Department of Medicine
Junior Faculty Review
Workshop
Department of Medicine
Junior Faculty Review
Workshop
November 10, 2014
Frank L. SilverJoan Wither
Co-Chairs, Three Year Review
Joan WitherCo-Chair, Three Year Review
Junior Faculty Review
Workshop Agenda 9:00 Overview of the Three-Year Review
ProcessFrank Silver
9:15 Academic Job Descriptions and Requirements
Joan Wither
9:30 Teaching Dossier Shiphra Ginsburg
10:00 WebCV Mark Bold
10:30 Questions All
Junior Faculty Review
Junior Faculty Review
“You have passed your Junior Review, Farley, so you can stop looking brilliant and incisive now”
Junior Faculty Review
Purpose
To formally evaluate the progress of the faculty early in their careers to:
• provide feedback on their progress • ensure faculty are on track for successful
promotion and advancement• ensure that faculty have the right job
description
Junior Faculty Review
Process – When?• 2.5 years after the initial appointment faculty receive a letter
from the Chair of the Department of Medicine, to prepare a report of their academic activities since the beginning of their appointment to the Department.
• Deadline for report this year is Monday, March 16, 2015
• Extensions can be granted on individual basis by the Chair of the Department of Medicine (e.g. maternity/paternity leave, health problems)
Junior Faculty Review
Process – What?You need to submit by March 16, 2015:
• Personal Cover Letter• Curriculum Vitae• Teaching and Education Report
(by academic level, not year)
• Teaching Data Summary• Refereed Publication SummaryWhere applicable:• Creative Professional Activity Report • Research Awards Data Summary• Research Supervision Data Summary
For Clinician Teachers, Clinician Educators, Clinical Investigators, Clinician in Quality and Innovation
• Teaching Dossier (2 Copies)
Also, ASAP send a copy of your CV to DDD and PIC (for letters of support)
all generated by WebCV
Junior Faculty Review Check List
http://www.deptmedicine.utoronto.ca/Faculty/Three-Year_Review.htm
Junior Faculty Review
Junior Faculty Review
Cover Letter
• Synopsis of your academic career – where you have been, where you are going and any significant interruptions – high level overview of your academic accomplishments
related to teaching, research and creative professional activity since your appointment to the DOM
– emphasize your research / educational focus and any changes that have occurred or any that are planned
– impact and relevance of your work – a 5 year plan including future goals– include a summary of your clinical work load annually
Junior Faculty Review
Role on Publications and Research Grants:• Senior Responsible Author (SRA) – initiates the direction of investigation,
establishes the laboratory or setting in which the project is conducted, obtains the funding for the study, plays a major role in the data analysis and preparation of the manuscript, and assumes overall responsibility for publication of the manuscript in its final form.
• Principal Author (PI) – carries out the actual research and undertakes the data analysis and preparation of the manuscript. (The Principal Author may also be the Senior Responsible Author.)
• Co-Principal Author (CO-PI) – has a role in experimental design, and an active role in carrying out the research, is involved in data analysis and preparation of the manuscript. The project would be compromised seriously without the co-principal author.
• Co-Investigator (CO-I) – Contributes to the research activities and participates in the publications.
• Collaborator (COLL) – contributes experimental material or assays to the study, but does not have a major conceptual role in the study or the publication.
Junior Faculty Review
Creative Professional Activity
Junior Faculty Review
Process – Who Does the Evaluation?
• 19 members with different job descriptions (CT, CE, CI, CS, RS) from different hospitals and a variety of subspecialties
• A primary and secondary reviewer are assigned to each faculty dossier to review and summarize the material for the whole committee
• The committee has a full discussion about each candidate and a consensus opinion is reached
Junior Faculty Review
Committee MembersFrank Silver: CI – Neurology UHN (co-chair) Joan Wither: CS – Rheumatology UHN (co-chair)
Ivy Fettes : CE – Endocrinology SBH Richard Wennberg: CI - Neurology
Shiphra Ginsburg: CE – Respirology MSH Craig Earle: CS – Oncology SBH
Hillar Vellend: CE – Infectious Disease MSH Harry Janssen: CS – Gastroenterology UHN
Bill Geerts: CI – Respirology SBH Young-In Kim: CS – Gastroenterology SMH
Kamel Kamel: CI – Nephrology SMH Paula Rochon: CS – Geriatric Med WCH
Irv Salit: CI – Infectious Diseases UHN Antonio Strafella: CS – Neurology UHN
Hillary Steinhart: CI – Gastroenterology MSH
Liz Tullis: CI – Respirology SMH Anil Chopra: CT – Emergency Med UHN
Ellen Warner: CI – Oncology SBH Sam Radharkrishnan: CT – Cardiology SBH
Junior Faculty Review
Below Expectations
Meets Expectations
Exceeds Expectations N/A
Teaching (Quantity)
Undergraduate
Postgraduate
CME
Other
Teaching Assessments
Students
Peers
Research
Peer Review Grants
Non-Peer Review Grants
Other
Research Productivity
Abstracts
Presentations
Papers (Peer-Reviewed)
Papers (Non-Peer Reviewed)
Other
Junior Faculty Review
Below Expectations Meets Expectations
Exceeds Expectations N/A
Administrative
Teaching
Research
Honours/Awards
Teaching
Research
Clinical Effectiveness
Role model
Creative Professional Activity
Junior Faculty Review
Process - Conclusion
The Co-Chairs of the committee draft a letter for the Chair Department of Medicine conveying the committee’s deliberations and conclusions
Meets/surpasses requirements + feedback
Does not meet requirements, extend probation + feedback (e.g. more protected time, more mentorship, change in job description)
Does not meet requirements, recommend that appointment not be renewed
Junior Faculty Review
Process - Conclusion
• The Chair of Medicine reviews the Committee’s conclusions + the available documentation and makes a final decision about each candidate
• The Chair of Medicine shares this information with the PIC and DDD, who then convey the information to the candidate
Junior Faculty Review
Outcomes by Job Description 2010 -2013
Total CQI CI CT CS CE Not listed
0
20
40
60
80
100
120
87
1
14
44
198
1
18
1
4
7
6
0
PROBATION
PASSED
17% of reviews resulted in probation
CI: 22%CT: 14%CS: 24%CE: 0%
Data compiled by Claire Mitchell
Junior Faculty Review
Summary
• The Junior Faculty Review is meant to help give you guidance and make sure that you are on the right track
• Please get your documents in by March 16, 2015
• Send your CV ASAP to your PIC and DDD so that they can provide a constructive feedback
Junior Faculty Review
When you are all finished . . .
• start working on the documents for
your promotion to Associate
Professor !