Workshop SAP SLcM +it.education functionality
Maastricht
April 20th 2011
1
Agenda:
Welcome & Introduction
SLcM functionality: overview
Live demo of 4 core processes
Discussion in workgroups
Wrap-up / Wake-up
Participants:
Rob Jonkers, SAP Netherlands
Shalini Krishnamoorthy, SAP Labs India
Mark, Arts, itelligence BeNeLux
Tom Saeys, itelligence BeNeLux
YOU!
it.education is based on ‘best practices’ and supports the full ‘student lifecycle’
Comprehensive features streamline:
Student Administration
Curriculum Management
Account Management
Academic Services
Key features:
Student is at centre of solution
From recruitment to alumni
Self-services provided for
student & university employee
Within it.education, it is possible to add customer specific settings and
variables, without the loss of standard functionality.
it.education is the international itelligence All-in-One Solution
it.education
SLcM
Student Lifecycle Management is the standard SAP solution, designed for education institutions. The solution supports the full “life cycle" and has standard integration with ERP, for
example in terms of staff (teachers) and finance.
Core of it.education is SAP, both functional as technical. Generic functionality in the
areas of HR, finance, project, workflow,
authority, reporting, etc., takes place on the base of
SAP ERP.
it.education
Itelligence BeNeLux: Education customers
ROC West Brabant
Prisma College
Maastricht University
Leeuwenborgh Opleidingen
KAUST King Abdullah University of Science & Technology
K.U.Leuven
Helicon
Free University Amsterdam
ROC De Leijgraaf
Recruiting
© SAP Student Lifecycle Management - 2010 / Page 7
SAP CRM for recruiting
Standard integration with
SAP SLcM
Recruiting options
Mass communication options
Campaigning
Segment building
History
End-to-End processes
Academic Structure
© SAP Student Lifecycle Management - 2010 / Page 8
Organisational structure linked with HR
Organisation (colleges, schools, etc)
Resources (rooms, projector, etc)
Personal (teachers, professors, etc)
Workflow
Integrated academic structure
Curricular management
Program of study
Specializations
Courses
Grouped courses
Assessments (exams)
Qualifications
Rules/Regulations
External structures
External organisations
External programs
External subjects
Exchange programs
Academic Calender
Timebased processes
Academic Structure on the web
© SAP Student Lifecycle Management - 2010 / Page 9
Standard XML export
Event Planning
© SAP Student Lifecycle Management - 2010 / Page 10
Create and store planning-relevant data of permanent character:
Include planning data into the Academic Structure
Work with templates and copy timetables
Schedule Events with various schedule patterns:
Regular schedule and irregular schedule,
Regular schedule with exceptions,
Events without a schedule
Integrated Resource Management
Integration with Room Reservation
Track teachers‘ workload and
integrate with SAP HCM –
Funds and Position Management
Integration possibilities with
Scientia Syllabus+
Admission
© SAP Student Lifecycle Management - 2010 / Page 11
Different ways
Deskregistration
Online/offline Adobe forms
Webforms (Dotnet, HTML, Java, etc)
Third party VCH (UCAS, Studielink)
Fully integrated with student
administration
Admission
© SAP Student Lifecycle Management - 2010 / Page 12
Extensive functionality
Change of program
Status tracking
Internet Service notification
Equivalency determination
Transfer agreements
Standard Workflow
Admission audit
24h e-mail communication
Admission
© SAP Student Lifecycle Management - 2010 / Page 13
Self-service enabled
Multiple applications
Multiple statusses
Admission audit
Registration
© SAP Student Lifecycle Management - 2010 / Page 14
Comprehensive functionality
Registration
Multiple statusses
Specializations
Re-registration
De-registration
Change of program
Leave of absence
Self-services enabled
Student Administration
© SAP Student Lifecycle Management - 2010 / Page 15
Register and maintain all kinds of Student Master Data
Personal data
Address & Communication data
Previous Educational Data
External test types
Visa/Residence data
Grant data
Challenge data
Payment data
Sponsors
Employment
Etc
Self-service enabled
Student Financials
© SAP Student Lifecycle Management - 2010 / Page 16
Fee calculation
Housing
Meals
Insurance
Discounts
etc
Grant evaluation
Application fees
Individual or mass
Integration with FICA and FICO:
Dunning, Invoicing,
Installments plans, Cash desk,
Collections
Self-services enabled
Academic Advising
© SAP Student Lifecycle Management - 2010 / Page 17
Online Academic Advising
All relevant data available
Personal data
Communication & addres data
Academic work overview
Statusses
Audit runs
Qualifications
Etc
Run processes
Build module plan
Simulate degree audit
Book courses for student
Course Registration
© SAP Student Lifecycle Management - 2010 / Page 18
Online for students
Extended Rules/regulations
Different contexts
Registration cart
Waiting list
Special approval
Examination & Appraisal
© SAP Student Lifecycle Management - 2010 / Page 19
Examination
Assessments for courses
Specific assessment periods
Repetitions
Etc
Appraisals
Multiple appraisal schemes
Flexible grading
Multiple scales
Multiple Performance indices
Scale conversion
Etc
Appraisal & Grading
© SAP Student Lifecycle Management - 2010 / Page 20
Faculty grading
Online Grading
Instructor or Teaching Assistants access grading online
Courses are automatically listed for the instructor or grader
Grades are entered online and saved immediately to the students records
Attendance Tracking
© SAP Student Lifecycle Management - 2010 / Page 23
Attendance Tracking
Record attendance of student
Incorporate in appraisal
At event level
Or even at individual student level
Webbased scenario
Graduation & Degree Audit
© SAP Student Lifecycle Management - 2010 / Page 24
Advanced graduation & degree audit functionality
Fully integrated; not a bolt-on
Requirement Catalogs per program
Version management (e.g. academic year)
Quantitative (e.g. total CRH) and qualitative requirements (e.g. writing test
passed, 3 level 400 courses) are supported
For student and employee
Automatic course suggestions for unmet requirements
Audit requirements can be over-ridden by authorized users
Stage-based Audits are fully supported
Graduation & Degree Audit
© SAP Student Lifecycle Management - 2010 / Page 25
Online audits
Advisor vs. Student modes
Graduation self-service
Create audit
Manage audit
Academic substitutions
Assign/un-assign
academic work
Run audit
Alumni
© SAP Student Lifecycle Management - 2010 / Page 26
Alumni management by SAP CRM
Engage alumni for lifetime
Provide an interactive community
Online and recurring donations
Fundraising
Provide information
Interfaces
Pre-configured interfaces
-BlackBoard
-Syllabus+ (Scientia)
-Untis
-Studielink
-Paralax
-Exact
-Other: IAM, SMS, …
Reporting
Extensive standard reporting- Academic work overview: student, groups / modules- Progression: GPS, Progress rates- Academic structure- Student Bookings- Personal details- Study details- Graduation candidates- …
User-defined queries:
Standaard export to Ms Office: - Excel, Word(merge), etc.
Forms
Ready-to-go forms-Diploma-Diploma supplement-Transcript-Certificate-Invoice-…- also in Pdf
Reporting
© SAP Student Lifecycle Management - 2010 / Page 30
Different tools
SAP Query tools
SAP Business Warehouse
SAP Business Objects
Webintelligence
Dashboarding
Crystal reports
Etc
Enrollment analytics
Recruitement analytics
Prospect analytics
Registrars reports
Etc
it.education mobile
Mobile applications for- Student:• Class Schedule• Grades
- Management• Applications & admissions
Agenda:
Welcome & Introduction
SLcM functionality: overview
Live demo of 4 core processes
Discussion in workgroups
Wrap-up / Wake-up
Agenda:
Welcome & Introduction
SLcM functionality: overview
Live demo of 4 core processes
Discussion in workgroups
Wrap-up / Wake-up
Workgroups
How do you look at these processes?
Which elements are vital?
Which elements are nice to have?
What does your perfect process look like?
Four groups
Different backgrounds
One sheet for:- Important elements- Design perfect process (mobile, in the cloud, offline/online, etc, etc)
Results
Is there a red line to discover from each group?
Which items are important?
Where does SAP and a partner must focus on?
....
...
Drinks!
Agenda:
Welcome & Introduction
SLcM functionality: overview
Live demo of 4 core processes
Discussion in workgroups
Wrap-up / Wake-up
it.education is based on ‘best practices’ en supports the full ‘student lifecycle’
We make the most of SAP® solutions!
28 April 201140