AGENDAEAST JORDAN CITY COMMISSION
7:00 PM, Tuesday, May 19, 2020Web: www.eastjordancity.org
Welcome to the Business Meeting of the City of East Jordan. Visitors are welcome and encouraged to address any and all itemslisted on this agenda by filling out a “Speaker Request Slip” located near the front door. Please complete the slip and give it tothe City Clerk prior to the start of the meeting. The only time a visitor must wait to voice concerns is if the agenda does notspecifically designate a time when that particular subject will be addressed; in that case, you may address the Commission justbefore the City Administrator’s Report. The Mayor (or presiding Commission member) must recognize anyone wishing toaddress the City Commission prior to speaking. If you have any items you wish to address with the Commission that involve theday-to-day operations of the City or its Departments, etc., please address those concerns first with the City Administrator.
The Public wishing to participate during the public hearings or public comment section of themeeting or view the meeting electronically, may call the toll free call-in number: 877 475 4499 oruse ZOOM and use Meeting ID: 870 0762 9993. PUBLIC HEARING PRELIMINARY ITEMS
Call to Order and Mayor's WelcomePledge of AllegianceApproval of Tonight's Meeting AgendaInquiry of Commissioner Conflicts of Interest for Tonight's Meeting
CEREMONIAL ITEMS PUBLIC COMMENT/SPEAKER REQUEST SLIPS3 minutes per speaker to address City Commission. CONSENT AGENDA 1 Amended City Commission Meeting Minutes-April 7, 2020 04-07-20 Draft.pdf 2 City Commission Meeting Minutes-May 5, 2020 05-05-20 Draft.pdf 3 Paid Bills List dated May 14, 2020 totaling $120,997.65 Paid Bills List dated 05-14-20.pdf 4 Boards and Commission Meeting Minutes:
DDA-April 13, 2020
2020.04.13 - EJ DDA Minutes.pdf 1
OLD BUSINESS 5 M-66 Sewer Phase 4-No Discussion 6 Ordinance 143X: An Ordinance to Amend the Zoning Code of the Code of Ordinances for
the City of East Jordan ORD. 143X.docx NEW BUSINESS 7 2020 Farmer's Market Logistics Letter Farmers Market Letter.docx BOARDS & COMMISSION APPOINTMENTS ANNOUNCEMENTS & REPORTS 8 City Administrator's Report Administrator's Report 5-19.docx Inv_1166_from_CL_Excavating_LLC_17732.pdf 9 Mayor's Report 10 City Attorney's Report 11 City Commissioner Comments 12 Adjournment
2
Page 1 of 13
EAST JORDAN CITY COMMISSION
MEETING MINUTES Tuesday April 07, 2020
7:00 PM
BUDGET WORK SESSIONAT 5:45 P.M. via Zoom
PRESENT: Mayor Peck
Commissioners Timmons, Penzien, Sherman, Hawley, and Reid
City Administrator Cannon
City Treasurer Jackson
City Clerk Wilson
DPW Superintendent Thomas
Wastewater Treatment Operator Mowbray
Parks Director Crick
Mayor Peck called the budget work session to order at 5:45 p.m.
Commission discussed the Sewer Department and discussed revenues and expenditures.
Commissioner Hawley stated she didn’t have any questions regarding these budgets.
Commissioner Reid agreed with Commissioner Hawley and didn’t have any questions as well.
Commissioner Penzien inquired if WWTO Mowbray had any concerns.
Hawley stated some line items are consistent such as utilities and others are not, like discussed at the last
meeting such as telephone which are still being budgeted over.
Administrator Cannon stated there will be a lot of utility cost which will go down this year due to lift
station upgrades.
City Treasurer Jackson stated per WWTO Mowbray she is having to pull an in-house project due to
revenues.
Jackson also stated Mowbray commented about the school being shut down it is a revenue loss as well.
Commissioner Timmons agreed with Commissioner Hawley regarding water, sewer and the Tourist Park
always being over and has discussed options with the Administrator and we need to find the right time to
discuss those.
Administrator Cannon stated the CDBG projects are still ongoing and will be completed by mid-summer
and should be starting back up soon.
DPW Superintendent Thomas stated the only projects we have scheduled for this upcoming budget year
is the Lead and Copper line replacements as mandated by EGLE which is mandating we replace 5% per
year and must be completed within 20 years.
3
Page 2 of 13
Commissioner Penzien inquired if there would be any funds available for this through Lansing.
Cannon stated no.
Administrator Cannon reviewed the Equipment Fund and how it works with the Commission.
Commissioner Timmons inquired about the vehicle maintenance line item and discussion was held on
this line item and how other budgets affect this line item.
Timmons also added when this pandemic is over and at this time, we just don’t really know what our
revenues are going to be.
Cannon stated that is correct and at this time there are no projects that are scheduled for so no projects
are also having to be cut.
Administrator Cannon gave an update on the Tourist Park at this time stating the sites will not be open
until June 1st and water/sewer has been replaced along the highway and seasonal campers will be placed
in those sites as well as the other sites have been raised using the dredging material.
Mayor Peck inquired if Covid-19 is affecting seasonal slips and rentals at the Harbor.
Cannon stated most are calling as May 15th is the date the Harbor normally opens and payment is due
but we have informed those who have called that they can delay payment but we have not had any
cancellations as of today.
Commissioner Timmons stated with the worst-case scenario and everyone having to stay home, there is
still maintenance to be done in the Parks.
Parks Director Crick stated the Part Time Labor and payroll campground attendants have been cut that
would be likely the only thing we could remove.
Crick stated the infrastructure still needs to be replaced.
Commissioner Hawley inquired if we were looking at doing anything with prohibiting short-term rentals
during the state of emergency and where would the Tourist Park and Harbor would fit into this.
Cannon stated we are drafting some basic language similar to Charlevoix’s but we haven’t even got to
meet with Planning Commission to have them review it yet but it hasn’t been accepted as a business so it
wouldn’t apply to the Harbor and Tourist Park.
Timmons felt we need to monitor these situations and ear mark our losses and see afterwards where we
can retrieve the losses after this is over, we want the revenue but we just can’t have people in our parks
possibly exposing others while Covid-19 is happening.
4
Page 3 of 13
Cannon stated we will look in the upcoming months to have the Department Heads start keeping track of
additional expenses.
Commissioner Penzien inquired if the dirt was placed on the campsites along M-66 and if that was all
that would be done this year.
Parks Director Crick stated yes just the first section but as infrastructure is updated and funding is
available, we hope to build up the rest of the park.
Mayor Peck closed the budget work session at 6:45 p.m.
PUBLIC HEARING AT 6:45 P.M. RE: DELINQUENT BILLS TO BE PLACED ON 2020 TAX
ROLL
PRESENT: Russ, Peck, Tracey Johnson, Abbie Hawley, Amy Sherman, Mark Penzien, Tom Reid,
Paul Timmons
City Administrator Cannon
City Clerk Wilson
City Treasurer Jackson
Mayor Peck called the public hearing to order at 6:50 p.m. and stated the purpose of the public hearing
was to hear any comments regarding the 2020 delinquent bills.
Clerk Wilson stated the property owner who was noticed by certified mail did not pick up the mailing
from the post office which was attempted 3 times.
Mayor Peck made 3 calls for public comments which none were received.
Mayor Peck closed the public hearing at 6:51 p.m.
PUBLIC HEARING AT 6:45 P.M. RE: PROPOSED BUDGET FOR FISCAL YEAR 2020/2021
PRESENT: Russ Peck, Tracey Johnson, Abbie Hawley, Amy Sherman, Mark Penzien, Tom Reid,
Paul Timmons
City Administrator Cannon
City Clerk Wilson
City Treasurer Jackson
Mayor Peck called the public hearing to order at 6:51 p.m. and stated the purpose of the public
hearing was to hear any comments regarding the proposed budget for fiscal year 2020/2021.
Mayor Peck made 3 calls for public comments with no comments received.
Peck closed the public hearing at 6:53 p.m.
5
Page 4 of 13
REGULAR MEETING PRESENT: Russ Peck, Tracey Johnson, Abbie Hawley, Amy Sherman, Mark Penzien, Tom Reid, Paul Timmons ABSENT: None Mayor Peck called the meeting to order at 7:00 p.m. and led the pledge of allegiance.
PRELIMINARY ITEMS
Call to Order and Mayor's Welcome Pledge of Allegiance Approval of Tonight's Meeting Agenda Inquiry of Commissioner Conflicts of Interest for Tonight's Meeting
Motion offered by Sherman, second by Penzien to approve the meeting agenda for Tuesday, April 7, 2020 as presented. Motion Carried All Ayes Ayes: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON, PECK Nays: NONE Absent: None Abstain: None Conflicts of Interest No conflicts of interest were voiced.
CEREMONIAL ITEMS-No items scheduled
PUBLIC COMMENT/SPEAKER REQUEST
SLIPS
3 Minutes per speaker to address City Commission
No Speaker Request Slips were received and there was
no one requested to be recognized via zoom.
CONSENT AGENDA
Commission Meeting Minutes of March 3, 2020
Paid Bills List dated March 12, 2020 totaling $136,831.95
Paid Bills List dated April 2, 2020 totaling $359,838.07
6
Page 5 of 13
Boards and Commissions Meeting Minutes
• ZBA-September 23, 2019
Jordan Valley District Library-January 22, 2020 DDA-February 3, 2020
Planning Commission-February 13, 2020 Housing Commission-February 13, 2020 DDA Special-February 18, 2020
JVEMSA-February 19. 2020 ZBA-February 24, 2020 Election Commission-March 2, 2020
Board of Review-March 3, 2020 Board of Review- March 9, 2020 Board of Review-March 10, 2020
Monthly Public Safety Report-Fire 2020
Cash on Hand Report for February 2020
Motion offered by Timmons, second by Hawley to approve the Consent Agenda as presented.
Motion Carried All Ayes
Ayes: JOHNSON, SHERMAN, TIMMONS, HAWLEY, REID, PENZIEN, AND PECK
Nays: NONE
Absent: None
Abstain: None
OLD BUSINESS
• M-66 Sewer Phase 4- No Discussion was held.
• Ordinance #258: An Ordinance to Amend Chapter 46 Utilities, Article III Sewers,
Section 46-128-Sewer Service Charge (B) (4)
The following ordinance was offered up for adoption by Commissioner Sherman, second by
Commissioner Hawley:
ORDINANCE #258
AN ORDINANCE TO AMEND CHAPTER 46 UTILITIES
ARTICLE III SEWERS, SECTION 46-128-SEWER SERVICE CHARGE (B) (4)
THE CITY OF EAST JORDAN ORDAINS:
Section 1: Amendment to Section 46-128 Sewer Service Charge (B) (4)
7
Page 6 of 13
(4) Users outside the city limits shall pay debt retirements rates three times that of users within
the city.
The following will be removed and replaced with:
(4) Users outside the city limits shall pay debt retirement rates double that of users within
the city.
Section 2: This amendment will take effect seven (7) days after publication per City Charter.
Date: ____________________ Signature: ____________________________
Cheltzi M. Wilson, MMC
City Clerk
ROLL CALL VOTE:
AYES: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON, AND PECK
NAYS: NONE
ABSENT: NONE
ABSTAIN: NONE
ADOPTED: APRIL 7, 2020
PUBLISHED: APRIL 16, 2020
EFFECTIVE: APRIL 23, 2020
NEW BUSINESS
• 2020 Freedom Festival Fireworks Permit Application
Motion offered by Timmons, second by Reid to approve the 2020 Freedom Festival Fireworks Permit
application as submitted.
Motion Carried All Ayes
Ayes: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON AND PECK
Nays: None
Absent: None
Abstain: None
• 2020 Commissioner Goals Review and Reflection for March
8
Page 7 of 13
Commissioner Timmons stated along with safety of the City as one of the goals, after this pandemic is
over, he would like to see that we have a small amount of PPE on stock at least enough for a few days.
Mayor Peck agreed with Commissioner Timmons.
Commissioner Hawley stated our first goal is to be prepared and she wanted to say how impressed and
proud she is of everyone working for the city as over the past month as it has been very difficult for the
staff to figure out how to follow the Executive Orders and get that information out and making sure
everyone is still safe and still getting their jobs done and is very thankful for them.
• Resolution 106-2020: Resolution to Place Delinquent Bills on 2020 Summer Tax
Roll for Collection
The following resolution was offered up for adoption by Commissioner Johnson, second by
Commissioner Penzien:
RESOLUTION #106-2020
RESOLUTION TO PLACE DELINQUENT BILLS ON 2020 SUMMER TAX ROLL FOR
COLLECTION
WHEREAS, on March 3, 2020, at a Regular City Commission meeting, the City Commission
for the City of East Jordan publicly made known its intent to place delinquent bills on the 2020 summer
tax roll by scheduling a Public Hearing to receive objections on the City’s intent, and
WHEREAS, the City Clerk has notified the delinquent property owners of the City’s intent by
certified mail, and
WHEREAS, on April 7, 2020 at 6:45 p.m. a Public Hearing on the City’s intent to place
delinquent bills on the 2020 summer tax roll was held, with no objections received.
THEREFORE, BE IT RESOLVED THAT the City Clerk is hereby directed to certify to the
City’s Tax Assessor to enter the following delinquent accounts, plus a 10% collection fee, upon the 2020
summer tax roll for collection:
1. 825 Water Street 15-053-022-036-00
DDA COM 33 FT S & 451 FT 4" W OF NE COR OF NE1/4 OF SE1/4 OF SEC 22 TH S 124 FT TH W
215 FT TH N 124 FT TH E 215 FT TO POB BEING PT OF NE1/4 OF SE1/4 SEC 22-32-7
9
Page 8 of 13
James Cesaro
4549 Miles Road
East Jordan, MI 49727
Water/Sewer Services $ 507.09
10% Collection Fee $ 50.71
$ 557.80
Total: $ 557.80
ROLL CALL VOTE:
AYES: JOHNSON, SHERMAN, TIMMONS, HAWLEY, REID, PENZIEN AND PECK
NAYS: NONE
ABSTAIN: NONE
ABSENT: NONE
Resolution declared adopted on April 7, 2020.
• Resolution 107-2020: Resolution Recommending the Distribution of the East Jordan
Community Master Plan
The following resolution was offered up by Commissioner Reid, second by Commissioner Penzien:
RESOLUTION 107-2020
EAST JORDAN
CHARLEVOIX COUNTY, MICHIGAN
EAST JORDAN PLANNING COMMISSION
RESOLUTION RECOMMENDING THE DISTRIBUTION OF THE
EAST JORDAN COMMUNITY MASTER PLAN
WHEREAS, the Michigan Planning Enabling Act (MPEA) authorizes municipal planning
commissions to prepare a "master plan" pertinent to the future development of the municipality;
WHEREAS, the Planning Commission has prepared a draft master plan for the municipality,
to update and replace its previous community master plan; and
10
Page 9 of 13
WHEREAS, the City Commission authorizes the distribution of the draft Community Master
Plan to the general public and the various entities as required by the MPEA, for review and comment
purposes; and
WHEREAS, once the distribution period has expired the Planning Commission will convene public
hearing;
NOW, THEREFORE, the City Commission hereby authorizes distribution of the draft community
master plan.
CERTIFICATE
I hereby certify the foregoing resolution was approved by a majority of the members of the City
Commission by a roll call vote at a regular meeting of the Board held on April 7, 2020 in compliance
with the Open Meetings Act.
ROLL CALL VOTE:
AYES: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON AND PECK
NAYS: NONE
ABSENT: NONE
ABSTAIN: NONE
ADOPTED: APRIL 7, 2020
________________________________________
CHELTZI M. WILSON, MMC
CITY CLERK
• Approval of Elmer's Contract for Joining Jordan Project
Motion offered by Johnson, second by Sherman to approve the contract with Elmer’s for the Joining
Jordan Project.
Motion Carried All Ayes
Ayes: Johnson, Sherman, Timmons, Hawley, Reid, Penzien, Reid and Peck
Nays: None
Absent: None
Abstain: None
• Resolution 108-2020: Resolution Authorizing Membership in the Michigan
Water/Wastewater Agency Response Network
RESOLUTION 108-2020
CITY OF EAST JORDAN
11
Page 10 of 13
RESOLUTION AUTHORIZING MEMBERSHIP IN THE
“MICHIGAN WATER/WASTEWATER AGENCY RESPONSE NETWORK”
WHEREAS, certain Michigan water, wastewater and public works agencies have formed
the “Michigan Water/Wastewater Agency Response Network,” (MiWARN), to share resources and
to assist each other in the form of personnel, equipment, material and supplies in the event of
emergencies that disrupt utility services, and
WHEREAS, the Urban Cooperative Act of 1967, (MCL 124.501 et seq.) authorizes public
bodies and private entities to work together to provide mutual aid and assistance to both public and
private water and wastewater utilities and public works agencies in need of emergency assistance
caused by natural or man-made disasters, and
WHEREAS, the features of the proposed Mutual Aid and Assistance Agreement under
consideration gives sole discretion to Members whether or not to respond to a request for
assistance, or to what extent to respond to a request for assistance from a requesting Member, and
provides for cost re-imbursement by the requesting Member to the responding Member, and
WHEREAS, City of East Jordan will retain complete discretion and authority to withdraw
some or all of its resources furnished to a requesting Member at any time, and may withdraw from
MiWARN, for any reason, upon seven (7) days’ notice to the Steering Committee, and
WHEREAS, legal counsel for the City of East Jordan has reviewed the draft Mutual Aid
and Assistance Agreement, in conjunction with the Director of City of East Jordan and recommend
the proposed Agreement, and
WHEREAS, the Members have agreed to enter into this “Michigan Water/Wastewater
Agency Response Network Mutual Aid Agreement,” to describe the terms and conditions under
which emergency assistance may be requested and provided, and
WHEREAS, by executing the Agreement, the Parties express their intent to participate in a
program of Mutual Aid and Assistance within the State of Michigan.
NOW THEREFORE BE IT RESOLVED, that the City of East Jordan does hereby
authorize entering into the Mutual Aid and Assistance Agreement with the Michigan
Water/Wastewater Agency Response Network, and the authorizes the execution of the Agreement
by the City of East Jordan, Thomas Cannon, City Administrator.
ADOPTED by order of the East Jordan City Commission, the 7th, day of April, 2020.
ROLL CALL:
AYE VOTES: PENZIEN, REID, HAWLEY, TIMMONS, SHERMAN, JOHNSON
AND PECK
12
Page 11 of 13
NAY VOTES: NONE
ABSENT: NONE
ABSTAIN: NONE
CERTIFICATION
I, THE UNDERSIGNED, the duly elected and qualified clerk of the City of East Jordan, do hereby
certify that the foregoing is a true and complete copy of the Resolution authorizing membership in
the Michigan Water/Wastewater Agency Response Network adopted on the 7th, day of April, 2020.
______________________________
Cheltzi M. Wilson, MMC
City Clerk
Attorney Beatty stated in the agreement there was some wording regarding physical damage we
wanted to change due to Covid-19.
Cannon stated no changes have been made at this time.
BOARDS & COMMISSION APPOINTMENTS
No boards and commissions were held at this time.
ANNOUNCEMENTS & REPORTS
• City Administrator's Report
Administrator Cannon reviewed his report.
Cannon also stated the joint meeting has been postponed due to Covid-19 and inquired when the
Commission would like to look at rescheduling.
Consensus of the Commission stated they would like to look at August.
Cannon also updated the Commission on the grant received for Loveday Field and when those updates
will take place.
Cannon also updated the Commission on CEC Committee grant pitch competition which was for a tour
of manhole covers along the water to the old boat launch site. We are awaiting to hear the rescheduling
date.
13
Page 12 of 13
Cannon also stated he has been working with Commissioner Johnson on the ORV access into the
community and we should be having some letters going to organizations, a public hearing and an MDOT
resolution to be approved by commission to allow state access.
• Mayor's Report
Mayor Peck stated it is good to see everyone and commended Administrator Cannon and his staff for
keeping us all informed on what is going on.
Peck thanked the DPW and Police Departments for keeping everyone safe and the town clean and
looking good.
• City Attorney's Report
Attorney Beatty just wanted to echo what all has been said tonight and stated Administrator Cannon,
Clerk Wilson and Treasurer Jackson are doing a wonderful job handling this emergency and doing a
great job.
• City Commissioner Comments
Commissioner Penzien also echoed what everyone was saying and we just keep doing the best we can.
Penzien congratulated Mayor Peck on his retirement.
Penzien also wanted to keep in mind with the passing of the sewer ordinance that the end goal is to get
more people on the system.
Penzien also stated he looks forward to the conversations about short term rentals as we need that as well
as housing in our community.
Commissioner Hawley inquired about the next meeting and if we may be doing this again for the next
meeting as the Executive Order would be expiring.
Cannon stated he believes it would be expiring and should hear something soon and we will share as
soon as we know but we plan to have another electronic meeting for the upcoming meeting.
Hawley added she hopes everyone is doing well and staying safe.
Commissioner Timmons stated felt we would be doing another zoom meeting for the next meeting and
felt this meeting went well and asked if for the next meeting we could have the flag in the background.
Timmons also inquired if we would be having another budget work session.
Cannon stated yes, we plan to have one at the next meeting.
Timmons also inquired about cut backs during these tough times and if a motion was needed or just a
general consensus.
Attorney Beatty stated the Administrator can always spend less than what is budgeted but if the general
consensus is to cut back during the tough economic times a general consensus would just be needed.
14
Page 13 of 13
Consensus of the Commission was to authorize the City Administrator to cut 10% in hard economic
times of any certain budget in the year if needed with emphasis on the 10% as feels necessary.
Timmons felt we will come back stronger and we will make it through this and people just need to
follow the guidelines.
Commissioner Johnson thanked Administrator Cannon and all involved in the ORV process and also
thanked the South Arm ORV club.
Johnson also stated he like seeing that infrastructure is still happening.
Commissioner Sherman gave kudos to Administrator Cannon and Commissioner Johnson on their work
on the ORV items.
Sherman stated she appreciated all of the information from Administrator Cannon and Clerk Wilson and
has been well informed and up to date on what is happening.
Commissioner Reid stated he agreed with Commissioner Sherman on being well informed and also
stated the DPW is doing a great job and everyone is doing a great job.
Reid also congratulated Mayor Peck on his retirement.
• Adjournment Mayor Peck adjourned the meeting at 7:35 p.m. Respectfully Submitted, ___________________________________ ______________________________ Russell A. Peck Cheltzi M. Wilson, MMC Mayor City Clerk
3
15
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 1 of 15
PRESENT: Mayor Peck
Commissioners Timmons, Reid (late), Hawley, Sherman, Penzien and
Johnson
ABSENT: None
Mayor Peck called the meeting to order at 7:00 p.m. and led the pledge of allegiance.
Public Comment/Speaker Request Slips
No Public Comments were made during this time.
Motion offered by Penzien, second by Johnson to approve the meeting agenda for
Tuesday, May 5, 2020 as presented.
MOTION CARRIED ALL AYES
AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN AND PECK
NAYS: NONE
ABSENT: REID
BY ROLL CALL VOTE
Conflicts of Interest
No Conflicts of Interest were voiced.
Consent Agenda
Commissioner Timmons stated he would like to discuss the minutes from the April 7th
meeting minutes and stated he understood the minutes had been updated but it didn’t
include 10% and felt that still needed to be included.
Motion offered by Johnson, second by Penzien to acknowledge or approve the following
consent agenda items along with the addition of amending the April 7th meeting
minutes to add in the language “10%” to the Consensus on page 13:
• City Commission Meeting Minutes dated April 21, 2020
• Paid Bills List Dated April 30, 2020 totaling $111,911.66
• Boards and Commission Meeting Minutes:
o DDA-March 9, 2020
o Appointments Committee-April 21, 2020
• Monthly Public Safety Reports: 16
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 2 of 15
o Fire-March 2020
MOTION CARRIED ALL AYES
AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, PECK
NAYS: NONE
ABSENT: REID
BY ROLL CALL VOTE
Motion offered by Timmons, second by Johnson to add to the April 7th meeting minutes
a consensus was reached that the City Administrator could cut 10% in hard economic
times of any certain budget in the year if needed with emphasis on the 10%.
MOTION CARRIED ALL AYES
AYES: HAWLEY, PENZIEN, SHERMAN, JOHNSON, TIMMONS, AND PECK
NAYS: NONE
ABSENT: REID (LATE)
BY ROLL CALL VOTE
Administrator Cannon did state at this time there was 2 questionable ID’s in the waiting
room that he did not allow into the meeting that were only codes that he did not allow
into the meeting due to the Zoom Booming.
Old Business
Item #5 M-66 Sewer Phase 4-No Discussion
No Discussion was held.
Item #6 2020 Commissioner Goals Review-May
Commissioner Timmons felt the Commission was doing good on their goals considering
the recent situation and this is also a means we are able to use to communicate and
get things done.
Administrator Cannon stated we are definitely being transparent.
Commission agreed.
New Business
Item #7 Ordinance #256: Adoption of Fiscal Year Budget 2020/2021 17
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 3 of 15
The following ordinance was offered up for adoption by Timmons, second by Johnson:
MOTION OFFERED BY: TIMMONS
SECOND BY: JOHNSON
ORDINANCE #256
CITY OF EAST JORDAN
CHARLEVOIX COUNTY, MICHIGAN
FISCAL YEAR 2020/2021 ADOPTED BUDGET
CITY COMMISSION MEETING MAY 5, 2020
AN ORDINANCE TO PROVIDE FOR THE GENERAL APPROPRIATIONS OF THE CITY AND
SETTING FORTH THE AMOUNTS APPROPRIATED TO DEFRAY THE EXPENDITURES AND
SETTING FORTH A STATEMENT OF ESTIMATED REVENUES BY SOURCE IN EACH FUND;
TO ADOPT THE CITY'S BUDGETS FOR THE FISCAL YEAR 2020/2021; TO ADOPT THE FEE
SCHEDULE FOR PUBLIC RECORDS AND SERVICES FOR THE FISCAL YEAR 2020/2021; AND
TO ADOPT WATER AND SEWAGE DISPOSAL RATES FOR THE FISCAL YEAR 2020/2021.
The City of East Jordan Hereby Ordains:
Section 1: Adoption of Budget
The Michigan Department of Treasury Uniform Budget Manual (August 2001) Section 16
Budget (General Appropriations Act) states a line item budget is not required therefore this
budget is adopted as presented by the activity. The revenues and expenditures for the fiscal year
commencing on July 1, 2020 and ending June 30, 2021 are hereby appropriated on a major
organizational unit basis summarized as follows:
MAJOR GOVERNMENTAL FUND
ANTICIPATED REVENUE - GENERAL FUND
Property Tax…........................................................................................ $ 975,000.00
Misc. Tax Income…................................................................................. $ 8,350.00
Tax Collections Fees…............................................................................ $ 20,000.00
State Revenue…...................................................................................... $ 314,800.00
State Liquor Control….............................................................................. $ 3,000.00
State Grant Others…............................................................................... $ 1,000.00
Perpetual Care Fund…............................................................................. $ 5,000.00
Grants - Private Source…......................................................................... $ 49,100.00
Cable Franchise Fee…............................................................................. $ 29,000.00
Permits…............................................................................................... $ 3,000.00
Township Contracts….............................................................................. $ 155,000.00
Cemetery Fees….................................................................................... $ 7,500.00
Interest…................................................................................................ $ -
Rentals…................................................................................................ $ 17,000.00
Rebates…............................................................................................... $ 5,000.00
Miscellaneous…...................................................................................... $ 16,600.00
18
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 4 of 15
Boat Launch Fee….................................................................................. $ 15,000.00
Sale of Fixed Asset….............................................................................. $ -
Housing Commission…............................................................................ $ 800.00
Sand Salt Reimbursement…..................................................................... $ 10,000.00
Bonds/Loans…........................................................................................ $ -
Sub Total General Fund Revenue…......................................................... $ 1,635,150.00
Use of Funds on Hand (General Fund)….................................................. $ -
Total General Fund Revenue…................................................................ $ 1,635,150.00
PLANNED EXPENDITURES - GENERAL FUND
Governing Body/Commission…............................................................... $ 26,860.00
Administrator…...................................................................................... $ 93,692.00
Elections….............................................................................................. $ 6,400.00
Assessor….............................................................................................. $ 32,700.00
Attorney/Counsel…................................................................................ $ 20,261.00
Clerk….................................................................................................... $ 101,774.00
Board of Review….................................................................................. $ 1,572.00
Treasurer…............................................................................................. $ 67,164.00
Data Processing/Computer Dept….......................................................... $ 11,910.00
Building and Grounds…........................................................................... $ 115,463.00
Cemetery…............................................................................................ $ 43,445.00
Police Department…............................................................................... $ 490,288.00
Fire Department….................................................................................. $ 201,524.00
Zoning Board/Commission…................................................................... $ 45,904.00
Department of Public Works…................................................................ $ 63,270.00
Airport…................................................................................................. $ 11,060.00
Street Lighting…..................................................................................... $ 40,000.00
Recreation/Parks Department….............................................................. $ 114,325.00
Community & Skate Parks Department…................................................. $ 42,976.00
Elm Pointe Recreation Facility….............................................................. $ 30,186.00
Civic Center Recreational Facility............................................................... $ 27,508.00
Sidewalks…............................................................................................ $ 15,952.00
Transfer Out Control…............................................................................ $ 30,184.00
Total General Fund Expenditures…......................................................... $ 1,634,418.00
ANTICIPATED REVENUE - MAJOR STREET FUND
Major Streets Fund…............................................................................... $ 235,000.00
Major Streets Fund Balance….................................................................. $ 205,336.00
Total Major Street Fund Revenue…........................................................... $ 440,336.00
PLANNED EXPENDITURES - MAJOR STREET FUND Major Streets…....................................................................................... $ 200,073.00
Total Major Street Fund Expenditures…...................................................... $ 200,073.00
TIFA FUND REVENUE EXPENSE
Tifa Fund…............................................................... $ 2,027,879.00 $ 2,337,465.00
Tifa Fund Balance…................................................... $ 10,532.00
19
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 5 of 15
MAJOR BUSINESS TYPE FUNDS REVENUE EXPENSE
Harbor Fund…............................................................ $ 284,150.00 $ 252,249.00
Harbor Fund Balance…............................................... $ 836,518.00
Tourist Park Fund….................................................... $ 126,215.00 $ 132,376.00
Tourist Park Fund Balance…....................................... $ 23,125.00
Sewer Fund…............................................................ $ 532,000.00 $ 706,378.00
Sewer Fund Balance…............................................... $ 6,431,122.00
Water Fund…............................................................ $ 613,400.00 $ 558,475.00
Water Fund Balance…............................................... $ 2,789,021.00
INTERNAL SERVICE FUND REVENUE EXPENSE
Equipment Fund…...................................................... $ 599,650.00 $
(747,993.00)
Equipment Fund Balance…......................................... $ 253,059.00
NON-MAJOR GOVERNMENT FUNDS
DEBT SERVICE FUNDS REVENUE EXPENSE 2007 GO Capital Improvement Bond Debt Fund….......... $ 18,693.00 $ 20,430.00
2007 GO Capital Improvement Bond Debt Fund Balance. $ - 2007B GO Capital Improvement Bond Debt Fund…....... $ 22,184.00 $ 22,184.00
2007B GO Capital Improvement Bond Debt Fund Balance $ 1,000.00
CAPITAL PROJECT FUNDS REVENUE EXPENSE
Bandshell Construction Fund….................................... $ 6,000.00 $ 7,480.00
Bandshell Construction Fund Balance…....................... $ 15,232.00
Street Improvement Tax Fund…................................... $ 55,000.00 $ 10,000.00
Street Improvement Tax Fund Balance…..................... $ 123,827.00
Industrial Complex Construction Fund…....................... $ - $ -
Industrial Complex Construction Fund Balance….......... $ 15,638.00
FIDUCIARY FUND REVENUE EXPENSE
Perpetual Care Fund…................................................ $ 1,500.00 $ 1,500.00
Perpetual Care Fund Balance…................................... $ -
SPECIAL REVENUE FUND REVENUE EXPENSE
Local Streets Fund….................................................. $ 107,445.00 $ 135,318.00
Local Streets Fund Balance…..................................... $ -
Fire Equipment Fund…............................................... $ - $ -
Fire Equipment Fund Balance….................................. $ 151.00
Rehab I & II…............................................................. $ - $ -
Rehab I & II Fund Balance........................................... $ 28,339.00
20
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 6 of 15
D.A.R.E. Fund…........................................................ $ - $ 2,766.00
D.A.R.E. Fund Balance…........................................... $ -
Drug Law Enforcement Fund….................................... $ - $ -
Drug Law Enforcement Fund Balance…........................ $ -
Section 2: Millage Levy to Support Budget
The Property Tax Millage Rate to support the 2020/2021 budget will be 17.7953 mills or less,
subject to Michigan State Tax Statutes and will be levied as follows:
General Operations: 17.7953 mills (or less)
Section 3: User Fee Increases Over Prior Year to Support Budget (effective 07/01/2020 unless
noted otherwise)
Park Department Fees Current Proposed
Day Pass - Non-Resident $ - $ 10.00
Season Resident $ 15.00 $ 25.00
Season-Non Resident $ 30.00 $ 50.00
Water and Sewer Rates Tap Rates - Sewer $ 1,500.00 $ 1,750.00
Tap Rates - Water $ 1,500.00 $ 1,750.00
Sewer Debt $ 2.60/100 c.f. $ 2.87/100 c.f.
Total suspended solids & total volatile solids $ 20.00
Mixed liquor suspended solids and volatile solids $ 20.00
pH $ 10.00
Dissolved oxygen $ 10.00
Conductivity $ 10.00
Sodium $ 18.00
Chloride $ 18.00
Ammonia nitrogen $ 12.00
Nitrate nitrogen $ 12.00
Nitrite nitrogen $ 12.00
Total phosphorus $ 20.00
BOD or cBOD, 5 day $ 45.00
Fluoride $ 18.00
Fecal coliform, membrane filtration method $ 20.00
All other current rates are to remain the same.
A Public Hearing was held on the above tentative 2020/2021 fiscal year budget Tuesday,
April 7, 2020 at 6:45 p.m. in City Hall, 201 Main Street, East Jordan, MI.
"THE PROPERTY TAX MILLAGE RATE PROPOSED TO BE LEVIED TO SUPPORT
21
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 7 of 15
THE PROPOSED BUDGET WILL BE A SUBJECT OF THIS HEARING ."
A copy of the above detailed line item budget and proposed rates are available for review
during regular office hours at City Hall.
ROLL CALL VOTE: AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, AND PECK
NAYS: NONE ABSENT: REID (LATE) ABSTAIN: NONE ADOPTED: May 5, 2020 PUBLISHED: May 14, 2020 EFFECTIVE: May 21, 2020
Item #8 Resolution 109-2020: Resolution to Accept Partial Payments on
Taxes for 2020 Tax Year
The following resolution was offered up for adoption by Commission Hawley, second by
Commissioner Timmons:
Resolution 109-2020
Resolution to Accept Partial Payments on Taxes for 2020 Tax Year
WHEREAS, the East Jordan City Commission may, by Resolution, authorize the
City Treasurer, for a period of not extending beyond the next March 1st, to accept
payment of taxes and special assessments, together with interest and penalties, in such
a manner as the City Commission may determine, and
WHEREAS, the City Treasurer, City Administrator, and City Clerk along with City
staff have all determined that it would be best for the community to offer partial
payments on taxes; and
THEREFORE, BE IT RESOLVED by the East Jordan City Commission to authorize
the City Treasurer to accept partial payments of taxes and special assessments,
together with interest and penalties for the 2020 tax year for a period not to extend
passed March 1st, 2021.
ROLL CALL VOTE:
Ayes: PENZIEN, HAWLEY, SHERMAN, JOHNSON, TIMMONS, AND PECK
Nays: NONE
Absent: REID (LATE) 22
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 8 of 15
Abstain: NONE
Resolution declared adopted on: MAY 5, 2020
I hereby certify that the foregoing is a true and complete copy of a resolution adopted
by the City Commission of the City Commission, County of Charlevoix, State of
Michigan, at a regular meeting held on May 5, 2020, and that said meeting was
conducted and public notice of said meeting was given pursuant to and in full
compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976,
and that the minutes of said meeting were kept and will be or have been made
available as required by said Act.
______________________________________
Cheltzi M. Wilson, MMC
City Clerk
Item #9 Resolution 110-2020: Resolution to Levy Tax Mills for 2020/2021
Tax Year
The following resolution was offered up by Commissioner Johnson, second by
Commissioner Penzien:
CITY OF EAST JORDAN
RESOLUTION # 110-2020
ESTABLISHMENT OF AND AUTHORIZATION TO LEVY
THE PROPERTY TAX MILLAGE RATE FOR 2020
WHEREAS, the Millage Reduction Fraction calculations for the City of East Jordan
have been received from the City's Assessor; and
WHEREAS, based on those calculations, the City is not required to reduce its levy
in compliance with the Constitutional Amendment commonly known as the “Headlee
Amendment”, or the State Statutes commonly referred to as “Truth in Assessing”,
“Truth in County Equalization” or “Truth in Taxation”; and
WHEREAS, the City Commission has adopted the 2020/2021 Fiscal Year City
Operating & Capital Budget.
23
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 9 of 15
NOW, THEREFORE BE IT RESOLVED that the City Commission hereby establishes
the following 2020 Property Tax Millage Rate for the City of East Jordan:
General Operations: 17.7953 mills
BE IT FINALLY RESOLVED that the City Commission hereby authorizes the City
Treasurer to levy the above millage rate against all real and personal property located
within the City of East Jordan in accordance with State Statutes, the City Charter and
the City Code.
Roll Call Vote:
Ayes: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, AND
PECK
Nays: NONE
Absent: REID (LATE)
Abstain: NONE
Resolution declared adopted on May 5, 2020.
Item #10 Introduction of Ordinance 143X: An Ordinance to Amend the
Zoning Code of the Code of Ordinances for the City of East Jordan
Administrator Cannon stated Zoning Administrator Scheel was also on the call if there
were any questions.
Enter Reid at this time.
Discussion was held regarding duplexes in the R-1 zoning and the setback requirements
being set.
Commissioner Hawley inquired if this was the start of the re-write of the zoning
changes regarding housing.
Scheel stated yes, he has been working hard with the Administrator on these changes
and there will also be some rezoning changes coming before the Commission soon.
24
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 10 of 15
Hawley also inquired about short term housing and if the Commission would be seeing
anything related to this.
Cannon stated he and Zoning Administrator Scheel have been working on this as well.
Motion offered by Hawley, second by Penzien to acknowledge the Introduction of
Ordinance 143X: An Ordinance to Amend the Zoning Code of the Code of Ordinances
for the City of East Jordan.
MOTION CARRIED ALL AYES
AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, REID, AND PECK
NAYS: NONE
ABSENT: NONE
BY ROLL CALL VOTE
Boards and Commission Appointments
No boards and commission appointments were held.
Announcements and Reports
Item #11 City Administrator’s Report
Administrator’s Report
5/5/20
1. Project Updates:
• Water Tank
The City has claimed Davis Construction and C2ae (engineering) as critical
infrastructure employees which enables construction to reconvene this spring. We
should have crews back on site soon and the project to be completed in mid-summer.
• Infrastructure
J&N Construction has also been identified as critical infrastructure employees to close
up the road project this spring. Remaining items are striping, hydroseeding and
restoration efforts. We were told crews could be on site the first week of May.
• Boat Launch
On Friday, May 1, signage and pay station installation will be occurring at the project
site. We also are scheduling density testing this week with hopes of opening the
launch site the first week of May. Due to some paving repairs, there could be a few 25
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 11 of 15
parking areas closed until repairs are completed by Molon Construction. Seasonal
launch passes can be purchased at City Hall and daily envelopes will be available at the
launch site.
• Joining Jordan
Plans are still on track for mobilization of equipment the week of June 8th. With the
assumption that more restrictions are lifted for construction businesses in May and
June, the presented timetable is being followed.
2. COVID-19 Response
• As we continue to follow the State’s recommendation of best practices at the
work place, City Hall will remain closed to the public until at least the stay at home
order is lifted. Beyond that, on-site public meetings will be postponed until gatherings
are permitted.
• Fire and Police Departments are sharing the UV light for treatment of vehicles
and facilities. The County Emergency Management team delivered hand sanitizer,
gloves and masks to the city which will be shared with all departments, especially those
with customer service needs.
• Parks remain open although playgrounds, basketball and tennis courts, baseball
facilities and skatepark/pickleball court remain closed. We find it best to follow
directives as Executive Orders are addressed by the Governor. Park facilities and
restrooms are planned to be ready and cleaned for clearance by the state.
• As of today, the harbor and Tourist Park will be opening May 15th. However,
social distancing and added safety precautions will be intact. The DNR plans to
distribute recommended measures for those facilities as well.
• DPW is back to work full time will spacing and separation precautions being
followed. This week the crew is working on road grading, street cleanup, and
sweeping. Crosswalks, changing banners and other actions will follow next week.
• All COVID-19 related expenses will be applied for reimbursement in late May.
We have registered with FEMA and will be taking part in training sessions next week for
guidance.
• Staff continues to take part in daily/weekly MML webinars to keep up with
everything COVID-19 related. As the state begins phasing strategies, we’ll continue to
share with Commission and public. 26
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 12 of 15
3. Tourist Park Improvements Invoice
Our ongoing utility upgrades and site leveling project at the Tourist Park requires
unbudgeted expenses in order to complete these tasks. The combination of lake levels
and record precipitation has caused several issues with the property that was nearly
impossible to predict. However, these enhancements will benefit the campground for
the long-term feasibility. Based on the invoice above the $10,000 limit for nonbudgeted
work, I am requesting approval for payment approval.
Zoning Administrator Scheel stated the old EJ CO Building is still looking to demo their
building in the next 30-45 days.
Motion offered by Timmons, second by Hawley to hold the May 19th Commission
meeting as a Zoom meeting.
MOTION CARRIED ALL AYES
AYES: REID, PENZIEN, HAWLEY, SHERMAN, JOHNSON, TIMMONS AND PECK
NAYS: NONE
ABSENT: NONE
BY ROLL CALL VOTE
Motion offered by Hawley, second by Johnson to agree with the assessment that the
water tank infrastructure project is a contract which is essential and should continue
and ratify the contract.
MOTION CARRIED ALL AYES
AYES: REID, PENZIEN, HAWLEY, SHERMAN, JOHNSON, TIMMONS AND PECK
NAYS: NONE
ABSENT: NONE
BY ROLL CALL VOTE
Motion offered by Johnson, second by Penzien to approve the bill from C&L Excavating
in the amount of $36,878.35.
MOTION CARRIED ALL AYES
AYES: TIMMONS, JOHNSON, SHERMAN, HAWLEY, PENZIEN, REID, AND PECK
NAYS: NONE
ABSENT: NONE
BY ROLL CALL VOTE
27
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 13 of 15
Commissioner Sherman stated she noticed all of the equipment at the Tourist Park was
also located in the water and if that would be removed.
Administrator Cannon stated most if it was already removed.
City Treasurer Jackson inquired about future bills from C&L which may be over $10,000
as this project is not completed or should they come back to Commission or could a
motion be made for the Administrator to approve.
Attorney Beatty stated he felt the Commission may want to view those bills.
Item #12 Mayor’s Report
Mayor Peck stated he is amazed at everything going on and how well the City is
working and the people working in the positions they are in.
Item #13 City Attorney’s Report
City Attorney Beatty stated he has been working with City Administrator regarding the
Police Union contracts and establishing a date as well as the M-66 Sewer Phase 4
extension and we are waiting for their engineered drawings.
Item #14 City Commissioner Comments
Commissioner Timmons stated he drove passed EZ Mart and they are starting their
renovation which is encouraging.
Timmons inquired when the leaf and brush pick up was.
Administrator Cannon stated he would get with Clerk Wilson to get something put out
on Facebook and the website.
Commissioner Johnson stated he is excited to see up everything and running and the
infrastructure project getting completed.
Johnson stated the boat launch is a stepping stone of what East Jordan is becoming as
well as the Joining Jordan project and other things like the zoning changes and is
excited to see these things happening.
28
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 14 of 15
Commissioner Sherman stated the Tourist Park is looking good and is proud of
everyone for staying on top of everything and appreciates all the communication and
that is how everything clicks so well.
Commissioner Hawley agreed with everyone on how lucky we are to have the City
employees we do and everyone is doing a great job.
Commissioner Penzien agreed as well and everything is running smoothly.
Penzien stated the headstone at the Cemetery did get moved and the DPW quickly got
it put back in place on Monday morning.
Penzien inquired about South Arm Classics.
Administrator Cannon stated he hasn’t heard officially but has heard they may try to do
something on a smaller version of the show.
Penzien stated it was going to be discussed at their board meeting on Monday
regarding the Brewfest and was inquiring.
Penzien inquired also if there has been any further discussion about work forced
housing.
Administrator Cannon stated at this time it has come to a halt.
Zoning Administrator Scheel stated he has had conversation with Steve Schenell and he
is looking at properties and suggesting zoning changes and he is working with him on
this so there are some things happening.
Commissioner Timmons inquired what the price category are they looking at for East
Jordan.
Scheel stated that hasn’t been looked at yet, but a Housing Study come out the first of
the year which has been reviewed which shows the need in our area.
Discussion was held regarding the housing study and the pricing.
Commissioner Reid stated the City is doing great and is glad to see the boat launch up
and running.
Reid added everyone is doing a great job. 29
MINUTES OF THE EAST JORDAN CITY COMMISSION MEETING HELD ON TUESDAY, MAY 5, 2020 AT 7:00 P.M. VIA VIDEO CONFERENCING
Page 15 of 15
Mayor Peck adjourned the meeting at 7:54 p.m.
Respectfully Submitted,
______________________________ ______________________________
Russell A. Peck Cheltzi M. Wilson, MMC
Mayor City Clerk
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
Regular Meeting of the Downtown Development Authority City of East Jordan, MI
Monday, April 13, 2020 at 5:30 p.m.
Meeting held via Zoom Video and Call-In
Present: Chairman Tom Teske, Secretary Dawn LaVanway, Justin Roberts, Barb Worgess, Marty Carey
Absent: Mayor Russ Peck, Vice-Chair Dan Miller, Treasurer Rick Gotts, Mary Jane Krumholtz Guests: Tom Cannon (City Administrator), Taylor Malpass (DDA Coordinator), Klaus Heinert
(Gosling Czubak), Kevin Krogulecki (Gosling Czubak) I. Call to Order Meeting was called to order by Teske at 5:30 p.m. II. Business Items
a. Music in the Park – Summer 2020: Teske explained the performances in June will most likely be cancelled or rescheduled.
b. Flower Boxes: The flowers will be ordered locally, as in previous years, and the plan will be to have them planted by May 21st, the Thursday before Memorial Day. Malpass will get the quote for the flowers and Cannon will work with the landscaper on a quote to prepare flower beds prior to planting.
III. Secretary’s Report
a. Review and Approve March 9, 2020 meeting Minutes: Motion by Carey, second by Worgess to approve the March 9, 2020 minutes. All ayes, motion carried.
IV. Treasurer’s Report
a. Approve invoices >$100: Invoices were not available to report. They will be reported at the May 11th meeting.
b. Approve report: Motion by LaVanway, second by Carey to approve the Treasurer’s Report. All ayes, motion carried.
V. City Administrator’s Report Cannon provided an update of the operations at City Hall during Governor Whitmer’s “Stay at Home Order.” Certain maintenance and facilities work is able to be conducted as it falls under Essential Services. All workers are taking added precautions. Additionally, he gave an update on the Tourist Park efforts and boat launches.
VI. Mayor’s Report Absent.
54
VII. DDA Coordinator’s Report Malpass reported three DDA newsletters were sent to subscribers that provided information on assistance programs to small businesses. She provided an update on the marketing committee and grant plans. VIII. Chairman’s Report None IX. “Joining Jordan” Project Update by Gosling Czubak
a. Pre-Construction Meeting: The project Engineer with Gosling Czubak provided an overview of the Pre-Construction Meeting that was held on March 20, 2020, as well as an update on the agreement with the contractor and executed Purchase Orders. Another meeting will be scheduled prior to the project start date.
b. COVID-19 Impacts: Elmers is planning to start on time, as long as existing restrictions are not extended. The schedule may be able to be shifted to accommodate any materials that were impacted by the shutdowns caused by COVID-19.
X. New Business None XI. Old Business None XII. Tabled Business
a. DDA Strategic Plan: No discussion needed.
XIII. Public Comment None XIV. Adjourn Meeting adjourned by Teske at 6:25 p.m.
Next meeting is scheduled for the second Monday in May, May 11, 2020. Respectfully Submitted, Dawn LaVanway Secretary
55
MOTION OFFERED BY:SECOND BY:
ORDINANCE 143XTO AMEND THE ZONING CODE OF THE CODE OF ORDINANCES
FOR THE CITY OF EAST JORDAN
THE CITY OF EAST JORDAN HEREBY ORDAINS:
THE ZONING CODE FOR THE CITY OF EAST JORDAN IS HEREBY AMENDED AS FOLLOWS:
ADD:
CHAPTER 46, ARTICLE IV SUPPLEMENTAL REGULATIONS, SECTION 46-746 DUPLEX DWELLINGS
Article IV Supplemental Regulations
• Sec. 48-680. Duplex dwellings
(a) Purpose. The purpose of the duplex home is to provide for relatively small and less expensive type of housing, as well as a broader range of choice of housing types to people who desire to live in the city in small condominium, owner or rental units, and their normal accessory uses which are compatible, supportive or convenient to the residents living within such a district.
(b). General requirements.
(1) Lot area. Each set of duplex dwelling units in a duplex dwelling unit shall occupy a lot or parcel comprising not less than 14,000 square feet, except for existing duplexes on lots of record existing prior to the adoption of the ordinance shall be permitted to have one duplex located upon them.
(2) Lot width. Minimum of 80 feet, except lots of record existing prior to the adoption of the ordinance from which this section is derived.
(3) Lot coverage. Maximum of 40 percent.
(4) Number of dwelling units per gross acre. Six dwelling units.
(5) Yard and setback requirements.
56
a. Front yard. Minimum of 15 feet from the street right-of-way line unless a greater setback is specified in the master plan for streets and highways, whichever is greater.
b. Side yards. Minimum shall be 10 feet unless a greater setback is specified in the master plan for streets and highways, whichever is greater.
c. Rear yard. Minimum of 25 feet.
(6) Height limitations. Maximum of two stories or 30 feet, except that detached accessory structures shall not exceed 15 feet.
(7) Spacing between buildings. Spacing between buildings shall be at least the height of the highest of the adjacent buildings with a minimum of 20 feet
(8) Floor area requirements. Minimum standards for total floor area for each type of duplex family dwelling unit shall be as follows:
a. Efficiency: 450 square feet.
b. One bedroom: 600 square feet.
c. Two bedrooms: 750 square feet.
d. Three bedrooms: 960 square feet.
e. Each additional bedroom: 100 square feet.
(9) Number of duplex dwelling units per building. No duplex-family residential structure shall contain more than two dwelling units. (10) All duplex-family dwelling units shall be connected to the available public water supply system and wastewater sanitary sewer system on a permanent basis.
(11) Ingress and egress of driveways shall be provided from an impervious hard surface paved street. Drives and parking shall be located at least 10 feet from any building and shall have at least a 12-foot-wide, paved surface for automobiles.
(12) Off-street parking shall be provided with each dwelling unit having two spaces. Efficiency units may have one parking space.
(13) Duplex construction should have roofed front and/or side porches with paved walks to the main entrance. Only one entrance door is allowed on any one side of the
57
structure. A minimum of 25% of the structure on any street side will be windows. Parking and garage access should be from an alley and be located behind the main structure.
ROLL CALL VOTE:
AYES:
NAYS:
ABSENT:
ABSTAIN:
ADOPTED:
PUBLISHED:
EFFECTIVE:
58
5/18/2020East Jordan City Commission,
The East Jordan Farmer’s Market intends to operate this year, in spite of the COVID-19 pandemic, as we have been deemed an “essential service” and believe that it is important for the people of East Jordan to have access to local farm food. We will be operating on Thursdays from May 14th - October 1st, from 9 am- 1 pm in Memorial Park. At the moment I only have 8 confirmed vendors for this season.
I have been in contact with the MSU extension office and the county health department, who both directed me to refer to the Michigan Farmer’s Market Association’s (MIFMA) guidelines. There are many things we MUST do to be in compliance. This has been a quickly moving situation and we have done our best to meet these requirements.
These are some of the ways we intend to change our operations that I thought would be of interest to you:
Vendor booths will be spaced 6ft or more apart from each other. I will use flags to indicate 6 ft spacing so that customers can maintain social distance while waiting in line.
We will have an “entrance” and “exit” this year. There will be a handwashing station at the entrance.
I am supposed to be limiting the amount of customers in the market. Picnic tables will be roped off to discourage any non essential activities. I would like to have two parking spots along Spring Street reserved for curbside
ordering.
Any assistance in helping the market direct traffic would be SO appreciated, like access to traffic cones etc. I am a little baffled on how to reinforce our “entrance”, “exit”, and “capacity” in an open park.
If you have questions, or need any more information you may contact me at [email protected] or (517) 672-9171.
Thanks for all you do,
Natalya AhoEast Jordan Market Manager
59
Administrator’s Report
5-19-20
1. DDA Flower PlantingDue to the stay at home order and an early Memorial Day weekend, the flower planting will take place Friday, May 29th beginning around 1:00 p.m. We have volunteers from the Garden Club and DDA so if you are interested in helping please contact me or Taylor with DDA.
2. Co-Op Building UpdateA meeting update took place last week and the owners have contracted a demo company and the building is set to be torn down soon. EGLE grant funding still remains intact so we are hopeful that an extension cleanup would then follow. It’s understood a future development site plan could be presented this summer for Planning Commission review. Once the city receives some concrete dates for these items, we’ll be sure to share with Commission.
3. Music in the ParkAs of now, the committee has chosen to retain the Music in the Park schedule and will request any attendees to use safe practices and distancing. Ironically, all of our past shows have illustrated safe distancing between groups so we are predicting this year’s shows would not be a challenge to adjust to. Staff, DDA and the Chamber will help with the communication of the safe practices as well as any schedule changes.
HAVE A SAFE AND ENJOYABLE MEMORIAL DAY WEEKEEND!
60
61
InvoiceDate
5/18/2020
Bill To
City of East Jordan Tourist ParkRob CrickEast Jordan, MI 49727
P.O. No.Terms
Due on receipt
Balance Due
PO Box 31East Jordan, MI 49727231.330.3687 [email protected]
THANK YOU FOR YOUR BUSINESS!
Description Amount
Haul in black dirt from airport property. Spread, grade, and rake top soil on campsites previously raised with filland beach area. Site work completed and ready for grass seed. Removal of debris pile. Disposed off site.Trucking 7,200.00Equipment 6,600.00Materials 100.00Labor 1,300.00
Please make all checks payable to C&L Excavating, LLC.If you have any questions concerning this invoice, please contact us.
$15,200.0062