Achieve Benefit from IT Projects
AimAimThis presentation is prepared to support and give a general overview of the ‘How to Achieve Benefits from IT Projects’ Guide and should be read in conjunction with the publication.
IntroductionIntroduction
Use of the GuideUse of the GuideThis guide provides a framework and an ‘overview’ to the key stages that are required in the planning and implementation of IT management.
This presentation and the original guide should be reviewed in conjunction with several other tools to facilitate and improve your IT management.
1.1. Keystages:Keystages:The IT Exploitation Process describes 7 keystages in the planning and development of an IT project.
How to Use the IT How to Use the IT Exploitation ProcessExploitation Process
Networking Vision Strategy System Selection Pilot Implement Evaluate
2.2. Multiple Stakeholders:Multiple Stakeholders:The IT Exploitation Process illustrates the multiple stakeholders involved in the planning and implementation of IT.
How to Use the IT How to Use the IT Exploitation ProcessExploitation Process
Senior Managers IT Management Staff Business Managers System Users Clients Supply Chain Partners
3.3. Legacy Archive:Legacy Archive:The IT Exploitation Process
How to Use the IT How to Use the IT Exploitation ProcessExploitation Process
IT Exploitation Process –IT Exploitation Process –1. Networking1. Networking
Intelligence gathering activityIntelligence gathering activity
Identify resources for networking activities Create a strategy to investigate sources of IT
information Benchmark your IT against others Develop a long-term procurement strategy
IT Exploitation Process –IT Exploitation Process –2. Vision2. Vision
Creating the context and direction for IT Creating the context and direction for IT within the organisationwithin the organisation
Integrate with business vision Exploit IT to diversify Agree IT direction Consider cultural implication Communicate vision
IT Exploitation Process –IT Exploitation Process –3. Strategy3. Strategy
The process of planning and The process of planning and coordinating IT systems for the medium coordinating IT systems for the medium to long termto long term
Resource strategy Manage strategy development Integrate with business strategy Create financial structure Consult stakeholders Coordinate with process improvements Identify information and knowledge Assess existing IT infrastructure Adopt IT standards Communicate and disseminate Adopt a continuous process
IT Exploitation Process –IT Exploitation Process –4. System Selection4. System Selection
The process of prioritising systems to The process of prioritising systems to meet the information requirements meet the information requirements defined in the strategydefined in the strategy
Provide resources Identify your critical information requirements Identify systems to meet requirements Ensure business needs Benefit evaluation Stakeholder requirements Prioritise systems Detailed functionality Select software and hardware Tactical implementation Plan the implementation process
IT Exploitation Process –IT Exploitation Process –5. Pilot5. Pilot
The implementation of an IT system to The implementation of an IT system to partpart
Identify area of company or construction project for pilot implementation
Check/provide infrastructure for pilot to be conducted
Implement pilot Evaluate impact, benefits, risks etc Decide for full implementation
IT Exploitation Process –IT Exploitation Process –6. Implementation6. Implementation
The installation of hardware and The installation of hardware and software into an organisationsoftware into an organisation
Provide sufficient resources Plan implementation Communicate what systems will do Skills audit and training plan Benefit evaluation Physical implementation Training programme Provide technical support
IT Exploitation Process –IT Exploitation Process –7. Evaluate7. Evaluate
The process of understanding the The process of understanding the effectiveness of implemented systemseffectiveness of implemented systems
Post-implementation evaluation Recommend improvements
IT Exploitation Process –IT Exploitation Process –8. Feedback Loop8. Feedback Loop
The diagram illustrates the important ‘feedback loops’ between the different ‘key stages’ at the ‘IT Exploitation Process’
SummarySummary
This guide illustrates a process for managing IT in an organisation which has been shown to be an effective way of ensuring that benefits are gained from IT investments
A series of key stages and how different stakeholders should effectively contribute to each of these are demonstrated
This guide is intended to be a usable tool for organisations to improve their IT management