Pairings with PI• Projects are paired first with co-Is and PIs• Remaining projects to be distributed amongst
NAASC staff– Number of projects per staff member assigned
(roughly) by amount of time available• Projects assigned by:– Specialty (polarization, high frequency, etc.)– Interest in topic (close, but not too close)– Past collaborations or friendship with PI– Randomly
Workflow During Phase II
• Contact scientist gets email from P2G saying that SBs have been generated
• Review associated JIRA ticket and project – understand the project goals as defined by the PI – changes to the initial SBs made by the P2G • proposal review process• current best practices
Workflow During Phase II
• JIRA tickets found off of: – http://jira.alma.cl/browse/SCOPS-1 or – https://sites.google.com/site/almacommunityoutr
each/• ARC Workflow Folders• Phase II Materials• Cycle 0 Project Assignments
Workflow During Phase II
• List of items to check can be found at:– https://sites.google.com/site/almacommunityoutr
each/• Staff Training Material• Train the Trainer Material• “Presentation to NA ARC Support Scientists
supporting projects in Cycle 0 - the P2G and Contact Scientist Perspective"
Workflow During Phase II
• Discuss any questions or changes to the SBs with the P2G (local first, then originating P2G member if necessary)– Review technical assessment
• Contact the PI via the ALMA Helpdesk to– Introduce yourself– Give some basic facts about the project/process– Arrange a time to discuss (via phone, Skype, etc.)– https://help.almascience.org/staff– Can use pre-made template
Helpdesk Ticket Creation
Use this to search for your PI. If your PI has never used the ALMA Helpdesk, then you can not send him/her an email via the Helpdesk. Instead, contact your PI via a regular email and ask him/her to access the Helpdesk and send you a note.
Workflow During Phase II
• Discuss (using Skype, phone, netmeeting, etc.) the Phase II products – Explain any substantial changes made to science
goals (none in first batch)– Walk them through the OSS– Answer questions from PI
Questions to be Prepared For
• What are the calibrators?– How bright are they and what S/N do I expect?– How far from science target?– What is the cadence of gain/science observations?– Find basis for S/N calculation
• When will my project be run?• What happened to the request for extra time?
Change Requests
• Best Practices – Contact scientist contacts P2G before talking to PI
• Minor Changes– Contact scientist contacts P2G
• Major Changes– PI request via the ALMA Helpdesk
• See Section 9 of the Phase II Procedures
Workflow During Phase II
• Get approval from the PI for the SBs as-is, or collect requested changes
• Ask P2G to make minor changes to SB – document this in JIRA via a “comment” (see 9.3 of the Phase II Procedures document)
• Major changes need to be requested by the PI via the Helpdesk
Workflow During Phase II
• Once the PI has approved the project and any major changes have been resolved, enter comment to this effect in JIRA.
• Annotate in the JIRA ticket that the PI approves, and give the date and method of approval (Helpdesk, email, phone, etc.).
• If materials need to be regenerated, then the contact scientist will iterate with P2G and PI until final approval
Data Arrives at NAASC
• Data analysts make data available to contact scientist
• Contact scientist inspects delivered data• If data pass inspection, data analysts make a
URL to the data and pass it to the contact scientist
• Contact scientist informs PI of data availability
Data Delivery
• Detailed instructions can be found at:– https://safe.nrao.edu/wiki/bin/view/ALMA/NAASC
/CycleZeroDataDistributionWorkflow– Questions can be directed to Scott Schnee and
Mark Lacy