Coding of 2011 TAKS/TAKS-M Answer Document Training Module
Coding of 2011 TAKS/TAKS-M Answer Documents
Are you a task oriented person who prefers to follow “step by step” instructions OR are you a person who prefers to “learn by doing??
Go to the next slide to view a demonstration of following “step by step” instructions.
Video
The proper coding of answer documents is most easily accomplished one test administration at a time by following the detailed and specific instructions provided in your manuals.
While some of us are out of our comfort zones reading the directions first, it is advantageous to do so.
Coding of 2011 TAKS/TAKS-M Answer Documents
• After an answer document has been submitted for scoring, districts will NOT be able to make corrections to the student information such as demographic, program participation or score code status.• Inaccurate student information may prevent the
current test administration data from merging with a student’s permanent record file.• District/campus accountability could be
adversely affected.• A student’s document might not be scored.
Coding of TAKS/TAKS-M Answer Documents 2011
Why does it matter?!?
So How Do I Get Started?
• Upon receipt, the preprinted information on all answer documents and precoded labels must be verified for accuracy and completeness.• The information submitted on the answer
document should reflect the student’s status at the time of testing.• If the information has been precoded correctly,
there is no need for it to be hand-gridded on the answer document.• Hand-gridded information will override any
precoded information other than the student name, PEIMS number, date of birth and gender.
Coding of TAKS/TAKS-M Answer Documents 2011
Demographic or Program Information
Coding of 2011 TAKS/TAKS-M Answer Documents
Demographic or Program Information
Coding of 2011 TAKS/TAKS-M Answer Documents
Demographic or Program Information
• If a demographic or program information field is left blank for any student, data from the October 29, 2010 submission will be used to complete the field if possible.• If it is not possible to match a student’s scorable
document to the appropriate PEIMS record, data from any field left blank will be aggregated and reported as “No information provided.”
Coding of 2011 TAKS/TAKS-M Answer Documents
Precoded Answer Document
Correcting Precoded Errors
• To correct an inaccurate student name, PEIMS ID, or date of birth on an answer document:• Void the document by writing “VOID” in large,
bold letters across the student information grids.• Print and hand-grid the correct information on a
blank answer document with a No. 2 pencil.• Place the voided answer document under a
Voided Answer Document Identification Sheet and return with scorable materials.
Coding of 2011 TAKS/TAKS-M Answer Documents
Precoded Answer Document
VOID
Precoded Label
Correcting Precoded Errors
• To correct an inaccurate student name, PEIMS ID, or date of birth on a label:• Write “VOID” across the label to return with
nonscorable materials.• If the label has already been affixed to a scorable
document write “VOID” across the student information grids on the document to return with scorable materials.• Print and hand-grid the correct information on a
blank answer document with a No. 2 pencil.
Coding of 2011 TAKS/TAKS-M Answer Documents
VOID
VOID
or
Precoded Label
Correcting Precoded Errors
• To correct any other inaccurate precoded information on an answer document or label:• Hand grid the correct information in the
appropriate field with a No. 2 pencil
Coding of 2011 TAKS/TAKS-M Answer Documents
Only authorized school personnel may verify the information in the FOR SCHOOL USE ONLY section of the answer document.
Coding of 2011 TAKS/TAKS-M Answer Documents
Score Code Field
• The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored.• For each subject area test, select only one score
code.• Failure to mark the appropriate score code may
result in a score of ZERO for the student.
Coding of 2011 TAKS/TAKS-M Answer Documents
Score Code S= Test to be scored!
Score Code A= Absent
Score Code L= Exempt-LEP
LEP Exempt and Absent
Score Code O= Other
Score Code *= Did not test on the document for subject indicated
Score Code PW= Parent Waiver
Score Code ALT= Substitute Assessment
Score Code X= Exempt
Score Code P= Previously Passed
Score Code ARD= TAKS-M Not Appropriate for SSI Retest
Test Taken Info
• The TEST TAKEN INFO field must be correctly gridded to indicate which test, or combination of tests, a student was administered in order for the test to be scored accurately.• Note: Grade 3 scorable test
booklets do not have this field.
Coding of 2011 TAKS/TAKS-M Answer Documents
How do I grid allowable accommodations?
Coding of 2011 TAKS/TAKS-M Answer Documents
Resources
• District and Campus Coordinator Manual• Prepare Scorable Documents - Pages 101-167• Gridding Information-Appendix A – pages 317-
327• TAKS General Test Administrator Manual• Prepare Scorable Documents – pages 16-54• Gridding Information-Appendix A – pages 79-89• Accommodations Manual• LAT Test Administrator Manual
Coding of 2011 TAKS/TAKS-M Answer Documents
Other Answer Document Fields
LOCAL USE
AGENCY USE
COURT ORDERED
HIGH SCHOOL EQUIVALENCY
PROGRAM (HSEP)
LEP POSTPONEMENT(EXIT Level Only)
FOR MIGRANTUSE ONLY
PEM USE ONLYFOREIGN EXCHANGE STUDENT
WAIVER (GRADES 9, 10, EXIT)
Coding of 2011 TAKS/TAKS-M Answer Documents
Coding of 2011 TAKS/TAKS-M Answer Document Training Module
Should you have questions please contact your district or campus
coordinator.
?
Coding of Answer Documents Module ReviewT F
1. For each subject area on an answer document, only ONE score code should be gridded.
2. On a TAKS-M answer document ARD = the ARD committee has determined that TAKS-M is not the appropriate assessment for the primary SSI test opportunity.
3. The “02” Economic Disadvantage Indicator code (ED) means the tester is not identified as economically disadvantaged.
4. Follow the same steps to grid the TEST TAKEN INFO field even if the student is absent from the test or illness/test irregularity occurs during testing.
5. Failure to mark the appropriate score code may result in a score of ZERO for the student.
6. A voided precoded answer document must be returned with scorable materials.
7. Eligible accommodations must be gridded regardless of whether the student uses them.
8. The “*” score code indicates that the student tested with another answer document for the indicated subject.
9. It is important to verify student demographic and program information.
10. The “SP” grid under Test Taken Info= Special Education.
Print Certificate
Certificate of Completion
For completion of .5 hour training in Coding of Answer Documents for TAKS/TAKS-M
Participant’s Signature
Participant’s Name
Date
None of us is as smart as all of us.-Ken Blanchard