Banner Advancement at Higher Colleges of Technology
Middle East Users Group 2009 SMEUG 2009 Platinum Sponsor
Khalid Tariq Head of Enterprise Systems
Sabeena KM Enterprise Systems Coordinator
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Middle East Users Group 2008
Agenda
Introduction to HCT
Features available in Banner advancement
HCT implementation of Advancement
Alumni portal
Q & A
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INTRODUCTION TO HCT
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HCT in Numbers
Started in 1988 with 239 students and 4 colleges Today …. Biggest institution of Higher Education in UAE with more
than 18,000 students Using Banner Student, HR, Finance, and Advancement Modules First institution in the Middle East to go live with Banner 7.x Third Institution in the world to go live with Banner 8
Enrollment: 18000+Colleges: 17Graduates: 31K+Credentials awarded: 45K+ Programs offered in 2009: 90+Graduates every year: 4K+
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HCT Locations
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BASELINE FEATURES AVAILABLE IN BANNER
ADVANCEMENT
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Banner Advancement Starts where Banner Student Stops.
Finance
HR
Student
Advancement
WHY DO WE NEED BANNER ADVANCEMENT?
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BANNER ADVANCEMENT
Staying in Connection and Friend-raising
Fund-raising
Constituent Organization Membership Events Management
Alumni Self-Service
Prospect Management Designation Campaign Pledge Gift
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ADVANCEMENT INDIVIDUAL FORMS FLOW
APAIDEN (CREATE A PERSON RECORD)
APACONS (MAKE THE PERSON A CONSTITUENT)
APAADEG (ENTER THE DEGREE INFORMATION OF CONSTITUENT)
APACMNT (ENTER COMMENTS FOR CONSTITUENT)
APAEHIS (ENTER EMPLOYMENT HISTORY FOR CONSTITUENT)
APAXREF (ENTER CROSS REFERENCE INFORMATION FOR CONSTITUENT)
APACONT (ENTER THE CALL REPORT)
APAIGRP (ENTER THE INTERESTS FOR CONSTITUENT
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ADVANCEMENT ORGANIZATION FORMS FLOW
APAIDEN (CREATE A NON PERSON RECORD)
AOAORGN (MAKE THE NON PERSON AN ORGANIZATION)
APAXREF (ENTER CROSS REFERENCE INFORMATION)
AOAJPST (ENTER THE JOB POSTINGS)
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MEMBERSHIP FORMS FLOW
AAAMEMB (CREATE PROGRAM MEMBERSHIP)
AAAMSHP (MEMBERSHIP PROGRAM HEADER)
AAAMINT (CREATE MEMBERSHIP PROGRAM INTERESTS)
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INTERFACE TO OTHER BANNER SYSTEMS
Interface to the Banner Finance System
The Advancement Interface to Finance provides an automated flow of pledge and gift information from Banner Advancement to Banner Finance. It also allows pledges, gifts and dues data to flow automatically to a site-specific finance system via a generic feed table.
Interface to the Banner Human Resource System
This interface allows for deductions from payroll in Banner HR to become gifts/installment payments in Banner Advancement. The interface runs two ways: Banner Advancement first feeds pledges to Banner HR, and then Banner HR feeds the deductions back to create the gift/installment payment records.
Interface to the Banner Student System
This interface adds records to Banner Advancement from Banner Student that define individuals as constituents, and updates information on existing constituents. The interface selects individuals who meet criteria based on the values entered.
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SHORTCOMINGS OF BASELINE BANNER ADVANCEMENT
No automated process to create constituent records in Banner Advancement from Banner HR
Inability of Alumni to be able to upload their CVs
Inability of alumni officers to search and submit graduates CVs to employers
The Employment History Form in Advancement is very basic
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HCT IMPLEMENTATION OF BANNER ADVANCEMENT
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HCT Implementation of Banner Advancement
• Went live in 5 days• Configured all constituent
and organization validation tables
• Created 25,000+ Alumni records
Friend-Raising
• Upload CV function• Graduates Officer interface
for Employment information of Alumni
• Alumni Portal
Enhancements for Graduates • 5 days training
• Configured all campaigns, designation, gifts, pledges validation tables
• Loaded data for HCT foundation in the system
Fundraising
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ALUMNI PORTAL
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ALUMNI E-CAMPUS
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ALUMNI E-CAMPUS SITE
http://graduates.hct.ac.ae/sites/ECampus/Pages/index1.aspx#
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GRADUATE/ALUMNI SERVICES
Graduate/Alumni Services is designed for HCT Alums to share their after graduation information with HCT and their batch mates
My Interests
HCT Alums can share with HCT their interests or activities they like to do now
My Directory Preferences
This feature enables HCT Alums to control the display of their profile to other Alums and Alumni Officers.
Find a Classmate
Find a Classmate helps HCT Alums to reestablish their contacts with their classmates or batch mates.
Life After HCT
HCT Alums are given 2 options under this feature, to add their class notes and to view other alums class notes.
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GRADUATE/ALUMNI SERVICES
Respond to a Survey
Alums can use this facility to respond to those simple surveys set by Alumni Officers.
My Contact Details
Alums can use this facility to update their contact information like Address, Telephone number, email address etc if it has changed after they graduated from HCT.
Post/Edit Job Vacancies
This facility can be used by HCT Alums to post any vacancies available in the company or organization they are working in.
Search for Jobs
All alums can use this feature to search for all the opportunities posted by other alums, HCT Alumni Officers
Give Back to HCT
HCT Alums can express their interest in volunteer opportunities through this option.
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GRADUATE/ALUMNI SERVICES
My Career Profile
This feature enables alums who are job seekers to set up their job profile and they can also specify whether HCT Alumni Officers can share their profile with employers and other interested organizations.
My Career Success
This feature can be used by HCT alums to share their career information with HCT.
My CV
HCT alums can upload their CV here and can specify whether they allow to share this CV with employers.
Live Mail
HCT alums get a lifelong email account ([email protected]) and the username and initial password to access live mail is displayed to alums.
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HCT PORTAL
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ALUMNI OFFICER SERVICES
Alumni Officer Services is designed for HCT Alumni Officers to stay in touch with our alums and also to help them in their career.
View/Add Employer Discussion Notes/Details
Alumni Officers can use this option for maintaining the existing relationships the college has with the current and potential employers.
Search for Graduates and Employers
This search function helps them to access details on their graduates or employers by their name, assigned ID and a variety of descriptive details
Search for Jobs
Alumni Officers can search jobs advertised through Banner Alumni by using the search criteria.
Post/Edit Job Vacancies
Alumni Officers can post job vacancies for any of the employers in our database here.
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ALUMNI OFFICER SERVICES
Review Class Notes
Alumni Officers can use the ‘Review Class Notes’ to review the class notes entered by their college alums and can then publish them to other graduates.
Graduate Employment Module
Alumni Officers can use this feature to contact their graduates and to get info about their current working status for HCT to derive its working graduate’s statistics.
Send Employers Graduates’ CV
Alumni Officers can search for their campus alums CV based on different criteria and can select and sent alums CV to employers based on their request for CV’s.
View Sent/Hired Graduates CV
This acts like a track record for Alumni officers where they can track the alums CV’s that they have sent to the employer as hired or not.
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ALUMNI OFFICER SERVICES
Review Job Postings
Alumni officers can review the job postings done by alumni and can then publish the jobs to other alums.
Graduation Ceremony Attendance Confirmation
Alumni officers can use this option to track the recent graduates who will attend the graduation ceremony organized by HCT.
Graduate Survey Completion on behalf of graduate
Alumni officers can use this option to fill in the graduate survey on behalf of the graduate if they are unable to login to the survey or by some urgency cannot do it online.
Reset Graduate Password
Alumni Officers can use this option to reset graduates password if their password expired or they forgot their password.
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ALUMNI OFFICER SERVICES
Alumni Information Collection Tool
HCT alumni officers are constantly in touch with our alums and need an effective tool to update their personal, career and academic information and finally achieved it with this option.
Reports
Various reports related to alumni data is available for alumni officers.
Graduate Survey Statistics
Distinguished Alumni Report
Graduate Survey Detailed Statistics etc…
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Q & A
Thank you for listening and please let me know your comments and questions via email:
Central Academic and Student Services
Higher Colleges of Technology
http://www.hct.ac.ae
[email protected] Tariq
Head of Enterprise Systems
Enterprise Systems Coordinator