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Boundary/EnrollmentCommitteeMeeting
Monday,September18,2017Minutes
Objectives
• Reviewfourscenariosforpossibleboundarychangeso Dr.Tammaruaskedcommitteetothinkofall2,200students
• Providefeedbackandinputtoscenarios• SelectthetoponeortwooptionstopresenttotheBoardinOctober
ReviewofPreviousMeetings
• StrategicPlan• The“WHYS”
o Increaseinstudentsbeingadmintransferredo TakepressureoffofParkView;utilizespaceatotherbuildingo Fiscalresponsibility
DistrictFinancialProjections
• Districtprojectsa$1.2Mdeficitfor2017-18,$1-$1.7Mdeficiteachyearovernextfouryears• Graphpurpleline(cashonhand)goesredinFY2020(needtoissueshorttermdebt)
o Sharpdeclinein2018duechangesinschoolcalendar.SchoolendsinMaybeforeearlytaxesarereceivedonJune1st.Teachersreceivesummerpaylastweekofschool.
• Currentbudgetassumptionsinclude10.4additionalstaffneededduetoprojectedincreaseinenrollment(DemographerKasarda’sSpring2016report)overafive-yearperiod.
• Taxcapdesignedsoschooldistrictwouldhavetogotocommunityforreferendumandcouldnotraiselevywithoutrestrictions
• Lastyear’sadmintransferbusroutescost($70K/year)fortransferringabout100students.Eliminateddoubleroutesthisyearbutatcostoflongerbusroutesforsomechildren(30additionalminuteseachway)
• ChangingboundarieswillrequirehiringprojectedteachersearlierthanKasarda’sprojectionCurrentBoundaries
• 106studentsadmintransferredo Nolongerdoublebusroute,however,longerbusroutesadding30minutesto
morningandafternoonroutes• $2.3Madditionalpersonnelcostoverfive-yearperiodbasedonKasarda’sreport• NewtosituationistheprojectedHardingAvenuesubdivision
o Whilenothinghasbeenapproved,landhasbeenclearedo StudentswouldbewalkerstoParkView
CriteriaforEvaluatingScenarios
• Bestforallstudents• AlignedtoDistrictStrategicPlan• Minimaldisruption
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• Reducesadministrativetransfer(policynotbeingeliminated)• Fiscallyresponsible• Maximizesutilizationofcurrentbuildingslongterm• Sustainable
ClassSizeGuidelines
• Kindergarten–25• 1stGrade–26• 2ndGrade–27• 3rdGrade–27• 4thGrade–29• 5thGrade–29
Scenarios
• Allscenariosrequireaddingteachers• ConsistenttoallscenariosismovingInternationalVillageoutofParkView
o Notpickingonneighborhoodbutallowsformovementofapproximately150studentswithoneneighborhood.Allothermovementof150studentswouldrequiremultipleneighborhoodsbeingmoved.
o Committeesintentiontokeepneighborhoodstogether• ConsistenttoallscenariosexceptScenarioAismovingPreschooltoBriarGlen• ScenarioA
o MovesInternationalVillagefromParkViewtoWestfieldo LeavesPreschoolatArborViewo Movestwoself-containedspecialed.classroomsfromWestfieldtoBriarGleno Moves155studentso Scenariocosts$869,778(needtoaddstaffearlier)o Westfieldhas20classrooms,firstyearrequires21K-5classroomso Scenariowouldstillrequiresignificantadministrativetransfersorbuildingadditionto
Westfieldatapproximatecostof$2.6M(perLegatArchitect)• ScenarioB
o MovesInternationalVillagefromParkViewandGlenEllynWoodsfromBriarGlentoArborView
o MovesPreschooltoBriarGleno Movesoneself-containedspecialed.classroomfromBriarGlentoWestfieldo Moves182students;272includingPreschoolo Scenariocosts$1,068,733o Needtoaddadditionalthreestaffmembersabovethe10.4currentlyprojectedo Preschoolwouldbemovedtogether;minimaladdedcostso BriarGlenwouldbeathree-sectionbuildinginallfivegradesfiveyearsouto BriarGlenonlyhasonegym;however,hasprimaryactivityarea
• ScenarioCo MovesInternationalVillagefromParkViewtoArborViewo MovesPreschooltoBriarGleno Movesoneself-containedspecialed.classroomfromBriarGlentoWestfieldo Moves155students;245includingPreschoolo Scenariocosts$1,179,649o Addsthreeadditionalstaffoverthe10.4FTEprojected;addingstaffearlier,
compoundingcostofadditionalstaff
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• ScenarioDo MovesInternationalVillagefromParkView,CanterburyWoods,ArboretumEstatesand
GlenParkEstatesfromWestfieldtoArborViewo MovesPreschooltoBriarGleno Movesoneself-containedspecialed.classroomfromBriarGlentoWestfieldo Moves192students;282includingPreschool
! Thisscenariomovesthemostamountofstudents! Neighborhoodsprojectedtomovewiththisscenario(otherthanInternational
Village)arewithinonetenthofamileequaldistancefromArborViewandWestfield
o Scenariocost$526,344! AddingstaffearlierthanKosarda’sprojectionbutlaterthanpreviousscenarios
Discussion/Feedback
• Questionasked,“WithScenarioDwouldallspecialed.studentsbegoingtoWestfield?”o No,therearespecialed.studentsatallschools.Onlyself-containedstudentswouldbe
moved(approximatelyeightstudents).• WhymoveCanterburyWoods,GlenParkEstatesandArboretumEstatesoutofWestfield?
o KeepsWestfieldasolidtwo-sectionbuilding;somegradelevelsteeterbetweentwo/threesectionscostingtheadditionofstafforuseofadmintransfers
o Movesacontiguousarea;keepingneighborhood/streetstogether• Committee,asgroup,vettedpresentedscenarios:
SCENARIOA+ !
Fewestamountofstudentsmoved CostShorterdistancetoWFthanAV(Int’lVillage) NotenoughclassroomswithoutadditionReleasespressureatAV ShiftsproblemfromAVtoWF AVundercapacity;WFovercapacity
SCENARIOB
+ ! LessdisruptionthanScenarioD CostFairlyevenbuildingnumberscomparedtoScenarioD Adding3FTEover10.4alreadyprojected
Contiguousneighborhoods
SCENARIOC+ !
Onlyoneneighborhoodmoved Cost
Consistentnumbersacrossthebuildings Adds3FTEover10.4projected;earlierthanKasarda’sprojection
Sustainability–alignedwithconsistentnumbersandutilizingspace
LessdisruptionthanScenariosB&D
SCENARIOD+ !
Cost MoststudentsmovedEfficient;stayswithin10.4FTE Four“neighborhood/streets”movedSustainable Smallestschoolwillbeclosesttousage
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• GroupconsensusthatScenarioAwasnotaviablesolutionandremovedfromoptions.• Subgroupsaskedtorankthreeremainingscenariosandreportout:
o Table#1(Battles,Bruno,DeMayo,Hewick,Kron,Wessel)1stChoice: D 2ndChoice: C 3rdChoice: BFirstchoice(D)sustainability,cost/finances,secondchoiceC,andthirdchoiceB
o Table#2(Dawson,Ewald,Hornig,Jones,Sridhar,Windeler)1stChoice: D 2ndChoice: C 3rdChoice: BFirstchoice(D)similarreasons,second/thirdchoiceclose–lessdisruption
o Table#3(DePorter,Gresham,Langman,Lichtenheld,Ricci,Youngblood)1stChoice: D 2ndChoice: B 3rdChoice: CFirstchoice(D)similarreasons,second/thirdchoiceclose–contiguousneighborhoods
o Table#4(Hardtke,Jedlicka,Johnson/LegatArchitects,Klaus,Muneer,Yates)1stChoice: D 2ndChoice: B 3rdChoice: CFirstchoice(D)similarreasons,second/thirdchoiceclose–cost,butcontiguousneighborhoods
• ConcernbroughtupaboutWestfieldbeingatwo-sectionbuildingandhousingallspecialed.self-containedclasseswithstudentspushingintoregulared.classroomsbetoomuch.
o Dr.Tammaruconfirmedthatwithallscenariosclasssizeswouldbecomfortableandnotatcapsizeallowingforpush-instudents.
• DiscussioncontinuedonhowfamiliesintheWoods/EstatesareawouldfeelaboutbeingmovedoutofWestfieldandintoArborView
o Committeediscussedfamilieswillinitiallybesurprisedandunhappywithchange.Changeisdifficult.Groupdiscussedthatallourschoolsaregreatschools,withqualitystaff,andsupportivePTCsandparents.AllelementaryschoolsfeedintoGlenCrestMiddleSchool,thentoGlenbardSouthHighSchool.
o AllelementarybuildingsareworkingontransitionplanninginconjunctionwithPTCactivities
o Committeemembercommentedthatcommitteeisfocusingon40somestudentsbeingmovedoutofWestfieldbuthasforgottenaboutthe155studentsthatwillbemovedfromInternationalVillage.ShecommentedthatresidentswillbesadtoleaveParkViewbutfeelsresidentswillhumblyrespectthechange.
• CommitteediscussedoptionofrecommendingmorethanonescenariotoBoardofEducationo LegatArchitectrepresentativerecommendedcommitteemakeonerecommendationto
Board(workswithvariousBoardsandoneoptionisusualpractice)o Boardhasoptionofnotmakingachange,keepingboundariesstatusquo
• CommitteeunanimouslyagreedthatScenarioDwastheirtopchoiceandwouldberecommendationtotheBoardofEducationinOctober
AdditionalInformation
• Current4thgraderswouldbegrandfatheredintocurrentattendingschoolo Two-weektimeperiodafterBoardfinaldecisiontomakerequest–datestobe
communicatedaheadoftimeo Parentswouldberesponsiblefortransportationo Siblingsnotguaranteedspot
• Studentsonopenboundarywillneedtoreapplyo Openboundarypolicystatesfinaldecisionregardingopenboundaryreassignmentbe
madebysixthdayofenrollment.
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! Dr.Tammarustatedpastpracticehasbeentonotifyfamiliespriortothestartofschool,however,enrollmentnumbersmustbeevaluatedbeforemakingadecision.
• Currentadmintransferstudentswouldbeassignedtohomeschool,openboundarycanberequested
CommunicationTimeline
• September/October–Dr.TammaruandcommitteerepresentativesattendPTCmeetingstosharerecommendationsandhearfeedback
• October16,2017–PresentcommitteerecommendationstotheBoardatregularBoardmeeting• October25,2017–CommunityforumonBoundariesheldatGlenCrest@7PM• November20,2017–BoardtodiscussfeedbackandboundaryoptionsatBoardmeeting• December2017–Boardactiononsolutionforboundaryproblems
UpcomingPTCMeetings
• Dr.Tammaru,committeemembersandBoardmemberstoattendbuildingPTCmeetings:o ArborView: Tuesday,October3rd@7PMo BriarGlen: Thursday,September21st@7PMo ParkView: Thursday,October12th@7PMo Westfield: Wednesday,October4th@7PMo GlenCrest: Wednesday,October11th@7PM
NextCommitteeMeeting
• MeetingwillbescheduledinOctobertoreviewBoardPolicyAbsent:None
