DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Challenges To Maintaining Challenges To Maintaining Sustainability And Needs For Sustainability And Needs For
Effective ExpansionEffective Expansion
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Presentation OutlinePresentation Outline
• Pakistan: An Overview• Why Foreign Aid?• DAD Pakistan: A Background• DAD as a Viable AIMS• Country Experience• Challenges• A Way Forward
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Pakistan: An OverviewPakistan: An Overview
• Location: South Asia
• Area: 800,000 square km
• Population 170 Million
• Economy– GDP US$ 166.5 Billion– Per Capita Income US$ 1046– Foreign Assistance US$ 4-5 Billion (P/A)
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Why Foreign Aid?Why Foreign Aid?
• Low Tax to GDP ratio:• Narrow Tax base• Mismatch in sectoral revenues and their proportionate share
in GDP
• Resource gap in budget• Commitment to MDG• Low GDP growth rate/ Savings
Significant Share of Foreign Assistance in Budget
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
DAD Pakistan: BackgroundDAD Pakistan: Background
• Huge growth in the volume of assistance after the 2005 earthquake led to increased coordination challenge
• Signatory to Paris Declaration 2005
• Ownership from development partners
• Set-up of DAD with UNDP support in March 2006 to track earthquake assistance
• Decision by EAD in early 2007 to use DAD for tracking of all foreign assistance
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
DAD as a Viable AIMSDAD as a Viable AIMS
• An on-line System
• Development Partners as Custodians of Data
• Customized/ Country Specific Data Structure
• Source of Knowledge Sharing Regarding best Practices in Aid Management
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Country ExperienceCountry Experience• DAD Pakistan is fully operational (tracks
1,349 projects)
• Institutionalized Mechanism for Data Entry & Validation Established
– Over 130 Focal Persons from bilateral and multilateral agencies trained
– More than 25 EAD Section Officers trained
– SOP for data entry & validation prepared
– IT Training to EAD Computer Centre Staff provided
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Country Experience (Cont..)Country Experience (Cont..)• Analytical reports:
– Earthquake Assistance Report
– Draft Annual Development Assistance Report for 2006.
– Discussion paper titled ‘Fragmentation & Proliferation in the Delivery of Foreign Assistance to Pakistan’
– Short analytical reports provided to different organizations (sectoral, geographic and donor profiles)
• GoP supported in other aid effectiveness issues (Paris Declaration Survey, Draft Aid Policy, PDF, Accra HLF, Jordan AE Forum, etc.)
• Reallocation of database & application server from Bangkok to Islamabad ISP.
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Division of WorkDivision of Work
• EAD – Maintaining the DAD application– Managing the data exchange process– Disseminating of analytical reports
• Development Partners– Entering and updating data regularly
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Data Entry and Validation ProcessData Entry and Validation Process
Who• Principal responsibility of (lead) Funding Agency• EAD for donors with limited capacity
How• By editing projects in DAD
Frequency • Whenever a change happens or at least quarterly.
Who• Funding Agency• Leading Agency in case of Co-Funded Projects• EAD for donors with limited capacity
How• Online Data entry in DAD• New project should be entered when signed• Avoid double entry by checking pre-existence of project in DAD
Who• EAD/ Funding Agencies
How• EAD produces and disseminates reports to inform:
i. GoP decision makingii. Donors decision makingiii. Resource mobilization and
allocation
Who• EAD
How• Produce monthly reports• Compare DAD data with internal records• Contact donors if data is inconsistent or not updated regularly• Implement bi-annual data review
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
DAD Pakistan: ChallengesDAD Pakistan: Challenges
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
1. Software Issues1. Software Issues
– Designed as an Earthquake Related AIMS
– Lack of Flexibility to Continuously adapt to the needs of the Government
– Connectivity Problems Experienced by some Development Partners
– On-line Regular Data Validation is Missing
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
2. Data Quality Issues2. Data Quality Issues
–Reluctance of some Development Partners to enter & update Data
–Incomplete/ Insufficient Disaggregated Data
– Under-utilization of Certain DAD Features and Elements, e.g. Results Tracking
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
3. Operational Issues3. Operational Issues
– Difficulties within EAD to Adjust Business Processes
– EAD’s Capacity Issues
– Implementing Partners not in the Loop
– Uncertainty among a few Stakeholders about the Roles and Responsibilities regarding the Data Entry Process
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Way Forward to Ensure Way Forward to Ensure SustainabilitySustainability
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
StrategyStrategyThree Pronged Strategy:
1. Expansion of DAD Software as per New Requirements
2. Hot Pursuit Policy for Better Data Quality
3. DAD Sustainability Strategy
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Expansion of DAD Software as per Expansion of DAD Software as per New RequirementsNew Requirements
1.Need Assessment & Consensus Building with all Stakeholders– Draft list of Requirements for DAD
Enhancement circulated among all Stakeholders for review
– Stakeholders Workshop for Consensus Building
2.Revision of Contract with Synergy International for three players
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Draft DAD Enhancement RequirementsDraft DAD Enhancement Requirements
• Capturing Planned Assistance Information and its linkage with Project Application
• Sharing of data entry responsibility with Implementing Partners
• New requirements in face of Emerging Aid Environment (e.g.: Flash Appeal Number for IDPs Projects, Capturing Tokyo Pledges in DAD)
• Enhanced reporting module• Enhanced information searching mechanism• New requirements for DAD Administration Center.
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
2. Hot Pursuit Policy for Better Data 2. Hot Pursuit Policy for Better Data QualityQuality
1. Integration of DAD within EAD’s Aid Management Structure
2.Mandatory Bi-annual Data up-dation Exercise
3.Stepwise preferential milestones for portfolio reflection in DAD
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
PC Wing
WB/ IDB Wing
ADB/ Japan Wing
Economics Affairs Division
EC Wing
UN/ China Wing
2. 2. Hot Pursuit Policy for Better Data Quality:Hot Pursuit Policy for Better Data Quality:
a. INTEGRATION OF DAD WITHIN EAD’S AID MANAGEMENT STRUCTURE
Implementing Partners
Aid Analyst
Aid Coordination Officer I
Aid Coordination Officer II
Aid Coordination Officer IV
Aid Coordination Officer III
DAD Team
Database Manager
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Aid Coordination OfficersDAD Focal Persons
2. 2. Hot Pursuit Policy for Better Data Quality:Hot Pursuit Policy for Better Data Quality:b. Mandatory Bi-annual Data updation Exercise
Receive the above three DAD Reports along
with a Cover Letter to the Data Exchange
Focal Person/s
Update/ Validate Reports
Sign Reports and Send them back to
the EAD
Receive Signed Reports and File them
Send the above three DAD Reports along with a Cover Letter to the Section Officer
for Data Exchange Focal Person/s
Data Accuracy Check Report
Financial Data Completeness Check Report
Descriptive Data
Completeness Check Report
Take DAD Backup on the Cut-Off Date for Reporting
Generate DAD Reports regarding Respective Portfolio/s of each
Donor
EAD Section Officers
Receive the above three
DAD Reports along with a
Cover Letter & send them to
Data Exchange Focal Person/s
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
1. Project Details
2. Project Funding 3. Key Indicators (Part A)a. Sectorb. Sub-Sectorc. Provinced. Districte. Tehsil/ Taluka
6. Project History
5. Notes & Attachments
3. Key Indicators (Part B)a. Expected Outputsb. KPIsc. Factors Causing Delayd. # of Beneficiaries/ HHe. Thematic Markers
4. Paris Declaration Indicators
Stage I
Stage II
Stage III
Stage IV
2. 2. Hot Pursuit Policy for Better Data Quality:Hot Pursuit Policy for Better Data Quality: c. STEP WISE PREFERENCIAL MILESTONES FOR PORTFOLIO REFLECTION IN DAD
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
DAD Sustainability StrategyDAD Sustainability Strategy
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
DAD Sustainability StrategyDAD Sustainability Strategy
• Formalizing the Standards:
– Standard Operating Procedures for Data Entry
– User Manuals
• Provision of Trainings
• Set-up of DAD Help Desk
• Development of an Offline Data Entry Module
DAD Community of Practice1st Global Conference, October 5-9, 2009
Yerevan, Armenia
Any Questions/ Comments