STARK COUNTY DISTRICT LIBRARY CANTON, OH
BOARD OF TRUSTEES MEETING APRIL 24, 2012
Inspiring Ideas, Enriching Lives, Creating Community
Stark County District Library Board of TrusteesAgenda
April 24, 2012Main Library - James M. Conley Board Room
Canton, Ohio 5:00 p.m.
I. Public Comments Page
II. Board President Comments
III. Executive Session for Contract Negotiation Discussionand Human Resources Issues
IV. Main Library Friends Comments
V. Staff ReportsA. Executive Director Kent OliverB. Fiscal Officer Russ Humerickhouse
VI. Consent CalendarA. Minutes of March 20, 2012 Meeting 5B. March Financial Report 20C. March Gift Report 28D. Monthly Training Report 29E. Monthly Human Resources Report 30
VII. Building and Grounds Committee ReportA. Facilities Update 31B. Jackson Township Branch UpdateC. Sandy Valley Partnership Status
VIII. Human Resources Committee ReportA. Ratification of Bargaining Agreement Resolution 32B. Wage Increase for Supervisory, Exempt, Substitute, and 34 Shelving Employees ResolutionC. Executive Director Transition PlanD. Executive Director Search Firm Approval Resolution 36E. Interim Executive Director ResolutionF. Executive Director Wage Increase ResolutionG. Fiscal Officer Wage Increase ResolutionH. Deputy Fiscal Officer Wage Increase Resolution
IX. Finance and Audit Committee Report
X. Adjournment
Next Meeting May 22, 2012 at Main Library
Statistical Summary ‐ March 2012Stark County District Library, Ohio
Mar 2012Circulation
Mar 2012% of Total
Mar 2011Circulation
% Change2012‐2011
Mar 2012Year to Date
Mar 2011Year to Date
% Change2012‐2011
Main Library 61,309 19.49% 65,129 ‐5.87% 180,319 176,525 2.15%Mobile Services 66,672 21.20% 69,452 ‐4.00% 192,149 187,316 2.58%DeHoff Memorial 5,754 1.83% 5,524 4.16% 16,280 16,616 ‐2.02%East Canton 7,342 2.33% 7,839 ‐6.34% 22,158 22,128 0.14%Jackson Township 25,007 7.95% 28,084 ‐10.96% 72,070 76,525 ‐5.82%Lake Community 27,040 8.60% 30,828 ‐12.29% 81,166 83,638 ‐2.96%Madge Youtz 6,531 2.08% 8,217 ‐20.52% 21,744 23,476 ‐7.38%North 29,211 9.29% 30,832 ‐5.26% 86,312 83,310 3.60%Perry Sippo 23,176 7.37% 24,539 ‐5.55% 66,831 69,248 ‐3.49%Plain Community 14,751 4.69% 16,341 ‐9.73% 43,799 45,002 ‐2.67%Sandy Valley 13,824 4.40% 14,593 ‐5.27% 41,740 39,771 4.95%ECRC 1,180 0.38% 1,330 ‐11.28% 3,284 2,801 17.24%Online Renewals 27,220 8.65% 28,732 ‐5.26% 79,444 80,932 ‐1.84%Downloads 5,505 1.75% 1,287 327.74% 16,241 4,049 301.11%SCDL Total 314,522 100.00% 332,727 ‐5.47% 923,537 911,337 1.34%
Library VisitsMar 2012Visits
Mar 2011Visits
% Change2012‐2011
Mar 2012Circ per visit
Mar 2011Circ per visit
% Change2012‐2011
Main Library 35,379 34,950 1.23% 1.73 1.86 ‐7.01%DeHoff Memorial 5,118 3,266 56.69% 1.12 1.69 ‐33.52%East Canton 6,311 3,589 75.84% 1.16 2.18 ‐46.74%Jackson Township 12,824 14,429 ‐11.13% 1.95 1.95 0.19%Lake Community 11,554 13,538 ‐14.65% 2.34 2.28 2.77%Madge Youtz 4,694 5,054 ‐7.11% 1.39 1.63 ‐14.43%North 12,991 12,967 0.19% 2.25 2.38 ‐5.43%Perry Sippo 11,727 13,578 ‐13.63% 1.98 1.81 9.35%Plain Community 11,519 12,832 ‐10.23% 1.28 1.27 0.56%Sandy Valley 5,123 4,898 4.60% 2.70 2.98 ‐9.44%SCDL Total 117,239 119,099 ‐1.56% 2.68 2.79 ‐3.97%
Self Check UseAssisted
CirculationSelf‐checkCirculation
%Self‐check
Main Library 50,940 4,090 7.43% 152,903Jackson Township 16,610 5,930 26.31% 1,085 Lake Community 21,725 2,192 9.17%North 24,950 1,976 7.34%Perry Sippo 16,356 4,661 22.18%Plain Community 8,471 3,372 28.47%
Added this month
CirculationMonth Year to Date
Cardholders
Total Cardholders
1
Statistical Summary ‐ March 2012Stark County District Library, Ohio
Hours Open2012
Hours Open2011
Hours Open2012
Circ per hour2011
Circ per hour% Change2012‐2011
Main Library 288 293 213 222 ‐4.23%Mobile Services 528 552 126 126 0.36%DeHoff Memorial 163 212 35 26 35.48%East Canton 163 212 45 37 21.82%Jackson Township 284 277 88 101 ‐13.15%Lake Community 272 266 99 116 ‐14.22%Madge Youtz 163 212 40 39 3.37%North 272 277 107 111 ‐3.52%Perry Sippo 288 293 80 84 ‐3.91%Plain Community 321 327.5 46 50 ‐7.90%Sandy Valley 227 230 61 63 ‐4.02%ECRC 201 222 6 6 ‐2.01%SCDL Total 3,170 3,373.5 99.22 98.63 0.60%
2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 95 68 39.71% 265 178 48.88%Teen Programs 96 93 3.23% 415 270 53.70%Children's Programs 680 737 ‐7.73% 1,908 1,862 2.47%Total Programs 871 898 ‐3.01% 2,588 2,310 12.03%
Adult Attendance 2,116 1,788 18.34% 5,321 3,891 36.75%Teen Attendance 1,650 2,369 ‐30.35% 9,625 6,920 39.09%Children's Attendance 14,375 14,509 ‐0.92% 40,922 36,206 13.03%Total Attendance 18,141 18,666 ‐2.81% 55,868 47,017 18.83%
2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 24,958 31,516 ‐20.81% 74,190 87,096 ‐14.82%
SearchOhio Borrowed 2,430 1,935 25.58% 7,082 5,679 24.71%SearchOhio Loaned 3,328 4,462 ‐25.41% 10,407 12,793 ‐18.65%
ILL Borrowed 194 266 ‐27.07% 502 671 ‐25.19%ILL Loaned 861 930 ‐7.42% 2,420 2,352 2.89%
Volunteer hours 144.15 133.25 8.18% 367 546 ‐32.74%
ProgrammingMonth Year‐to‐Date
Misc.Month Year‐to‐Date
2
Statistical Overview ‐ March 2012Stark County District Library, Ohio
200000
250000
300000
350000
400000
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Circulation
Year to Date911,337 2011923,537 2012
March332,727 2011314,522 2012
‐5.47 %
140000
Library Visits
20000
25000
30000
35000
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Computer Use
Year to Date87,096 201174,190 2012
March31,516 201124,958 2012
‐20.81 %
80000
100000
120000
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Year to Date316,156 2011333,675 2012
March119,099 2011117,239 2012
‐1.56 %
24 Month Trend Graph April 2010 ‐March 2011 April 2011 ‐March 2012
600
900
1200
1500
1800
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
New Cardholders
Year to Date2,484 20113,392 2012
March947 2011
1,085 2012
14.57%
3
Statistical Overview ‐ March 2012Stark County District Library, Ohio
Website Visits ‐ Total
100
600
1100
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Programs
Year to Date2,310 20112,588 2012
March898 2011871 2012
‐3.01 %
2000
12000
22000
32000
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Program Attendance
Year to Date47,017 201155,868 2012
March18,666 201118,141 2012
‐2.81 %
30000
35000
40000
45000
50000
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Year to Date122,041 2011134,719 2012
March42,769 201145,068 2012
5.38 %
24 Month Trend Graph April 2010 ‐March 2011 April 2011 ‐March 2012
4
Board Minutes – March 20, 2012
Page 1 of 15
Stark County District Library
Board of Trustees
Minutes
March 20, 2012
The Board of Trustees of the Stark County District Library met in regular session on Tuesday,
March 20, 2012 at the DeHoff Branch. In attendance were board members Steven Pittman, Susan
Rodgers, John Mroczkowski, Ray Griffiths and Shawn O’Brien. Also in attendance were library
employees Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse.
Absent were Beth Borda and Bert Nero.
The meeting was called to order at 5:00 p.m. by Board President Steven Pittman
Guests included ten library employees and one representative from The Canton Repository.
PUBLIC COMMENT
None
BOARD PRESIDENT COMMENTS
Board President Steven Pittman requested the agenda be amended to add under Finance
and Audit Committee a resolution for the levy; and add an Executive Session at the
beginning of the meeting.
Motion by John Mroczkowski to enter into Executive Session for personnel matters, Ray
Griffiths seconded the motion, roll call as follows: John Mroczkowski – yes, Ray Griffiths – yes,
Shawn O’Brien – yes, Steven Pittman – yes
Susan Rodgers was in attendance at 5:10 p.m. for the executive session.
Motion by Shawn O’Brien to enter back into regular session at 5:20 p.m., John Mroczkowski
seconded the motion, roll call as follows: John Mroczkowski – yes, Shawn O’Brien – yes, Ray
Griffiths – yes, Susan Rodgers – yes, Steven Pittman – yes.
BOARD PRESIDENT COMMENTS (CONTINUED)
Board President Steven Pittman continued the regular meeting stating the Board has received a letter
of resignation from Director Kent Oliver, who has accepted another Director position. Mr. Pittman
expressed his regret over Mr. Oliver’s resignation, stating it will be a tremendous loss for the Stark
County District Library and community.
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Board Minutes – March 20, 2012
Page 2 of 15
Motion by John Mroczkowski to accept the resignation of Director Kent Oliver,
Susan Rodgers seconded the motion; all voting yes.
EXECUTIVE DIRECTOR’S REPORT
None
FISCAL OFFICER’S REPORT
Fiscal Officer Russell Humerickhouse reported the results of the 14 library levies on the
March 2012 ballot.
DEHOFF BRANCH MANAGER
DeHoff Branch Manager Linda Bennett reported on several programs and recent
activities at the branch, including a Freedom Quilt displayed for Black History Month.
LITERACY AND EVENTS COORDINATOR
Literacy and Events Coordinator Marianna DiGiacomo showed board members the ‘OH
Baby Kits’ that are being distributed to families in support of early literacy skills.
Canton City Schools Summer School Program at the Main Library will focus on teaching
science through sound and music.
Ms. DiGiacomo said the library is planning customer awareness programs during
National Library Week from April 8 – 14.
On April 12th
, the library is hosting an Arabian Nights Dinner at the Desert Inn.
Donations will support the Stark County District Library Foundation.
CONSENT CALENDAR
Minutes of the February 21, 2012 Regular Meeting were presented to the Board.
Minutes of the March 6, 2012 Special Meeting were presented to the Board.
Financial Report for February 2012 was presented to the Board.
Resolution 2012-18
February 2012 Gift Report
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept
the gifts and honorariums to be used as designated by the donors.
DONOR AMOUNT DESIGNATION
UFCW Local 880 $50.00 Restricted: for Use of Meeting Room
Various Library Staff 100.00 Restricted: Memory of Charlotte Muzzy,
Mother of Bill Muzzy
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Board Minutes – March 20, 2012
Page 3 of 15
Russell and Rebecca Moser 50.00 Restricted: North Branch – Memory of Eva
Mae Mather
OCIP/David Krantz 150.00 Restricted: North Branch – for Use of
Meeting Room
Genealogy Customers 50.10 Restricted: Genealogy Department
College Club of Canton 25.00 Restricted: Honorarium for Program by
Vicki Muzzy
Larry McKee 50.00 Restricted: North Branch – Memory of Eva
Mae Mather
Peter and Susan Benham 40.00 Restricted: Jackson Branch – Memory of
Linda Smith
MONTHLY TOTAL $515.10
YEAR TO DATE TOTAL $962.10
MONTHLY TRAINING REPORT
Name: Angela Keating 2/22/12
Conference: Problem Solving for Executive Assistants Canton, OH
Total $202.77 Kent State University Stark Campus
Name: Marianna DiGiacomo 2/24/12
Conference: Ohio Ready to Read Task Force Meeting Columbus, OH
Total $132.98 Ohio Ready to Read
Name: Linda Dahl 2/24/12
Conference: OCLC Webscale Independence, OH
Total $67.99 OCLC
Name: Linda Smik 2/29/12
Conference: Collaborative Creativity: Teaming Up to be More Creative Medina, OH
Total $86.40 NEO-RLS
Name: Dee Rondinella 2/29/12
Conference: 10 Ideas for Using Mobile Devices Offline Canton, OH Webinar
Total $0.00 Simple K-12 Team
Name: Mike Barni 3/8/12
Conference: Safety Council Luncheon Topic: Return to Work Programs Canton, OH
Total Season Pass Stark County Safety Council
Name: Dorothea Richards 3/8/12
Conference: Serials for Beginners: Check-in & Claiming Canton, OH
Total $200.00 Innovative Interfaces, Inc
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Board Minutes – March 20, 2012
Page 4 of 15
Name: Kent Oliver 3/22/12
Conference: CEO Safety Council Breakfast Canton, OH
Total $20.00 Stark County Safety Council
Name: Lisa Szeles 4/3/12
Conference:
Mastering Uncomfortable Conversations with Employees, Co-
Workers & Bosses Canton, OH Webinar
Total $40.00 NEO-RLS
March $750.14
MONTHY HUMAN RESOURCES REPORT
APPOINTMENTS
03/22/12 Rose Marie Green, Children’s Librarian, Youth Services, full time, 80 hours
biweekly.
DEPARTMENT/AGENCY/STATUS CHANGES
02/13/12 Debra Weisel, Driver, Mobile Services - Main, part time, from 25 hours to 13 hours
biweekly.
02/13/12 Jeffrey Kennedy, from Substitute Driver to Driver, Mobile Services – Main, hours as
worked to part time, 13 hours biweekly.
02/13/12 Susan Sampson, Library Specialist assigned 1st Assistant, Madge Youtz, full time,
80 hours biweekly.
02/27/12 Aiesha Collins, from Library Specialist, Youth Services – Main to Library Associate,
Circulation Services – Main, full time, 80 hours biweekly.
02/27/12 Sheila Heard, Library Assistant, DeHoff Memorial Branch, part time to full time,
from 48 hours to 80 hours biweekly.
02/27/12 Dominic Caruso, Library Associate, Public Information – Main, part time to full
time, from 50 hours to 80 hours biweekly.
02/27/12 Paula Schillig, Library Associate assigned 1st Assistant, North Branch, full time,
80 hours biweekly.
03/12/12 Raymond Ritchey, from Skilled Maintenance, Maintenance – Main to Driver,
Mobile Services – Main, full time, 80 hours biweekly.
RESIGNATIONS/RETIREMENTS/TERMINATIONS
03/02/12 David Lamm, IT Technician, Information Technology - Main, full time.
03/09/12 Carrie Milkanin, Shelver, Circulation Services – Main, part time.
03/31/12 Linda Richeson, Interlibrary Loan Specialist – Main, part time, retirement
8
Board Minutes – March 20, 2012
Page 5 of 15
Motion by John Mroczkowski to approve the consent calendar, Shawn O’Brien seconded the
motion; all voting yes.
BUILDING AND GROUNDS COMMITTEE REPORT
Patty Marsh reported to the Board that the waterproofing project is complete at North
Branch.
Mr. Oliver said a steering committee for the Jackson Building Project met and is moving
forward.
HUMAN RESOURCES COMMITTEE REPORT
None
FINANCE AND AUDIT COMMITTEE REPORT
Mr. Humerickhouse said the Finance and Audit Committee met on March 6th
to review
the 2012 Permanent Budget.
He introduced the amended resolution that is necessary to correct/comply with technical
language for the levy renewal and increase.
Amended Resolution 2012-19
Declaring it Necessary to Levy a Renewal and an Increase Tax Levy
WHEREAS, this amendment is necessary to correct/comply with technical language which has
been brought to the Board of Trustees attention by legal counsel:
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County Library District
that the Executive Director be authorized to direct legal counsel to prepare a resolution and ballot
language for a renewal of 1.0 mills and an increase of 0.7 mills to constitute a 1.7 mills tax levy
for a period of 8 years to the voters in the Stark County Library District service area as defined
by the State Library of Ohio.
Shawn O’Brien moved the adoption of Amended Resolution 2012-19
John Mroczkowski seconded the motion
Roll call vote:
Susan Rodgers Yes
John Mroczkowski Yes
Ray Griffiths Yes
Shawn O’Brien Yes
Steven Pittman Yes
9
Board Minutes – March 20, 2012
Page 6 of 15
Mr. Humerickhouse introduced the Amended Resolution to certify to the Stark County
Commissioners.
Amended Resolution 2012-17
Declaring it Necessary to Levy a Renewal and an Increase Tax Levy
The Board of Library Trustees of the Stark County Library District met in regular session on
March 20, 2012 commencing at 5:00 p.m., in the Meeting Room at the DeHoff Memorial Branch
Library, Canton, Ohio with the following members present:
Susan Rodgers John Mroczkowski Ray Griffiths
Shawn O’Brien Steven Pittman
The President advised the Board that the notice requirements of Section 121.22 of the
Revised Code and the implementing rules adopted by the Board pursuant thereto were complied
with for the meeting.
Susan Rodgers moved the adoption of the following Resolution:
AMENDED RESOLUTION NO. 2012-17
A RESOLUTION DECLARING IT NECESSARY TO LEVY A RENEWAL
OF 1.0 MILLS AND AN INCREASE OF 0.7 MILLS TO CONSTITUTE A
1.7 MILLS TAX LEVY BEGINNING WITH THE TAX LIST AND
DUPLICATE FOR TAX YEAR 2012, THE PROCEEDS OF WHICH LEVY
WOULD BE AVAILABLE IN CALENDAR YEAR 2013 AND
REQUESTING THE STARK COUNTY COMMISSIONERS TO
APPROVE THIS RESOLUTION AND PROCEED WITH ALL THINGS
NECESSARY TO ACCOMPLISH ITS PURPOSE.
WHEREAS, this Board is charged with the title, custody, control and maintenance of a
county library district known as the “Stark County Library District”; and
WHEREAS, the Stark County Library District is more specifically described to include
the territories of the following school districts or portions thereof: Canton City School District,
the Canton Local School District, the Jackson Local School District, the Lake Local School
District, the Plain Local School District and the Osnaburg Local School District, all of the
territory of the Fairless Local School District except those portions located in the Villages of
Brewster and Navarre and the County of Tuscarawas, all of the territory of the Perry Local
School District except that portion located in the Village of Navarre and all of the territory
10
Board Minutes – March 20, 2012
Page 7 of 15
located in Stark County of the Southeast Local School District, the Tuscarawas Valley Local
School District, the Sandy Valley Local School District and the Tuslaw Local School District;
and
WHEREAS, upon investigation and consideration, the Board has determined that the
amount of taxes which may be raised within the ten mill limitation in and for Stark County, Ohio
for an eight (8) year period will be insufficient to provide an adequate amount for the necessary
requirements of the District; and
WHEREAS, by reason thereof, the Board of Trustees of the Stark County Library
District has determined that it will be necessary to levy a renewal of 1.0 mills and an increase of
0.7 mills to constitute a 1.7 mills tax levy for the purpose of current expenses of the District
which amounts to seventeen cents (17¢) for each one hundred dollars ($100.00) of valuation for
eight (8) years, beginning with tax year 2012; and
WHEREAS, by reason of the facts set forth above, this Board has determined that it
should, and hereby does submit to the Board of Stark County Commissioners a request that they
submit to the electors of Stark County at the General Election to be held November 6, 2012, the
question of levying a renewal of 1.0 mills and an increase of 0.7 mills to constitute a 1.7 mills tax
levy for the purpose of current expenses of the District, which amounts to seventeen cents (17¢)
for each one hundred dollars ($100.00) of valuation, for eight (8) years, beginning in tax year
2012.
NOW, THEREFORE, BE IT RESOLVED by the Board of Library Trustees of Stark County
Library District, State of Ohio, that this resolution be certified to the Board of Stark County
Commissioners and to proceed with all things necessary in order to accomplish the purpose of
this resolution.
It is hereby found and determined that all formal actions of this Board and any of its
committees concerning and relating to the adoption of this Resolution were adopted in an open
meeting of this Board or committees, and that all deliberations of this Board and of any of its
committees that resulted in those formal actions were in meetings open to the public, all in
compliance with the law.
This Resolution shall be in full force and effect from and immediately upon its adoption.
Ray Griffiths seconded the motion.
Upon roll call on the adoption of the above resolution, the vote was as follows:
11
Board Minutes – March 20, 2012
Page 8 of 15
Susan Rodgers Yes
John Mroczkowski Yes
Ray Griffiths Yes
Shawn O’Brien Yes
Steven Pittman Yes
Mr. Humerickhouse presented the 2012 Permanent Budget and stated that the Board’s
Finance and Audit Committee has reviewed and endorsed the budget.
Resolution 2012-20
Permanent Budget for Year 2012
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that to
provide for the current expenses and other expenditures of said Board of Trustees, during the
fiscal year, ending December 31, 2012, and the following sums be and the same are hereby set
aside and appropriated for the several purposes for which expenditures are to be made for and
during said fiscal year, as follows:
2011 Final Permanent
Budget
2011 Actual Expenses &
Encumbrances
2012 Permanent
Budget
GENERAL FUND 101
1000 SALARIES AND BENEFITS SALARIES AND LEAVE BENEFITS $6,152,755.00
$5,921,363.06
$6,159,175.00
RETIREMENT BENEFITS
911,615.00
882,821.94
935,771.00
INSURANCE BENEFITS
1,494,270.00
1,417,056.28
1,623,424.00
OTHER EMPLOYEE BENEFITS 16,500.00
12,547.39
16,500.00
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Board Minutes – March 20, 2012
Page 9 of 15
TOTAL SALARIES AND BENEFITS 8,575,140.00
8,233,788.67
8,734,870.00
% OF TOTAL GENERAL FUND 101 66.40%
69.48%
68.89%
2000 SUPPLIES GENERAL ADMINISTRATIVE SUPPLIES 153,460.00
143,263.71
146,180.00
PROP. MAINT./REPAIRS, SUPPLIES & PARTS 52,540.00
49,863.66
52,250.00
MOTOR VEHICLE FUEL,SUPPLIES & PARTS 31,500.00
34,454.64
36,800.00
SUPPLIES PURCHASED FOR RESALE 11,500.00
6,216.45
12,400.00
OTHER SUPPLIES
0.00
0.00
0.00
TOTAL SUPPLIES
249,000.00
233,798.46
247,630.00
% OF TOTAL GENERAL FUND 101 1.93%
1.97%
1.95%
3000 PURCHASED AND CONTRACTED SVS.
TRAVEL & MEETING EXPENSES 42,000.00
40,569.14
47,485.00
COMMUNICATIONS, PRINTING & PUBLICITY 235,000.00
232,208.25
332,487.00
PROPERTY MAINT., REPAIR & SECURITY SVS. 900,615.00
874,429.73
803,175.00
INSURANCE
45,000.00
39,408.00
44,700.00
RENTS / LEASES
75,000.00
85,872.80
91,490.00
UTILITIES
269,535.00
288,662.92
275,000.00
PROFESSIONAL SERVICES
200,850.00
176,779.09
190,000.00
LIBRARY MATERIALS CONTROL SVS. 74,000.00
58,351.00
59,320.00
OTHER CONTRACTS & PURCHASED SVS. 20,000.00
9,856.76
11,125.00
TOTAL PURCHASED AND CONTRACTED SVS. 1,862,000.00
1,806,137.69
1,854,782.00
% OF TOTAL GENERAL FUND 101 14.42%
15.24%
14.63%
4000 LIBRARY MATLS. AND INFORMATION
BOOKS & PAMPHLETS
689,697.09
709,678.34
747,462.60
PERIODICALS
124,240.66
99,232.22
116,000.00
AUDIOVISUAL MATERIALS
395,858.78
400,785.97
480,237.40
COMPUTER SVS. & INFORMATION 76,154.20
75,058.81
98,000.00
INTER-LIBRARY LOAN FEES 150.00
100.00
300.00
LIBRARY MATERIAL REPAIRS/RESTORATION 1,294.27
1,294.27
1,500.00
LIBRARY MATERIALS-ALL OTHER 4,105.00
4,082.17
6,500.00
TOTAL LIBRARY MATLS. AND INFORMATION 1,291,500.00
1,290,231.78
1,450,000.00
% OF TOTAL GENERAL FUND 101 10.00%
10.89%
11.44%
5000 CAPITAL OUTLAY LAND
0.00
0.00
0.00
LAND IMPROVEMENTS
0.00
0.00
0.00
BLDG. IMPROVEMENTS
362,403.00
17,059.80
6,000.00
BUILDINGS
0.00
0.00
0.00
FURNITURE AND EQUIPMENT 225,000.00
226,962.51
237,776.00
MOTOR VEHICLES
0.00
0.00
0.00
TOTAL CAPITAL OUTLAY
587,403.00
244,022.31
243,776.00
% OF TOTAL GENERAL FUND 101 4.55%
2.06%
1.92%
7000 OTHER OBJECTS DUES AND MEMBERSHIPS
41,750.00
35,907.00
41,529.00
TAXES AND ASSESSMENTS 900.00
1,704.00
900.00
JUDGEMENTS & FINDINGS
0.00
0.00
0.00
REFUNDS AND REIMBURSEMENTS 5,800.00
4,578.23
6,000.00
OTHER MISC.EXPENSES
550.00
0.00
100.00
TOTAL OTHER OBJECTS
49,000.00
42,189.23
48,529.00
% OF TOTAL GENERAL FUND 101 0.38%
0.36%
0.38%
8000 CONTINGENCY CONTINGENCY
300,000.00
0.00
100,000.00
TOTAL CONTINGENCY
300,000.00
0.00
100,000.00
% OF TOTAL GENERAL FUND 101 2.32%
0.00%
0.79%
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Board Minutes – March 20, 2012
Page 10 of 15
TOTAL GENERAL FUND 101 $12,914,043.00
$11,850,168.14
$12,679,587.00
2011 Final Permanent
Budget
2011 Actual Expenses &
Encumbrances
2012 Permanent Budget
SPECIAL REVENUE FUNDS
2000 SUPPLIES
GENERAL ADMINISTRATIVE SUPPLIES-FUND 209
$13,789.00
$0.00
$27,577.00
GENERAL ADMINISTRATIVE SUPPLIES-FUND 216
1,000.00
0.00
0.00
GENERAL ADMINISTRATIVE SUPPLIES-FUND 217
30.00
0.00
30.00
GENERAL ADMINISTRATIVE SUPPLIES-FUND 229
2,500.00
2,384.74
4,918.86
TOTAL SUPPLIES
17,319.00
2,384.74
32,525.86
3000 PURCHASED & CONTRACTED SERVICES
PROP. MAINT., REPAIR, SECURITY SVCS-FUND 212
500.00
0.00
500.00
LIBRARY MATERIALS CONTROL SVS-FUND 217
0.00
0.00
0.00
TOTAL PURCHASED & CONTRACTED SERVICES
500.00
0.00
500.00
4000 LIBRARY MATLS. AND INFORMATION
BOOKS & PAMPHLETS-FUND 217
181.82
0.00
181.82
BOOKS & PAMPHLETS-FUND 222
4,000.00
0.00
4,000.00
BOOKS & PAMPHLETS-FUND 223
1,690.36
0.00
1,690.36
BOOKS & PAMPHLETS-FUND 224
44,000.00
578.47
33,500.00
BOOKS & PAMPHLETS-FUND 228
0.00
0.00
0.00
BOOKS & PAMPHLETS-FUND 229
0.00
0.00
0.00
AUDIOVISUAL MATERIALS-FUND 219
0.00
0.00
0.00
AUDIOVISUAL MATERIALS-FUND 224
21,000.00
8,683.95
11,500.00
LIBRARY MATERIALS-ALL OTHER-FUND 228
5,130.77
4,920.00
210.77
LIBRARY MATERIALS-ALL OTHER-FUND 229
0.00
0.00
0.00
TOTAL LIBRARY MATLS. AND INFORMATION
76,002.95
14,182.42
51,082.95
5000 CAPITAL OUTLAY FURNITURE AND EQUIPMENT-FUND 221
0.00
0.00
0.00
FURNITURE AND EQUIPMENT-FUND 224
11,293.99
0.00
22,181.63
FURNITURE AND EQUIPMENT-FUND 229
17,608.22
17,582.62
13,500.00
TOTAL CAPITAL OUTLAY
28,902.21
17,582.62
35,681.63
TOTAL SPECIAL REVENUE FUNDS
$122,724.16
$34,149.78
$119,790.44
PERMANENT FUNDS 801, 802 AND 803 4000 LIBRARY MATLS. AND INFORMATION
BOOKS & PAMPHLETS-FUND 801
$9,172.17
$0.00
$9,500.00
BOOKS & PAMPHLETS-FUND 803
2,550.09
1,074.96
2,900.00
PERIODICALS-FUND 801
0.00
0.00
0.00
AUDIOVISUAL MATERIALS-FUND 801
3,750.00
845.00
4,500.00
AUDIOVISUAL MATERIALS-FUND 802
5,920.75
0.00
5,920.75
TOTAL LIBRARY MATLS. AND INFORMATION
21,393.01
1,919.96
22,820.75
14
Board Minutes – March 20, 2012
Page 11 of 15
TOTAL PERMANENT FUNDS 801, 802 AND 803
$21,393.01
$1,919.96
$22,820.75
BOND RETIREMENT FUND 301
3000 PURCHASED AND CONTRACTED SVS. PROFESSIONAL
SERVICES
$0.00
$0.00
$0.00
TOTAL PURCHASED AND CONTRACTED SVS.
0.00
0.00
0.00
9000 INTERFUND TRANSFERS
TRANSFERS OUT
0.00
0.00
0.00
TOTAL INTERFUND TRANSFERS
0.00
0.00
0.00
TOTAL BOND RETIREMENT FUND 301
$0.00
$0.00
$0.00
DEBT SERVICE FUND 302
6000 DEBT SERVICE
REDEMPTION OF PRINCIPAL
$0.00
$0.00
$0.00
INTEREST EXPENSE
0.00
0.00
0.00
TOTAL DEBT SERVICE
0.00
0.00
0.00
TOTAL DEBT SERVICE FUND 302
$0.00
$0.00
$0.00
2011 Final Permanent
Budget
2011 Actual Expenses &
Encumbrances
2012 Permanent Budget
CAPITAL FUND 401
5000 CAPITAL OUTLAY LAND IMPROVEMENTS
$10,000.00
$0.00
$10,000.00
BLDG. IMPROVEMENTS
225,000.00
0.00
725,000.00
BUILDINGS
460,786.95
0.00
460,264.47
FURNITURE AND EQUIPMENT
250,000.00
0.00
250,000.00
MOTOR VEHICLES
0.00
0.00
0.00 TOTAL CAPITAL OUTLAY
945,786.95
0.00
1,445,264.47
TOTAL CAPITAL FUND 401
$945,786.95
$0.00
$1,445,264.47
PERRY/SIPPO FUND 460
5000 CAPITAL OUTLAY
BLDG. IMPROVEMENTS
$0.00
$0.00
$0.00
BUILDINGS
0.00
0.00
0.00
FURNITURE AND EQUIPMENT
0.00
0.00
0.00 TOTAL CAPITAL OUTLAY
0.00
0.00
0.00
TOTAL PERRY/SIPPO FUND 460
$0.00
$0.00
$0.00
PERMANENT IMPROVEMENT FUND 450
15
Board Minutes – March 20, 2012
Page 12 of 15
3000 PURCHASED AND CONTRACTED SVS. PROFESSIONAL
SERVICES
$20,000.00
$7,850.00
$20,000.00
TOTAL PURCHASED AND CONTRACTED SVS.
20,000.00
7,850.00
20,000.00
5000 CAPITAL OUTLAY BLDG. IMPROVEMENTS
1,000.00
0.00
29,210.00
FURNITURE AND EQUIPMENT
0.00
0.00
0.00 TOTAL CAPITAL OUTLAY
1,000.00
0.00
29,210.00
TOTAL PERMANENT IMPROVEMENT FUND 450
$21,000.00
$7,850.00
$49,210.00
GRAND TOTAL ALL FUNDS
$14,024,947.12
$11,894,087.88
$14,316,672.66
STARK COUNTY DISTRICT LIBRARY
ESTIMATED REVENUE BY
FUND
FISCAL YEAR 2012
101 209-229 401 & 450 801-803
ACCOUNT NUMBER/ GENERAL SPECIAL CAPITAL PERMANENT TOTAL ALL
SOURCE OF REVENUE FUND REVENUE PROJECTS FUNDS FUNDS
FUNDS FUNDS
1000 TAXES (PLF) $6,283,639.00 $0.00 $0.00 $0.00 $6,283,639.00
1200 TAXES PROPERTY
(LEVY) 4,727,071.00 0.00 0.00 0.00 4,727,071.00
1000 TAXES (REIMB. PER.
PROP.) 281,392.00 0.00 0.00 0.00 281,392.00
2000 GOVT. GRANTS (E-
RATE) 120,000.00 0.00 0.00 0.00 120,000.00
3000 PATRON FINES & FEES 235,000.00 0.00 0.00 0.00 235,000.00
4000 INVESTMENT INCOME 1,800.00 0.00 475.00 3,590.00 5,865.00
5000 SERVICE FEES 55,500.00 0.00 0.00 0.00 55,500.00
6000 DONATIONS 13,500.00 20,788.00 35,000.00 0.00 69,288.00
8000 MISCELLANEOUS 60,000.00 0.00 0.00 0.00 60,000.00
TOTAL EST. 2012 REVENUE 11,777,902.00 20,788.00 35,475.00 3,590.00 11,837,755.00
2011 CARRYOVER 901,685.00 106,785.58 1,459,474.47 19,447.95 2,487,393.00
ESTIMATED TRANSFERS
IN/OUT 0.00 0.00 0.00 0.00 0.00
ESTIMATED 2012 FUNDS $12,679,587.00 $127,573.58 $1,494,949.47 $23,037.95 $14,325,148.00
Motion by John Mroczkowski to approve the 2012 Permanent Budget Resolution, Susan
Rodgers seconded the motion, roll call as follows: John Mroczkowski – yes, Susan Rodgers –
yes, Ray Griffiths – yes, Shawn O’Brien – yes, Steven Pittman – yes.
16
Board Minutes – March 20, 2012
Page 13 of 15
OLD BUSINESS
Patty Marsh introduced the Table of Charges Revision Resolution. It is reviewed
annually for additions or to make any changes reflecting market values.
Resolution 2012-21
Table of Charges
WHEREAS, the Stark County District Library Board of Trustees has always maintained a
commitment to providing our community with the widest possible access to information, and
WHEREAS, The library provides a variety of ways for customers and staff to record the
information obtained from various resources at a nominal cost,
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library
Board of Trustees that the Table of Charges Policy will be revised.
Table of Charges
Staff Customers
Collection Agency Fee (non-refundable) $10.00 $10.00
Damaged Book Pages $1.00 per page $1.00 per page
Discretionary Meeting Room Clean-
up/Damage Fee Minimum $25.00 Minimum $25.00
Earbuds $1.00 $1.00
Faxes (Local/Toll Free Numbers) $0.50 per page $0.50 per page
Faxes (Long Distance/International) $1.00 per page $1.00 per page
Innovation Center-non-profit organizations
No charge
Innovation Center business
4 hours or less-
$50
Innovation Center business
Over 4 hours-
$100
Kindergarten Readiness Pack piece
$5.00 each piece
Laminating $0.25 per foot n/a
Non Sufficient Funds Charge $20.00 $20.00
Overdue Fines (CD-ROMs, Videos, DVDs) n/a $0.50 per day
Overdue Fines (for items not listed above) n/a $0.10 per day
Overdue Fines - ILL (CD-ROMs, Videos)
DVDs)
n/a $0.50 per day
Overdue Fines - ILL (for items not listed
above)
n/a $0.10 per day
Overdue Fines - Search Ohio n/a $0.50 per day
Photocopies (Black & White) $0.05 per page $0.15 per page
17
Board Minutes – March 20, 2012
Page 14 of 15
Photocopies (Color) $0.50 per page n/a
Print outs (Black & White) $0.05 per page $0.15 per page
Print outs (Color) $0.50 per page $0.50 per page
Processing Fee for Lost Materials (non-
refundable) $5.00 each item $5.00 each item
Replacement Barcode $1.00 each $1.00 each
Replacement Book on Tape/CD Cases $5.00 each $5.00 each
Replacement CD/CD-ROM Cases $1.00 each $1.00 each
Replacement DVD/Video Cases $1.00 each $1.00 each
Replacement Inserts for CDs/CD-ROMs $3.00 each $3.00 each
Replacement Library Card $1.00 each $1.00 each
Replacement Puppet Bags $1.00 each $1.00 each
Replacement Tape/CD Multi-sets $8.00 each $8.00 each
USB Flash Drives Up to $12.00 each Up to $12.00 each
Faxes – no charge for cover sheet
Genealogy – when information is mailed to patrons the charge is $0.25 per 8.5”x11” and $0.50 per
11”x17” page. Postage is added and then this total is rounded up to the next dollar.
Motion by Ray Griffiths to revise the Table of Charges Policy, John Mroczkowski seconded the
motion; all voting yes.
Jean McFarren introduced the resolution for the Meeting Room that clarifies information
on the Innovation Center.
Resolution 2012-22
Meeting Room Policy Revision
WHEREAS, the Stark County District Library Board of Trustees recognizes the value of
providing meeting rooms for public use, and
WHEREAS, the Board allows businesses, organizations and groups to use the public meeting
rooms on an equitable basis.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library
Board of Trustees that the Meeting Room Policy will be revised.
18
Board Minutes – March 20, 2012
Page 15 of 15
Motion by John Mroczkowski to approve the revisions to the Meeting Room Policy, Ray
Griffiths seconded the motion; all voting yes.
The Board agreed to change the April 17th
regular board meeting to April 24th
, and to
have the meeting at the Main Library.
The Board agreed to change the May 15th
regular board meeting to May 22nd
.
Motion by Shawn O’Brien to enter into executive session at 5:57 p.m., John Mroczkowski
seconded the motion, roll call as follows: John Mroczkowski – yes, Shawn O’Brien – yes, Susan
Rodgers – yes, Ray Griffiths – yes, Steven Pittman – yes.
Motion by John Mroczkowski to enter back into regular session at 6:20 p.m., Ray Griffiths
seconded the motion; all voting yes.
FINAL COMMENTS BY BOARD PRESIDENT
None
ADJOURNMENT
Motion by Steven Pittman to adjourn the meeting at 6:21 p.m.
NEXT BOARD MEETING
The next regular board meeting is scheduled for April 24th
at the Main Library.
19
STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR MARCH 2012
MARCH REVENUES
DESCRIPTION FUND 101 FUND 209 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE
FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST
TAXES (PLF) $363,965.39 $363,965.39TAXES PROP. (LEVY) 130,808.39 130,808.39TAXES (REIMB. P.P.) 0.00 0.00GRANTS 0.00 0.00PATRON FINES & FEES 22,080.64 22,080.64INVESTMENT INCOME 97.19 42.45 414.59 257.29 811.52SERVICE FEES 3,764.86 3,764.86DONATIONS 1,142.60 1,142.60MISC. REV. & REIMB. 776.19 776.19OTHER 4,822.78 4,822.78SUB-TOTAL 527,458.04 0.00 0.00 0.00 0.00 0.00 42.45 0.00 414.59 257.29 528,172.37TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $527,458.04 $0.00 $0.00 $0.00 $0.00 $0.00 $42.45 $0.00 $414.59 $257.29 $528,172.37
MARCH EXPENSES
DESCRIPTION FUND 101 FUND 209 FUND 224 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PNC PERRY BRANCH SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE
FOUNDATION RECOVERY FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST
PAYROLL/BENEFITS $894,288.38 $894,288.38SUPPLIES 19,956.91 45.64 20,002.55PURCH. SERVICES 172,430.53 172,430.53LIBRARY MATERIALS 134,789.05 1,259.85 51.54 211.76 136,312.20CAPITAL OUTLAY 2,966.80 2,966.80OTHER EXPENSES 4,861.49 4,861.49TOTAL $1,229,293.16 $0.00 $1,259.85 $45.64 $0.00 $0.00 $0.00 $51.54 $0.00 $211.76 $1,230,861.95
ENCUMBRANCES $827,958.31 $2,000.00 $272.81 $0.00 $0.00 $950.00 $0.00 $17.76 $0.00 $115.96 $831,314.84
DISTRIBUTED TO BOARD OF TRUSTEES ON 4/24/12
REVEXPM12.XLS
20
STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/12 THRU 12/31/12 2012 REVENUE PER
AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL CERTIFICATE ESTIMATED
1000 Taxes (PLF) $538,205.88 $629,527.50 $363,965.39 $1,531,698.77 $6,283,639.00 24.38%1200 Taxes Property (Levy) 0.00 1,700,948.29 130,808.39 1,831,756.68 4,748,889.00 38.57%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 281,392.00 0.00%2000 Grants 0.00 0.00 0.00 0.00 120,000.00 0.00%3000 Patron Fines & Fees 18,286.41 22,757.00 22,080.64 63,124.05 235,000.00 26.86%4000 Investment Income 103.11 104.16 811.52 1,018.79 5,865.00 17.37%5000 Service Fees 26.48 40.24 3,764.86 3,831.58 55,500.00 6.90%6000 Donations 447.00 515.10 1,142.60 2,104.70 69,288.00 3.04%
8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 776.19 2,801.18 25,000.00 11.20%8900 Other 4,359.34 4,466.17 4,822.78 13,648.29 35,000.00 39.00%
TOTAL $561,428.22 $2,360,383.45 $528,172.37 $0.00 $0.00 $0.00 $3,449,984.04 $11,859,573.00 29.09%
EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL1000 Payroll/Benefits $642,775.47 $694,207.07 $894,288.38 $2,231,270.922000 Supplies 10,189.22 16,410.34 20,002.55 46,602.113000 Purch.Services 123,833.14 130,760.56 172,430.53 427,024.234000 Library Materials 55,875.05 83,077.48 136,312.20 275,264.735000 Capital Outlay 3,073.42 11,771.00 2,966.80 17,811.22
7-8000 Other Expenses 4,380.64 312.69 4,861.49 9,554.82TOTAL $840,126.94 $936,539.14 $1,230,861.95 $0.00 $0.00 $0.00 3,007,528.03
PRIOR YEAR ENCUMBRANCES PAID IN 2012 (462,797.51)TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $2,544,730.52
DISTRIBUTED TO THE BOARD OF TRUSTEES 4/24/12
REVEXP2012.XLS
21
STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 3/31/12
2012 YTD 2012 YTD 2012EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND
ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES TEMPORARYALL FUNDS PAID IN 2012 AT 3/31/2012 FUND EXPENSES GENERAL FUND APPROPRIATIONS
1000 Payroll/Benefits $2,231,270.92 $183,266.85 $64.11 $0.00 $2,048,004.07 $2,194,000.002000 Supplies 46,602.11 8,614.21 5,928.51 100.00 37,887.90 65,500.003000 Purch.Services 427,024.23 160,611.77 46,524.50 0.00 266,412.46 414,000.004000 Library Materials 275,264.73 91,595.04 22,208.18 1,993.04 181,676.65 196,750.005000 Capital Outlay 17,811.22 17,017.64 36,843.09 0.00 793.58 110,000.00
7-8000 Other Expenses 9,554.82 1,692.00 12.00 0.00 7,862.82 15,650.00TOTAL $3,007,528.03 $462,797.51 $111,580.39 $2,093.04 $2,542,637.48 $2,995,900.00
012BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/24/12
22
STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 3/31/12
401 450 209 212 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PNC BLDG. & EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D
PROJECTS IMPROV. FOUNDATION RENOV. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL
BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91
2012 REVENUE: 93.28 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 414.59 0.00 257.29 765.16
TRANSFERS FROM GEN. FUND:
BOARD OF TRUSTEES
RESOLUTION 12-
2012 EXPENDITURES:
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (3,970.12) 0.00 (2,081.00) (439.32) 0.00 (799.92) (7,290.36)
2012 BOARD OF TRUSTEES
APPROPRIATION 12-
BAL. AT MARCH 31, 2012 $1,445,357.75 $15,160.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $65,717.84 $210.77 $18,318.86 $12,090.00 $5,920.75 $1,624.42 $1,585,374.71
ENCUMBR. AT 3/31/12 $0.00 $950.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $272.81 $0.00 $0.00 $17.76 $0.00 $115.96 $3,356.53
CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 4/24/12
23
STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT MARCH 31, 2012
BALANCE @ 2/29/12 BALANCE @ 3/31/12 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $866,151.19 $1,304,177.20 $438,026.01KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 72,049.32 76,460.48 4,411.16
INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .06% @ 3/31/12 ) 849,927.86 849,970.31 42.45HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 3/31/12 ) 2,602,058.19 1,596,504.46 (1,005,553.73)
PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 4,390,881.56 3,827,807.45 (563,074.11)OUTSTANDING CHECKS (183,965.09) (323,580.56) (139,615.47)CASH BALANCE $4,206,916.47 $3,504,226.89 ($702,689.58)
CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/24/12
24
STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012
DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT
MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/23/12 $411.38 $7.01 ($6.12) $412.27
0.000.000.000.00
Stark 2/8/12 2,278.29 2,278.292/17/12 1,098,990.00 1,098,990.002/24/12 599,680.00 599,680.003/2/12 130,390.00 130,390.00
0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
Carroll/Brown Twp. 0.000.000.000.000.00
Summit 0.000.000.000.000.000.00
Y-T-D at 3/31/12 $1,829,471.38 $0.00 $2,278.29 $0.00 $7.01 $0.00 ($6.12) $0.00 $0.00 $0.00 $1,831,750.56
Levy Taxes Received 2012 $1,831,756.68Collection and Election Expenses 2012 ($6.12)
Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $1,831,750.56Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44
Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)
Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45
Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)
Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66
RETAXBO12.XLS Distributed to Board of Trustees 4/24/12
25
STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 3/31/12
SPECIAL 2010GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE
FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE
1000 Taxes (PLF) 1,531,698.77 1,531,698.77 1,641,210.551200 Taxes Property (Levy) 1,831,756.68 1,831,756.68 1,360,168.011200 Taxes (Reimb. P. P.) 0.00 0.00 0.002000 Grants 0.00 0.00 0.003000 Patron Fines & Fees 63,124.05 63,124.05 61,456.394000 Investment Income 253.63 93.28 671.88 1,018.79 1,363.825000 Service Fees 3,831.58 3,831.58 6,543.496000 Donations 2,104.70 2,104.70 20,619.50
8100-8700 Misc. Rev. & Reimb. 2,801.18 2,801.18 5,696.288900 Other 13,648.29 13,648.29 10,341.61
TOTAL REVENUE Y-T-D 3,449,218.88 0.00 93.28 0.00 671.88 3,449,984.04 3,107,399.65
EXPENDITURES1000 Payroll/Benefits 2,231,270.92 2,231,270.92 2,177,803.022000 Supplies 46,502.11 46,502.11 65,609.583000 Purch.Services 427,024.23 427,024.23 331,630.334000 Library Materials 270,055.37 6,051.12 1,239.24 277,345.73 216,326.605000 Capital Outlay 15,830.22 15,830.22 20,397.02
7-8000 Other Expenses 9,554.82 9,554.82 6,192.52TOTAL EXPENDITURES Y-T-D 3,000,237.67 6,051.12 0.00 0.00 1,239.24 3,007,528.03 2,817,959.07
TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00
FISCAL OFFICER BALANCE AT MARCH 31, 2012 $1,918,852.18 $105,221.79 $1,445,357.75 $15,160.00 $19,635.17 $3,504,226.89 $2,810,242.38OUTSTANDING CHECKS 323,580.56 323,580.56TOTAL ACCOUNTED FOR AT 3/31/12 $2,242,432.74 $105,221.79 $1,445,357.75 $15,160.00 $19,635.17 $3,827,807.45
PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 1,304,177.20KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 76,460.48STAR OHIO-INVESTMENT ACCOUNT 849,970.31HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,596,504.46TOTAL ACCOUNTED FOR AT 3/31/12 $3,827,807.45
BOTCTRE12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/24/12
26
COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.68% $545,451.13 8.68%10 February $594,054.37 9.45% $1,139,505.50 18.13%10 March $369,543.05 5.88% $1,509,048.55 24.02%10 April $450,514.20 7.17% $1,959,562.75 31.19%10 May $727,260.47 11.57% $2,686,823.22 42.76%10 June $527,301.95 8.39% $3,214,125.17 51.15%10 July $585,107.11 9.31% $3,799,232.28 60.46%10 August $464,426.35 7.39% $4,263,658.63 67.85%10 September $482,965.48 7.69% $4,746,624.11 75.54%10 October $575,230.54 9.15% $5,321,854.65 84.69%10 November $531,813.90 8.46% $5,853,668.55 93.16%10 December $490,665.62 7.81% $6,344,334.17 100.97%
REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 9.17% $576,215.48 9.17%11 February $672,511.85 10.70% $1,248,727.33 19.87%11 March $392,483.22 6.25% $1,641,210.55 26.12%11 April $515,540.12 8.20% $2,156,750.67 34.32%11 May $838,938.80 13.35% $2,995,689.47 47.67%11 June $589,070.17 9.37% $3,584,759.64 57.05%11 July $704,018.28 11.20% $4,288,777.92 68.25%11 August $435,358.04 6.93% $4,724,135.96 75.18%11 September $453,067.04 7.21% $5,177,203.00 82.39%11 October $541,200.78 8.61% $5,718,403.78 91.00%11 November $499,728.19 7.95% $6,218,131.97 98.96%11 December $460,422.40 7.33% $6,678,554.37 106.28%
COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %12 January $538,205.88 8.57% $538,205.88 8.57%12 February $629,527.50 10.02% $1,167,733.38 18.58%12 March $363,965.39 5.79% $1,531,698.77 24.38%12 April $0.00 0.00% $0.00 0.00%12 May $0.00 0.00% $0.00 0.00%12 June $0.00 0.00% $0.00 0.00%12 July $0.00 0.00% $0.00 0.00%12 August $0.00 0.00% $0.00 0.00%12 September $0.00 0.00% $0.00 0.00%12 October $0.00 0.00% $0.00 0.00%12 November $0.00 0.00% $0.00 0.00%12 December $0.00 0.00% $0.00 0.00%
PLF2012.XLS
27
Resolution 2012-
March Gift Report
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to
accept the gifts and honorariums to be used as designated by the donors.
DONOR AMOUNT DESIGNATION
Perry Friends of Library $100.00 Restricted: to Sponsor 2012 National Library Week
Dehoff Friends of Library 50.00 Restricted: to Sponsor 2012 National Library Week
Betty Vernon 34.60 Restricted: Sandy Valley Branch – Memory of
George Van Pelt
Karen Toohey 50.00 Restricted: Perry Branch – Memory of Pauline
Horn
Jackson Friends of Libraty 100.00 Restricted: to Sponsor 2012 National Library Week
Jack and Carolyn Hunter 50.00 Restricted: Memory of Ned A. Khoury
Genealogy Customers 58.00 Restricted: Genealogy Department
Stark County Library FOL 500.00 Restricted: to Sponsor 2012 National Library Week
Sandy Valley FOL 100.00 Restricted: to Sponsor 2012 National Library Week
Michael & Christine Puffenbarger 10.00 Restricted: Memory of Ned A. Khoury
Edward & Olga Richardson 50.00 Restricted: North Branch
Karen Miller 40.00 Restricted: to Sponsor 2012 National Library Week
MONTHLY TOTAL $1,142.60
YEAR TO DATE TOTAL $2,104.70
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Stark County District Library Staff Training Report April 24, 2012
Name: Jennifer Welsh 3/8/12Conference: OLC Membership Committee Meeting Columbus, OHTotal $0.00 Ohio Library Council
Name: Kent Oliver 3/13-16/12Conference: PLA Conference 2012 Philadelphia, PATotal $1,610.59 PLA
Name: Karen Miller & Suzette Burlingame 3/13-17/12Conference: PLA Conference 2012 Philadelphia, PATotal $2,233.68 PLA
Name: Kaitlin Stephens 3/20-24/12Conference: Computers in Libraries 2012 Washington, DCTotal $2,305.28 Info Today
Name:Kathy Adams, Rebecca Baldwin, Shelia Mawdsley, Beth Queen,
Carol Ann Shearer, & Lisa Barcich, Speaker 3/21/12
Conference: OLC Northeast Chapter Conference Kent, OHTotal $519.38 Ohio Library Council
Name: Russ Humerickhouse 3/22/12 and 3/23/12Conference: Center for Public Investment Management Training Columbus, OHTotal $350.02 OLC Library Accounting Division
Name: Jean McFarren & Suzette Burlingame 4/2/12Conference: Stark County Safety Council Awards Banquet Canton, OHTotal $70.00 Stark County Safety Council
Name: Beth Queen 4/2-26/2012Conference: Series Programming for the Elementary School Age Online CourseTotal $95.00 ALA/ALSC
Name: Jean McFarren 4/19/12Conference: Meet the Funders Akron, OHTotal $43.86 Association of Fundraising Professionals
Name: John Schuette 4/19/12Conference: Safety Council Luncheon topic: 2012 Health & Safety Fair Canton, OHTotal Season Pass Stark County Safety Council
Name: Tara Bulicz 4/24/12Conference: 2012 Ohio State Fund Workers' Compensation Seminar Series Canton, OHTotal $57.23 Frank Gates
Name: Jennifer Welsh, Speaker 4/26/12Conference: OLC North Chapter Conference Independence, OHTotal $0.00 Ohio Library Council
Name: Ann Wetmore, Marianna DiGiacomo & Rose Marie Green 4/30/12Conference: Every Child Ready to Read Parma, OHTotal $59.94 Cuyahoga Community Public Library
Name: Tara Bulicz 5/3/12 and 5/4/12Conference: Payroll in Focus Canton, OH
Total $173.87Hall of Fame Chapter of American Payroll Association
Name: Shelia Mawdsley & Julie Hoffman 5/8/12Conference: Adult Programming on a Shoestring NEO-RLSTotal $80.00 Webinar
April $7,598.85
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Stark County District Library Monthly H R Report Distributed to the Board of Trustees
April 24, 2012
APPOINTMENTS
04/02/12 Brian Isaacs, Skilled Maintenance, Maintenance - Main, full time, 80 hours biweekly. 04/16/12 Megan Johnson, Branch Manager, Plain Community Branch, full time, 80 hours
biweekly.
DEPARTMENT/AGENCY/STATUS CHANGES
03/19/12 Karen Ball, from Substitute, Youth Services - Main to Acquisitions Associate,
Technical Services – Main, from hours as worked to 56 hours biweekly. 03/26/12 Joyce Swad, from Library Specialist, Youth Services – Main to Library Specialist,
Mobile Services – Main, full time to part time, from 80 hours to 48 hours biweekly. 04/02/12 Kathy Schaefer, from Senior Serials Librarian to Senior Reference Librarian,
Reference Services, full time, 80 hour biweekly. 04/09/12 Dani Gustavich, from Substitute to Library Specialist, Youth Services – Main, from
hours as worked to 80 hours biweekly.
RESIGNATIONS/RETIREMENTS/TERMINATIONS
04/30/12 David Allen, Acquisitions Associate, Technical Services – Main, full time, retirement
30
STARK COUNTY DISTRICT LIBRARY
FACILITIES UPDATE
April 24, 2012
MAIN LIBRARY
Business Office-
Status:
Prestier has built 2 walls in the Business Office. Tara Bulicz needs to hold confidential meetings
with staff when they are looking at changes to their benefits or employment. Prior to the walls her
space was open to anyone entering the Business Office
Main Library-
Status:
We have artwork from Developmental Disabilities placed around the first floor. We displayed their
artwork at about this time last year too.
We continue to fight problems with customers abusing the restrooms. It takes a great deal of the time
of security to police restrooms and time for maintenance to fix them. (intentionally overflowing
toilets for example) We have made what changes we can to help solve our problems but will
continue to monitor for products that will stop the customers from creating the problems.
Innovation Center-
Status:
This room was open for tour during the National Library Week open house on April 14th
. There will
be a Grand Opening for the business community and Stark County leaders. This event will take place
on Friday, May 4th
from 8-10 a.m.
JACKSON BRANCH
Status:
During this time of transition the building project has been put on hold. The committee has been
invited to take part in the levy campaign.
NORTH BRANCH
Status:
There has not been enough rain in the last month to really test the most recent waterproofing.
31
Stark County District Library
Board of Trustees
April 24, 2012
Resolution 2012-
Ratification of Bargaining Agreement
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to ratify the
tentative agreement between the Stark County District Library Board of Trustees and Service Employees
International Union, District 1199, WV/KY/OH, the Healthcare and Social Service Union for the period of April
1, 2012 through March 31, 2015.
32
Stark County District Library
Board of Trustees
April 24, 2012
Resolution Title: Wage Increase for Supervisory, Exempt, Substitute, and Shelving
Employees
History/Background/Discussion: In 2012, The Library and the Union entered into negotiation of a new labor agreement
that included wage increases for the library’s bargaining unit employees. The Executive
Director has reviewed the status of the 2012 budget with the Fiscal Officer and
determined that wage increases are affordable within the budget and appropriate for
supervisory, exempt, substitute, and shelving library employees effective with the pay
period beginning March 26, 2012.
Recommendation: That the Library Board of Trustees approves the following
resolution.
Draftor(s): Payroll and Benefits Coordinator Tara Bulicz
Person(s) Responsible for Implementation:
Executive Director Kent Oliver
Fiscal Officer Russ Humerickhouse
Interim Human Resources Consultant Linda Wilkins
Payroll and Benefits Coordinator Tara Bulicz
33
RESOLUTION 2012-
Wage Increase for Supervisory, Exempt, Substitute, and Shelving Employees
WHEREAS, The Library and the Union entered into negotiation of a new labor
agreement that included wage increases for the library’s bargaining unit employees, and
WHEREAS, The Executive Director has reviewed the status of the 2012 budget with the
Fiscal Officer and determined that wage increases are affordable within the budget and
appropriate for supervisory, exempt, substitute, and shelving library employees:
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District
Library Board of Trustees that a wage increase of two and one-half percent (2.5%) be
awarded to all supervisory, exempt, substitute, and shelving employees employed as of
April 23, 2012, effective with the pay period beginning March 26, 2012.
34
Stark County District Library
Board of Trustees
April 24, 2012
Resolution Title: Executive Director Search Firm Approval
History/Background/Discussion: The library’s Executive Director, Kenton Oliver, has
resigned effective May 9, 2012. The board’s Search Committee has determined that it is
appropriate to conduct a national search to identify candidates to fill this position. The
committee of Board President Steven Pittman, Vice-President Susan Rodgers and Trustee
John Mroczkowski reviewed proposals from several national search firms that specialize
in placing library professionals. Two of these firms were contacted and phone interviews
conducted. The library’s Executive Director, Kent Oliver, was included in this process.
The base cost of the two firms interviewed was $18,000. Additional expense could be
necessary involving advertising ($500 - $1,500), background checks ($250 - $350 per)
and travel expenses for candidates who are interviewed in Stark County. The search
period typically lasts 15 to 20 weeks.
The contract proposal by the firm being recommended has been reviewed and approved
by the library’s legal counsel.
Recommendation: That the Library Board of Trustees approves the following resolution
employing the firm of Bradbury Associates/Gossage Sager Associates
Draftor(s): Executive Director Kent Oliver
Person(s) Responsible for Implementation:
Executive Director Kent Oliver
Board President Steven Pittman
Development Manager Jean Duncan McFarren
35
RESOLUTION 2012-
Executive Director Search Firm Approval
WHEREAS, the Stark County District Library Board of Trustees has determined that it
is in the best interest of the Stark County District Library to conduct a national search to
fill the upcoming vacancy of the Library’s Executive Director, and
WHEREAS, a Board Search Committee has reviewed several proposals and conducted
interviews of firms providing such services,
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District
Library Board of Trustees that Bradbury Associates/Gossage Sager Associates be
employed to conduct the Library’s Executive Director Search at a base fee of $18,000.00
plus any reimbursable expenses for authorized advertising and final background checks.
36
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