Philadelphia Area SharePoint User Group
www.PhillySharePoint.org
Welcome to the Philadelphia Area SharePoint
User Group
Russ BasiuraSharePoint Consultant
RJB Technical Consultingwww.rjbtech.com
http://www.sharepointspecialists.com/[email protected]
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group AGENDA
• Quick Intro
• Announcements
• PhillySharePoint Website
• Defining your Enterprise Information Architecture
• Round Table Q & A
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group User Group Goal /
Objectives
• Build a local community focused on Microsoft SharePoint Technologies
– Educate user group members about SharePoint Technologies
– Transfer knowledge within the community
– Communicate best practices
– Introduce new products / solutions
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group www.PhillySharePoint.org
Website for user group• SharePoint resource documents• SharePoint resource websites links• RSS Feeds • Meeting Event Schedule• Past User Group Presentations• Live Meetings• Public Discussions• Member Forums• Member Blogs
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Upcoming Schedule
• Next Meeting – March 26th 5:30 PM to 8:30 PM – RJB Technical Consulting
• IA Part 2 – Implementation and Support• MOSS on W2k8 and SQL2k8 64-bit
– Microsoft Greater PA Office, Malvern, PA
• Ongoing Schedule– Last Wednesday of every month– 5:30 PM to 8:30 PM– Microsoft Greater PA Office, Malvern, PA
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Conferences
• MS SharePoint Conference 2008– Seattle, WA– March 3 – 6– http://www.mssharepointconference.com
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group Introductions
PhillySharePoint Sponsors
• Microsoft– Leader in software solutions
• AvePoint– Leader in SharePoint Disaster Recovery Solutions
• RJB Technical Consulting (www.rjbtech.com)– Philadelphia-based consulting company– Microsoft Partner– Practice Area focused on SharePoint and
Information Worker Technologies– Office 2007, SharePoint 2007 Private Beta Partner
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Calling all SharePoint architects, developers, engineers, project managers, business
analysts, customizers and power users!!
• RJBTech is adding new team members. We offer the opportunity to work on some of the most exciting SharePoint deployment projects in the Philadelphia area. We offer:
• Bonuses• Paid SharePoint training• medical, dental, and vision• paid vacation• Paid holidays
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Defining the Enterprise Information Architecture
Russ BasiuraRJB Technical Consulting
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group What is Information
Architecture?Information architecture (IA) is the art and science of
expressing a model or concept for information.
--WikiPedia.org
Information architecture is :• The structural design of shared information environments. • The art and science of organizing and labeling web sites, intranets,
online communities and software to support findability and usability. • An emerging community of practice focused on bringing principles
of design and architecture to the digital landscape.
-- Information Architecture Institute
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group Information
Architecture
1. Define goals
2. Know your audience
3. Define information types
4. Define site structure
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group How do users find
information?
• Ask them?• Use card sorting techniques• Focus on keywords
– Examine file shares to gather Information types and metadata
• Use the feed back to build– Site Directory– Wireframes and Storyboards
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Who owns the IA?
• IA is living and breathing – constant change
• Everyone is the steward of change• Changes are centrally administered and
deployed through features• Site collection administrators (content
owners)
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group SharePoint IA
• How is your Information Architecture represented in SharePoint?
• Web Applications• Site Collections• Sites• Lists and Libraries• Content Types• Metadata - Keywords
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group Topology Elements
Corporate Portal
Benefits Personnel
Corporate Sales
CorporateIT
Corporate HR
Private HR
Private Sales
Private IT
Asset Management
Site Collection Portal Site Database
Office SharePoint Server Web Application
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group When do you need a
Web Application?
• IIS Virtual Server• Isolation – Application Pools• Authentication – Windows, Basic, Forms• Host Header Definition• Unique Web.config file – data connections• Different feature deployment• Can contain many site collections and
content databases
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group Site Collection
Properties• Quota• Recycle Bin• Site and List Templates• Content Types• Site Columns• Security Groups and Users • Usage Reports• Navigation• Portability
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group When do you need a
Site Collection?
• Driven by – content size– Content owners / administrators– security
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group When do you need a
Site?
• Different site template• Different audience for your content• Different Security• Different site administrator• What content will be put into it?• Different branding (master page, page
layouts, stylesheets)• Different functionality
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group When do you need a
list or library?– Minor versioning– Receive email– Document conversions (library)– Custom send to (library)– Content types – lists only types
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group How do you decide
the type of site?• Enterprise
– Aggregation of content– Personalization of content– Cross-site searching– Web publishing– large audience– Mostly read-only
• Team– Small audience
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Content Types
• Create your own base content types• Keep structure flat initially• Define site columns and metadata• Information Management Policies
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Navigation
• Consistency throughout site (navigational elements)• SharePoint knowledge required in order to understand
relationship between the various objects (site collections, webs, lists, etc…)
• Alignment with information architecture – search scoping • Branding considerations – using themes and custom
master pages to help identify location within a portal• Provide an overall picture – site map – to communicate
the big picture to users
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group Questions to New
Site Owners• Who is your audience?• Will the content be shared externally?• What information will be stored?• Have you been to SharePoint training?• What is avg. document size?• How many documents?• Which department?• Who is the site owner?• How many contributors?• How many readers?• What is scope of search (global or local)?
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Resources
Information Architecture Institutehttp://iainstitute.org/
Microsoft Technethttp://office.microsoft.com/en-us/sharepointserver/HA102147321033.aspx
Joel Oleson – SharePoint Bloghttp://blogs.msdn.com/joelo/archive/2007/03/16/information-architecture-and-the-information-architect.aspx
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Round Table Discussion
www.PhillySharePoint.org
Philadelphia Area SharePoint User Group
Giveaways and Close