Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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Delhi Integrated Multi-Modal Transit System Ltd. 1st Floor, Maharana Pratap ISBT Building,
Kashmere Gate, Delhi – 110006
REQUEST FOR PROPOSAL (RFP)
FOR
PROVIDING DETAILED DESIGN & CONSULTANCY
SERVICES BY ARCHITECTS/DESIGN CONSULTANTS
(THE ‘’DDC) FOR CONSTRUCTION OF BUS PARKING
DEPOT
AT
SUNHERI PULLAH, NEAR LODHI ROAD, NEW DELHI
DECEMBER’ 2011
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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NAME OF THE WORK: Detailed design & consultancy services by
architects/design consultants (The „‟DDC) for
planning & design for bus parking depot at
Sunheri Pullah, near Lodhi road, New Delhi.
1.0 PREAMBLE
Government of NCT of Delhi had developed parking sites at Kushak Nallah
(on the southern side of JLN Stadium) and Sunheri Pullah (along Lodhi
Road) in the vicinity of Jawaharlal Nehru Stadium through Municipal
Corporation of Delhi. Both these sites have been utilized for parking of
buses by the DTC during the Commonwealth Games. Transport
Department had identified both these sites to be used as bus depot for
cluster operations with certain modifications such as creation of
Administrative Block, Control Room, CNG infrastructure, servicing pits,
washing platform and other essential infrastructure required to operate
the big bus fleet. On the request of Government of NCT of Delhi, MCD had
agreed to handover these parking sites to Transport Department for
parking & garaging of cluster buses. Transport Department is responsible
for providing an efficient public transport system, monitoring and
regulatory function of all transport related aspects in the National Capital
Territory of Delhi.
In this regard Transport Department, GNCTD has entrusted DIMTS to
provide “Project Management Consultancy Services” for „Construction of
Bus Parking depot at Sunheri Pullah, near Lodhi Road, New Delhi‟ for
parking and garaging approximately 225 buses, over already constructed
RCC Box slab of area measuring approximately 10.40 acres, covering
existing Nallah. The estimated cost for Construction of Bus depot at
Sunheri Pullah is `10 Crs.
The topographical survey plan of the site is enclosed as Annexure „B‟ for
ready reference. The above site information is only indicative, Participants
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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are advised to visit the site and make themselves aware about the work,
before submission of their quote.
2.0 SCOPE OF WORK
2.1 To provide comprehensive consultancy service for Bus Parking
Depot at Sunheri Pullah covering optimum space utilization, Project
cost estimation, Detailed Architectural, Engineering and Services
design, Preparation of contract Documents etc. The planning
/design shall cover all project components as follows:-
Feasibility and critical site examination of placing building
component besides the RCC Box Structure.
Mapping & assessment of existing services like water
supply, storm water, Sewage and electrical etc.
Detailed layout and circulation plan of the depot.
Integration of depot component and facilities for optimum
use of space.
Integration of depot construction with existing RCC Box &
other structures.
Liaising with Municipal Corporation of Delhi for existing
drawings, details of existing services and other required
details.
Detailed architectural drawings, Plan, elevation and cross
sections including review with Client and modification
accordingly.
Detailed structural design of all components including
overhead water tank and elevated service pits.
Preparation of Services drawings.
Preparation of „tender‟ & „Good for Construction‟ drawings.
Preparation of detailed estimate for services (Civil,
Electrical & Mechanical).
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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Preparation of detailed estimate and “Bill of Quantities”.
2.2 SERVICE TO BE RENDERED BY THE PROJECT ARCHITECT AT DIFFERENT STAGES OF WORK
The Project Architect shall provide comprehensive services broadly
described hereinafter. However, it should be clearly understood that
the description of services is only broad and the Project Architect
shall be required to perform any other services which may be
required, whether or not expressly mentioned hereinafter for the
entire project requirement and satisfaction of DIMTS.
Services to be rendered by the Project Architect at different stages
of work are as under:
(a) Conceptual design stage
The DETAILED DESIGN CONSULTANTS (DDC) shall
i. Visit the Site, study existing layout of structures in the
premises.
ii. Develop a new plan acceptable to DIMTS for smooth
functioning of entire system.
iii. Study and analyze the Seismic aspect for the structure to
be constructed over RCC BOX Drain.
iv. Analyze and plan the bare minimum facilities required to
operate the Bus Depot as per the actual site conditions.
v. Interact with DIMTS, modify the concept design, if
required, incorporating necessary changes and submit
revised/modified conceptual design/model with animated
model and drawings with reference to the requirements
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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given, providing details of useful area, circulation area,
plinth area, services and broad technical specifications
etc.
Obtain approval to the proposal at concept stage from DIMTS
(b) Preliminary drawings/design stage:
The Detailed Design Consultants shall
i. Prepare report on site evaluation, state of existing
buildings, if any; evaluation of need for
retaining/discarding any existing structures, utilities and
analyze the impact of existing and/ or proposed
development on its immediate environs.
ii. Conduct detailed topographic survey of the project site if
required.
iii. Carry out surveys of all existing services and other
constraints existing in and around the site.
iv. Undertake preliminary planning on the basis of approved
concept design and observation of DIMTS and give
details of floor plans, structural system, lighting
arrangements, provision for emergency power supply
system (DG), security system, IT and communication
Networking system, sanitary and firefighting services,
underground service pits, electric sub station, any other
services required, landscape design, interior design,
integration with transport/road network in the
surrounding/vicinity, fuel station and maintenance depot,
facilities and amenities required for vehicle parking,
circulation pattern- flow of buses, horticulture etc.
v. Prepare and submit preliminary drawings, designs,
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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analysis of rates, specifications of various item/ materials,
etc.
vi. Suitably modify the preliminary drawings, designs,
analysis of rates, specifications of various item/ materials,
preliminary cost estimates etc. as discussed with DIMTS
and obtain approval of the DIMTS to the final preliminary
drawings/designs.
vii. Utility plans along with complete design (existing and
new)
(c) Detailed Design Stage
The Detailed Design Consultants shall
i) Carryout detailed geotechnical/sub soil investigations, if
necessary for facilitating design of various structures.
ii) Prepare detailed Architectural, Structural, Services
drawings including drawings showing details of all
utilities and internal & external services, specifications
after incorporating all revision.
iii) Prepare complete Architectural, Structural and services
design & drawings and working details, schedules,
specifications and bills of quantities to describe the whole
project adequately for the purpose of taking DIMTS
approval and for placing the main and other subsidiary
contracts by DIMTS.
iv) The structural design will have to be vetted by a Proof
consultant referred by DIMTS if required.
v) Prepare and submit “GOOD FOR CONSTRUCTION”
drawings.
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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(d) Construction Stage:
The services of the Project Architect shall be available during
execution phase also. The Project Architect is expected to
periodically visit (at least once in a month) and inspect the site of
work and any deviations with approved designs/drawings should be
brought to the notice of DIMTS. The Project Architect shall supply
such further Architectural and Structural working drawings,
sketches specifications and details which may be required for
proper execution of the work and advise DIMTS on changes, if
necessary for technical reasons. All necessary
modification/corrections in the drawings/designs, as per site
requirements, shall have to be carried out by Project Architect as
and when the need arises.
(e) Requirements:-
Bus wash platform (with provision of Atomization)
including ramps and drainage arrangements, pump room
etc.
Provision for installation of ETP as per the requirement.
Electric Sub Station for 300KW including civil work if any
and all HT/LT cabling etc. as per requirement.
Fire fighting System with automatic fire alarm (for 10.4
acre plot area).
Raising of Existing Ventilation ducts of Drain as per
requirement.
Raising of Existing Boundary wall with overall height of 3.0
mtr.
Internal and External Electrification of Depot incorporating
existing Electrical services.
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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Power requirement and its distribution arrangement
calculation for whole Depot.
Rain Water Harvesting system.
Location of Tube well and its integration with utilities
(existing as well as proposed).
Tyre stopper to prevent buses hitting the boundary etc.
External Development of Depot like foot path, horticulture
work etc.
Circulation/Layout plan for Bus parking with optimization
of Space and strategy for in-shedding entry/out-shedding
of Buses with a maximum time of 2 hours.
Offices, Security booth and space for Security personal,
medical facility, rest room, Canteen, spare part Store, office
space for IM and FCS, storage room, computer room, ticket
room, Safe room, Office Staff Cash room, control room,
training room, workshop shed, toilet blocks for facilitating
staff for operating 225 buses, (covered area 3000sqm).
Overhead/Underground water tank for 225 buses and for
Services use etc.
Earmarked adequate parking for Staff Vehicles.
Any other Provision necessary to facilitate the
requirement‟s raised during construction period.
3.0 PAYMENT SCHEDULE:
The Project Architect will be paid consultancy fee as a percentage of the financial quote as per the schedule given below:
S. No. Stages of Works Cumulative Payment
1 Approval of Layout Plan / conceptual design and drawing
10%
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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2 Approval of preliminary design and drawings
20% (Minus fees paid earlier)
3 Submission of Technical Specifications , Cost estimate , Rate Analysis, Bill of Quantities and tender drawings
50% (Minus fees paid earlier)
4 Submission/approval of Final working/good for construction drawings
80% (Minus fees paid earlier)
5 During Construction stage
a. On completion of 35% of the construction work or four months from date of commencement of construction work, whichever is earlier ?
90% of the total fees less fees paid earlier
b. On completion of 70% of the construction work or six months from date of commencement of construction work, whichever is earlier ?
95% of the total fees less fees paid earlier
c. On 100% completion of construction work 100% of the total fees less fees paid earlier
4.0 TIME SCHEDULE:-
Time is the essence for the Project. Therefore, the Project Architect will have to adhere strictly the time schedule given below:
S. No. Stages of Works Time (in days) from the date of award
1 Approval of Layout Plan / conceptual design and drawing
10 days
2 Approval of preliminary design and drawings 14 days
3 Submission of Technical Specifications , Cost estimate , Rate Analysis, Bill of Quantities and tender drawings
21 days
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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4 Submission/approval of Final working/good for construction drawings
45 days
5 During Construction stage
a. Submission/ Approval of all Final GFC drawings incorporating any modifications/ suggestion noticed by DIMTS/Transport Department/MCD or Concessionaire.
60 days
b. Site visit to check any deviations in approved designs / drawings and brought them into the Notice of DIMTS
At least once in a month till the completion of the Project
5.0 SILENT FEATURES:-
1 Area of the proposed depot site 10.40 Acres
2 Estimated Cost for Construction of Bus Depot
10.00 Crs
3 Nos of Buses proposed to be operated after completion of the depot
225
4 Site Location Along the Lodhi road, opposite Scope complex, New Delhi
5 Facility to be provided To facilitate parking & garaging of about 225 semi low floor buses for smooth operation
6 Available facilities To be checked by the participant physically at site
7 Synopsis of site As described in preamble
8 Type of Construction Temporary /Semi-Pucca for admin block, toilets, rest room etc. and Pre Engineered Building for Workshop office, Service Pit and other sheds as per the requirement.
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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GENERAL CONDITIONS OF CONTRACT
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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1.0 GENERAL PROVISIONS
1.1 DEFINITIONS unless the context otherwise requires, the following
terms whenever used in this Contract have the following meanings:
(a) “Applicable Law means the laws and any other instruments
having the force of law in the Government‟s country as they may
be issued and in force from time to time;
(b) “Contract” means the Contract signed by the Parties, to which
these General Conditions of Contract are attached, together with
all the documents listed in Clause 1 of such signed Contract;
(c) “Effective Date” means the date on which this Contract comes
into force.
(d) “GC” mean these General Conditions of Contract;
(e) “Government” means the Government of India/ Govt. of NCT of
Delhi;
(f) “local currency” means the currency of the Government;
(g) Deleted
(h) “Personnel” means persons hired or employed by the DDCs or by
any Sub Consultant as employees and assigned to the
performance of the Services or any part thereof;
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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(i) “Party” means DIMTS or the DDC, as the case may be, and Parties
means both of them;
(j) “Services” means the work to be performed by the Detailed
Design Consultant pursuant to this Contract for the purposes of
the Project, as described in Article 3.0 hereto;
(k) “SC” means the Special Conditions of Contract by which these
General Conditions of Contract may be amended or
supplemented;
(l) “Sub consultant” means any entity to which the Consultants
subcontract any part of the Services in accordance
(m) “Third Party” means any person or entity other than the
Government, the DIMTS, the DDC or a Sub consultant.
2.0 NOTICES: Any notice, request or consent required or
permitted to be given or made pursuant to this Contract shall
be in writing. Any such notice, request or consent shall be
deemed to have been given or made when delivered in person
to an authorized representative of the Party to whom the
communication is addressed, or when sent by registered mail,
telex, telegram or facsimile to such Party at the address
specified in the SC.
3.0 TAXES AND DUTIES: Unless otherwise specified in the SC, the
DDCs shall pay all such taxes, duties, fees and other
impositions as may be levied under the Applicable Law.
4.0 COMMENCEMENT OF SERVICES: The DCC shall begin carrying
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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out the Services from the date of issue of letter of acceptance
by DIMTS.
5.0 NO BREACH OF CONTRACT: The failure of a Party to fulfill any
of its obligations hereunder shall not be considered to be a
breach of, or default under, this Contract in so far as such
inability arises from an event of Force Majeure, provided that
the Party affected by such an event has taken all reasonable
precautions, due care and reasonable alternative measures,
all with the objective of carrying out the terms and conditions
of this Contract.
6.0 EXTENSION OF TIME: Any period within which a Party shall,
pursuant to this Contract, complete any action or task, shall
be extended for a period equal to the time during which such
Party was unable to perform such action as a result of Force
Majeure.
7.0 SUSPENSION: DIMTS may, by written notice of suspension to
the DDC, suspend all payments to the DDC hereunder if the
DDC fail to perform any of their obligations under this
Contract, including the carrying out of the Services, provided
that such notice of suspension
(i) shall specify the nature of the failure, and (ii) shall request
the DDC to remedy such failure within a period not exceeding
thirty (30) days after receipt by the DDC of such notice of
suspension.
8.0 TERMINATION
By the DIMTS: The DIMTS may, by not less than Seven (7) days‟
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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written notice of termination to the DDC (except in the event
listed in paragraph (f) below, for which there shall be a written
notice of not less than fifteen (15) days), such notice to be
given after the occurrence of any of the events specified in
paragraphs (a) through (f) of this Clause 7.1, terminate this
Contract:
(a) if the DDC fail to remedy a failure in the performance of their
obligations hereunder, as specified in a notice of suspension
pursuant to Clause 5.0 hereinabove, within fifteen (15) days of
receipt of such notice of suspension or within such further period
as DIMTS may have subsequently approved in writing;
(b) if the DDC become (or, if the Consultants consist of more than one
entity, if any of their Members becomes) insolvent or bankrupt or
enter into any agreements with their creditors for relief of debt or
take advantage of any law for the benefit of debtors or go into
liquidation or receivership whether compulsory or voluntary;
(c) if the DDC fail to comply with any final decision reached as a result
of arbitration proceedings pursuant to Clause hereof;
(d) if the DDC submit to DIMTS a statement which has a material effect
on the rights, obligations or interests of DIMTS and which the DDCs
know to be false;
(e) Deleted.
(f) if the DIMTS, in its sole discretion and for any reason whatsoever,
decides to terminate this Contract.
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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(g) if the DDC, in the judgment of the DIMTS has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
For the purpose of this clause: "corrupt practice" means the
offering, giving, receiving or soliciting of anything of value to
influence the action of a official in the selection process or in
contract execution. "fraudulent practice" means a misrepresentation
of facts in order to influence a selection process or the execution of
a contract and includes collusive practice among DDCs (prior to or
after submission of proposals) designed to establish prices at
artificial non-competitive levels and to deprive the Borrower of the
benefits of free and open competition.
9.0 SETTLEMENT OF DISPUTES
9.1 Amicable Settlement :- The parties shall use their best efforts to
settle amicably all disputes arising out of or in connection with this
Contract or the interpretation thereof.
9.2 Dispute Settlement: - Any dispute between the parties as to matters
arising pursuant to this Contract which cannot be settled amicably
within thirty (30) days after receipt by one party of the other party‟s
request for such amicable settlement may be submitted by either
Party for settlement in accordance with the provisions specified in
the SC.
10.0 OBLIGATIONS OF THE PROJECT ARCHITECT/DESIGN
CONSULTANCY FIRM
10.1.1 The Project Architect / Design Consultant shall carry out the
services with due diligence and efficiency and in conformity
with sound architectural, engineering, administrative and
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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financial practices. They shall execute and complete the work
in all respects to the satisfaction of the DIMTS and do all other
things required to be done for such execution and
completion.
10.2.2 The Project Architect / Design Consultant shall act at all times
so as to protect the interest of the DIMTS and will take all
reasonable steps to keep all expenses to the minimum
consistent with sound and engineering practices and giving
due consideration to economic aspects
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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SPECIAL CONDITIONS OF CONTRACT
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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1.0 TIME PERIOD FOR THE SERVICE
i) Project Preparation Stage: 21 days from date of commencement.
All works, final reports, drawings and documentation shall be
completed within this time schedule.
ii) Project Implementation/Execution Stage: As per time schedule
clause 5.0
iii) If the project is delayed due to any reason what so over, no
additional cost will be payable to the Project Architect for these
services.
iv) DIMTS shall give approval on all sketches, drawings, reports and
recommendations and other matters and proposals submitted for
decision by the DDC in a reasonable time frame.
2.0 EMPLOYMENT OF SUB CONTRACTORS
Contractor shall not subcontract any element of works to
subcontractors without prior/written consent of Engineer. In no
case, the Contractor will be permitted to subcontract more than
33% (Thirty three percent) of the value of the works, including those
to specialized subcontractors.
The Engineer should satisfy whether (a) the circumstances brought
out warrant such sub-contracting; and (b) the Sub-contractors so
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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proposed for the work possess the necessary experience,
qualifications and equipment for the job proposed to be entrusted
to them in proportion to the quantum of work to be sub-
contracted.
3.0 ESCALATION: No escalation shall be payable for the services.
4.0 INDEMNIFICATION: The Project Architect will indemnify DIMTS for
any direct loss or damage that occurs due to deficiency in services
in carrying out all services as per scope of work and TOR
5.0 DATA AND SOFTWARE
5.1 The compact disk‟s containing all basic as well as the
processed data from all field studies and investigations,
report, appendices, annexure, documents and drawings shall
be submitted to DIMTS at the time of the submission of the
Final Report. The data is broadly classified as follows:
5.2 ENGINEERING INVESTIGATIONS: Soil Exploration, Sub-soil
Exploration, Material test reports, if required.
5.3 RATE ANALYSIS: The Project Architect shall submit the rate
analysis for various works items including the data developed
on computer in this relation so that it could be used by DIMTS
later for the purpose of updating the cost of the project.
5.4 STRUCTURAL DESIGN & DRAWING: The Project Architect shall
submit the Design, drawing, rate analysis, cost estimates, as
built Drawing etc. including the data developed on computer
Delhi Integrated Multi-Modal Transit System Ltd.
RFP for Providing Detailed Design & Consultancy Services by Architects/Design Consultants for Construction of Bus Parking Depot at Sunheri Pullah, near Lodhi Road, New Delhi.
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in this relation so that it could be used by DIMTS later for the
purpose of updating the cost of the project.
5.5 SOFTWARE: The DDC shall also hand-over to DIMTS CD‟s
containing any general software including the
structural/interior model which has been specifically
developed for the project. The CD‟s should be properly
indexed and a catalogue giving contents of all CD‟s and 3 sets
of color print-outs of the contents (data from field studies
topographic data and all drawings) should be handed over to
DIMTS at the time of submission of the Final Report.
6.0 LAW GOVERNING SERVICES: The DDC shall perform the
Services in accordance with the Applicable Law and shall take
all practicable steps to ensure that any Sub consultants, as
well as the Personnel and agents of the DDCs and any Sub
consultants, comply with the Applicable Law.
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