DOING, DOING, DONE!DIGITAL PRODUCTIVITY WITH MIKE VARDY
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ABOUT MEMonday, 5 August, 13
The problem with email isn’t the platform.
The problem with email is the users of the platform.
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Monday, 5 August, 13
YEP.WE ARE THE PROBLEM.
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WHAT EMAIL REALLY IS(it’s not what you think)
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An email can be one of two things...
1. An action item
2. A reference item
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EMAIL MANAGEMENTTactics
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1. BUILDING BETTER SUBJECT LINES2. FIRST IN, FIRST OUT
3. TEXT EXPANSION/CANNED RESPONSES4. CHECK EMAIL “SECOND THING” IN A.M.
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LET’S TALK ABOUT...Inbox Zero
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email isn’t the real work but...
...we give it that power every time we let it steal our focus.
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THE GOAL IS...to get out of your inboxes and do the REAL work.
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EMAIL MANAGEMENTTools
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AWAYFINDMAILBOXTRIAGE
DISPATCHACTIVEINBOX
SANEBOXCLOZE
MAIL PILOTTHE EMAIL GAME
BOOMERANG
HTTP://PRODUCTIVITYIST.COM/EMAIL-MANAGEMENT-TOOLS/
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THE EFFECTIVE DIGITAL CALENDAR IS...VERSATILE
EASILY REFERENCEDUBIQUITOUS
COMFORTABLE TO USE
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THE EFFECTIVE DIGITAL CALENDAR IS...VERSATILE
EASILY REFERENCEDUBIQUITOUS
COMFORTABLE TO USE
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GOOGLE CALENDARINCREDIBLY VERSATILEPLENTY OF ADD-ONS
ANYWHERE AND EVERYWHERE AVAILABILITY
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MICROSOFT OUTLOOKWIDELY USED
INTEGRATES WITH EXCHANGE/OFFICE
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ICAL/CALENDAREASY-TO-USE INTERFACEMULTIPLE CALENDARS
SYNC VIA ICLOUD
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CALENDAR MANAGEMENTTactics
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1. USE DIFFERENT CALENDAR VIEWS (DAY, WEEK, MONTH)2. SCHEDULE APPOINTMENTS WITH YOURSELF
3. UTILIZE "TIME CHUNKING"4. SCHEDULE A WEEKLY REVIEW
5. KNOW WHAT CALENDARS ARE ACTUALLY FOR: APPOINTMENTS AND DAY-SPECIFIC ACTIONS (AS PER GTD)
6. COLOUR-CODE WHERE POSSIBLE7. CREATE AN “IDEA CALENDAR”
8. DON’T MARRY YOURSELF TO THE GREGORIAN CALENDAR
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CALENDAR MANAGEMENTTools
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DOODLESCHEDULEONCE
AGENDA APP (IOS)TEMPO (IPHONE)
OTHER DIGITAL CALENDAR OPTIONS
30 BOXESIQTELL
CALREMEMBER THE MILK
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Monday, 5 August, 13
there are 14 different definitions of time...
...and that’s just when it is used as a noun.
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THE BOTTOM LINE?time is incredibly big.
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SO...you should focus on TASK, not on TIME.
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MANAGING TASKSmeans managing you AND your energy
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LET’S TALK ABOUT...time chunking
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TIME CHUNKINGit’s what makes time “less big”
(and makes tasks more manageable)
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YOU CAN TIME CHUNKby the week
by the dayby the hour
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TASK MANAGEMENTTactics & Tools
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THE POMODORO TECHNIQUEHTTP://WWW.POMODOROTECHNIQUE.COM/DOWNLOAD/PDF/POMODORO-CHEAT-
SHEET.PDF
There are five basic steps to implementing the technique:
1. Decide on the task to be done
2. Set the pomodoro (timer) to 25 minutes
3. Work on the task until the timer rings; record with an x
4. Take a short break (3-5 minutes)
5. Every four "pomodori" take a longer break (15–30 minutes)
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REMINDERSHTTP://PRODUCTIVITYIST.COM/HOW-TO-USE-REMINDERS-AS-A-TASK-MANAGER/
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30/30HTTP://PRODUCTIVITYIST.COM/HOW-TO-USE-3030-LIKE-THE-EMERGENT-TASK-PLANNER/
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LET’S NOT FORGETanother piece of technology...
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Monday, 5 August, 13
DAVE SEAH’S EMERGENT TASK PLANNERHTTP://DAVIDSEAH.COM/BLOG/NODE/THE-EMERGENT-TASK-PLANNER/
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THE PRODUCTIVITYIST.COM PROGRESS PLANNERDATE:
1234
5. CALIBRATE: Sync everything up with your task management tool and call it a day.
1. CAPTUREUse this box to enter all of the items from your task management tool soyou can map out your day.
2. CONNECTComplete the tasksin this box in orderto help you betterattack the day ahead.
3. CURATENow that you’ve connectedwith your what and why, list 5 progress items for the day.
4. COMPLETETrack the time spenton each item in30-minute time chunks.
1
2
3
4
5
1
2
3
4
5
Circle your energy level below. The lowest energy level is 1 and the highest is 10. 1 2 3 4 5 6 7 8 9 10
With your energy level in mind, circle whether this is going to be a: Light-lifting day Heavy-lifting day
Think about what you want to do and why you want to do it.Record your thoughts on the back of this page.
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A PROJECT IS...anything that requires more than a single action to complete.
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LET’S TALK ABOUTcontexts
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stop focusing on what the end will look like...
...start focusing on what the next move will look like.
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PROJECT MANAGEMENTTactics & Tools
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(see task management tactics and tools)
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5 THINGS YOU CAN DO
1. “FLIP THE SWITCH” ON EMAIL*2. BUILD THE CAPTURE HABIT*
3. START FOCUSING ON TASK, NOT ON TIME4. USE THE POMODORO TECHNIQUE*
5. GO “DEVICE/ENVIRONMENT SPECIFIC”*6. USE TOOLS TO BLOCK THE WEB
*THESE ARE THINGS YOU CAN DO NOW AND GET INSTANT BENEFITS
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THANKS FOR COMINGGet your free copy of The Productivityist Workbook
http://productivityist.com/workbookUse coupon code: qdone
productivityist.com - mikesonmics.comE: [email protected] T: @mikevardy
Monday, 5 August, 13