ACCOUNTING OUTSOURCING PROSCLIENT DATA SUMMARY SHEET
Client #___________
Company name:___________________________________________
OVERVIEWIn order to allow AOPROS to properly plan and develop your services contract, itis necessary to review and define the parameters below. These will also serve asthe beginnings of the implementation phase of your contract with AOPROS.Exact figures are not necessary – estimates are acceptable. This information willprovide us with information we need to better understand how we can help you.All information given to AOPROS is considered confidential.
GENERAL INFORMATION1. Type of Industry:Industry:________________________________
2. Current Operating System Environment (Check all that apply):
Operating System:_____________________________
Do you have an IT department? Yes___ No ___
If no, who handles your IT? ______________________
Do you have a central server? Yes___ No ___
Do you have a router? Yes___ No___
Do you have firewall in place? Yes___ No___
What kind of internet connection do you have?
If you have a network, is it wireless, or hard wired? YES
Preferred method for remote access :
3) Accounting System / Version
Books current through: Date:
4) Main reason(s) you are seeking financial/accounting outsourcing (Check all thatapply):
Better controls
Current system out-dated
Don't wish to make a capital investment in hardware/software at this time
Focus on your core business
High growth - need support
Reduce/eliminate accounting personnel
Save Money
Start-up company
5) Which of the following applications are you presently considering outsourcing(Check all that apply):
Accounts payable
Accounts receivable/Billing (for specific industries)
Bank reconciliation
Collections and Credit Approval
Financial Reporting
Fixed Assets
General ledger
Inventory
Payroll
Purchasing
Regulatory Reporting and Filling
Sales orders/invoicing
All of the above
Time & Billing
Internal Controls
Working Capital Management
Cost Accounting
ABC (Activity Base Costing)
Operations Flow
Fund Accounting
Commission Tracking
Management Budget Process
Investment Analysis
Profitability Analysis
Financial Planning (Business Plans)
6) Timeframe for implementation:
Immediate (1 - 2 months)
Planned (3 - 6 months)
Under Consideration (more than 6 months)
7) What is the budget?
8) Who else are you considering?
Number of Accounting Department employees:
9) Currency other than U.S. Yes No
9a) If yes, number of different currencies:
PURCHASING:
1 Number of Purchase Orders issued per month.
2. On average, number of line items per Purchase Order
3. Purchase Order Line Items require added descriptive text: Yes No
4. If yes, on the average, how much text:
INVENTORY
1. Number of inventory items.
2. Process or combine inventory into a value-added finished item:
Yes
No
3. Additional inventory items per month.
4. Frequency of cycle counts per month
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Name
N
Pick FromDrop-down List
ACCOUNTS PAYABLE
1. Number of active vendors
2. Average Number invoices per month
3. Average Number of Lines per invoice
4. Additional vendors added per month
5. Number of checks issued per month
6. Frequency of check writing:
7. Number of company credit cards?
8. Who is coding the credit card statements?
9. Average number of lines per credit card statement:
Drop-From down List
ACCOUNTS RECEIVABLE
1. Number of Active Repeat Customers
2. Number of invoices per month
3. Average number of line items per invoice
4. Issue quotes:
Yes
No
5. Print shipping documents:
Yes
No
6. Number of checks received monthly
7. Number of returns/credit memos issued per month
8. Cash receipts: # of check received in a month:
9. Will IC be coding the cash receipts? Yes No
COLLECTIONS AND CREDIT APPROVAL
1 A/R Turnover
2. Current collection procedure (Check all that apply):
GENERAL LEDGER
1 Number Chart of Accounts
2. Number of monthly Journal Entries
3. Reports you currently generate (Check all that apply):
Pick From List
Financial Statements: Balance Sheet, Income statement, and Cash Flow
Consolidated Financial Statements
Comparative Financial Statements
Budgets
Executive Summary
Other:
BANK RECONCILIATION
1. Number of accounts:
Checking
Savings
Merchant Accounts
Money Market, CD, other
2. Copies of bank statements?
PAYROLL
1. Which service provider do you currently use for payroll:
2. Number of employees at this location
3. Number of out-of-state employees
4. Paycheck frequency:
Weekly
Bi-Weekly
Bi-Monthly
Monthly
Other:
5. Method used to track hourly employee time cards:
Manually
Electronically
Does not apply
6. Do you currently have benefits?
7. Who is your benefits provider?
FIXED ASSETS
1. Current number of fixed assets
2. Additional assets added per month
3. Assets retired/disposed per month
4. Tangible tax return:
Other Functions / Issues:Max:255 chars.
Company Information
1. Accounting Staff positions and salaries:*Only include redundant positions (reduce or reassigned) and any planned new hiring in the next 3 months.
Staff 2 Position Salary
Staff 3 Position Salary
Staff 4 Position Salary
Staff 5 Position Salary
Staff 6 Position Salary
Staff 7 Position Salary
Manager 1 Position Salary
Manager 2 Position Salary
Manager 3 Position Salary
2. Total Monthly Company Payroll
3. Total Est. Annual Cash Receipts/Sales (Run-rate)
Number of Corporate Entities Maintained by Client
Please go to top of page and hit "submit by email"
Thank you for your participation
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