8/13/2019 Bernd Madauss_Project Control Principles
1/30
1
PROJECT CONTROL
PRINCIPLESBernd Madauss
I nternational Space University
2010
mailto:[email protected]:[email protected]8/13/2019 Bernd Madauss_Project Control Principles
2/30
2
PPerformance Dependence of
Parameters
SSchedule
CCosts
Optimization of Project Parameters:Performance (P), Schedule (S) and Cost (C)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
3/30
3
Project Management & Control
Status Control Technical Achievements Critical Areas
Documentation Engineering Changes Schedule (Actual vs. Plan, Critical Path) Actions Financial Status Contractual
Status vs. Planning Deviations to Plan Corrective Actions & Resolutions
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
4/30
4
Project Management & Control
Analysis Impact to entire Project Consequences to Project Goal Decisions to be taken
Management Decisions Change of Project Baseline
Technical Requirements Schedule Restraints Financial Contractual
Change of Project Plans
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
5/30
5
Integrated Project Control Process(Project Feedback Solution)
PROJECTBASELINE
PROJECTPLANS
ANALYSIS
FORECAST
PM
DECISIONS
PROJECTATP
STATUS
REVIEW
TASK
PERFORMANCE
COMPARE
TO PLAN
P
S
C
At CTR AwardR&D, Organization
AIV, Test, Operations
Total Project, Dedicated
WPs, Subcos & Supplier
Status ReviewDeviation AnalysisPropose
Corrective Actions
Actions,
Changes,
Redirection
ATP = Authority to Proceed
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
6/30
8/13/2019 Bernd Madauss_Project Control Principles
7/307
Work Breakdown Structure(sample only)
1st Stage
Contractor "D"
Russia
2nd Stage
Contractor "E"
Ukrain
Fairing
Contractor "I"
Switzerland
Launch Campaign
Contractor "K"
Kasakstan
Supply of
Launch Vehicle
Contractor "A"
USA
Payload
Contractor "H"
USA
Bus
Contractor "G"
France
Propulsion
Contractor "H"
Germany
Interface
Contractor "F"
Japan
Supply of
Satellite
Contrctor "B"
France
TT&C Station
Contractor "L"
Italy
Up-Link
Contractor "M"
Spain
Data Processing
Contractor "N"
Belgium
Telemetry
Contractor "O"
UK
Supply of
Ground Station
Contrctor "C"
UK
Tracking
Company "P"
Germany
Monitoring
Company "D"
Holland
Evaluation
Company "Q"
Ireland
Relay
Company "R"
China
Satellite
Operations
Contractor "D"
Holland
Satellite
System
Customer
Luxembourg
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
8/308
Work Breakdown Structure (WBS)A Key to Successful Project Management !!!The WBS serves several important Purposes, such as:
Subdivision of Work
Identification of Project Levels
Work Sharing between Companies
Economic Geographical Distribution of Funds
Implementation of WBS Numbering System (Code) applicable to the entire Project
Definition of Cost Account Structure
Allocation of Funds
Implementation of Project Control in line with the WBS Code
Assignment of Responsibilities to Companies & Individual Managers Identification of Interfaces at all Levels
Implementation of Documentation Numbers related to WBS Code
Identification of Work Packages
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
9/309
Content of Work Package Description
Work Package (WP) Identification Title Identification of the WP in the WBS (WP Number) Date of the Start and End of the WP Company or Entity in charge of the WP Performance
Assign Work Package Manager
Description of WP Tasks to be Performed
Tasks Explicitly Excluded
WP Inputs (Documents, Hardware, Software)
WP Outputs (Products: Hardware, Software, Documents)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
10/3010
Project Milestones
Identify Project Milestones
Major Milestones
Payment Milestones
Other Milestones
Planned Achievements Important Key Events for Control
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
11/3011
1. Establish Schedule Baseline
project task
time
Input * Output **
*Objective, requirements,
mission plan, etc.
**Deliverables (HW, SW,
documentation
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
12/3012
Specification
Design
Production
Test
1. Establish Schedule Baseline(Sequence of Events)
Activity
Dummy Activity
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
13/3013
1. Establish Schedule Baseline(Sequence of Events and Durations)
Specification
Design
Production
Test
4 w
8 w
6 w
2 wto + 20
to
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
14/3014
Baseline Milestone ScheduleA INSTALLATION
B APPROVAL RESPONSiBILITY
C ACCOMPLISHMENT RESPONSiBILITY
H SCHEDULE TITLE
J CONTRACTORG PROJECT
I SCHEDULE NO. (LEAVE BLANK)
D ORIG. SCHEDULE APPR.
E LAST SCHEDULE CHANGE
F STATUS AS OF
K LEVEL
MILESTONES
L KEY MILESTONES
M INTERNAL MILESTONES
N INTERFACES
O NOTES
TIME SCALE
(DATE)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
15/3015
1. Prepare Schedule Baseline(sample schedule)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
16/3016
1. Establish Schedule Baseline(Critical Path Analysis)
Specification
Design
Production
Test
4 w
8 w
6 w
2 wto + 26
to
Material
20 w
Critical Path of Project
Positive Slack
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
17/3017
Specification
Design
Product.
Test
2. Establish Schedule Targets(Definition of Milestones)
Activity
Dummy Activity
Complete
Complete
Complete
Complete
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
18/3018
Identify Project Milestones
Major Milestones
Payment Milestones
Other Milestones
Describe Planned Achievements
Perform Control
2. Establish Schedule Targets(Definition of Milestones)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
19/3019
Baseline Planning
Measurement of Achievements
Comparison of Planned and Actual
Deviations to Plan
Corrective Actions
4. Provide Schedule Control(Status Monitoring)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
20/3020
Aufgaben
Konstruktion
Fertigung
Zusammenbau
und Test
1 2 3 4 5 6 7 8 9 121110
-2
- 4
+2
4. Provide Schedule Control(Status Monitoring)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
21/3021
1
2
3
4
5
6
7
8
9
10
14
13
12
11
0 1 2 3 4 5 6 7 8 9 10 14131211
3
4
1
5
2G
eplanterTermin*
Berichterstattung *
Berichterstattungfr 3 bis 5 nichtrealistisch
Problem -Erkennung
Terminverzge von1 bis 3 haben vollauf 4 und 5 durch-geschlagen
* Monate nach Projektbeginn (0)
4. Provide Schedule Control(Schedule Trend Charts)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
22/30
22
5. Identify Schedule Problem Areas
Activities and/or Milestones are not
Completed in Time
Progress Information not Available
Work Forecast Shows Delay of Deliverables
Critical Path Analysis not Performed
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
23/30
23
6. Implement Corrective Actions
Requesting Additional resources to Complete
Activities and/or Milestones on theCritical Path
Provide Constantly Progress Information
Introduce Work Around Solutions
Perform Critical Path Analysis
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
24/30
24
7. Implement Schedule Reporting
Activities and Milestones Completed
Work Forecast of Activities to be Completed
including Time to Completion (TTC)
Schedule Problem Areas and Solutions
Results of Critical Path Analysis
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
25/30
25
Project Cost Plans
Cost Account Structure
Manpower & Cost Plan
Travel & Subsistence
Overall Cost Summary
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
26/30
26
Planning Of Project Resources
Manpower Requirements
Material Requirement
Requirements for Machines
Facility Requirements
Travel Requirements
Others (TBD)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
27/30
8/13/2019 Bernd Madauss_Project Control Principles
28/30
28
RESOURCE MANPOPWER & COST STATUS REPORT
Manpower andCostElements
a. Budget b. Actual c. PO d. CTC e.Forec
ast(b + c + d)
f. Variance(e a)
Manpower(Hours)
1 200 900 0 400 1 300 - 100
Costs (Euro):o Manpowero Travelo Materialo Equipmento Supplierso Others
120152535
90580
001329
401130
130162429
- 10- 1+ 1+ 6
Grand Total 195 103 42 54 199 - 4
Manpower and Cost Control
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
29/30
29
arned Value Methodology
e:\pmt\seminare\s_10\s_10gf02.cdr Fo-03
100
500
300
700 Statuskontrolle ( 01.07.XX )
Akkumulierte Kosten (TDM)
Plankosten ( PK )
Zeitplan
KostenplanAkk. Kosten
Ist-Kosten
Akk. Ist-Kosten
Terminplan
Ist-Kosten ( IK )
Cost to Completion ( CTC )
Arbeitswert ( AW )200
600
400
1 10 115 153 1372 126 164 148 9
20 45 45 70 70 75 65 65 40 --65 40 --40 -- --65 110 180 250 325 390 520 600 --455 560 --640 -- --15 40 40 45 50 60
55 95 140 190 250
Accumulated
Costs
Time Now (TN)
BCWS
BCWP
ACWP
Cost Plan
Actual Costs
Time Schedule
ACWPActual Cost Work Performed
BCWPBudgeted Cost Work Performed
BCWSBudgeted Cost Work Scheduled
Cost at Completion (CAC)
Project Control Pr inciples
8/13/2019 Bernd Madauss_Project Control Principles
30/30
RecommendedProject Management Literature
Kerzner, Project Management & Study Guide, 8thEdition
Madauss, Projektmanagement, 6th Edition, 2000,German
Verzuh, The Fast Forward MBA in Project
Management, 1999 Terry, Principles of Management, 7th Edition ESA, Space Project Management, ECSS-M
Project Control Pr inciples