BM1 EOC STUDY GUIDE
Presentation by: BM2 ParkerInformation fm:http://www.boatswainsmate.net/
23APR03 Rev#1
BM1 EOC STUDY GUIDE
Personal PropertyARMSProcurementStandard Form 44
(SF-44)IMPAC CardReport of SurveyAOPS
Cranes and BoomsHoisting EquipmentBoat InspectionsOral BoardsInstructorQuarterly Training
Plan
Personal Property
Personal Property
Q: Each Coast Guard Unit must maintain an effective property accountability and control system in accordance with what manual ?
A: the Property Management Manual.
Personal Property
Q: What is property management ?
A: The effective control of the procurement, use, safekeeping, and disposal of property.
Personal Property
Q: Tangible property including artwork, models, and artifacts are what kind of property ?
A: personal property.
Personal Property
Q: Who is responsible for maintaining accountability and control of property within a specified area ?
A: Property Officer.
Personal Property
Q: Who is responsible for the custodial control of property within a specified custodial area ?
A: Property Custodian.
Personal Property
Q: List the responsibilities of the Property Custodian.
Initiate documents affecting the accountability of property.
Ensure the prompt submission of survey reports for lost, damaged, or destroyed property.
Ensure that property is used for official purposes.
Personal Property
Q: What is the function of the Property and Allowance Report ?
A: It is the Unit’s record and allowance list for GP property.
Personal Property
Q: All inventories must have ?
A: An independent person present.
Personal Property
Q: List two (2) situations when an inventory of property is required.
Upon relief of the custodianAnnually
Personal Property
Q: Which type of property must be marked for identification ?
A: CG owned reportable property.
Personal Property
Q: How many days do you have to inventory property if a joint inventory is not able to be completed ?
A: 30 days (and submit letter report of relief to CO).
Personal Property
Q: Who’s property report does the new custodian sign after an inventory ?
A: The Property Officer’s copy of the property letter, noting any discrepancies.
ARMS
ARMS
Q: Why was the Federal Catalog System developed ?
A: To provide an accurate identification of every item in the supply systems of all Federal agencies, both military and civilian.
ARMS
Q: What is a series of nine numbers?
A: NIIN.
ARMS
Q: What is the four digit coding structure?
A: FSC.
ARMS
Q: What contains both the FSC and the NIIN numbers?
A: NSN.
ARMS
Q: Two digits identify the Group, and two digits identify the class within what part of the NSN?
A: the FSC.
ARMS
Q: Usually the country which assigned the NIIN?
A: NCB.
ARMS
Label the following parts:
a) 8010-01-625-8211
b) 8010-01-625-8211
c) 8010-01-625-8211
d) 8010-01-625-8211
e) 8010-01-625-8211
a) FSC
b) NCB
c) NIIN
d) Group
e) Class
ARMS
Q: List the three (3) supply source references you can use to locate supplies you need to order?
General Services Administration (GSA)Afloat Shopping Guide (ASG) (NAVSUP-4400)The Management List-Consolidated (ML-C)
ARMS
Q: What are the two (2) primary forms used to requisition stock numbered material using the ARMS program ?
SF-344SURF Requisition Log (CG-4960)
ARMS
Q: List three (3) uses for the SF-344
As an initial entry for the MILSTRIP system for units NOT having access to ARMS
When approval must be obtainedWhen funds authorization must be obtained
ARMS
Q: State the purpose of the SURF Requisition Log ?
A: It is a multi-purpose form used to record MILSTRIP transactions.
Procurement
PROCUREMENT
Q: The Procurement Request is designed as ?
A: A basic requesting document for most types of procurements.
PROCUREMENT
Q: Who is authorized to submit or initiate a Procurement Request ?
A: Anyone.
PROCUREMENT
Q: What information is required on your Procurement Request ?
Accounting data Approval signature Purchase description Certification of funds Source of supply Required delivery date
PROCUREMENT
Q: Where will you find Table I of the Federal Standard 313C to determine if a hazardous material coordinator’s approval is required on the Procurement Request ?
A: Small Purchase Handbook, Enclosure (2).
PROCUREMENT
Q: List two (2) references that contain information concerning the Procurement Request.
Coast Guard FINCEN SOPSmall Purchase Handbook
PROCUREMENT
Q: Where will you find specific line-by-line instructions on completing the Procurement Request form ?
A: On the BACK of the Procurement Request form.
PROCUREMENT
Q: What information is not required on the Procurement Request ?
Requestor’s signatureType of request
STANDARD FORM 44 (SF-44)
STANDARD FORM 44 (SF-44)
Q: What type of purchases do you us the SF-44 for ?
A: On-the-spot or over-the-counter purchases.
STANDARD FORM 44 (SF-44)
Q: Where will you find instructions for completing the Standard Form 44 ?
A: Instructions are included in the inside front of of each book of forms.
STANDARD FORM 44 (SF-44)
Q: List four (4) conditions for using the SF-44.
Purchase does not exceed $2,500Supplies or services are immediately availableOnly one (1) delivery or pick-up AND one (1)
payment (on-the-spot)Regulatory requirements fulfilled
STANDARD FORM 44 (SF-44)
Q: What is the maximum dollar amount permitted by FAR when using the SF-44 ?
A: $2,500.
STANDARD FORM 44 (SF-44)
Q: ONLY what types of activities may use the SF-44 ?
A: Isolated activities.
STANDARD FORM 44 (SF-44)
True or False ?
The SF-44 may be used to purchase fuel and oil for aircraft and vessels.
A: TRUE.
STANDARD FORM 44 (SF-44)
Q: If the amount of the purchase exceeds the authorized limitations of the SF-44 you would ?
A: Make other purchase arrangements.
STANDARD FORM 44 (SF-44)
Q: Where should the SF-44s be kept when not in use ?
A: Under lock and key.
STANDARD FORM 44 (SF-44)
Q: What are some examples of isolated activities ?
Grocery storesEmergency NON-Personal services or supplies
STANDARD FORM 44 (SF-44)
Q: What is the maximum dollar amount permitted to purchase fuel and oil for aircraft and vessels ?
A: $25,000.
IMPAC CARD
IMPAC CARD
Q: Which small purchase methods can be replaced by the IMPAC card ?
SF-44Purchase/delivery ordersBPAImpress Funds
IMPAC CARD
Q: List two (2) types of cardholders ?
Non-Warranted cardholdersWarranted cardholders
IMPAC CARD
Q: List the two (2) types of authorization letters required for an IMPAC card user at a small boat station, cutter, or aircraft when the card is issued as a unit card.
Signature authority letter (signed by OIC)Delegation of procurement authority (signed by
head of contracting activity or contracting officer)
IMPAC CARD
Q: What authorization letter should you carry when when using a card that is not specifically assigned to you ?
A: Signature authority letter.
IMPAC CARD
Q: List at least three (3) considerations that the IMPAC card user should review before making a commercial purchase.
Required government sourcesCompetition and small business requirementsThe card’s single purchase limitConstruction restrictions
IMPAC CARD
Q: State the security measure for an IMPAC card when not in use.
A: It should be locked in a secure location.
IMPAC CARD
Q: State what in IMPAC card should NOT be used for.
A: Cash transactions or personal purchases.
IMPAC CARD
Q: What document must all IMPAC cardholders and users sign ?
A: A procurement integrity certification (required by TAR notice 91-08).
IMPAC CARD
Q: List three (3) steps used to verify the monthly Statement of Account (SOA).
Review the SOA for accuracyAttach all purchase files to SOASign and forward to approving official
IMPAC CARD
Q: What is the maximum dollar amount for purchases by a non-warranted cardholder ?
A: $2,500.
IMPAC CARD
Q: What is the Statement of Account for ?
A: It will itemize each transaction which was charged to the IMPAC card.
IMPAC CARD
Q: All IMPAC cardholders are considered what ?
A: Procurement Officials.
REPORT OF SURVEY
REPORT OF SURVEY
Q: What document form number is the Report of Survey ?
A: CG-5269.
REPORT OF SURVEY
Q: How many people must compose a Board of Survey ?
A: Three (3).
ABSTRACT OF OPERATIONS BOAT REPORT
ABSTRACT OF OPERATIONS BOAT REPORT
Q: What is the Abstract of Operations Boat Report is primarily used for ?
A: For programming and budgetary purposes.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: How often is the Abstract of Operations Boat Report prepared ?
A: Quarterly.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Standby hours.
A: The number of hours during which the boat is available for use, but does not fit into the resource, maintenance, or storage categories.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Underway hours.
A: Total elapsed time which begins when a boat gets underway and ends when the boat secures.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Storage hours.
A: The number of hours during which the boat is not in maintenance and not available for use.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Maintenance hours.
A: All hours in which the boat is in scheduled or unscheduled maintenance.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Missions.
A: Number of times an employment category is benefited under different sets of orders.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Resource hours.
A: Underway hours credited to each employment category which benefited during a trip.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Employment category.
A: The purpose for which a resource is used.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Sortie.
A: The deployment of a boat for the purpose of providing a service.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Define Employment hours.
A: Total number of underway hours spent benefiting each employment category.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: The total hours in a quarter should equal the sum of what ?
A: Resource hours + Storage hours + Maintenance hours + Standby hours.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: When are explanatory remarks required ?
Whenever any hours are recorded in the “MISC” or “SPECIAL” Employment categories.
When a non-cutter reporting units records a sum of other than 2160, 2184, or 2208 for total hours accounted for.
Use of remarks is encouraged any time it will help clarify other entries in the report
ABSTRACT OF OPERATIONS BOAT REPORT
Q: How are the boat types and numbers documented ?
A: Type followed by number (i.e. MLB 44362, UTB 41480, TANB 21270).
ABSTRACT OF OPERATIONS BOAT REPORT
Q: Where would time spent for sea trails be logged on the Abstract of Operations Report ?
A: Under Maintenance hours.
ABSTRACT OF OPERATIONS BOAT REPORT
Q: How many days do you have to submit an Abstract of Operations Report once the quarter is finished ?
A: Three (3) working days.
CRANES AND BOOMS
CRANES AND BOOMS
Q: What is the full rated capacity ?
A: The safe limit of the equipment weight lifting and holding ability, with the maximum authorized number of parts in the main purchase.
CRANES AND BOOMS
Q: What is the Safe Working Load (SWL) ?
A: The maximum weight to be handled by the purchases with the authorized number of parts.
CRANES AND BOOMS
Q: The special weights applied to the equipment under controlled conditions to verify the full rated capacity and working loads of the equipment is called what ?
A: Load Test.
CRANES AND BOOMS
Q: List two (2) technical manuals you would use for guidance with an inspection and overhaul of weight handling equipment and specification development ?
Manufacturer’s instructionsNSTM chapters 571, 573, 583, 589, 613
CRANES AND BOOMS
Q: What is first level inspection ?
A: The level of inspection which is used to ascertain the safety of the rigging and other critical equipment parts that could result in the loss of life or equipment damage if failure occurs.
CRANES AND BOOMS
Q: What is second level inspection ?
A: The level of inspection which is used o concurrently disassemble, inspect, and overhaul all major components whose performance or mechanical condition may have deteriorated.
CRANES AND BOOMS
Q: What is third level inspection ?
A: The level of inspection which is used to disassemble and overhaul all pneumatic and hydraulic components.
CRANES AND BOOMS
Q: At what level of inspection should testing be conducted on all power-driven cranes and booms ?
A: Whenever a level two inspection is performed.
CRANES AND BOOMSQ: List the test procedures for booms installed on
side-loading buoy tenders.
Lift test weights from foremost area of buoy deck on ship’s centerline
Top boom until hook is 8 feet from the boom foot and top down to initial position
Rotate boom until hook is near inboard side of bulwark, Top boom until weight is near aftermost area of deck and top down to initial position
~continued~
Rotate boom until hook is near inboard side of opposite bulwark and repeat procedure, topping down until weight is centered on buoy port
Rotate boom outboard until center of load (hook) is 6 feet outboard of buoy port
Raise, lower, and stop weight to ensure proper operation of brakes
Rotate load through buoy port until center of load (hook) hangs 6 feet off opposite side and return to center line
CRANES AND BOOMS
Q: List the test procedures for WLIC lattice boom cranes.
Test loads shall be 1.25 times greater than the safe working load
Test loads shall not exceed 1.25 times greater than the safe working load at the corresponding outreach as shown in the tables
Winch drums shall have at least five (5) wraps of wire at maximum payout
CRANES AND BOOMSQ: List the requirements for the test procedures
conducted on cranes and booms installed on barges.
Test loads shall be 1.25 times greater than the safe working load
Test loads shall not exceed 1.25 times the safe working load at the corresponding outreach as shown in the load charts
~continued~
Include rotation of the test load throughout a range that it is required to perform in service. The crane rotating machinery must be able to stop, start, and hold the crane at any angle within the service rotating range
Include lifting, lowering, stopping, and holding of the test load by each crane winch
CRANES AND BOOMS
Q: List the steps for preparation of a load test in the sequence you should perform them.
Conduct a briefing with everyone involved Verify test weights with a calibrated dynamometer or
scale Maintain a stable, intact stability Rig all topping lifts, vangs, whips, and purchases Test each purchase with 1.25 times the Safe Working Load Test the brake assemblies
CRANES AND BOOMSQ: What are the safety precautions that you
MUST observe when conducting weight handling equipment tests ?
Do not rotate the boom with the test loads at boom topping angles greater than 60 degrees
Dunnage shall be placed under the test loads, and each load shall be kept as close to the deck as possible
Annual tests must not result in a list over 15 degrees OR immersion of the deck edge
Preventer lines or cables with a breaking strength equal to or greater than the test load shall be rigged athwartships from the test load
CRANES AND BOOMS
True OR False ?
Conditions that would cause sudden application of test loads should be avoided.
A: True.
CRANES AND BOOMS
Kingpost and foundations
Attachments of purchases
Running rigging
Blocks, links, padeyes
Foundations
Structural supports
Q: What are the components that must be examined during each application of the test load for signs of undue stress ?
CRANES AND BOOMS
Q: Where are the results of the inspections and tests recorded ?
The Cutter Hull HistoryThe Boat recordIn the pilot house, the maximum list of the
cutterOn the boom, the date of test will be stenciled
CRANES AND BOOMSQ: Where is the Label Plate on weight handling
equipment located, and what is required to be on it ?
A: It is installed on the boom.
The label includes:Date of testSafe working loadTest weight usedCorresponding parts of the purchase
CRANES AND BOOMS
Q: What changes are allowed to weight handling equipment ?
Method of securing a line to the cargo hookUse fewer parts with approval from MLCRedesign of attachments with G-ENE approvalWelding on highly stressed components with
G-ENE approval
HOISTING EQUIPMENT
HOISTING EQUIPMENT
Q: What is the purpose of tests and inspections of the boat hoisting equipment ?
A: To establish the adequacy of the boat structure, davits, boat crane, rigging, slings, attachments, and hoisting equipment.
HOISTING EQUIPMENT
Q: What is the frequency of load testing for boat hoisting equipment maintained at shore facilities ?
A: 24 months.
HOISTING EQUIPMENT
Q: What is the frequency of load testing for boat hoisting equipment maintained aboard ships ?
A: 12 months.
HOISTING EQUIPMENT
Q: What is the frequency of visual inspections for boat hoisting equipment ?
A: Prior to each use.
HOISTING EQUIPMENT
Q: What is the frequency of inspection for wire rope used in boat hoisting equipment ?
A: 12 months.
HOISTING EQUIPMENT
CutsNicksCrushingWorn wiresBroken wiresCorroded wires
Abraded wiresHeat damageBird cagingDistortionFrayingKinks
Q: What conditions warrant wire rope replacement when found during inspection of boat hoisting equipment ?
HOISTING EQUIPMENT
Q: What is the purpose of placing one-half of the load forward, and the other half aft, during load test of boat hoisting equipment ?
A: To minimize strain on the boat.
HOISTING EQUIPMENT
Q: What percentage of the normal hoisting load weight is used when conducting a load test on boat hoisting equipment ?
A: 150%.
HOISTING EQUIPMENT
Q: During a load test on boat equipment, how long is the boat, with the test load, suspended just above the water ?
A: At LEAST 10 minutes.
HOISTING EQUIPMENTQ: When will a unit review the certification and
test examination documentation to ensure that both lifting sling and lifting points have been examined, proof load tested, and determined fit for service life at the safe working load stated for a Rigid Hull Inflatable (RIB) ?
A: Prior to each use.
HOISTING EQUIPMENT
Q: Who must a unit order new lifting slings for a RIB from ?
A: The manufacturer.
HOISTING EQUIPMENT
Q: Who is responsible for the tests, inspections, and maintenance of weight handling equipment ?
A: Commanding Officer/Officer-in-Charge.
HOISTING EQUIPMENT
Q: List the information recorded on the Boat Inspection Report for each test and inspection period ?
Date of test and inspectionWeight added to boatTotal weight hoistedComments
HOISTING EQUIPMENTQ: List the safety precautions to observe during
testing of boat weight handling equipment ?
Avoid dynamic loading during testingKeep the boat low to reduce damage if boat
dropsDo not test-hoist the boat with personnel
aboardDo not exceed the specified test weightsUse adequate sling length or suitable spreaders
to avoid placing excessive strain on the hull
BOAT INSPECTIONS
BOAT INSPECTIONS
Q: What vessels must your unit submit a Boat Inspection for ?
Boats less than 65 feet long, with inboard main engines
BargesFloating cranes
BOAT INSPECTIONS
Q: Which organization or individuals are required to schedule the regular detailed boat inspection of each boat ?
GroupSectionDistrict CommanderMaintenance and Logistic Command (MLC)
BOAT INSPECTIONS
Q: Who is required to submit the Boat Inspection Report ?
A: The unit having custody of the boat.
BOAT INSPECTIONS
Q: Within how many days after completion of the boat inspection will the CG-3022 be submitted to MLC ?
A: 10 days.
BOAT INSPECTIONS
Q: List two (2) conditions requiring comments from the Commanding Officer orOfficer-in-Charge.
Unsatisfactory itemsItems deemed necessary, especially those
requiring assistance from a higher authority
BOAT INSPECTIONS
Q: What organization will establish the due dates, frequency of submittal, and interval of inspection for the Boat Inspection Report(CG-3022) ?
A: Maintenance and Logistics Command (MLC).
BOAT INSPECTIONS
Q: Who establishes the interval between boat inspections ?
A: the MLC Commander.
ORAL BOARDS
ORAL BOARDS
Q: What qualities of the Boat crewman are being attested to during the certification phase ?
MaturityJudgmentProfessional qualifications
ORAL BOARDS
Q: Who will review the Boat Crew Examining Board’s recommendation ?
A: Unit Commander.
ORAL BOARDS
Q: What is the primary function of the Boat Crew Examining Board ?
A: Recommend personnel for certification to boat crew positions.
ORAL BOARDS
Q: What is the responsibility of the Boat Crew Examining Board ?
Administration of comprehensive check rides and personal interviews
Serve as quality control source for units boat crews
ORAL BOARDS
Q: Describe the Boat Crew Examining Board’s membership.
Chairman of the Board will normally be the XO/XPO
One (1) experienced coxswainOne (1) experienced engineerOne (1) experienced surfman, if applicable
ORAL BOARDS
Q: List the duties of the Boat Crew Examining Board.
Plan underway check ridesConduct underway check ridesEvaluate prospective boat crew members
ORAL BOARDS
CoxswainCrewmanEngineerSurfman
• Experienced, certified coxswain• Certified coxswain• Certified engineer• Experienced, certified surfman
Q: Who conducts the underway check rides for each of the following positions ?
ORAL BOARDS
Q: Describe the types of questions used during a Board interview.
A: Questions which will evaluate the prospective member in terms of leadership ability, judgment, and maturity.
ORAL BOARDS
Q: Once a check ride is complete, the Board will submit a written report to the Unit Commander with what information ?
Favorable/unfavorable recommendationCopy of trainee’s check rideCopy of the interview evaluation
ORAL BOARDS
Q: If a boat crew candidate is not recommended by the Board, what additional information must be included with the written report ?
Reason for an unfavorable recommendationWhat areas of performance were unacceptableSuggestions for increased training or
experience
ORAL BOARDS
Q: What qualities the oral examining board consider adequate for PQS watchstation qualification ?
KnowledgeSkillTemperament
ORAL BOARDS
Q: Under the PQS qualification system, what is the minimum number of members on the oral examining board ?
A: Two (2).
ORAL BOARDS
Q: What documentation does the board or training officer prepare upon a candidate’s successful completion of an examining board for PQS ?
A: A letter of recommendation for qualification.
ORAL BOARDS
Q: What skills are to be observed during a boat crewman check ride ?
Area familiarizationBoat familiarizationWatch standingBasic navigationBoat handlingEmergency procedures
ORAL BOARDS
Q: Who reviews the recommendations of the Boat Crew Examining Board ?
A: The Officer-in-Charge.
INSTRUCTOR
INSTRUCTOR
Q: What system is this program based on ?
A: Master and apprenticeship system.
INSTRUCTOR
Q: When can the certification phase begin ?
A: When the appropriate training guide is completely signed off.
INSTRUCTOR
Q: Who is responsible for deadlines and training objectives ?
A: The Unit Training Officer.
INSTRUCTOR
Q: Who is responsible for the initial training of a boat crew candidate ?
A: The instructor.
INSTRUCTOR
Q: What qualities must an instructor demonstrate prior to being selected ?
JudgmentMaturityPatience
INSTRUCTOR
Q: Where are detailed instructions for instructors located ?
A: Inside each qualification guide.
INSTRUCTOR
Q: After consultation with the training officer, who assigns the instructor ?
A: the Unit Commander.
INSTRUCTOR
Q: When can a trainee stop practicing a supervised task ?
A: When the instructor is confident that the trainee is able to consistently meet the task standards unsupervised.
INSTRUCTOR
Q: What section of the trainee’s guide is given to the trainee ?
A: Reading assignments .
INSTRUCTOR
Q: Who is responsible for the trainee record maintenance ?
TraineeInstructorUnit training officer
INSTRUCTOR
Q: How many duties does the instructor have ?
A: Five (5).
INSTRUCTOR
Give chapter III to trainee
Assign the task Confirm completion of
reading assignment Demonstrate task Walk trainee through
task
Monitor trainee performance
Verify trainee’s performance
Sign off the task Keep record of training Inform command when
manual is completed
Q: List the ten (10) instructor guidance procedural steps.
INSTRUCTOR
Q: How does an instructor detect and correct bad work habits and incorrect procedures ?
A: By maintaining an open communications with the trainee.
INSTRUCTOR
Q: When should an instructor sign off a task as completed ?
A: Not until the instructor is satisfied that the trainee is fully capable of performing the task unsupervised.
INSTRUCTOR
Q: Who does the instructor make his positive recommendations to ?
A: The Boat Crew Examining Board.
INSTRUCTOR
Q: Who is responsible for the day-to-day management of the unit training program ?
A: The unit training officer.
INSTRUCTOR
Q: Who is responsible for interviewing prospective boat coxswain trainees and instructors ?
A: The unit training officer.
QUARTERLY TRAINING PLAN
QUARTERLY TRAINING PLAN
Q: What are the responsibilities of the Training Board ?
Prepare the entries for drills, exercises, and all hands training
Schedule departmental training periods
QUARTERLY TRAINING PLAN
Q: What are the responsibilities of the Department Head ?
Consult with the division officersAssess the current and future training needsEnter the training topics for their departmental
training periods on the CG-5293Return the CG-5293 to the training officer
QUARTERLY TRAINING PLAN
Q: What are the responsibilities of the Training Officer ?
Publishes the training planNotes on the CG-5293 what training was
actually accomplished
QUARTERLY TRAINING PLAN
Q: What is the format used for the Quarterly Training Plan ?
A: The same format as the universal calendar sheet.
QUARTERLY TRAINING PLAN
Q: How many sheets are needed to complete the Quarterly Training Plan ?
A: Three (3).
QUARTERLY TRAINING PLAN
Q: What information is required on the Quarterly Training Plan ?
QuarterCalendar monthFiscal yearCutter’s deploymentScheduled training
END