Accountability, Data, Improvement Plans
·Data loaded in tables on the web portal for performance 2008-2009·Language says “Current year” (2008-2009)
o1P1, 5P1, 5P2·Language says “Previous year” (cohort from 2007-2008)
o2P1, 3P1, 4P1
Data comes from which year?Institutions first received reports in January of 2010. We were operating in the 2009-2010 year at that time.
AccountabilityPerformance Measures
AHEIS REFERENCE MANUAL FOR STUDENT INFORMATION SYSTEM
Data element dictionary
2010-11 Improvement Plan for Data Quality
Step 1Document Performance
Data Integrity
Data Sources
Data Analysis
Findings
Step 2Identify Root Causes
SufficientStaff
Staff Expertise
Data Process
Technical Infrastructure
Findings
Step 3:Select Solutions
Professional Development
Resources
Hardware Software
Findings
Step 4:Implement Solutions
Perkins Funded
Institution Funded
2011-12 Annual Plan
DATA IP Step 1: Document data performance
• DUE: July 15, 2010 • ADHE will provide a series of suggested data
areas to review.• Areas of review include data integrity, data
sources, and data analysis.• A summary of data findings must be created
for which root causes will be explored in Step 2-Identify Root Causes.
2010-11 Improvement Plan for Data Quality
Step 1Document Performance
Data Integrity
Data Sources
Data Analysis
Findings
Step 2Identify Root Causes
SufficientStaff
Staff Expertise
Data Process
Technical Infrastructure
Findings
Step 3:Select Solutions
Professional Development
Resources
Hardware Software
Findings
Step 4:Implement Solutions
Perkins Funded
Institution Funded
2011-12 Annual Plan
DATA IP Step 2: Determine root causes for data issues
• September 30, 2010 (portal entry)• ADHE will provide a series of potential root causes for
consideration; institutions should use this as a beginning point and customize for local campus conditions.
• Areas of review include staffing, training/knowledge, internal data process, and technical infrastructure.
• A summary of root cause findings must be created so that they can be addressed in Step 3-Implement Solutions.
•
Identify Root Causes
Possible Causes• Training/Knowledge• Lack of training and knowledge concerning data reporting
for Perkins• Wrong individuals involved in current training• No job aid available for reference concerning data needed• Inaccurate training• Timing of training not conducive• No check for understanding or measurement of objectives
Identify Root Causes
Staff• Insufficient staff for data reporting and
integrity• Staff skill level inadequate for data reporting
Identify Root Causes
Technical Information• Staff unaware of data reporting requirements• Software modules for student data insufficient
for accurate reporting of all data needed• Reporting to ADHE inaccurate
Identify Root Causes
Internal Data Processes• Lack of documented (ie. Flow chart) process
for data reporting• No checkpoints to ensure data integrity• No “responsible parties” to go to for reporting
of data at these checkpoints• Not meeting deadlines necessary for data
reporting
2010-11 Improvement Plan for Data Quality
Step 1Document Performance
Data Integrity
Data Sources
Data Analysis
Findings
Step 2Identify Root Causes
SufficientStaff
Staff Expertise
Data Process
Technical Infrastructure
Findings
Step 3:Select Solutions
Professional Development
Resources
Hardware Software
Findings
Step 4:Implement Solutions
Perkins Funded
Institution Funded
2011-12 Annual Plan
DATA IP Step 3: Implement solutions to correct data issues
• December 1, 2010 (in time for use in CAR)• ADHE will provide a series of potential areas appropriate for use of
Perkins funds in PY 2011-12.• Areas for potential funding include professional development, resources,
and hardware/software.• A summary of improvements to be funded must be created so that they
can be address in the 2011-12 Annual Plan.• Improvements can be addressed in PY 2010-11 if amendments can be
made.• Process related data issues must be corrected by December 31, 2010 so
that data is correct going forward. • Activities funded should be submitted under 6P1-All Indicators.•
Select Best Solutions
Professional Development• Identify and engage pertinent staff for professional
development• Schedule and execute professional development • Document process for sharing with positions • Investigate other institution’s processes• Evaluate professional development for meeting
objectives• Staff accountability charts/calendar
Select Best Solutions
Resources• Hire staff for specific data related tasks• Designate personnel for duties• Involve administration in meetings/trainings• Electronic/print job aids, calendars, reminders• New reports from IT dept for self-check
Select Best Solutions
Hardware/Software• Develop new sources of data (surveys)• Purchase additional student reporting
software modules• Implement programming changes to enhance
current system
DATA IP Step 4: Implement Solutions
• April 30, 2011 amendment deadline for 2010-11 fundsMay 31, 2011 annual plan deadline for 2011-12 funds
• ADHE will provide a series of potential root causes for consideration; institutions should use this as a beginning point and customize for local campus conditions.
• Areas of review include staffing, training/knowledge, internal data process, and technical infrastructure.
• A summary of root cause findings must be created so that they can be addressed in Step 3-Implement Solutions.
•
Implement Solutions
Possible Sources for Solutions:• Perkins Funded
– Activity budgeted in Program Year 2011-2012
• Institution Funded– Activity supported by institution
• 2011-2012– Annual plan to include only Perkins funded activities;
improvement plan may detail other sources of funded activities