minimum account assignments have been made, for example, document
date, posting date, document type, posting key, account number, and amount. If
you enter a key that is not defined in the system, the system issues an error
message. You have to correct your entry before you can enter any more
documents. These checks prevent incorrect, inconsistent, or incomplete entries
from being made.
To be able to post the document, the debits and credits must balance to zero.
This updates the account balances. If the debits do not equal the credits, you
can hold the document, or park it until it is complete, without updating G/L
account balances.
You can change documents that have already been posted. However, thesystem protects certain fields of a posted document from changes. This includes
fields such as:Amount Posted,Account, Posting Key, Fiscal Year, and Tax
Amount. Data in these fields cannot be changed since it has already led to an
update of account balances.
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Park and Release Process
All manual journal entries will be posted through the Park and Release
strategy, regardless of the dollar amount
Parking a document stores the entry for processing at a later time, allowingreview and revision of postings before they affect the general ledger
Anyone who does a manual journal entry will park the document and thedocument will be sent to his or her supervisor/manager for review and approvalbefore posting
Parked documents do not affect G/L account balances until they are posted
Parked documents can be stored, displayed, changed or deleted
Many fields in a parked document can be changed before the document isposted to the general ledger, including amounts
Documents can only be posted by someone with posting authorization
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General Ledger Account Posting (Journal Entry)
For manual journal entries, you enter your document header data
(document date, document type, company code, posting date, andcurrency) and data for the individual line items.
The following two functions are available:
Enter & Park G/L Account Document
Enter & Park G/L Account Documentfor Ledger Group
These are both single-screen transactions, meaning that you can enter,
hold and park documents on one screen with a minimum amount of
entries.
Manual journal entries (G/L Account Postings) will be done using the
Park and Release Process
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Enter and Park G/L Account Document - Journal Entry (FV50)
AOI will use this transaction to create and and park G/L account documents
For G/L Account Postings, you enter your:
Document header data, which includes document date, document type, company code, posting
date, and currency
Data for the individual line items
Demonstration and Exercise Use the work instruction Enter and Park G/L Account Document to complete the exercise
scenario on the system
Refer to your data sheets for appropriate data
Demonstration Task
Exercise
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General Ledger Account Posting Screen
Input G/L Account
from Chart ofAccounts
Input Ex. Rate if necessary
Select Debit/Credit Indicator
Input amountInput cost center
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G/L Account Postings for Ledger Group
A ledger group is a collection of ledgers assigned to a group. With this function, you can post to a
specific ledger group. The document data is posted to all ledgers that are assigned to the ledger group.
If your ledger group only contains one ledger, the data is only posted to that individual ledger.
The following conditions apply for the entry of G/L account documents for ledger groups:
The system only offers currencies that are assigned to the ledger or to the ledger group.
You cannot make postings to accounts that are managed on an open item basis.
You cannot make tax-relevant postings.
You cannot post to tax accounts directly.
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Enter and Park G/L Account Document for Ledger Group (FV50L)
AOI will use this transaction to enter and park G/L account documents for a ledger group.
Demonstration and Exercise
Use the work instruction Enter and Park G/L Account Document for Ledger Group to complete the exercise
scenario on the system
Demonstration
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Clearing General Ledger Accounts
The SAP System offers the following procedures for accounts with open
item management:
Posting with clearing
Manual account clearing
The following prerequisites must be fulfilled in order for open items to be
cleared:
The accounts must be managed on an open item basis.
The items to be cleared cannot trigger a posting, for example, cash discounts
or exchange rate differences.
The items cannot be special G/L transactions. You use special functions toclear these items.
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Clear G/L Account (F-03)
In this transaction, you can only clear open items from one account.
You can use this function to clear debits and credits that balance to zero (for
example, invoices and payments that you have already entered).
Result:The system assigns the clearing date and clearing document number to
each open item cleared.
Demonstration and Exercise
Use the work instruction F-03 Clear G/L Account to complete the exercise scenario
on the system
Refer to your data sheets for appropriate data
Demonstration Task
Exercise
R i D t
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Reversing a Document
There are times when a manual journal entry that has been previouslyposted needs to be reversed. This can occur for a variety of reasons
such as to correct data entry errors, accruals, etc.
The main reason for doing a reversal is that some data field (such asG/L account, cost center, vendor, customer) was entered incorrectly. Ifyou have entered an incorrect document, you can reverse it, therebyalso clearing the open items. However, AP invoices can't be reversedonce they've been paid.
Instead of User A creating another manual journal entry to reverse theposted entry (which must then be parked, until approved and posted byUser B), the previously posted entry can just be reversed. Only a userthat is authorized to post a journal entry can reverse a journal entry.
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R l D f I di id l R l (FB08)
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Reversal Document for Individual Reversal (FB08)
If necessary, a journal entry can be reversed.
This transaction will also be used to reverse an AP vendor invoice, payment
document or AR customer invoice, for example.
Demonstration and Exercise
Use the work instruction FB08 Reversal Document for Individual Reversal to complete the
exercise scenario on the system
Refer to your data sheets for appropriate data
Demonstration Task
Exercise
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Display BalancesNew (FAGLB03)
You can display the balances of the individual posting periods for your G/L accounts. To do so, you
specify the ledger for which you want to display the G/L account balances.
To restrict the G/L account balances that are displayed, you can use the following selection criteria:
You can restrict the G/L account balances displayed to a G/L account or a range of accounts, to a company code or
a range of company codes, and to a fiscal year.
You can specify the ledger for which you want to display the G/L account balances. To select the ledger, click the
Choose Ledger box.
Free Selections: In Customizing, you can define up to five interactive characteristics, such as Profit Center, for each
ledger. You can use existing worklists for G/L accounts or company codes. For this, click theActivate Worklist box.
You can save your selection criteria as a selection variant. The next time you start the account display, the
parameters you selected are already set. To save your settings, choose GotoVariantsSave As Variant.
Demonstration and Exercise
Use the work instruction Display G/L Account Balances to complete the exercise scenario on the system
Refer to your data sheets for appropriate data
Demonstration Task
Exercise
A l
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Accruals
An accrual entry is created to record expenses incurred in the current period,
which will not be paid until the next period
Accruals are performed for reporting purposes so that period profits can beaccurately calculated
After an accrual is created in SAP, the Reverse Accrual Documents transactionis performed, at the beginning of the next period, to reverse the accrual whichwas posted when the expense was incurred
Accruals do not automatically reverse in the following period
The accruals are reversed with a batch job running the first day of every monthas part of the month end process
The reversal date of the accruals should always be the first day of each month
The document type xx has been created for accrual postings
F i ht A l
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Freight Accruals
Freight accrual will be made from the shipment cost document
Different scenarios where AOI will pay the freight for a sales order
Customer may ask AOI to pay the freight on their behalf and bill them on the invoice
for the sale
Freight cost is an AOI expense and will be paid by AOI
The freight cost is not known at the time of shipping and its a customer cost
The decision as to whether or not to accrue freight will be made on the terms of
sale.
The accrual for freight will be based on a shipment cost condition type which
identifies the account numbers. The amounts to accrue will be based on freightrates and shipping points, which will maintained by OTC.
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R i J l E t
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Recurring Journal Entry
Recurring Journal Entries should/will be used for business transactions that are repeated
regularly, such as payment of rent or insurance. They impact the same accounts for the
same amounts and posting keys every month.
The following data never changes in recurring entries:
Posting key
Account
Amounts
Recurring Journal Entries will be exactly the same each time
Recurring Journal Entries are not posted to the system on creation, but stored as a
transaction to be posted at specific intervals
Recurring Journal Entries can be posted during the month-end closing process or during
periodic processing
Recurring Journal Entries cannot be used for cross-company transactions
If necessary, a recurring document entry can be reversed using transaction FB08.
R i J l E t (C t )
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Recurring Journal Entry (Cont.)
Change recurring documents
Similar to changing any other document, except that you can alsochange the amounts in the individual line items and the recurringposting data
Delete recurring documents
You must set the deletion flag in the header
You can display recurring documents:
To be carried out in a particular period
Not to be carried out in a particular period To be carried out during the next run of the recurring entry program
Recurring Journal Entry (Cont )
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Recurring Journal Entry (Cont.)
Enter data and
prepare recurring
document
Run recurring program
at specified times
Execute batch
input session
(accounts are updated)
Recurring Journal Entry (Cont )
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Recurring Journal Entry (Cont.)
You enter a recurring entry original document once. In this document, you enter the data
necessary for posting accounting documents, such as the amount, account number, and
posting key. You also enter control information: Day of the first run, day of the last run,
and scheduling dates.
Recurring entries are posted through a separate process than other journal entries. The
recurring entry program at will be run at required intervals. The program selects any
recurring entry document whose next run data is the same as the date of the settlement
period and creates a batch input session. The posting of recurring entries should be
based upon review of the recurring entry list to review for any changes needed andtimeliness of posting.
To enter a Recurring Journal Entry, the following information must be provided:
GL Account numbers
Posting frequency
Amounts
Posting keys (debit/credit)
First run and last run
Posting frequency
Document type
Recurring Journal Entry Periodic Processing
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Recurring Journal EntryPeriodic Processing
Once the necessary information has been entered, the next step is to
use transaction F.14 to manually create posting documents from
recurring documents.
Document and posting dates are the same as the settlement period
It is not possible to execute the same settlement run twice
The settlement period has to agree with the frequency defined at the time therecurring document entry is entered
The third step is to use transaction F.14 to post the recurring Journal
Entry into the SAP system
Only at this point the document is posted in SAP
Create Recurring Document Entry (FBD1)
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Create Recurring Document Entry (FBD1)
There will be a batch job which will post these documents periodically.
Demonstration and Exercise
Use the work instruction FBD1 Create Recurring Document Entry to complete the
exercise scenario on the system
Refer to your data sheets for appropriate data
Demonstration Task
Exercise
Change Recurring Document Entry (FBD2)
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Change Recurring Document Entry (FBD2)
Enter the number of a recurring entry document. If you do not know the
document number, you can search for it by choosing Document List.
To edit one or more line items, choose each line item and change the datacontained in it.
You can edit the document header tomake changes in the document headerfields Referenceand Doc. header text.
You can edit the recurring entries data and make changes in the following fields:Next run on, Last run on, Interval in months, Run date, Run schedule, Numberof runs and Deletion indicator.
Make sure to Save!
Demonstration
Posting Recurring Entries Execute (F 14)
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Posting Recurring Entries - Execute (F.14)
Create Posting Documents from Recurring Documents
This transaction is used to post recurring documents. The program
selects any recurring entry document whose next run data is the same
as the date of the settlement period and creates a batch input session.
To post the accounting documents and update the recurring entrydocuments, you have to process the batch input session created by the
program.
Demonstration
Posting Recurring Entries - Lists (F 15)
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Posting Recurring Entries - Lists (F.15)
Use this transaction to view recurring entry original documents, when
there is a requirement to view recurring entries for a Company Code.
Recurring entries are set up to be posted in regular intervals in the
future. This process provides the ability to generate a list of all such
entries that have been set up.
This list can be used to identify changes to amounts or accounts needed
as well as a checklist to make sure all such entries are posted at the
right time.
Demonstration
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Reporting
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Reporting
There are a variety of standard SAP reports which can be
run on-line or printed
To run a report it is necessary to set the report parameters
on the initial screen and then execute it to run it on-line
With most reports, it is possible to drill-down on the
individual line items and access the document entry screens
which generated the postings
Reports
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Reports
Document/TransactionLine ItemsBalancesReportsP & L
111100 **** Bank
January 45,000,000
February 670,000,000
March 45,560,000April 784,000
111100 **** Bank
13,000,000 15,230,00070,197,000
7,00023,000
347,000
B/S
Original
Document
Reports
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Reports
FAGLB03Display Balances (New)
FAGLL03Display/Change Line Items
S_PL0_86000028Financial Statement Actual/Actual Comparison
S_PL0_86000029Financial Statement Plan/Actual Comparison
S_PL0_86000031 - Transaction Figures: Account Balance
S_PL0_86000032 - Structured Account Balances
S_ALR_87012394 - Record of Use and Sales Taxes (USA)
S_ALR_87012301 - Totals and Balances
S_ALR_87012293 - Display of Changed Documents
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Month End Process
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Month End Process
This process consists of activities involved in opening/closing
posting periods Reviewing account balances
Reviewing open general ledger line items
Running G/L reports
Please refer to the month end cycle course materials for a list of all
activities required to close a period
Summary
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Su a y
You now have an understanding of the important concepts and activities
that are used in SAP General Ledger Accounting. Now you should be ableto perform the following tasks:
Display General Ledger Account Master Data
Perform specific SAP FI-G/L transactions such as creating/parking journal
entries
Describe the concept of parking documents and utilizing the function
Create and maintain recurring documents
Reverse journal entries
Display G/L account balance and line items
Run various SAP reports related to G/L Accounting
Where can I find Help?
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p
3 Steps to Follow:
1. Context Sensitive Help in SAP
AOI Help in SAP will take you directly to the work instruction for thet-code that you need help with. See next slide.
2. Super-users
Super-users will be identified from each department or location to helpyou with your daily tasks after go-live.
3. Help Desk
Submit Help Desk Ticket to local IS Help Desk via phone or e-mail
Context Sensitive Help in SAP
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p
Questions and Answers
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