Introducing PleaseReview, for collaborative document review and co-authoring
Dave Cornwell CEO, PleaseTech Ltd
Gregory Arthur Document Imaging Specialist,
Peniel Solutions, LLC
About Peniel Solutions (PSL)
PSL is a global outsource provider of business process solutions that simplify, facilitate and enhance critical business processes• Providing solutions that facilitate the movement of business
critical information between and among business enterprises and their partners
• Developing innovative solutions to existing services to benefit our enterprise clients and increase the breadth and size of the markets we satisfy today
• Acquiring intellectual and technology assets that continue to accelerate the expansion of our client solutions
• Providing cloud computing expertise for document management, CRM and business critical applications
Cloud Solutions
Document, Records, and Content Management
Data Center, IT Asset Management and Data Migration
Document, Records, and Content Management
Document, Records, and Content Management
CIO Support & Governance
Enterprise Program Management Office Services
Strategic Planning
Technology & Assessment
Transformation Roadmap
Management Best Practices
IT Solutions Advisory Services
Customers
City of Atlanta Dept. of Navy
Dept. of Army Dept. of Commerce
Dept. of Housing and Urban Development
Federal Housing Association
National Archives and Records Administration
Office of Economic Adjustment (OEA)
About PleaseTech
• The document review and co-authoring specialist
• A growing & profitable software products company
• A global client base - over 100 corporate customers
• Business conducted across industries and sectors
– Life Sciences, Defense, Utilities, Government, IT, Transport…
– Regulatory, proposals, contract management, marketing, QA, software engineering…
About PleaseReview
• A unique, proven collaborative review and co-authoring solution developed over the last 8 years
• Over 100,000 users
• Offering
– Simultaneous access
– Specialist review functionality
– Management and control
– Reporting
The challenges of document review
• Vast (and increasing) number of documents produced
• Often no clear workflow
• Management of review is difficult
• Issues consolidating and incorporating changes and comments (client example: average of 175 comments/review)
• No audit trail
• Various collaboration partners (internal and external)
• Different document formats (e.g. Word, PDF, others)
• Email chaos (client example: 8 documents = 256 emails)
A critical business process consuming considerable resources and frequently theroadblock in the document production process
Resulting in
• Missed deadlines
• Poor collaboration
• Multiple marked up copies
• No record of activity on the review
• No accountability
Benefits of PleaseReview
• Save time
– Less time spent on each review
– Fewer review cycles
– Shorter review meetings
• Improve document quality
– Better collaboration
– Transparency
– Metrics (QA) “The use of PleaseReview cut the
review time for a document by half compared to the process we used before - what used to take days is often achieved in hours
Benefits contd.
• Bring control
– To the process
– Over the document and content
• Ensure compliance
– Secure collaboration
– Configurable to meet corporate standards
– Transparency & accountability
– Metrics
“PleaseReview combines
intuitive ease of use with absolute control and accountability
PleaseReview • Simple interface
• Add comments and propose changes
• See and respond to others’ changes and comments in real time
• Comments and changes automatically incorporated once accepted
• Document round tripping for Word• Metrics provide detailed report of all
activity• Reviews can be archived once
completed“PleaseReview allows you
to focus on the content… not the tools or process
TransAccess Content Management
• Scalable enterprise document and records management solution
• Simplifies the capture, management, security and access to information
• Complies with governance and regulations
• Direct interface with Archives and Records Centers Information System (ARCIS), NARA’s (National Archive Records Administration) primary archival and tracking system
• Enables Transparency, Collaboration and Engagement (Open Government Directive)
• Secures business records from inappropriate access and misuse
• Reduces storage and operational cost through retention and disposal policies
• Prevents loss of records, provides images centrally available and provides access quickly
• Allows access to your important files from the browser of any computer – anytime, anyplace
The integrated solution
Planned integration with PleaseReview:
• Extends document collaboration capabilities
• Easy to use
• Seamless environment for document access, editing and review
– Initiate a review directly from within TransAccess
– Access documents for review directly from within TransAccess
• Uses existing TransAccess login credentials
• Central user administration
More information
• PleaseReview and TransAccess are available on PSL’s GSA IT Schedule 70
• Contact us for a no obligation online demo
PSL - USA – Atlanta, GA, Washington, DC & Worldwide3885 Crestwood Parkway, Suite 275 – Duluth, GA 30096 Tel: (866) 878-24901001 G Street, NW, Ste 800 – Washington, DC 2001 Tel: (202) [email protected]
Questions?
Thank you!