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CCITFebruary 16, 2011
Solicitation Typesand
CMS EntriesPresented by: Denise Kincaid and Brenda Lujan
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CMS Records Are Showing:
Information that may not accurately describe the solicitation/selection method used;
Inconsistencies in the solicitation/selection method chosen;
Use of “OTHER” with no additional explanation; Use of “OTHER” when another option more
accurately describes the solicitation/selection; Records identified as Sole Sources that may not
be a Sole Source.
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Solicitation Fields in CMS
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4.
3.
2.
5.
• Six fields describe the type of solicitation/selection method used for the Good and/or Service obtained.• If OTHER is selected the following text field MUST be completed.• N/A is entered by the system as default. This response should be the exception, not the rule
6.
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Solicitation Fields in CMS . . .cont.Prior to Field Changes:
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• Current field name implies that an “Emergency” is a type of Solicitation Method. It is not.• An Emergency is a Selection Method used instead of a Solicitation due to immediate circumstances.• List not alphabetical.
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Solicitation Fields in CMS . . .cont.Currently (After Field Changes):
1.
• New Field name better defines the choices in the drop-down list..• List now alphabetical.• If OTHER is selected, the next field must be completed.
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Solicitation Fields in CMS . . .cont.Prior to Field Changes:
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• An Emergency is never justification for a Sole Source.• Look to Procurement and Fiscal Rules regarding Emergency procurements.• Procurement Rule R24-103-206 & Fiscal Rule 2-2
https://www.gssa.state.co.us/purchasi.nsf/444e9694db1e7b81872564dc006ee0a9/faa615f8671338718725654700663793?OpenDocument
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Solicitation Fields in CMS . . .cont.Currently (After Field Changes):
4.
• Emergency option has been removed from the drop-down list of choices.• If OTHER is selected, the next/5th field must be completed.• The field will default to “N/A.” - - This is the exception, not the rule.
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Solicitation Fields in CMS . . .cont.Prior to Field Changes:
6.
• All steps taken should be selected. N/A is the exception, not the rule.• List not alphabetical.
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Solicitation Fields in CMS . . .cont.Currently (After Field Changes):
6.
• List now alphabetical.
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Questions?
Answers!
1. Not sure about solicitation type or selection method?? Talk to Purchasing Staff Contact State Purchasing Office
Denise Kincaid: 303.866.6147 [email protected]. Concerns or questions about the CMS fields or reports??
Talk to Single Point of Contact Contact State Controllers Office
Brenda Lujan: 303.866.5703 [email protected]