www.newforma.com • [email protected]
MICRO CASE STUDY • ARCHITECTURE • WORKFLOW INTEGRATION
tp bennett Headquarters: London, England www.tpbennett.com
“You can find some of these individual features in other software, but we like to have everything integrated. It just makes everything that much more productive.”
Challenges – Email was not integrated with project delivery workflows. – File sharing was hampered by email file size limitations and FTP
set-up and security drawbacks, and did not track who had downloaded what, when.
– Team members had to switch back and forth between multiple applications in the course of taking snapshots of screen, opening documents, marking up files and other project delivery workflows.
Solution – Newforma® Project Center enterprise software
Results – All the steps in managing project information are tied together. – Workflows are more fluid. – Documents may be viewed, redlined and emailed from one
simple interface.
Read the full case study.
O2 Head Office, Slough, United
Kingdom
www.newforma.com • [email protected]
MICRO CASE STUDY • DESIGN • CONTRACT ADMINISTRATION
HOK Regional office: Dubai, United Arab Emirates www.hok.com/design/region/middle-east
“Our consultants have fully embraced HOK’s Info Exchange website, allowing the entire team to be more responsive to clients and contractors.”
Challenges – This large project required design teams to be linked
between Washington, Toronto, and Dubai, as well as staff, consultants, and the client in Doha.
– The existing software – an extranet solution – demanded that HOK staff maintain information in two places: online and in the office.
Solution – Newforma® Project Center enterprise software and its
Newforma® Contract Management module
Results – Submittals and RFIs are logged from emails and routed to
consultants via HOK’s Newforma® Info Exchange website. – Consultants enter responses directly into the HOK Info
Exchange site. – Duplication of information and effort is eliminated. – The entire team benefits from the robust, auditable
workflow.
Msheireb Downtown Doha Phase Four; Doha, Qatar
www.newforma.com • [email protected]
MICRO CASE STUDY • ARCHITECTURE • DOCUMENT CONTROL
One Creative Environments Ltd Headquarters: Worcester, England www.oneltd.com
“Newforma Document Control is great. It’s completely eliminated the mind-numbing administration associated with maintaining accurate document registers for each of our projects.”
Goals – Eliminate the time-consuming and error prone management of
drawing registers. – Provide a single point of reference for all versions of every
issued document.
Solution – Newforma® Project Center enterprise software and its
Document Control function
Results – Document Register report generates automatically. – Previously issued document revisions are easily accessed. – Information is fully accessible to team whether in or out of the
office.
Mill Rise Extra Care Village; Newcastle-under-Lyme, United Kingdom
www.newforma.com • [email protected]
MICRO CASE STUDY • ARCHITECTURE • SUBMITTALS MANAGEMENT
Astudio Headquarters: London, England www.astudio.co.uk
“I don't know how an architect's practice can function without Newforma. We could never go back.”
Goals – Streamline the process of auditing and tracking drawings issued
via a client or contractor’s extranet.
Solution – Newforma® Project Center enterprise software and its
Newforma® Contract Management module
Results – Submittals are logged and reviewed efficiently. – The firm has a coordinated history of more than 1,400 project
submittals. – Submittals link to related emails. – It’s simple to discover issue histories, senders, dates, files etc.
Wigan Life Centre; Wigan, United Kingdom
www.newforma.com • [email protected]
MICRO CASE STUDY • ARCHITECTURE • EASY FILE TRANSFERS
Foster + Partners Headquarters: London, England www.fosterandpartners.com
“We don’t want to put obstacles in the way of our designers. Newforma Info Exchange has been adopted without question by our project architects.”
Goals – Move project teams away from Box.net and other uncontrolled,
disintegrated, non-audited file transfer methods.
Solution – Newforma® Project Center enterprise software and its
Newforma® Info Exchange component
Results – Allows project team members to send files of any size without
breaking their stride. – A simple right-click starts the process. – External recipients simply click a link in an email to open or
download files. – The software captures an audit history of who downloaded (or
did not download) what, when. – Automated reminders go to recipients who’ve ignored transfers.
Hearst Tower; New York City
(© Nigel Young/ Foster + Partners)
www.newforma.com • [email protected]
MICRO CASE STUDY • ARCHITECTURE • FILE SHARING
Swanke Hayden Connell Architects Office: London, England www.shca.com
“Newforma Info Exchange looks after itself and presents a clean, professional image to our clients, consultants and contractors.”
Goal – The administrative hassle of managing the company's hosted
FTP site was a huge information technology burden.
Solution – Newforma® Project Center enterprise software and its
Newforma® Info Exchange component
Results – Info Exchange looks after itself with regards to managing user
accounts and security. – Users can add external accounts and apply permission sets with
no IT assistance. – Automatic email notifications, one-click downloads, and simple
kiosk-style interface has eliminated most support issues. – Aged file transfers are automatically expired (removed from the
server).
Open University Building; Milton Keynes, United Kingdom
www.newforma.com • [email protected]
MICRO CASE STUDY • ARCHITECTURE • EMAIL MANAGEMENT
PRP Architects Headquarters: London, England www.prparchitects.co.uk
“Newforma is fantastic. It has immediately solved our most pressing project information management challenges.”
Challenges – The SharePoint solution developed in-house involved too many
steps to file an email. – Searching was very slow so some staff kept PST files. – The cost to improve and maintain the solution was prohibitive.
Solution – Newforma® Project Center enterprise software
Results – Drag-and-drop simplicity of email filing resulted in broad
adoption out of the gates. – Provides a single team view of email for each project. – Instant keyword search of email and attached PDF, CAD, and
Microsoft® Office® files has been a big hit.
Christopher Boone's Almshouses; London, United Kingdom
www.newforma.com • [email protected]
MICRO CASE STUDY • ARCHITECTURE • RETURN ON INVESTMENT
ReardonSmith Architects Headquarters: London, England Employees: 50 www.reardonsmith.com
“Newforma paid for itself within two weeks of implementation.”
Challenges – Emails were disconnected from project files. – Team members were challenged to locate information within
emails and their attachments. Solution
– Newforma® Project Center and its Search function and Project Email activity center
Results
– Email is accessible alongside all other project information. – It’s now easy to find, within seconds, all emails, attachments and
other project files that contain references to specific words and phrases.
– Quick, thorough access to information helps resolve disputes or substantiate claims that can easily cost more than the price of implementing the software.
www.newforma.com • [email protected]
MICRO CASE STUDY • DESIGN • DOCUMENT MANAGEMENT
SSH Headquarters: Kuwait City, Kuwait Employees: 540 www.sshic.com
“Newforma software enables us to do more with less. We're more responsive; we produce higher quality documentation and more organized audit trails; at the same time, we've eliminated many manual and error-prone steps from the process.”
Challenges – Requests for information took too long to go from project
sites to headquarters. – The process for tracking progress and status of responses
was awkward and subject to mistakes. – The process lacked visibility.
Solution – Newforma® Project Center and Newforma® Contract
Management enterprise software, and Newforma® Info Exchange web access
Results – Integration of Newforma Info Exchange and Microsoft®
Office® Outlook® email reduces communication delays. – Design leads now easily exchange RFIs and other contract
documents with concerned architects and engineers. – Automatic logging of transactions creates robust audit
trails without re-entering data.
KIPCO Tower; Kuwait City, Kuwait
www.newforma.com • [email protected]
MICRO CASE STUDY • DESIGN • RISK MITIGATION
BDP Headquarters: Manchester, England Employees: 700+ www.bdp.com
“Whatever the productivity savings, we feel the most important benefit comes in risk reduction.”
Goal – At a time when a claim’s financial impact can run into
millions, manage project information in a way that reduces risk.
Solution – Newforma® Project Center enterprise software and
Newforma® Info Exchange web access
Results – Newforma software allows team members to keep using
email, but file it with other project documents, where it’s part of the project record.
– Users have ready access to detailed information that resolves or diffuses a situation, sometimes when callers are still on the phone.
– Newforma software allows team members to show specific dates when team members had downloaded key drawings and transmittals.
Cultural Centre; Sabah Al Ahmad City, Kuwait
