District39–ClubOfficerTraining
DistrictPage www.district39.orgDistrictTrainingPage www.district39.org/trainingToastmastersInternational www.toastmasters.org
District 39, Division ___, Area ____
Club #___________, Club Name: __________________
My Name: ___________________________
My Role: ___________________________
Club Office Name Phone
President
VP Education
VP Membership
VP Public Relations
Treasurer
Secretary
Sergeant At Arms
District Director: _________________ ç Operations, Administration
Program Quality Director: _________________ ç Education, Training, Events
Club Growth Director: _________________ ç Marketing, Club Building,
Member Retention
Club Leader Resources / Mentors
Division Director: _________________ ç Consistent Area Quality
AD Program Quality: _________________ ç Assist Education / Training
AD Club Growth: _________________ ç Assist Club Growth activities
Area Director: _________________ ç Consistent Club Quality
My Area Council (Club Leader Peers) Clubs in my Area Club President VP Education VP Membership
7/13/18
1
Vice President Education (VPE)
Club Officer Training
www.toastmasters.org
! VPE Role
Agenda
! VPE Responsibilities
! VPE Resources
www.toastmasters.org
Session Objectives
! Identify your role ! Fulfill your
responsibilities ! Find resources that
help you
7/13/18
2
www.toastmasters.org
VPE Role
www.toastmasters.org
VPE Responsibilities
The Club Meeting
Outside the Club Meeting
The Executive Committee
www.toastmasters.org
The Club Meeting
! Before Club Meetings ! Upon Arrival at
Club Meetings ! During Club Meetings
7/13/18
3
www.toastmasters.org
Before Club Meetings
! Review scheduled roles.
! Offer support to the Toastmaster.
! Schedule education sessions.
www.toastmasters.org
Before Club Meetings
! Ensure a member conducts presentations from The Successful Club Series (Item 289).
! Notify the club president of education awards.
www.toastmasters.org
Upon Arrival at Club Meetings
! Verify assigned members have arrived and are prepared.
! Remind members to select an evaluator.
! Assist the Toastmaster.
7/13/18
4
www.toastmasters.org
Upon Arrival at Club Meetings
! Greet guests. ! Inform Topicsmaster
of any guests willing to participate.
www.toastmasters.org
During Club Meetings
! Initial project completion records.
! Ensure members fill out award applications.
! Recognize members for achievements.
www.toastmasters.org
During Club Meetings
! Preside over meeting when necessary.
! Answer education program or speech contest questions.
7/13/18
5
www.toastmasters.org
Outside the Club Meeting
! Plan club meetings. ! Promote participation
in the education program.
! Orient new members. ! Encourage new
members to participate.
www.toastmasters.org
Outside the Club Meeting
! Assign a mentor. ! Attend club executive
committee meetings. ! Attend district council
meetings.
www.toastmasters.org
Outside the Club Meeting
! Facilitate member progress on Base Camp.
! Arrange for your replacement or assistance.
! Prepare your successor for office.
7/13/18
6
www.toastmasters.org
The Executive Committee
! Prepare and present education program reports.
! Share information on upcoming speech contests.
www.toastmasters.org
! How ! When ! Who
! What
How to Fulfill the VPE Responsibilities
www.toastmasters.org
! How will you fulfill this responsibility? ! When will each action be completed? ! Who is available to help you?
! What materials and resources can you use?
VPE Responsibility Action Plan
7/13/18
7
www.toastmasters.org
VPE Resources
www.toastmasters.org
! Attend district-sponsored club-officer training program
! Read materials ! Meet with the outgoing executive committee ! Meet with the outgoing VPE ! Meet with the current executive committee
Getting Started
www.toastmasters.org
! Invite 1-3 members to serve on education committee
! Meet with each member to discuss educational goals
Getting Started
7/13/18
8
www.toastmasters.org
Additional Resources
This concludes the session.
Club Officer Training
Evaluation BEGINNER INTERMEDIATE ADVANCED
What level of knowledge of the topic did
you have prior to this session? � � �
Indicate to what degree you agree with the following statements about this session.
STRONGLY AGREE AGREE
NEITHER AGREE
NOR DISAGREE
DISAGREE STRONGLY DISAGREE
Overall, I was satisfied with the session. � � � � �
I will use the content to strengthen my
club. � � � � �
The learning objectives were met. � � � � �
Yes No
Will you implement at least one idea from this session in the next 30 days? � �
Write your comments about the session.
Indicate to what degree you agree that the facilitator demonstrated the following:
STRONGLY AGREE AGREE
NEITHER AGREE
NOR DISAGREE
DISAGREE STRONGLY DISAGREE
Solid knowledge of the subject matter � � � � �
Excellent presentation skills � � � � �
BaseCampManagerPresident,VicePresidentofEducation,Secretary
1. Log-intoToastmastersInternational.org
§ AccessclubthroughBaseCamp
§ Selecthomeclub
§ Log-inasBaseCampManager
§ Makesuretomakeyourscreenlarge
2. Levelcompletion§ Clickon“PendingRequests”(iftherearerequestswaitingitwilllooklikethepicturebelow)
TrackEmpReques Printable Version Export to Excel (0 Results)
Search Requested By Training Type Date Options
Angie Rodriguez Effective Coaching On-line 7/2/18 ü û
§ Ifallrequirementsclickonthegreencheckmark§ Ifrequirementsaremissing,clickontheredX§ Makecommentsinthecommentboxthatappears.
§ Youcanthenviewandprintcompletioncertificate.
3. SearchingandBrowsing-HowdoIknowwhattherequirementsareforaparticularlevel?
§ ClickontheNameofthepersonrequestingapproval.
(Thiswillopenalargespreadsheetofthemembersentirepath)§ ClickonTutorialsandResources
• ClickonProjectDescriptions(findtheprojectyouneed)
• ClickonEnglish
§ Typeageneralterminthesearchboxattoprightofscreen.
4. TrackingProgress§ ClickonMemberProgress
• ClickonIndividualProgress
• Chartsdisplaybylevel.
• Clickon“Options”buttontorefreshdata(checklastrefresheddateinbottomleftcorner)
§ Whenlookingatchart,numberonthebottomlineshowsthenumberofpeopleinaparticularpath.
§ Clickonqattoprightofchart§ Clickon“Viewdetails”(Scrolldown)§ Spreadsheetwillshowyoudetailsofeachmembers’path.
§ RepeatsameprocessforPathprogress,Pathtype,andRecentlySelectedPaths.§ Graphscanbeprintedorexportedtoexcel.
5. ViewingaMember’sprofileTypeinmember’snameinsearchbox
a. ClickonnameTypeinclubnameinsearchbox
b. ClickonspecificmemberwhenlistcomesupYoucanviewmembersBaseCampProfile
6. LevelcompletionsinPrintMembersworkinginprintstillshowinBaseCampeventhoughtheyareworkinginprint.
§ ThememberinformstheVPEthatalevelhasbeencompleted§ Searchforthemember§ Selectthemember§ SelectTranscript§ ViewtrainingdetailsatLevel1§ ViewchecklistnexttoIceBreaker§ Checktheboxnexttocompletion§ Checkthesaveboxontheleft§ CheckcompletionLevel1§ Checksave
Evaluation BEGINNER INTERMEDIATE ADVANCED
What level of knowledge of the topic did
you have prior to this session? � � �
Indicate to what degree you agree with the following statements about this session.
STRONGLY AGREE AGREE
NEITHER AGREE
NOR DISAGREE
DISAGREE STRONGLY DISAGREE
Overall, I was satisfied with the session. � � � � �
I will use the content to strengthen my
club. � � � � �
The learning objectives were met. � � � � �
Yes No
Will you implement at least one idea from this session in the next 30 days? � �
Write your comments about the session.
Indicate to what degree you agree that the facilitator demonstrated the following:
STRONGLY AGREE AGREE
NEITHER AGREE
NOR DISAGREE
DISAGREE STRONGLY DISAGREE
Solid knowledge of the subject matter � � � � �
Excellent presentation skills � � � � �