Comprehensive Case
Information System
September 2016
CCIS 3.0
Portal/CCIS/Technology Roadmap Regional Training Workshops
CCIS 3.0 Success
Clerks’ IT Strategic Goal #3
Achieved with timely statewide implementation by all CMS/Vendors with one solution per vendor user group
Eliminates need for duplicated data by Judiciary
Provides improved customer service New cases added to CCIS the same day they are initiated with the Clerk
View document images statewide
Standardized, responsive user interface
Implements modern technology which is easier to support
CCIS 3.0 Roll-out Status
60 Counties are part of four Main Vendor User Groups Benchmark
CLERICUS
Odyssey
Showcase
Counties from each Vendor User Group are in the process of being implemented one by one with implementations occurring daily now
Weekly E-News shows CCIS 3.0 Implementation Map with county implementations will keep you current on status
E-News Archive is available in FLCLERKS.COM http://www.flclerks.com/?ENews
E-NEWS
FLCLERKS.COM
CCIS 3.0 DEMO
Portal/CCIS/Technology Roadmap Regional
Training Workshops
CCIS Security – Current Status
CCIS is currently governed by the existing CCIS Security
Policy from 2005
Current Security Policy is based on:
Group Level Security based on the User’s Organization
Case Level Security based on UCN Court Type
Adoption, Sealed or Expunged Cases are not available for
any CCIS user currently
CJ/DP type cases can be seen on CCIS if the user has the
appropriate security level
CCIS Security – Future Roadmap
CCIS will transition to the AOSC 16-14 Public Access Security Matrix in 2017
This will occur after the Statewide Implementation of CCIS 3.0
CCIS 3.0 data elements and web services are required to expand CCIS Security to include
Parties of Record
Party Level Security
Docket Level Security
Image Level Security
Advantages of transitioning CCIS to the AOSC 16-14 Security MatrixThe Matrix is similar to the existing CCIS security process and it makes sense to ultimately match the two to provide consistency and standardization.
·The CCIS Committee has discussed the option of opening up CCIS to attorneys and other non-governmental users. These types of users really want a single login system for statewide access. CCIS would need to comply with AO/Matrix security for this to be seriously considered.
CCIS 3.0 and the Portal
Attorneys in the portal get links to access their cases via
CCIS data.
They can only access a case in which they have filed and
the filing has been reviewed and approved by the Clerk. In
this scenario, they are treated like a party on the single
case and they have the right to see all the information on
the single case even if it is confidential.
Attorneys who access CCIS data this way cannot search for
other cases or access any other CCIS application
functionality.
CCIS Data Quality - Reporting
Data quality improved with current implementation
Each county implementation starts with a complete refresh
of data in CCIS that conforms to the requirements of CCIS
3.0
Four major versions of software have been implemented
instead of 67 greatly reducing variations
This is beneficial for statewide reporting, statistics and
business intelligence
Data Quality – For CCIS User
For the CCIS user, data quality will appear to be better
Cases are added to CCIS real-time
User views real-time dockets, court events, sentence, etc.
Case initiated on the Portal and processed by the Clerk, will
be visible to the CCIS user right away
CCIS - Even Better Data Quality
After current 3.0 implementation, additional CCIS
application features will be implemented
CCIS Audit Functionality implemented in CCIS application
New Security Profile for Clerk Staff CCIS users to view these screens
CCIS data errors and warnings will be more easily visible to clerk
staff
Similar to TCATS errors
Statewide Reporting
CCIS 3.0 Benefit to the Clerk
Single interface can be programmed between CCIS and other
agencies to send Clerk data instead of Clerk staff manually
reporting or building system interfaces
FDLE is pursuing the project to obtain MECOM data from
CCIS
Project involves:
Enhancements to CCIS for Clerk staff to review eligible MECOM
reporting and submit the reporting
Enhancements to FDLE to provide received MECOM reporting from
counties to Clerk staff (like a receipt confirmation)
Design will commence once CCIS 3.0 project is mostly complete