An introduction to BS 8555
Bekir Andrews
www.groundworkebslondon.co.uk
Outline of the Presentation
• BS 8555 and the Acorn Inspection Scheme• The Six Phases of BS 8555• Undertaking a Baseline Assessment• Supply Chains and EMSs• Use of Environmental Performance Indicators• Practical Benefits of Acorn in Practice • Questions and Answers
environmental policy
management review
Act
Planning:• environmental aspects• legal requirements• other requirements• objectives & targets & programme
Plan
Do
Check
Core Elements of an EMS
Monitoring & corrective action:• monitoring & measurement• evaluation of compliance • nonconformity, corrective & preventive action• control of records• internal audit
Implementation & operations:• resources, roles, responsibility & authority• competence, training & awareness • communication• documentation• control of documents• operational control• emergency preparedness & response
BS 8555 and the IEMA Acorn Inspection Scheme
Key Elements of BS 8555
• Staged approach to EMS• Logical & systematic • Implementation can proceed at a
pace complimentary to other pressures
• Helps develop relationships between suppliers and customers
• Promotes performance-based management
• Can lead to ISO 14001 and/or EMAS
Key Elements of BS 8555
• Incorporates ISO14031 – environmental performance evaluation and uses indicators
• Practical to organisations of all sizes and sectors• Enables efficient allocation of resources• 6 Phases broken down into stages• Each stage profile provides a guide to achieving stage
BS8555 – The Six Phases
Phase 5Checking, Audit & Review
Phase 4Implementation & Operation of the EMS
Phase 3Developing objectives, targets & programmes
Phase 2 Identifying & ensuring compliance with legal and other requirements
ISO 14001 Certification
Phase 6
EMS Acknowledgement
Phase 1Commitment & Establishing the Baseline
EMASRegistration
BS8555 Phase 1Gaining
and Maintaining Manageme
nt Commitme
nt
Phase 1AUDIT
Baseline Assessment
Initiation of continual improvement
Training & awareness & the initiation of culture change
Developing a Draft
Environmental Policy
DevelopEnvironmenta
lIndicators
Developing an initial draft
EMS Implementati
on Plan
BS8555 Phase 2
Continual improvementTraining, awareness & culture change
Identifying Relevant Legal Requirements
Identifying “Other Requirements”
Checking Compliance
Ongoing Compliance
Developing Compliance Indicators
Phase 2 AUDIT
BS8555 Phase 3
Continual improvementTraining, awareness & culture change
Phase 3 AUDIT
Evaluation of Environmental
Aspects & Impacts
Finalising the Environmenta
l Policy
Establishing Indicators for
EPE
Developing the EMP
Developing Objectives
and TargetsLaunching the Policy, Objectives, Targets &
Indicators
Developing Operational Control
Procedures
BS8555 Phase 4
Stage 1: Finalise management structure
& responsibilities
Stage 4: Documentation & record keeping
Stage 6: Developingindicators for the
EMS
Stage 2: Training, awareness &
competence, plans & records
Stage 3: Establishing& maintaining formal
communications
Stage 5: Reviewing& testing emergency
preparedness & response
Training, awareness & culture change
Continual improvement
BS8555 Phase 5
Stage 1:Establishing audit
programmes
Stage 4 Improving environmental
performance
Stage 2: Correcting non-conformances &
taking preventative action
Stage 3:Management
review
Stage 1:Preparing for externalISO14001 assessment
Stage 5:Improving the EMS
Phase 6Phase 6
Training, awareness & culture change
Continual improvement
Stage Profiles
Stage Headings broken down by:
• Why• When• Who• How• Suggested inputs• Typical outputs• Achievement Criteria
Stage Heading
Developing Objectives & Targets
Phase 3 Stage 3
Why
Objectives and targets developed to support the broad aims stated in the environmental policy, will form a central part of the EMS. They need to be related to the most significant aspects. Objectives and targets will provide a clear focus for EMS activity and also provide milestones against which to track and benchmark performance.The setting of objectives and targets to support policy aims and commitments is also a requirement of ISO14001.
When
Once significant aspects and/or impacts have been identified and the environmental policy finalised.
Who The EMS implementation team, key parties, and top management.
How
A range of objectives and targets for the organisation which support the broad aims stated in the environmental policy, and the continual improvement in environmental performance linked to the most significant aspects.
Additional Support Tools
ISO14001 and ISO14004.
Suggested Inputs
Typical Outputs
Finalised environmental policy.
Information from Phases 1 and 2, and Stage 3.1.
· Identify the broad aims stated in the environmental policy.· Identify factors which have the greatest influence over the performance of the organisation in relation to these aims including the list of significant aspects developed in Stage 3.1. Establish objectives to improve performance against policy objectives and the most significant aspects as identified. Establish detailed targets, where feasible, to directly support the achievement of each objective.
Stage Profiles
Acorn Achievement Criteria % Achieved
Completed
3.3.a) Documented objectives and targets appropriate to the scale and nature of the organisation, its policy commitments, and its significant aspects (or impacts).
The Acorn ImplementationTracker
BS8555 – The Six Phases
Phase 5Checking, Audit & Review
Phase 4Implementation & Operation of the EMS
Phase 3Developing objectives, targets & programmes
Phase 2 Identifying & ensuring compliance with legal and other requirements
ISO 14001 Certification
Phase 6
EMS Acknowledgement
Phase 1Commitment & Establishing the Baseline
EMASRegistration
BS8555 Phase 1Gaining
and Maintaining Manageme
nt Commitme
nt
Phase 1AUDIT
Baseline Assessment
Initiation of continual improvement
Training & awareness & the initiation of culture change
Developing a Draft
Environmental Policy
DevelopEnvironmenta
lIndicators
Developing an initial draft
EMS Implementati
on Plan
Baseline Assessment
• Site Plan• General scope of EMS• List of likely significant environmental aspects and
associated impacts• List of key legal requirements• Identification of initial opportunities
Typical Outputs
Baseline Assessment
• Information showing most likely significant environmental aspects of the business
• Information about key legal requirements• Information regarding the site, the history of the
site, and any environmental implications.
Achievement Criteria
Undertaking a Baseline Assessment
Split into groups and discuss:• What you would include in your baseline
assessment ?• How you would go about undertaking your
baseline assessment ?• How you would evidence your baseline
assessment ?
Getting Started
Colour Coding
High RiskHigh Risk
Emissions to airEmissions to air
Discharges to Discharges to waterwater
Land ContaminationLand Contamination
Generation of wasteGeneration of waste
Use of natural resourcesUse of natural resources
InteractionInteraction
Process Flow
InputsInputs OutputsOutputs
PROCESS
LabourLabour
WaterWater
ElectricityElectricity
Raw Raw MaterialsMaterials
Gas/OilGas/Oil
FuelFuel
HeatHeat
EffluentEffluent
NoiseNoise
Waste Waste
Air EmissionsAir Emissions
Product to customer
BS 8555 & Supply Chains
• Allows you to differentiate between different groups and types of suppliers and specify the phase that they need to achieve by risk.
• Allows you to specify environmental performance criteria.
• Allows you demonstrate that your suppliers are improving their environmental performance.
Use of Indicators
• Acorn introduces indicators to track environmental performance against objectives and targets, and customer and legal requirements. Similarly, indicators are used to track progress against the implementation of the system.
• Indicators are developed using the ISO14031 criteria
Validation of environmental data
Independent 3rd party validation
Inspector produces report
Client sets indicators
Supplier monitors performance
Client reports environmental performance of supply chain
Examples of indicators
• heavy metal content in product
• percentage of FSC wood supplied
• VOC content of coating materials
• recycled product content
• tonnes of waste recycled
• kWh of electricity/tonne of product
• tonnes of packaging supplied (material specific)
The Acorn Register
Benefits of BS 8555/Acorn
• Spreads the cost• Evaluation of progress• National recognition through inspection to the
IEMA Acorn scheme• External audits lead to greater customer
satisfaction• Value added
Clear Channel Outdoor
• Leading home media company, working closely with diverse partners such as advertisers and local authorities
• Company has a firm commitment to minimise the environmental impact of the maintenance of its 42,000 shelters, bill boards and other advertising sites nationally.
• Employ 800 staff in 20 sites• Operations involve the use of over 400
vehicles nationally
Clear Channel Outdoor
Reasons for implementing environmental management system:
• Customer requirements• Reduced Environmental Risk• Environmental Compliance• Commercial benefits
Clear Channel Outdoor
Improvements undertaken so far:• Conversion of the fleet to run on LPG• Segregation & recycling of different waste
materials• Investment in recycling equipment• Use of low solvent paints• Use of energy efficient lighting for advertising
displays• Investment in new lighting controls• Use solar powered bus-shelters in cities such as
London and Edinburgh
Clear Channel Outdoor
• Fuel savings of approximately £44,000 per annum
• Reduced road tax and exemptions from the congestion charge (£18,000)
• High success rate of tendering new contracts
Benefits from implementing BS 8555 so far:
Clear Channel Outdoor
• Opportunity to demonstrate environmental performance through the phased approach
• Verification methodology• Acorn support materials• Long-term aspiration to implement
BS 8555 throughout all the sites
Reasons for pursuing the BS8555 route:
• Largest newspaper publisher in the UK• Operates more than 500 media brands
including 240 local and regional newspapers and 5 national newspapers
• Nine print sites across England, Scotland and Wales
• Employ 11,000 staff• Certified to ISO9001:2000
Trinity Mirror plc
• Client pressure • Shareholders• Reporting requirements• Cost reduction• Environmental Compliance
Reasons for implementing environmental management system:
Trinity Mirror plc
• CCL agreements • VOC monitoring• Packaging Regulations• Recycled newsprint %
Reporting requirements:
Chose Acorn verification methodology
Trinity Mirror plc
1. Reduced CO2 emissions in tonnes 5.1% through energy saving measures
2. Awarded accreditation under the Institute's Energy Efficiency Accreditation Scheme
3. Reduced VOC emissions by 54% by introducing water based inks, plant improvements & process changes
4. Recycled 15% of all general waste arising (target was 12%)
Achievements in 2005:
Trinity Mirror plc
• 83% total supply of newsprint was from recycled fibre or fibre from certified forests (target was 75%)
• Surveyed suppliers on timber sourcing in 2005
Achievements in 2005:
Newsprint from recycled fibre or fibre from certified forests
70
72
74
76
78
80
82
84
Target Actual
Trinity Mirror plc
This has led to further questions on the provenance of timber sourcing data, adoption of certification schemes, traceability, and policies on sustainable forestry.
Trinity Mirror plc
• Compliance at an early stage• Control of hazardous waste• Clear route for implementing
ISO14001• Tracker software• Phased approach• Simplicity• Useful MPIs and reporting tools
Reasons for pursuing the BS8555 route:
Trinity Mirror plc
• Largest independent contract caterer in the UK• 320 Contracts• 129 Million Turnover• 3,500 Staff• National Coverage• Owner Managed
• International public relations company.• Has offices in Stockholm, London, Hong Kong, Beijing,
New York and San Francisco.• Now working towards Phase 3 for its London office
employing 60 members of staff.• It’s key priority is to reduce travel related CO2 emissions
by maximising the use of video conferencing.• Other priorities are based on improving the
environmental performance of the office and minimising the impact of publications.
Groundwork
• UK’s leading environmental regeneration charity
• 49 trusts in England, Northern Ireland and Wales• Largest employer of landscape
architects in the UK• Runs community, education,
employment and business programmes.
Groundwork
• Over 27 out 49 trusts have now formerly achieved BS 8555.
• 3 trust have ISO14001:2004.• 1 trust has achieved Green Dragon.• All sites are required to implement BS
8555 by the end of next year.
Groundwork
• Performance measures have been developed to capture environmental data on CO2 emissions and waste diverted from landfill for all our projects
• Groundwork is now in the process of trialling indicators to measure improvements to biodiversity
Acorn Inspection
• UKAS accredited inspection bodies e.g. NQA• Ensure client meets all appropriate stage profiles and
achievement criteria in Phase (s)• If inspection to Phase 2 or above, previous criteria in
previous phases must be met• Any nonconformity must be resolved within 3 months• CANNOT issue certificate if organisation is not in compliance
with environmental laws and regulation
Summary
• EMS can reap business & environmental benefits• BS 8555 manageable step by step approach applicable
to all• Acorn offers 3rd party independent verification of KPIs• Acorn offers an online register of suppliers• ISO14001 certificates growing rapidly worldwide• There is help and support available!
Thank youAny Questions?