Accessible Presentations
For MS PowerPoint 2013
Presented by: Valerie East
Learning Outcomes
Create files in an accessible ready format.
Add accessibility features required for users of screen readers.
Convert files to accessible PDF format.Best practices for sharing class
presentations with students.Resources.
What is an Accessible Document?
Structured for effective use by people with disabilities
Assistive Technology can accessJAWS, ZoomText, Kurzweil
Connection to Strategic Plan
Student ExperienceAccessible to online & mobile learners
Contemporary Learners Increases Digital Literacies
SustainabilityPaperless working regardless of device
Sample Inaccessible Presentation
Sample Accessible PowerPoint
Navigation Review
Main Window AreasNormal, Outline, Master, Comments Note: Only areas screen readers can see
areOutline (Placeholders)NotesAlternative TextComments (can be added to export PDF files)
Title
content
Create Slide Deck Quickly
Tip: Use the Outline Tab to Create new slides
Master Slides – What are they?
Set of style pages for different layout formats
Change in template design automatically reformats slides
Can create your own master layouts to suit your needs
Can add additional ‘place holders’ to existing layouts
Why are Slide Layouts Important?
Provide Placeholders which are displayed on the Outline (picked up by screen readers)
Tip: If text boxes are added in individual slides they do not appear on the outline and are not read by screen reader.
Explore
Look at the master slidesAdd SLC logo –
Set Transparent BackgroundChange the font styles/sizes & see
want happens to your slide showChange a layout format, or create
a new layout format
The Importance of Titles
Include titles on each slideAdds navigation for screen readersSimilar to Headings in WordTip: If you don’t want to “see”
your title when presenting, put it behind the image.
Reading Order
If text boxes are added in individual slides they do not appear on the outline and are not read by screen reader.
In PDF, text boxes will be read in the order that you put them in. Check reading order pane (Home > Arrange > Selection Pane)
Fonts
Styles – Serif vs Sans Serif
Size – 30 point minimumPoints per page – 6-7 max
Sample Fonts Sizes
This is 36 ptThis is 32 pt This is 28 pt This is 24 pt This is 20 pt This is 18pt This is 14 pt
This is 12 pt
Sample Font Styles
Serif FontsTimes New RomanBook AntiguaPalatinoCenturyBrush Script
Sans Serif FontsCalibriCentury GothicVerdanaTrebuchetArial
Colour
Adequate contrast in colourDon’t use colour as the sole
method of distinguishing groupsCNIB Clear Print Guidelines
Tables
Create within PowerPoint (don’t copy from other files)
Identify the Header RowAdd Alternative Text
Insert a table: click table image below
Charts & Graphs
Create within PowerPointDon’t copy from ExcelAdd Alternative text
For detailed graphs, use the Notes pane to add further details
Why?Screen Readers and YOU can find the data Reduces the need for detailed alternative
text
Insert a chart: click graph image below
Images
Add alt text for any images that add to content
Don’t add alt text for images that are esthetic only
Be succinct in alternative textUse Notes panel for expanded
descriptionTip: Add caption instead of Alt Text
Insert an image: click image below
Multiple Images
Tip: Group the images and add alternative text for the grouping
Insert Multiple Images on this slide
Hyperlinks
Add meaningful & descriptive text to the Hyperlink
Reference actual hyperlink in the Notes panel or after the descriptive text
15 Tips to Making Accessible Links
Video
Can now embed videos from files, YouTube directly into presentation
Add captions upon requestMovie Captioner availableDemo of Movie Captioner
Transitions and Animations
Limit usage of animationsDon’t use ‘blinking’ or ‘flashing’ as
could trigger seizures
Accessibility Checker
Add to quick launch menu Does thorough test of presentation
and identifies errorsProvides description of the error
and how to fix it
Sharing / Posting Options
Outline Mode – converts into a word document
Adobe PDF OptionsPrint as PDF – No accessibilitySave as PDF – Some Accessibility Acrobat Tab – All Accessibility *BEST*
Print as Notes
What should you provide students?
Outline DocumentOriginal PowerPointAccessible PDF
Want More Information?
Lynda.comPenn State UniversityCalifornia State UniversityAlgonquin CollegeCNIB Clear Printing Guidelines