Download - Charisma ERP

ERP

Simple | Intuitive | Flexible | Complete

Main value

Organizes, simplifies and automates complex

processes and workflows;

Cross departmental automation and

organizational processes that cover multiple

departments;

Dramatically decrease operational costs and

improves employees' effiency;

Increases the company's agility and

competitiveness;

360 view over the performance indicators;

Increases customer loyality;

Collaborative working environment, focused on

satisfying business partners’ needs;

Updates and develops customers' business needs.

value

Provides key reports and analysis for executives to

run business;

Reports with the ability to go from high level to

low level detail;

Comprehensive insight from all departments and

systems;

Provides executive dashboards, on-spot quick

facts and real-time notifications.

value

Clean and friendly user interface;

Commonly performed tasks can be automated;

Can provide data from other applications and

sources;

Can access various reports from the same

interface;

Provides technical support directly from the

application interface;

Provides development methods and tools for

business flows and entities directly from the

application.

value

In 2012, Charisma ERP was designated as one of

the 5 strongest European B2B solutions in the

"Enterprise Vertical Market Solution" segment.

Management

Employee’s

Market

Through Charisma ERP,

TotalSoft has become the

no. 1 ERP solutions

provider in Romania

Chrisma ERP is a multi-

module system for

companies’ resource

management, designed to

optimize and streamline

productive and decision

making processes by

introducing the best

practices specific to each

business sector.

For over 10 years, TotalSoft has

carefully analyzed critical issues

seriously affecting the organizations'

health. TotalSoft evaluates risk

factors, circumstances that lead to

inefficiency, non-quality costs, high

operational costs, loss of customer

loyalty.

Meanwhile, TotalSoft developed

with passion and dedication

Charisma Business Suite. A carefully

selected range of powerful software

solutions, reliable and robust,

specially designed to optimize and

simplify the critical activities of any-

size organizations. A business

applications suite, perfectly suiting

local legislation, acclaimed by the

Romanian software industry and

validated by over 800 national and

multinational companies. It is a

software suite that offers the best

practices used by leaders of all

business sectors.

Moreover, the chances of TotalSoft solutions to stand behind your transactions

are , ,

,

or 88% when buying a car. TotalSoft is approaching 100

million Euro - a unique performance, unparalleled in the Romanian business

software solutions industry.

45% when buying a home 60% when buying any product from the mall

65% when consulting a medical record 80% when buying a simple medicine

from a pharmacy

Technical support

Decreased reaction

time to any requests;

Permanent access to

Charisma consultants.

Implementation

Data migration;

Integration with

external applications;

Quick customization

of internal specific processes.

Business consultancy

Internal processes consultancy;

Performance indicators and

specific processes implementation.

Training

Internal courses for

application use;

Seminars for understanding

the benefits of ERP strategies;

Training workshops

for internal users.

Serv

ices

Why Charisma ERP

instead of other enterprise

resource planning solution?

Because it covers all critical

aspects to be considered for

transforming your company

into a modern organization

with healthy internal processes

and strongly oriented towards

the needs of your business

partners.

And it does this extremely well.

Over 400 active clients,

national or multinational

companies of all sizes prove it.

You have the opportunity to

see the solution live, visiting

one of the reference customers

from abroad. In addition, we

can provide additional

developments to prove our

team’s responsiveness.

BenefitsTraceability

Configurability

Interoperability

Adaptability

Flexibility

Reporting

Modularity

Archiving data

Scalability

Security

Compliance with organizational

objectives

Complete database audit

well as the changes and their date

The system enables tracking any and time.

primary document within the company (source documents The solution provides high /destination), as well as the persons configurability of document flows, who work and perform changes in the transactions, accounting methods, database. specific reports, accounting charts

and cost centers.

The solution integrates the entire activity of a company into a consistent Initially developed for the Romanian system with a unique database. market, the system is successfully

implemented at companies in 12

The system is designed for companies European countries and adapted to

in all business fields thanks to its the business environment and specific

specific, flexible and fast configurable law of these.

extensions.

The system ensures the projection of

The structure of the system is the entire business in sets of standard

modular and each aspect of a reports enforced by the law or specific

company's business is treated in a ones.

specific and adequate manner.

The system ensures a completely

One can start from a minimum configurable data archiving method

configuration while additional with the purpose of increasing the

modules can be added afterwards. efficiency in using the hard-disk space

simultaneously and achieving an increased work speed.The system ensures a high level of

security, the user rights or restrictions

reaching the level of the fields in the

database. Charisma ERP provides and increased

and real time control over the

business, ensuring optimization, The solution identifies and records efficiency increase and support in the permanently the users who work and strategic decision making processes.perform changes in the database, as

The flexibility and ease

of adapting to

Romanian law and

business environment

has turned Charisma

ERP into the best -

selling integrated

information system in

the Romanian mid-

market level. Currently,

Charisma ERP supports

the operations of the

most powerful

organizations in areas

such as distribution,

retail, sales and

purchasing,

manufacturing,

transportation, medical-

pharmaceutical,

constructions or

services. Charisma ERP

is positioned as a “Tier

1” solution, which is the

highest classification of

ERP systems, due to

complex features and

high adaptability to

customer needs in a

reasonable time and

without significant

development costs.

Charisma ERP has

complex

implementations in 12

European countries

such as Romania,

Poland, Serbia, Russia,

Hungary, Czech

Republic, Greece,

Moldavia, Ukraine,

Charisma ERPCharisma ERP

Foreign Trade

WholesaleFinanciar

Web Credits

Credits

Portfolio Management

Refinancing

Cell Monitor SFAWMS (Warehouse

Management)

Manufacturing

LeasingOperaţional

InsuranceStock

Replenishment

MRP (Material Requirement Planning)

LeasingFinanciar

Retail

My TasksInventory

ManagementCash FlowBudget

Management

AssetManagement

PurchasesSalesTreasuryAccounting

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Ve

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Management

Self serviceLitigation

Management

Utility ExpenseManagement

WorkflowsFactoring

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Financial RiskAssessmentA

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FacilityManagement

Other

solutions

CharismaOffice Automation

CharismaCost Control

CharismaCollection

Charisma CRM Charisma HCM Charisma BC Charisma BC Pharm

Primavera Charisma Analyzer Charisma MedicalCharisma

Mobile Solutions

CharismaDocument Management

Solutions

Over 100 consultants, business analysts,

implementers and post-implementation

specialists are ready to adapt Charisma

ERP to meet the most demanding needs,

all packed in a unique user experience on

the business software solutions market in

Romania.

Charisma ERP is a solution specifically

designed to connect easily with other ERP

systems and allows the integration with

advanced business solutions developed by

SAP, Oracle, IBM or Microsoft.

Thus, you’ll obtain:

Fast implementation – the products already include

connectors and know-how from existing

implementations;

Flexibility in purchasing – our consultants are ready to

help you identify the most efficient acquisition

method: SaaS, hosted, on-premise, on-line;

Speed of change – our local team is permanently at

your disposal.

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Accounting module is a robust software solution that

collects all data from the Charisma ERP operational

modules and integrates them into an accounting form.

Regardless of the structure, size, international

environment, language, currency or company's chart of

accounts, the module has the capability to provide

centralized financial-accounting data, essential

information about the financial status of the company or

results and progress of its financial performance over

time.

Reduces the operational costs

By reducing time and human resources needed to

integrate the business processes at organization level,

the Accounting module significantly reduces the

operational costs and improves the coordination at

department level.

Reduces the time needed for mandatory reporting to

the state

The solution reduces redundant work, relieving

overtime performed in the reporting periods.

Saves time and money

By closing much faster the accounting periods, the

time and money saved generate a quick return of

investment.

Reduces the commercial risks

By early risk factors forecasting, the module reduces

the risk of the commercial relationships.

Financial and Operational Benefits

The economic environment is and

will always be in a permanent

change. NBR laws and norms, EU

charges and loss of “boundaries”

between regions, countries,

industries, technology

development, diversification and

investment of financial tracking

methods are few of the causes that

significantly increase competition,

but also the difficulty of a company

to remain agile in the capitalization

of business growth opportunities.

You need a flexible and friendly

manner to retrieve, integrate and

present the company’s financial

data.

“An important role played in the

Charisma purchasing process was

the accounting activity, covered very

well by the system, considering also

that at the time Charisma was the

only solution that ran on bank

accounting, according to central

bank regulations; the

implementation of the new

accounting system did not require

additional efforts on our part.”

Deutsche Leasing

Florin Maxim,

IT Manager

Accounting

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Allows simultaneous tracking of accounting posting models configured

multiple accounting systems, local or on system initialization.

general (local, IFRS, USGAAP, group etc.). Integrates the risk management – the

Each operational transaction will be system forecasts and standardizes the

differently accounted based on the company's revenue by calculating the

specific accounting method; standardized provisions;

Ensures parallel management of Allows operating manual accounting

company's sites or other companies entries for special situations by using

either as parts of a holding or default layouts or directly by an

completely standalone; authorized user;

Allows defining financial periods Attaches to each accounting note

tracked by the system and accounting (automatic or manual) multiple analysis

periods, ensuring data security both at dimensions (departments, projects,

operational and accounting level; contracts);

Provides a solution regarding NBR Allows annual accounting result

regulations and CRB reporting of consolidation for the companies, part of

customer debts related to IFN a holding, based on a predefined

companies; consolidation plan;

Ensures a high degree of configurability Provides all the legal reports (local,

- charts of accounts for each accounting regulated by the National Banks or by

system, cost centers for allocating the European Union) and a wide range of

revenues and expenses, accounting usual reports: general accounting ledger,

methods for each operational general ledger, monthly general ledger,

transaction, account classifications, VAT account records (multiple periods,

rates. multiple currencies), sales journal,

Allows simultaneous work in two acquisition journal, VAT declaration, VIES

distinct periods (months, years); and Intrastat, configurable accounting

It’s a multi-currency system - enables balance sheet, balance sheet, profit-and-

recording data in any currency, in loss statement, VAT and budget tax

equivalent legal currency and, statements;

simultaneously, their conversion to a Includes a reporting engine;

reference currency, other than the legal Enables configuring all special summary

one (RON, BGN, RUR, LEK) with the reports in a very simple and user-

possibility to generate reports in any friendly manner;

currency; Benefits from accounting data

The accounting entries are export/import features needed for

automatically created for the reporting or coming from external

operational documents, based on the sources.

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Features

Treasury module is a powerful and complex tool for

monitoring the current and future cash flows within a

company, as a whole or by subunits. Thus, the information

obtained by integrating all the relevant data related to cash

flow within the company can be used for future business

analysis and operational efficiency.


While companies track the profit in

particular as a general performance

indicator, money as an entity, is not

a negligible aspect. It represents the

basic element in any business,

ensuring the possibility to run the

daily operations. Only an integrated

software solution that would

supervise the cash flow within the

organization can ensure cash

forecasts, a greater control over

financial risks and a more efficient

cash management.

“Charisma is a management

interface with great possibilities of

configuration and extremely flexible

in terms of financial - accounting

and allows transactions between

documents - advantages that

helped us a lot in shaping the final

solution implemented by GE

Money.”

GE Money

Daniel Tudosie

IT Project Manager

Treasury

Increasing the efficiency of the financial operations

Due to automatic retrieval of the relevant financial

data from all information systems, the solution

significantly reduces the time and manual effort spent

on entering the financial data. Additionally, the

existence of a unique information source on the

financial indicators provides transparency on the

company's progress and performance, offering the

management the possibility to make proactive

decisions in order to increase the operational

efficiency.

Reducing the operational costs

Thanks to the cash flow control within an organization,

Treasury module reduces the costs with bank charges

and the related risks by improving and better

supervising these flows.

Features

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Monitors the receivables and debts of Enables the communication with banks,

the financial partners: account receivables and payables -being

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through "Bank" and "Cash" sub- statements provided by various banks;

modules, in RON or in any other Identifies trends of the financial

currency. All the amounts are split evolution:

by partners, invoices or equivalent nCollecting and retrieving historical

documents; current data;

nProvides features for cross charging nCalculating the main financial

between multi-partner and multi- indicators and their analysis based

currency invoices, receivables and on the company's profile and

debts; business seasonality for the current

nProvides invoice offsets for special period or for previous periods;

situations and small amounts; Tracks online all the receivables and

nManual or automatic reallocations debts, regardless of their nature. The

of receipts and payments, based on payments with the providers and their

allocation rules; assignment by the received invoices are

nProvides a complete revaluation of tracked, as well as the receipts from the

receivables and debts in foreign customers and their assignment by

currency, also maintaining the initial invoices;

history exchange rates of the Provides an automatic system for

documents; generating the mature payments, using

nUses all types of bank documents, the chosen payment methods, bank and

each with its specific treatment; bank account;

Quickly and efficiently manages the Provides all legal reports and a wide

paid/received advance payments, range of usual reports, such as bank and

allowing automatic close of the advance cash records, open customer/supplier

payments with the invoices that have invoices, balances for partners by time

occurred afterwards; intervals, matches between invoices and

Allows the retrieval of international payments, open advance payments;

receipts and payments; Provides reports related to the

Ensures the possibility of defining an company's financial situation:

unlimited number of currencies; receivables and debts presented by

Automatically identifies the exchange partners, periods, agents, locations;

rates differences for transactions Simplifies the communication with the

operated in foreign currency; auditors or the company group through

Includes management of expense an integrated and consistent view of

deductions with employees or third financials.

parties;

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Fixed Assets module provides correct and efficient tracking

of tangible (fixed assets and inventory goods) and

intangible assets with depreciation (computer programs,

licenses, patents, trademarks). Fixed Assets module

provides a consistent view of the fixed assets held by the

company, as well as of the assignments, quantities, sites,

maintenance and depreciation of these fixed assets.


Once the business volume

increases, any organization begins

to face a series of new challenges

such as tracking the assignments,

quantities, sites, maintenance or

depreciation of the fixed assets.

Whether they are managed by

inventory numbers or barcodes, the

permanent and correct tracking of

the company's assets is an

important activity that shows how

many fixed assets the company has,

their locations, their responsible,

the last check, their maintenance

schedule, as well as their costs and

depreciation.

"Thanks to the application support

we managed to handle a four times

monthly volume of contracts, and

not by multiplying by four our staff.”

Ţiriac Leasing

Adrian Alexe

President and CEO

Fixed Assets

Reduces the expenses

Thanks to the centralization of information regarding

fixed assets into an unique database, the system

prevents losses or "wanderings" of fixed assets and

significantly improves their maintenance.

Furthermore, the system reduces the purchasing rate

of new equipment by correctly managing the available

fixed assets in some locations and unused ones in

various operations.

Reduces the volume of time consuming tasks

Thanks to the quick access to information, based on

company's internal security policy, the qualified

personnel can immediately obtain the updated status

of the company's assets value, but also other relevant

information preset in the system and available in

complete and perfectly customizable reports.

Additionally, the module calculates with better

precision the depreciation rates and expenses based

on the depreciation plans, reducing human errors.

Features

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Manages tangible and intangible assets assets groups for determining common by storing data regarding: features;

Owned tangible fixed assets based Allows multiple depreciation systems on the fixed asset sheet (that that vary by type, duration, currency, includes all the information related application method (linear, accelerated, to recording into inventory and its declining, declining with tear and wear, evolution across time); decrease of 20%, etc.) bringing the Tangible fixed assets within the advantage of parallel tracking of multiple company under financial or depreciation plans defined by totally operational leasing contracts; different structures;Intangible fixed assets (licenses, Allows structural changes, increases/ programs); decreases of value, site, cost center;Monthly and cumulated Allows different re-assessments depreciations; requested by law or company's policies;

Covers all changes in logistics, value, Tracks the history of changes performed depreciation method of the fixed assets, on fixed assets in the entire activity, as well as technical, localization and during the lifecycle of the fixed asset;accounting allocation features; Provides all legal reports and a wide Includes class definitions for fixed range of usual reports,

such as depreciation

journals, list of inventory

numbers;

Includes the Fixed Assets

Registry – tracking the

assets for any important

business entity.

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Sales module is a mandatory component of Charisma ERP

integrated system, specially designed to ensure a correct and

efficient management of the sales operations specific to

each business field. The module automates and centralizes

the requests for quotations, offers, invoices, orders, notices,

discount or promotion campaigns, customers’ types, sales

areas or delivery areas.


Under the pressure of an increasing

competition, you need to work

smarter and achieve more with

limited resources. Sales module

helps you run the commercial

strategy by using more efficiently

each internal resource for serving

and increasing the number of

customers, regardless of your

business field.

“Before implementing Charisma, a

sales report required at 14:00 p.m.

was completed at 17.00 p.m.; now

it is done at 14.02 p.m. and the

information is much clearer and

more reliable.”

Arsis Trading

Liviu Mirea

Commercial Director

Sales

Improves the relationships with customers

Due to consistent, complete and permanently updated

portfolio of products and services, credits and

discounts granted to customers or ongoing campaigns,

the system provides all the tools necessary for creating

a unique voice of the organization in the relationship

with the customer.

Increases sales

Thanks to the relevant information about the progress

of customer buying preferences, the company can

address the products and services oriented towards

the satisfaction of these preferences, thus helping the

increase of sales and customer loyalty.

Reduces the costs and increases the employees’

productivity

Thanks to a unique database which is 24/7 available

and accessible, and to access rights, the system

eliminates the redundant work, thus reducing

operational costs and increasing employees’

productivity.

Features

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Improves the management of Enables automatic stock decrease based

customers and commercial contracts; on the configurations performed at

Enables multiple classification transaction level (notice, invoice);

hierarchies of customers or products, Benefits from the permanently or

with the purpose of increasing sales and temporary "stock reservation" feature

reporting efficiency; on the Customer Order document;

Manages the complete document flow Simultaneously issues or records

within a sales cycle (request for documents;

quotation, offer, customer order, Automatically charges the revenues on

customer order confirmation, shipping cost centers;

notice, sales invoice); Allows selling in more measuring units

Meets the specificity of the organization and packing types, regardless of the

by invoicing in the format specific to the measuring unit in which the product was

company, country or group; purchased;

Enables simultaneous batch invoicing for Defines automatic operations: issuing

multiple customers (thousands) based sales invoices based on previously issued

on the contract terms and the delivery notes, and notes based on

operations performed with those confirmed orders;

customers in a certain period; Supports specific requirements at

Benefits from a price engine based on a government, services, education,

commercial policy with high degree of medical assistance, level;

configurability (enables discounts and Benefits from a powerful package of

promotions, separately or sales reports, both operational and

simultaneously applied by product, managerial:

customer, payment term, agent, product Sales statements by customer, item,

group, customer group); period (drilling down to time level),

Enables using multiple price lists in RON agent, sales area;

or in any other currency; Item offers;

Classifies the customers in portfolios by Customer registry;

agent or trading areas; Statement of the items invoiced

Provides credit control regarding the without shipping.

debt and the delay days, allowing to

block or to warn when selling;

Enables managing the targets by

customer, sales agent, area, as well as

tracking these targets achievement with

automatic bonus calculation;

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Purchasing module covers all the basic features of an

integrated information system designed for the automation

and optimization of supply and purchasing processes,

starting from the item purchase request, and finalizing with

the purchased items management. The purchasing module

is used by the most powerful Romanian organizations, and

is perfectly adaptable to the specific of each company,

regardless of its size or complexity.


An integrated information system

that supervises and optimizes the

supply and purchase processes can

lead to important minimizations in

the financial and operational costs.

Such a system returns its

investment in less than a year,

providing the organization's

management with a total

transparency on suppliers and

business partners, as well as the

possibility to negotiate the volumes

through an accurate account

management.

"Charisma provides us with detailed

post-calculation analysis and

productivity reports, and also the

possibility to complete a thorough

analysis of costs on cost centers.

Considering these and the improved

financial-accounting management

basis, we were able to reduce

operational costs.”

Popeci Utilaj Greu

Sorin Dumitrescu

IT Director

Purchasing

Increases the employees productivity

Thanks to the exceptional flexibility and configurability

of the module, the system automatically generates the

requisition based on the default items and price lists,

ensures the traceability of documents and assigns the

expenses on cost centers, optimizing the operations

specific to the purchasing process and relieving the

employees of redundant and time consuming tasks.

Reduces the analysis costs

Purchasing module provides total transparency on the

supply and purchasing processes, generating real-time

reports according to each customer's needs.

Improves the purchasing power

The system provides an updated and consistent view

of the negotiation opportunities, information and

account balances of business partners, being an

important tool in the negotiation with third suppliers.

Features

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Manages the suppliers and the Allows the reception of items using the

contracts with the suppliers; barcode scanner (internal or supplier's

Enables setting suppliers lists and can ranges);

create constraints to use only these Reserves items (the received items

suppliers on the purchase orders, assigned to an order are available only

possible with a certain priority; for the requisition that had generated

Maintains detailed data about items, the order);

taxes and price lists, multi-currency, Receives the items in a receiving /

multi-discount; inspection storage area, in warehouse,

Tracks the items according both to the or for sale (a difference of accounting

internal catalogs and to suppliers' meaning);

catalogs; Enables receiving items without a

Manages the full document flow within previous order or without being

a purchasing cycle (purchasing requests assigned to orders, the assignment being

(requisition), the requests for quotations done later;

from the suppliers, the purchase orders, Enables entering the items directly into

the purchasing invoice, proform) with all inventory, removing the reception /

the connections between them; inspection step;

Tracks the purchase request approval Tracks the financial targets by supplier,

policy; in order to get the most efficient

Generates the requisition directly based quotations;

on the existing stocks, pending orders Completely and efficiently tracks the

and various information about the entire supply chain;

requisition; Ensures the full traceability of the

Based on the approved requisition, purchasing documents and the related

quickly generates the purchase order to purchased items;

a supplier (at the same time, the Automatically splits the expenses on

purchase order may be subjected to an cost centers;

approval process); Enables printing of all documents in the

Allows the reception and/or inspection company’s specific format;

of goods coming from the suppliers and Generates complex standard reports

ensures the traceability of the items and and benefits from the customized and

documents used. Automatically quick report generator.

generates the report of differences when

these occur. The reception can be done

by batches or series and allows the

reception of similar items (these will be

assigned to orders);


In difficult economic situations, the

companies are facing a maximum

pressure for optimizing their

operational flows. The cost

reduction is critical for surviving and

maintaining a minimum profitability

threshold. In order to take

advantage from the market

opportunities, there are needed

strategic decisions based on the

market context, as well as on the

financial constraints faced by any

operational unit in real time.

Budgeting means planning

operations and effective planning is

crucial in achieving the desired

result.

“Implementing Charisma, we could

(as a plus) expand the business

management on item calculation,

which makes it easier to track the

nature and type of expenditures. In

addition, the BI solution provides

the necessary flexibility for the

creation of ad hoc reports and drill-

down data analysis.”

A&D Pharma

Bogadan Dumitrescu

IT&C Director

Budget Management

Budget Management module enables defining, planning

and enhanced controlling of budgets through different

period of times, within organizations of any size or

complexity, regardless of their business field. Budget

Management module is a powerful tool to streamline a

company's financial activity, by early identification of

opportunities to save money for future known or unknown

expenses.

Reduces the time needed to create the budget

Thanks to the centralization of all budgets and

information used in the decisional process into a single

database, the solution provides real-time reports,

significantly reducing the time needed for the budget

consolidation, allowing the focus on strategic decisions.


Thanks to reducing the number of persons involved in

the consolidation and centralization process of the

information, the solution reduces the operational

costs, eliminates redundant work and downtime

wasted on repeated checkings, as well as human errors

caused by the use of several applications.

Exceptional business expertise

Thanks to a large number of complex implementations

in different business fields, the solution benefits from

the support of a team with remarkable experience that

guarantees the projects' success.

Features

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Tracks the expenses and revenues, both Defines the distribution keys according

centralized and by analysis center to percentage or amount, fixed or

hierarchies; variable;

Controles and distributes budgets at Orders and prioritizes the distribution

employee, signed contract, project, process;

department, direction, cost/profit center Defines the analysis indicators of the

level or at organization, centralized level; budget execution;

Structures the budget on analysis Ability to enter budget accounting

periods defined by the user (month, notes;

quarter, semester, year); Generates and updates budgets in real

Matrix organization of the budget, sized time;

by the calculation items and analysis Multiple budgets for versioned past or

centers; future periods;

Uses revenue, expenses, current assets, Enters budgets in various currencies;

offsets, receivables accounts for Closing budgets;

creating the budget; correlation Quick reporting of the budgeted vs.

between the analysis centers and the achieved, centralized, sized by analysis

accounting notes; centers and calculation items;

Accounting integration with all the Exports data organized in Excel for

operational segments; future analysis or external reporting.

Allocates the recorded result by manual

or automatic distribution keys;

Inventory management module provides efficient

monitoring and management of complex stocks with raw

materials, materials, end products and unfinished goods,

as well as inventory goods. The solution is successfully

implemented and used in Romania's most powerful

organizations, and is perfectly adaptable to the specificity

of each company, regardless of its size, complexity or

business field.


In a modern, healthy organization, a

basic component of the

development operational strategy is

based on the inventory

management and an efficient

management of the direct and

indirect costs. Charisma ERP brings

the benefit of independent and

parallel accounting and logistics

management of the company's

stocks, providing an exceptional

support to the management for

exactly detecting the fluctuations in

the supply chain.

"By implementing Charisma, we

have greatly reduced the time

needed to browse the product list

and to achieve partial or total

inventories. Now, by simply

scanning the product code, we

know its stock and we can plan the

orders for each store depending on

the supplier and what the system

indicates us.”

La Fourmi

Răzvan Mustaţă

IT Manager

Inventory Management

Maximizes customer satisfaction

Due to optimal inventory and integration with the

purchasing processes, the solution ensures a

permanent availability of products on stock;

Maximizes net profit

Thanks to the minimization of the stock level according

to the customer demand and specific seasonality, the

solution eliminates the risk factors and minimizes the

purchasing, logistics and transport costs;

Maximizes the organization's market share

By relieving the human and financial capital and by

strategically using it in tasks with great added value,

the module ensures the increase of market power.

Reduces the time and operational costs

Thanks to the automatic storage, handling, inventory

or release processes, the module reduces the time

consuming activities and operational costs.

Features

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Flexibly manages the stocks, taking into instant CMP, global CMP), as well as in

account: any currency;

The number of warehouses; Manages different inventory turnovers

The storage spaces (locations) in such as Input, Output, Returned Input,

each warehouse; Returned Output, Check Inventory,

The storage areas (cells) within the Appreciation, Depreciation, Initial

location/warehouse. Inventory;

Manages all the stored items: Provides the platform required to

Flexible coding possibility with create cost calculation simulations;

automatic code generation or Completely separates the logistics

manual code recording; information (location, properties,

Each item can have an extended list quantities) from the accounting

of features (properties) that serve information (prices and releasing costs);

to the easy identification of items; Uses retail/custody features;

Possibility of item identification Provides data accuracy by using a range

through barcodes; of validation rules, which ensure their

Provides extended classification integrity. It also generates a range of

possibilities - allows items grouping analysis, allowing to identify and

depending on different criteria, as instantly correct the issues;

well as establishing parallel Provides stock planning - optimizes the

hierarchies, with unlimited number stocks based on the minimum/maximum

of levels; safety stocks and generates the

Tracks the items in the inventory replenishment requisition;

by lot, series, revisions, by a Benefits from a high degree of

combination of these or depending configurability – booking system,

on other assigned properties; availability formula, virtual stocks;

Detailed "publishing" of logistics Allows automatic document generation

information on warehouse based on the data in one or more

content; existing documents (according to the

Allows defining multiple measure units, default flows), also ensuring the

as well as the automatic conversion in documents' traceability;

order to cover all the issues related to Ensures stock traceability by tracking

purchasing, reception, storage, sale; the quantities during their route within

Provides complete management of the the company, from arrival to exit;

inventory items; Includes the possibility to sell from two

Calculates the inventory cost in any inventory locations;

method, in parallel (FIFO, LIFO, STD,

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The disappearance of borders

between regions, countries,

industries or the diversification of

finance tracking and investing

methods are just few elements that

significantly increase both the

competition and the difficulty of

remaining competitive in a market

with increasingly lower entry

barriers. A modern company can

become an important player in its

business field only with the help of

integrated information systems that

comply with international

applicable laws and support

business development with

international partners.

"Comparing the investment with the

results, I must say that the benefits

of using Charisma are ten times

greater than the cost of the system,

in a short to medium run.“

NBG Leasing

Dan Dănăilă

CEO

Foreign TradeForeign Trade module automates and optimizes the entire

operations specific to the import and export activities,

regardless of the business field. The module ensures order

tracking from external providers, goods' routes, lohn

operations, temporary or permanent imports and customs

protocols in the European Union, taxes and customs,

providing an essential support in reducing the operational

costs of organizations of any size.

Improves the decisional system

Due to a fast adaptation to legislative changes and key

information, the module improves the decision making

system based on data compliant to the international

context.

Increases the international competitive power

Provides the possibility to choose the best offers

according to internal company criteria, and supports

both the increase of power in negotiation processes

and increase of business competitiveness by reducing

costs and increasing operating margins.


By eliminating the manual and redundant effort

required to manage the external purchases and sales,

the Foreign Trade module significantly reduces the

operational costs and time spent on redundant tasks,

with the help of external documents associated to the

distributed merchandise.

Features

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Tracks the foreign providers' orders by Ensures the proper handling of

confirming the shipping and receiving reception differences and the

dates; reconciliation with the foreign provider;

Registers the Packing List of the foreign Automatically generates the Export

provider, a document that accompanies Customs Statement (DVE) based on the

the freight; customs codes and the exporting

Calculates the taxes and customs based country;

on the international customs codes; Provides management of import

Tracks the conformity of the prices purchases by automatic generation of

agreed with the foreign provider (foreign the Import Customs Statement (DVI),

currency price lists); Intra-community purchase protocol and

Allows goods' pre-storage by keeping in the Reception Note (NIR), with

custody the goods of the business automatic assignation in the product

partners; price of customs and other related

Calculates the price of recording into expenses, such as freight, insurance;

the inventory based on CIP price, taxes Follows inward progress - recovering or

and customs, and the related services not paying the customs and VAT in the

(freight and insurance); customs for the imported products used

Records and tracks invoices for different as raw material for the exported

external or internal services related to products;

the import (freight, customs); Includes the Lohn sub module - the end

Operates with multiple currencies, also product can be exported to the same

highlighting the exchange rate foreign partner that had provided the

differences; the cost of goods sold is also raw material without paying customs;

tracked in the historical exchange rate; Tracks the temporary imports and their

justification to the customs for the

related exports (lohn);

It is natively integrated with the core

modules of Charisma ERP suite:

Treasury, Sales, Purchasing, Fixed Assets,

Budget Management, Inventory

Management, Foreign Trade, Insurances

and Refinancing.


Any organization, regardless of its

size or industry, wants to control

the financial situation thoroughly

and permanently. Only through a

complex and correct analysis,

organizational problems and critical

points related to money, can be

identified in time.

Cash Flow

Provides financial control over the business activities;

Provides support in cost and investment optimization

in accordance with real possibilities of the

organization;

Correctly predicts and manages cash flows within the

organization;

Alerts rapidly the problems related to organization’s

liquidity;

Provides an intuitive and configurable interface.

Cash Flow module provides support in controlling the cash

inflows and outflows within the organization. The objective

of this module is to inform accurately and correctly the

company’s management and to maintain an optimal level of

cash flow.

"Charisma gives us the assurance

that we are supported by a strong

software, which is able to sustain

our development, giving us the

opportunity to focus mainly on the

business."

Pet Product

Cristian Pop

President and CEO

Advantages and Facilities

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Automatically retrieves data from the automatically data extracted from

system and examines financial Charisma ERP’s operational modules;

components that affect the cash flow: Includes the possibility to develop cash

account payables, account receivables, flows scenarios and forecasts;

investments, , directed expenditures etc. Allows the association of partners with

Performs analysis on configurable time each entry in the cash flow structure;

periods (day, week, month and year); It is divided into: budgeted values

It has a hierarchical structure (tree (reflect the company’s liabilities at a

structure) and drill-down facilities (view certain date or for a preset time interval)

documents that contributed to the value and achieved values (reflect the

of the report); it contains an initial cash payment of these liabilities at a certain

balance, a final one and the difference date or for a predefined time interval);

between the two for each time interval Each budget change leads automatically

run; to changes in the budget report;

The hierarchical structure can be Facilitates the construction of scenarios

configured depending on the type of by changing the date or value manually

analysis desired by the organization in the cash flow report without changing

(customers – raw materials customers, the date and time of the original report.

various clients, salaries; suppliers – Provides comparison and prediction

domestic suppliers, foreign suppliers); tools.

Includes manual defining and recording

options for the values, in addition to the

My Tasks simplifies the tracking and updating of daily

activities’ progress. The module is fully integrated with

Charisma ERP Core, so that users can easily transfer and

synchronize their activities with other planning solutions

(like MS Outlook).

Increases customer satisfaction and loyalty;

Streamlines workflows;

Allows tracking daily activities in a simple and

transparent manner;

Reduces the execution and tracking time;

Eliminates redundant and time consuming work;

Significantly reduces operational costs;

Provides a transparent overview of all ongoing

activities and a history of completed tasks;


Designed as a collaborative

application, My Tasks simplifies the

tracking of daily activities, groups

them into categories, assigns them

owners, prioritizes alerts or re-plans

them, in case their deadlines are

exceeded.

In other words, My Tasks plays the

user’s "memory" role, providing a

permanent link to the activities,

flows, documents and processes in

the system. It creates and manages

own tasks, it delegates tasks to

other persons and helps you

manage both your personal and

professional tasks. Furthermore, the

application runs on smart phones

and PC Tablets as well.

The application provides

transparency to all tasks, so that

they can be tracked by others

indirectly concerned with them.

My Tasks

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Fast introduction of tasks Edit tasks

Tasks can be introduced quickly, directly The application allows editing tasks, so if

from the application, and can also be a subscriber comments or modifies one

emailed. Tasks can also be created as of the tasks already created, other

Charisma documents (invoices, subscribers can watch the status of the

payments, accounting notes etc.) and actions performed.

associated with the document of origin Synchronization with Charisma

for an easy navigation.AppServer via Internet

The application provides default values The authentication is based on to the

for deadlines, which can also be Charisma username. Thus, the

configured by the user. It also provides application allows a collaborative work

automatic filling of contextual data on each task, providing automatic and

(date, time, task category). real-time updates.

Completed tasks are automatically Notifications and alerts

archived. Users can choose to be notified on

exceeding deadlines - this functionality is Plan and view tasks for a certain period

available even when the application is

My Tasks allows you to view a list of turned off.

tasks, depending on their timeframe, but

also on files or importance.

If you choose to view tasks according to

time, the first category to be displayed

will be tasks with exceeded deadlines,

while the other

categories will

include tasks

with no

deadline.

Features

poza

With over 17 years of experience, TotalSoft is

the largest Romanian ERP provider. With

1500 clients in the private and public sector

in 25 countries, such as USA, Germany, UK,

Austria, Italy or France, TotalSoft has an

undeniable expertise in 9 verticals, focusing

on retail and distribution, constructions,

financial services and medical ones.

The company has its own suite of software

solutions, namely Charisma Business Suite,

to which renowned systems, such as

Charisma ERP, Charisma HCM or Charisma

Medical Software belong.

TotalSoft is member of Global Finance

Group, one of the largest private investment

companies in South-Eastern Europe, with

offices in Athens, Bucharest, Sofia and

Belgrade. Global Finance manages funds

amounting to over EUR 850 million and has

carried out over 70 investments since its

founding in 1991.

Poland Poland

Romania Romania

Bulgaria Bulgaria

Greece Greece

Czech RepCzech Rep

HungaryHungary

Albania Albania

Austria Austria

UnitedKingdom UnitedKingdom

Germany Germany

Russia

Ukraine

Moldova

Serbia

Slovakia

SenegalSenegal

Qatar Qatar

Saudi ArabiaUAE

BelgiumBelgium

FranceFrance

ItalyItaly

SwedenSweden

SpainSpain

Estonia

USAUSA

TotalSoft Implementations

Planned Subsidiaries

Active Subsidiaries

TotalSoft Headquarters

TotalSoft Headquarters, Global City Business Park 10 Bucharest - Nord Street

thBuilding O2, 8 Floor,

P: +4021 335 17 09

W: totalsoft.ro, charisma.ro, acollada.com

E: [email protected]

Voluntari, llfov,România

Austria | Greece | Bulgaria | Qatar

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