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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
CREATING TABLESAND SMARTART
Microsoft Word 2007 - Specialist
Chapter
7Chapter
7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Performance ObjectivesPerformance Objectives
• Create, edit, and format a table
• Change table design and layout
• Sort text in a table
• Perform calculations on data in a table
• Create and format a SmartArt diagram
• Create and format a SmartArt organization chart
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-3
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Creating a TableCreating a Table
OROR
Insert tab, Table,drag to select
desired number of
rows & columns
specify the desirednumber of columns
and rows
click
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Table FeaturesTable Features
Each row- numbered
Eachcolumn
- lettered
Eachcell
named
Column Markers
Table Move Handle
Resize Handle
End-of-RowMarkers
End-of-Cell Markers
Gridlines
B1B1C2C2
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Entering Text and Moving the Insertion PointEntering Text and Moving the Insertion Point
position insertion point
key text
TAB key to move to next cell
|
Shift + TAB key to move to previous cell
|
(down) arrow key to move to next row
|
(up) arrow key to move to previous row
|
pressing TAB herecreates a new row
|
press Ctrl + TAB to moveto a tab stop within a cell
text that does notfit will wrap
Enter - to nextline within cell
Ctrl + Enter inserts page break
to move with the mouse, click in the desired cell
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Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Changing the Table DesignChanging the Table Design
Predesigned Styles
Click to show more
Adds formatting
Fine tune or make your
own
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-7
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Selecting Cells with the MouseSelecting Cells with the Mouse
cell selection bar
row selection barselect a column
adjacent cells- hold down left mouse button- drag to last cell
all cells in a table- click the table move handle
text within
text within a cell- hold down left mouse button- drag over text
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7-8
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Selecting Cells with the KeyboardSelecting Cells with the Keyboard
select a columnShift + Down Arrow
next cell’s contentsTAB
previous cell’s contentsShift + TAB
entire tableAlt + 5
adjacent cells or columnsShift + arrow
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Word 2007Chapter 7
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7-9
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Changing Table LayoutChanging Table Layout
Select cell, row, Select cell, row, column, or tablecolumn, or table
Change Change alignment of alignment of selected cellsselected cells
Insert columns Insert columns or rowsor rows- above, below,- above, below,left, rightleft, right
Delete columns Delete columns or rowsor rows
Table Tools Layout tabTable Tools Layout tab
Always select firstClick Undo button if you make a
mistake
Merge or Merge or split cellssplit cells
Change size Change size of cellsof cells
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Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Merging and Splitting CellsMerging and Splitting Cells
Merging Cellsafter selecting cells – Layout tab, Merge Cells
Splitting Cellsafter selecting cells – Layout tab, Split Cells
You can also splitYou can also splita table into twoa table into two
tables withtables withLayout tab,Layout tab, Split Table Split Table
click desired
numbers, then
click OK
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Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Customizing Cell SizesCustomizing Cell Sizes
using the Ruler drag table column marker
using gridlines
drag or double-click
Table Propertiesbutton
change Row Heightchange Row Heightusing same methodsusing same methods
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Customizing Cell Sizes … /2Customizing Cell Sizes … /2
using AutoFit
change Row Heightchange Row Heightusing same methodsusing same methods
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Word 2007Chapter 7
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7-13
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Changing Cell AlignmentChanging Cell Alignment
click desiredalignment button
Select cells
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Changing Cell Margin MeasurementsChanging Cell Margin Measurements
Table Tools
Layout tab,Cell
Margins
Entire table
Selectedcells
click
Table Tools Layout tab, Properties
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Word 2007Chapter 7
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7-15
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Changing Cell DirectionChanging Cell Direction
click multiple times to change
direction
Select cells
click
start
Table Tools Layout, Text Direction
nextclick
next click
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Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Changing Table AlignmentChanging Table Alignment
Table Tools Layout tab, Properties
Horizontal alignment
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-17
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Changing Table SizeChanging Table Size
drag resize handle
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-18
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Moving a TableMoving a Table
insertion point positioned inside table
point to move handle and dragtable to desired location
consider changing to Print Layout consider changing to Print Layout view and changing the Zoom to view and changing the Zoom to
Whole PageWhole Page
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-19
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Converting Text to a TableConverting Text to a Table
Text separated by a comma, tab, or Text separated by a comma, tab, or other separator can be converted to other separator can be converted to
text in a table.text in a table.
select text, Insert tab, Table,Convert Text to Table
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-20
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Converting a Table to TextConverting a Table to Text
Text in table can be converted to lines Text in table can be converted to lines of text separated by a comma, tab, or of text separated by a comma, tab, or
other separator.other separator.
select table, Table Tools Layout tab,Convert to Text
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Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Sorting Text in a Table
Select desired rows in table, Table Tools Layout tab, Sort
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Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Performing Calculations in a Table
Click in table, Table Tools Layout, Formula
Check or type formula
Choose number format
Change formula
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-23
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Creating SmartArt
Predesigned diagrams and organizational charts
Various ways to present
data
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-24
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Insert and Format SmartArt
Insert tab, SmartArt
Double-click desired choice
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-25
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Insert &Format SmartArt…/2
Type into SmartArt Text pane to complete image
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-26
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Insert &Format SmartArt…/3
Two different ribbons after SmartArt is inserted
Change SmartArt styles, layouts, add objects
Change sizes, shapes, WordArt styles
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-27
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Create an Organization Chart
Insert tab, SmartArt, Hierarchy
Double-click choice
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-28
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Fill in the Organization Chart
Insert tab, SmartArt, Hierarchy
or here
To create a new line within a box, press Shift + Enter
Type text here
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-29
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you display the Insert Table dialog box?
Features Summary
Insert tab, Table
button,Insert Table
…
click
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-30
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you move the insertion point to the next cell?
Features Summary
TAB key to move to next cell
|
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you move the insertion point to the previous cell?
Features Summary
Shift + TAB key to move to previous cell
|
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-32
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you insert a page break within a table?
Features Summary
Ctrl + Enter or Insert, Break,Page Break
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you select all cells in a table?
Features Summary
click the table move handle
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Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Select the desired column,Table Tools Layout tab, Delete button
How do you delete a column in a table?
Features Summary
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-35
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Select the desired column,Delete key on keyboard (not button)
How do you delete the contents of all the cells in a column of a table?
Features Summary
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-36
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you display the Table Properties dialog box?
Features Summary
Table Tools Layout tab,
Propertiesbutton
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you split a cell into two cells?
Features Summary
Select the cell,Layout tab, Split Cells
click desired
numbers, then
click OK
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-38
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you convert a table to text?
Features Summary
Select table, Table Tools Layout tab,Convert to Text
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you insert a SmartArt diagram into a document?
Features Summary
Insert tab, SmartArt, All or List
Double-click desired choice
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-40
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
How do you insert a SmartArt organization chart into a document?
Features Summary
Insert tab, SmartArt, Hierarchy
Double-click desired choice
Copyright 2007, Paradigm Publishing Inc.
Word 2007Chapter 7
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7-41
LINKS TO
OBJECTIVES
• Create, Edit, and Format a Table
• Change Table design & layout
• Sort text in a table• Perform
calculations on data in a table
• Create & format a SmartArt diagram
• Create & format a SmartArt organization chart
• Features Summary
Coming NextComing Next
MERGING DOCUMENTS
Chapter
8Chapter
8