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Carl StewartUniversity of Colorado Boulder
Leslie WilliamsUniversity of Colorado Anschutz Medical Campus
CoALA SummitMay 25, 2012
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Concepts
Introductions Why Disaster
Planning?
Definitions
Disaster Planningfor Libraries
Health Safety Building
Collections
BusinessContinuity
LatestDevelopments
National Trends Colorados
Cultural &HistoricResources TaskForce
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2004Hurricane Charley
Hurricane Frances
Hurricane Ivan
Hurricane Jeanne
Tropical Storm Bonnie
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Hattiesburg, MississippiHurricane Katrina 2005
Tennessee Puppy Mill 2008
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Disaster!
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Emergency: an incident requiring immediate response,but recovery is quick and complete with businessreturning to normal quickly if it was interrupted at all
Disaster: significantly disrupts business as usual,requires immediate response from a multitude oforganizations or agencies. Recovery slowbusinessdoes not return to normal quickly and may not be
complete.
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Prevention
Preparedness
Response
Recovery
Debrief
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1. Emphasis People :Evacuation
Who to call
When to pull alarms
2. Emphasis on the building / utilities
How to report problems
Foster a culture of care around building
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3. Emphasis on CollectionsPhysical Collections
Online Collections
4. Emphasis on Business ContinuityContinuity of Operations Planning
What if we dont have our facility
What if our web site is not reliable
Will we continue to get paid?
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However all types of disaster planning are related.Human safety, the buildings integrity, the business
of the Library and the collections are part of a
response to disasters.
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Obtain funded commitment from organizational leadershipRisk Assessment: Identify, assess potential risks & hazards
Identify insurance policies, spending authority & emergencyfunds
Identify policies pertinent to disaster planningAssess collections & obtain priorities for salvage
Develop working relationships in community i.e., university,city emergency management agency, fire department etc.
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Purchase & distribute in-house suppliesIdentify other disaster recovery resources: institutionalassistance, outside vendors, consultants, conservators
Analyze impact on services
Write the disaster plan, distribute, (on the web? offsitebackups)
Staff training
Test the plan
Report and debrief every emergencyModify plan from experience and update regularly
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But dont do it alone. First task: Develop a DisasterPlanning Team
Distributes responsibilities
Guarantees more buy-in
WESTPAS
www.WESTPAS.org
emergency toll-free number 888-905-7737
Free workshops this summer in Denver.
http://www.amigos.org/http://www.westpas.org/http://www.westpas.org/http://www.amigos.org/8/12/2019 Academic Libraries: Part of a Whole Community Approach to Emergency Management
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Prioritize risks (say 1-5)
Type of threat x likelihood x value of loss
Example: Special Collections
Water Damage X very likely x value of loss3 x 4 x 5 = 60
Example: Circulating Collections
Water Damage X very likely x value of loss
3 x 5 x 3 = 45
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Risk will change dependent on time and library activity.Holidays
Finals
Change of heating seasons
DURING CONSTRUCTION or COLLECTION TRANSFERS
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Personal/Family PlanDepartment Plan
Museum/Library Plan
Campus or City Plan
State and Regional PlansNational Plans
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Housefire
Local
CountyFire Dept
MOU w
Add
MOU w
Add
State
Federal
Presidential
Declaration
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Each unit must be prepared to take care of itself.
But all units are interdependent
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Doing together what one cant do bythemselves.
Caches of supplies
Shared resources
Sharing burden of identifying resources
Heritage Preservationhttp://www.heritagepreservation.org/
Alliance for ResponseBringing Cultural Institutions and FirstResponders together
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Presidential Policy Directive8 (PPD-8)Strategic Vision Set by President Obama
Whole Community Approach
National Preparedness GoalSeptember 2011
National Preparedness SystemNovember 2011National Planning FrameworksJune 2012
Campaign to build and sustain preparedness - Ongoing
National Preparedness Reportfirst annual due March
2012
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State Recovery PlanComing Soon!
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Multi-Agency Coordinating Group (MAC)
Whole Community Approach
CDEM Partnering with Experts in Field
At the Invitation of CDEMStrategic Session - January 2012
Kick Off Meeting - May 2012
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Contribute to State Emergency PlansDevelop Statewide Network of Contacts
Create Statewide Database of Collections
Participate in Mitigation Activities (e.g. risk assessments)
Train and Credential a TeamState Emergency Operations Center & Recovery Efforts
Encourage Expedited Procedures to Rebuild HistoricBuildings
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WESTPAS
www.WESTPAS.org
emergency toll-free number 888-905-7737
Northeast Document Conservation Centerhttp://nedcc.org/welcome/disaster.htm
(978) 470-1010, day or night, seven days a week.
Numerous Emergency Management Technical Leaflets.
American Institute for Conservation of Historic and Artistic Works (AIC)
http://www.conservation-us.org/
24-hour assistance. AICCERT
RAP - The Regional Alliance for Preservation
http://www.preservecollections.org/
Federal Emergency Management Agency (FEMA)
http://www.fema.gov/
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