Class 4: Objectives and Targets, the EMS Program, and Implementation and Operation
N.C. Zoological ParkAsheboro, NC November 13,
2001
Julie WoosleyEMS Development Course for Government Agencies,
Project Coordinator NC DPPEA
Where are you?
Read the standard? Still using your road map?
Behind or on track?
Today, let’s
Read some of the standard and guidance docs Look ahead: Assess where we are, and
Plan where to goObjectives and TargetsEnvironmental Management ProgramBegin Implementation and Operation
Homework:
Did you bring:Copy of identified Aspects and ImpactsCopy of Significant AspectsCopy of procedures for identifying A&I and
determining significanceCopy of procedure for determining legal requirementsFacility organizational chart (structure)Written procedure that you use at your facility now [Policy statement – turn in or email to me]
17 Requirements in ISO 14001Env. Policy 4.2 Document control 4.4.5
Env. Aspects 4.3.1 Operational control 4.4.6
Legal and other req. 4.3.2 Emergency preparedness and response 4.4.7
Obj. and targets 4.3.3 Monitoring and measurement 4.5.1
Env. Mgmt. Program 4.3.4 Corrective/preventive action 4.5.2
Structure and Responsibility 4.4.1 Records 4.5.3
Training, awareness, and competence 4.4.2
EMS audit 4.5.4
Communication 4.4.3 Management Review 4.6
EMS documentation 4.4.4
Objectives and Targets (4.3.3)
“The organization shall establish and maintain documented environmental objectives and targets, at each relevant function and level within the organization.
“When establishing and reviewing its objectives, an organization shall consider its legal and other requirements, its significant environmental aspects, it technological options, and its financial, operational and business requirements, and the views of interested parties.
“The objectives and targets shall be consistent with the environmental policy, including the commitment to prevention of pollution.”
Objectives and Targets (4.3.3) The organization shall establish and maintain
documented environmental objectives and targets.
Can include commitment to: reduce waste reduce or eliminate release of pollutantdesign product to minimize environmental impact in
production, use, and disposal.
Objectives and Targets (4.3.3) Keep objectives simple, flexible, and measurable. Be realistic. Considerations:
legal and other requirements significant env. aspects technological options financial requirementsoperational requirementsbusiness requirementsviews of interested parties
Sample Objectives and Targets Reduce generation of
hazardous waste
Improve indoor air quality by reducing solvent odors
Prevent spills
Reduce electrical use
Reduce spent solvent by 80% by 01/2002
Reduce emissions by 90% by 05/2002
Max. of 2 /yr. by 2003
Reduce electricity use by 10% by 08/2002
Environmental Management Programme(s) (4.3.4)
“The organization shall establish and maintain (a) programme(s) for achieving its objectives and targets. It shall includea) designation of responsibility for achieving objectives and targets at each relevant function and level of the organization;b) the means and time-frame by which they are to be achieved.
If a project relates to new developments and new or modified activities, products, or services, programme(s) shall be amended where relevant to ensure that environmental management applies to such projects.
Ex: Objective and Target to Environmental Management Program
Policy: Improve the environmental quality of the workplace
Objective: Improve indoor air quality by reducing solvent odors
Target : Reduce solvent odors (VOC levels) by 90% by May 2002.
Environmental Mgmt. Program?
Ex.: Environmental Management Program
Plan: Switch to aqueous cleaning process Action- Substitute water based cleaning process for vapor
degreasing process Responsibilities - Process Engineering Schedule -
Bench top trials - 2 months (date)Full scale pilot - 3 months (date)Implementation period - 1 month (date)
Resources needed - 1 FTE for 4 months - Est. Budget $12,000
Examples
Setting Objectives and Targets:
NSF Sample Procedure
City of Charleston:
Environmental Management Systems
Improvement Program
Objectives and Targets
Divide into small groups Work with someone you don’t know Choose a significant environmental aspect from
your facility’s list Brainstorm possible objectives and targets for it
If you’re not sure what would work, you can set O&T’s to test some possibilities and choose one to pursue
Remember to include: what, how, who, when, and resources
Implementation and Operation (4.4)
Implementation and Operation (4.4)
4.4.1 – Structure and Responsibility 4.4.2 – Training, Awareness, and Competence - Jan 4.4.3 – Communication – Jan 4.4.4 – Environmental management system
documentation – Feb; John Burke, doc. types 4.4.5 – Document control – Feb 4.4.6 – Operational control – Jan 4.4.7 – Emergency preparedness and response – Feb
Structure and Responsibility (4.4.1)“Roles, responsibility and authorities shall be defined,
documented and communicated. . .”“Management shall provide resources essential to the
implementation and control of the EMS. . .”“The organization’s top management shall appoint (a) specific
management representative(s) who, irrespective of other responsibilities, shall have defined roles, responsibilities and authority fora) ensuring that EMS requirements are established, implemented, and
maintained in accordance with this std.b) reporting o the performance of the EMS to top management for
review and as a basis for improvement of the EMS.”
Structure and Responsibility (4.4.1)
For example: In your procedure for legal and other requirements,
define who is responsible for what Create a responsibility matrix – see handout Include responsibility in document matrix – see
Gastonia Include responsibility in job descriptions
Environmental Management System Documentation (4.4.4)
“The organization shall establish and maintain information, in paper or electronic form, toa) describe the core elements of the management system
and their interaction;
b) provide direction to related documentation
Documentation requirements and document types:
John Burke, DPPEA
Operational Control (4.4.6)“The organization shall identify those operations and activities
that are associated with the identified significant aspects in line with its policy, objectives, and targets. The org. shall plan these activities, including maintenance, in order to ensure that they are carried out under specified conditions bya) est. and maint. documented procedures to cover situations where
their absence could lead to deviations. . .;b) stipulating operating criteria in the procedures;c) est. and maint. procedures related to the identifiable significant
environmental aspects of goods and servies used by the org. and communicating relevant procedures and req. to suppliers and contractors
Operational Control (4.4.6)
From your significant aspects, work backwards to the activities, products, or services that each relates to. For each of these, you will need to establish operational controls:Procedures where neededOperating criteria Include the goods and services used
by the organization, and communicate to suppliers and contractors
Operational Controls - Examples Procedures for sampling, transportation and testing of
samples; documents for sample identification or COC Procedures for ensuring compliance – permits, required
documentation, reporting requirements Procedures for maintenance – how often, what should be
done, disposal of waste resulting from maintenance procedures. Treatment systems, building system (HVAC), transportation/ fleet (oil changes, tires inflation, etc.)
Contractors- what are their requirements? How do you communicate these to them – contract, training of their workers
Operational Control – Exercise
Break into small groups Using one of your procedures, determine if it:
Relates to a significant aspect Determine if it:
Stipulates operating criteria?Would prevent deviations from the policy, O&T’s?Would prevent noncompliance (in policy) even during
nonstandard conditions?If not, what does it need to fulfill the requirements of the
standard?
Homework Assignments Brainstorm some potential Objectives and Targets with
your EMS Team: What do you want to do first to improve your significant environmental aspects?
Define EMS representative Define facility personnel structure Begin defining roles and responsibilities (ongoing-
document and communicate) Look at existing documentation and determine what you
need to develop for operational control (significant aspects only, where their absence could lead to deviations from the policy, objectives and targets). Begin developing or updating SOPs/SOIs.
If you are behind in this class
Contact your coach to begin working individually with them to catch up – it’s not too late!
Next Class:
January 8, 2003, Charlotte
Keep up the good work!
Julie Woosley, NC DPPEAEMS Development Course for Government Agencies, Coordinator
(919) 715-6527 phone/ (919) 715-6794 faxwww.p2pays.org/iso/govcourse