DANRIS-X TrainingWhy, When, How?!
November 7, 2013
Office of Program Planning and Evaluation&
Affirmative Action, Staff Personnel Unit
Agenda
Welcome and introductions
Overview PowerPoint presentations
Review the application
Wrap-up/Meeting evaluation
Desired Outcomes• Understanding of the DANRIS-X modules
• Understanding of how DANRIS-X data is used
• Understanding of the DANRIS-X reporting calendar
• Awareness of the Annual Evaluation DANRIS-X retrieval
• Awareness of available DANRIS-X Help resources
• Awareness of how systems are linked
FederalPlan of Work &Annual Report
Merit and Promotion Annual Evaluation
Taxonomy & Personnel
System
ANR Data Gathering
Research Education and Extension project online reporting tool
(REEport)AES Faculty
DANRIS-XAnnual Plan & Report
CE Specialists & Advisors
Contacts and Self-Assessment(CASA)
CE Advisors
OtherReports
Grant Tracking SystemCE Advisors
Academic ProfileCE Specialists & Advisors
UC DeliversANR Academics
UC DeliversANR Academics
Corporate Personnel SystemANR Academics
Corporate Personnel SystemANR Academics
EndnoteANR Academics
EndnoteANR Academics
ANR DirectoryANR AcademicsANR DirectoryANR Academics
Why do we have DANRIS-X?
• Provide accountability to stakeholders (county, state, and federal governments & public)
• Document programmatic outcomes/impacts more fully
• Document that all CE programs comply with USDA non-discrimination policy
How ANR Administration Uses DANRIS-X Data
• Federal Plan of Work and Annual Reporthttp://ucanr.org/sites/anrstaff/Divisionwide_Planning/
• ANR Program Planning & Resource Allocation
• Legislative/External/Internal Requests
0
50
100
150
200
250
FTE
NR andEnviron
Plants andsystems
Animals andsystems
Ag, NR andbiol eng
Food/nonfood prods
Econ, mktsand policy
Human nut,food safety,
health
Families,youth,
communi.
Prog/projsuppt,admin,comm
CD AdminFTE
Topic
ANR Academic FTE by Topic
Advisors
Specialists
AES faculty
How USDA NIFA Uses Our Reporting Info.
• Demonstrate Accountability
• Secure Funding / Budget Cycle
• Policy Making
• Generate Public Support
How Advisors can use DANRIS-X data• Accountability
– Documents services/results and compliance with non-discrimination policy
• Program Development– Captures key elements of program pieces (situation,
participation, activities, outputs, outcomes)
• Merit and Promotion process (Optional)– Can use the Annual Evaluation Retrieval
• Taxonomy & Personnel System (TSP)– For networking and program mapping
Academic Annual Evaluation Retrieval
• Data retrieved from DANRIS-X
• 1 Retrieval for parts of Sections A, B & C
• Available as Word document to download
• Access on the Program Review webpage or in the DANRIS-X application
• Upload to online to the Program Review webpage available on your ANR Portal
DANRIS-X 2013-2014 Calendar
Based on federal fiscal year: FY 2014 = Oct 1, 2013 – Sept 30, 2014
Oct 21, 2013 FY 2013 Report & CASA, 2014 Plan CLOSE
Nov 1, 2013 FY 2014 Report and CASA OPENAnnual Evaluation Retrieval AVAILABLE
Nov 18, 2013 CD CASA Reports DUE
Jan 6, 2014 FY 2015 Plan OPEN Mar 3, 2014 FY 2015 Plan Snap-shot
Advisor 3 Modules
• Annual Plan• Annual Report • CASA
Streamlining DANRIS-X Plan
New last cycle & new for current cycle
• Removed projected #s for Methods• Removed projected # or % for Outcomes• Open longer
• Removed Commodities; now only entered in the Taxonomy & Personnel System
Streamlining DANRIS-X Report New last cycle & new for current cycle
• Publications tab removed; now use Endnote• Removed Annual Evaluation Narratives and Proj./Prog.
Narratives tabs• Removed Grants tab
NFCS Advisors• Do NOT need to enter EFNEP or CalFresh program information entered
in NEERS or CalFresh Workbook• Do continue to enter separate but related work
Streamlining CASANew last cycle & new for current cycle
• Removed Program Area drop down
NFCS Advisors• Do NOT need to enter EFNEP or CalFresh program
information entered in NEERS or CalFresh Workbook. But, do continue to enter separate but related work.
• Do not need to enter contacts. Only need to enter outreach efforts.
Update: DANRIS-X replacement/Project BoardLed by CSIT & PPE (Karl Krist & Joni Rippee)• What is it? Collection of projects in collaborative environment
• Goals: – Simplify data entry – Eliminate duplicative effort– Enhance collaboration
• Progress to Date– Appointed diverse advisory committee, includes academics– Identified data elements that can be eliminated & suggested
ways to simplify data entry
• Next Steps– Creating demo system for – Seek advisory committee input
Advisor Annual Plan– County FTE allocation– ANR Issue/Knowledge Area FTE*– Projects/Programs
• Situation Statements• Clientele• Methods*• Anticipated Outcomes*• Multi-state/Integrated Activities
Advisor Annual ReportProjects/Programs:
– Exten./Res./Creat. Activities*
– Actual Outcomes*– Multi state Activities*
Individual Information (optional):
– University/Public Service– Professional Competence
Program Action: Logic Model
Plan
Plan FTE
Report Grants
Plan & Report
Plan & Report
Plan & Report
Inputs Methods
Outcomes
Condition Changes/Impacts
SituationLearning & Behavior Outcomes
Emphasis on Accomplishments
• Quantification of Methods (activities/outputs)
• Quantification of Outcomes
• Documentation of longer-term Impacts
Activities/Outputs: What did you deliver?
• Direct Extension Methods– Classes, Workshops, Field Days…
• Indirect Extension Methods– Newsletter, Websites, Radio Programs…
• Research and Creative Activity Methods– Basic/Applied Research, Videos, Curricula…
Outcomes: How was the group/area affected?
• Learning Outcomes ~ short-term changes– Knowledge– Attitude– Skill
• Action Outcomes ~ medium-term changes– Behavior/Practice
• Condition Outcomes (Impacts) ~ long-term changes – Social/Health– Economic– Environmental
Steps for Defining an Outcome
• What?
• Who?
• Quantification?
Knowledge Outcome:
• 1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children
Behavior Outcome:
• 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.
Economic Outcome/Impact:
• Pistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.
Resources• People
– Christopher Hanson: (510) 987-0628 or [email protected]
– Katherine Webb-Martinez: (510) 987-0029 or [email protected]
– David White: (530) 752-8496 or [email protected] (For CASA content/policy only)
• Websites– http://ucanr.org/danris-x – http://ucanr.org/sites/CEprogramevaluation/– https://ucanr.org/portal/taxonomy/
The End…
•Questions?•Comments?