Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Contingency Funds2010 - 2011
Dr. Ronald WellsSpecial Education Adviser
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
2
Point of Clarification***************************
Contingency Fund Applications are for the Current School Year 2010- 2011
ALL EXPENSES ARE FOR 2010 - 2011
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Application Dates*******************************
• Beginning November 29, 2010
• Closing January 14, 2011
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Current IEP*******************************• The IEP in effect on the date the application is
submitted
and the IEP
• Supports the program and services listed on the CFund application.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
24 PS §25-2509.8*******************************
• Extraordinary special education program expenses. Section (e)
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
• Such special education program or service shall include, but not limited to, the transportation of students with disabilities, services related to occupational therapy, physical therapy, speech and language, hearing impairments or visual impairments; or training in orientation and mobility for children who are visually impaired or blind.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Application******************************
• Brief background of the student
• Explain the extraordinary educational needs of the student
• Explain what you have done to ensure this is the least restrictive environment
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Brief Background*******************************• Provide a description of the student and his/her
extraordinary needs
• Individual history should be detailed to support the application
• Quality of content
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Educational Needs*******************************
• What are the extraordinary educational needs of this student?
• What is the degree (amount) of service?• Why?• Specific information!
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Least Restrictive Environment (LRE)*******************************• A brief explanation of why this is LRE
• A more detailed information for one time only expenses related to LRE.– Special training for staff– Costs related to establishing a new class
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Things to Avoid*******************************
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
• Quoting rules and regulations.
• Noting how much stress this causes the district.
• Providing “canned” information.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Eligible Costs*******************************• Proportional costs of the special education
teacher.– The teacher’s actual salary divided by the number of
student’s assigned to the teacher.
– The proportional cost of benefits may be calculated and applied in the same manner.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
• Proportional costs of the teacher’s aide assigned to the special education class including specific benefits.
• Full cost of an aide/personal care assistant assigned to the student and clearly indicated on the IEP.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Related ServicesBe sure that related services are clearly stated on the IEP
****************************************************
• Occupational Therapy• Physical Therapy• Speech & Language Therapy• Orientation & Mobility training• Vision Therapy• Hearing Therapy
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Calculating Expenses*******************************• When calculating therapy costs, use actual
costs per unit of time.
• Individual per hour and group per hour rates should be shown as they apply to the actual IEP.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Other Costs*******************************• Medical expenses that are specific to the
student.• Specialized staff training specific to the
student.• Consultation• Non-traditional therapies
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Medical Expenses*******************************
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Examples*******************************• One to one nursing service may be completely
claimed for CFunds, if clearly indicated on the IEP.
• A proportional (prorated hourly) cost of the school nurses time if clearly indicated on the IEP.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Specialized Training*******************************• Staff training related to the students IEP
• Documented
• Itemized
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Coordinate Information *******************************
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Tuition Costs*******************************• Will be accepted for IU programs & private
programs including APS (NOT 4010 approved students).– What is included in the tuition?– An itemized bill may be requested
• NO RESIDENTIAL COSTS!
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Transportation Costs*******************************
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
• Clearly indicated on the IEP
• Extraordinary, such as wheelchair accessible or serious health related.
• Transportation outside the LEA.
• Explained in detail – itemized and prorated for the individual student.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Putting it Together*******************************
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Anticipate Questions*******************************• Use the narrative sections to explain the costs.
• For example, if a prorated cost such as salary seems very high, explain in the narrative how this was calculated.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Contact Information*******************************
• Keep information current
• Assign the role to someone familiar with the process.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
• The person whose e-mail address is given as the contact, should be a person who actually receives the e-mail.
• Preferably the person who prepares the application.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Common Mistakes*******************************• Out of date IEPs• Out of date applications (current year)• IEPs that do not support the application• Miscalculated expenses (prorate)• Requests for residential costs
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Deductions*******************************• Average district tuition is built into the system
for you
• Fee factor deduction
• Both costs are built into the application and automatically subtracted.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
FAX Notes*******************************• Do not fax the application pages, only the IEP if
requested.
• Do not fax the NOREP
• Only fax to the number listed at the website
• Note the number of pages you are faxing
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
IEP Notes*******************************• Check the date on the IEP – Is it current?
• Make sure the IEP supports the request
• Present levels, related services and SDI
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Observations from previous years*******************************• When wheelchair use is noted there is the
assumption that the student is in fact in a wheelchair
• At least part of the day
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
How Funds Are Processed******************************
• Applications reporting the highest eligible costs will receive funding priority in the following manner:– Total Eligible Costs– Subtract Districts Average Tuition Rate– Subtract Fee Factor– Multiplied by Aide Ratio (formulated based upon
the Districts Wealth).
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
How Funds Are Processed cont.*******************************• This process will
continue until all available funds ($10,262,520) are expended.
• School Districts or Charter Schools may not receive contingency funds exceeding $150,000.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
2009- 2010 Statistics*******************************• The Bureau of Special Education received a
total of 1,377 applications.• 56% (765 requests) were below the adjusted
threshold and did not receive consideration.• 44% (612 requests) were eligible.• 59% (362 of eligible requests) were funded
(using the above process).
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
2009 - 2010 Statistics cont.*******************************• 362 requests represent approximately 26% of
total requests received for 2009 - 10.• 242 districts submitted applications (48%).• 150 districts received funding (62% of
participating districts and 30% of all PA districts).
• 17 districts met the cap of $150,000 (10% of funded districts).
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
2009 - 2010 Statistics cont.*******************************• 32 districts received $100,000 or more (21% of
funded districts).• 55 requests (15%) were approved for $90,000 or
more (totaling $2,183,444). • 34 requests (9%) were approved for $100,000 or
more (totaling $1,449,019).• For comparison, 28 (7%) and 13 (3%) of requests for
$100,000 or more were approved for 2008 – 2009 and 2007 – 2008 respectively.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Recent Prorate Results*******************************• 2004-05 .37 per dollar eligible• 2005-06 .19 per dollar eligible• 2006-07 .16 per dollar eligible• 2007-08 .15 - .85 per dollar eligible• 2008-09 .15 - .85 per dollar eligible • 2009-10 .15 - .87 per dollar eligible• The average being .46
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Goals for 2010 - 2011*******************************
Emphasize the student specific grant.
Reduce the number of low cost requests.
Encourage prompt submission of applications.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Anticipated Processing Figures*******************************• Only applications that qualify for $52,000 or
more will be considered for funding.• The most costly individual applications will
receive funding priority.• Approximately 365 applications will receive
partial funding. (Based upon 2009 - 2010 activity)
• Not all eligible applications will be funded.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Aid Ratio*******************************
A measure of district wealth will be applied to applications prior to final disbursement,
(calculations are based upon sales of taxable real estate, personal income and the district’s
weighted average daily membership).
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
SAMPLE #1 (Total Costs)
Submit New Funds Request for the [] School YearPlease complete the following application for each eligible student. Fields with a yellow background are required.
Date of Request
Contact Person for this request
Student First NameLast Name
Primary Disability
Placement (Not Location)LREBrief background INCLUDINGDISABILITY of the eligible student
December 16, 2010
Dr. Joyce Boeman
Steven
Creighton
Multiple Disabilities
Multiple Dis Support/Part Time
Public Separate Facility (IU)
Steven is diagnosed with multiple disabilities and also experiences limited vision. Steven receivesspecial transportation as well as vision, speechOccupational and physical therapy.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Specific Request(explain extraordinary circumstances)
Explain what you have done to Insure this is the Least RestrictiveEnvironment for this student
Half-year student
School District Contingency Fund Worksheet(Enter whole numbers rounded to the nearest dollar; do not enter commas or centers. E.g. 25000)
Prorated teacher salary $
Prorated itemized teacher benefits $
Classroom aide prorated salary $
Classroom aide prorated itemizedbenefits $
SAMPLE #1 (Total Costs) cont.
Steven needs assistance for most physical tasks andmovements, requires modifications and adaptations to allCurriculum areas utilizing assistive technology.
The team has reviewed all options for Steven and believesthat his current placement is the least restrictiveEnvironment and allows for provisions to.
No
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Itemized therapies e.g.
One-to-one paraprofessional assignment(PCA) $
Occupational therapy $
Physical therapy $Speech & Language therapy $ Orientation & mobility training $
Hearing itinerant services $Vision itinerant services $
Other Costs (list/specify)Total – Other costs $
TransportationTransportation amount $
Minus-school district average tuition rate (previous year) $Minus Factor $Calculated eligible costs $
SAMPLE #1 (Total Costs) cont.
IU #41/$87,493
$87,493
(Pop-Up) $36.000
36,000
-8900
23,100
91,493
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
SAMPLE #2 (Itemized)
Submit New Funds Request for the [] School YearPlease complete the following application for each eligible student. Fields with a yellow background are required.
Date of Request
Contact Person for this request
Student First NameLast Name
Primary Disability
Placement (Not Location)LREBrief background INCLUDINGDISABILITY of the eligible student
December 16, 2010
Dr. Joyce Boeman
Steven
Creighton
Multiple Disabilities
Multiple Dis Support/Part Time
Regular School Building
Steven is diagnosed with multiple disabilities and also experiences limited vision. Steven receivesspecial transportation as well as vision, speechOccupational and physical therapy.
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Specific Request(explain extraordinary circumstances)
Explain what you have done to Insure this is the Least RestrictiveEnvironment for this student
Half-year student
School District Contingency Fund Worksheet(Enter whole numbers rounded to the nearest dollar; do not enter commas or centers. E.g. 25000)
Prorated teacher salary $
Prorated itemized teacher benefits $
Classroom aide prorated salary $
Classroom aide prorated itemizedbenefits $
SAMPLE #2 (Itemized) cont.
Steven needs assistance for most physical tasks andmovements, requires modifications and adaptations to allCurriculum areas utilizing assistive technology.
The team has reviewed all options for Steven and believesthat his current placement is the least restrictiveEnvironment and allows for provisions to.
No
7875
3563
3500
3125
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Itemized therapies e.g.
One-to-one paraprofessional assignment(PCA) $
Occupational therapy $
Physical therapy $Speech & Language therapy $ Orientation & mobility training $
Hearing itinerant services $Vision itinerant services $
Other Costs (list/specify)Total – Other costs $
TransportationTransportation amount $
Minus-school district average tuition rate (previous year) $Minus Factor $Calculated eligible costs $
SAMPLE #2 (Itemized) cont.
23400
36000
8900
23,100
107,143
48000
7200
6480
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11
Amy Morton, Deputy SecretaryOffice of Elementary & Secondary Education
Phone: (717) 787-2127Email [email protected]
John Tommasini, Bureau DirectorBureau of Special Education
Phone: (717) 783-6134Email [email protected]
Richard Moss, Division ChiefDivision of Improvement & Technical Assistance - Central
Phone: (717) 772-3745Email [email protected]
Edward G. Rendell, Governor ▪ Thomas Gluck, Acting Secretary of Education ▪ www.education.state.pa.us
Contingency Funds 2010-11