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REPORT OF
THE INITIAL MEETING BETWEEN SERVICE CHAMPIONS AND
CONSULTANTS FINALIZING THE LONG TERM STRATEGY: AFRICAN
GOVERNANCE AND PUBLIC ADMINISTRATION PROGRAMME
HELD AT THE SAROVA STANLEY HOTEL,
NAIROBI - KENYA
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Table of Contents
Table of Contents............................... ...................... ................................ ...................... ........................ i
Abbreviation and Acronyms ................................ ...................... ................................ ...................... ..... ii
1.0 Introduction ............................... ....................... ................................ ...................... .................. 1
2.0 Opening Remarks ............................... ....................... ................................ ...................... ......... 1
3.0 Presentation By Consultants ................................ ....................... ................................ ............. 2
4.0 Group discussions ............................... ....................... ................................ ...................... ......... 4
5.0 Key Recommendations........................... ........................ .............................. ....................... .....4
6.0 Closing remarks .............................. ...................... ................................ ...................... .............. 5
Appendix I Opening Remarks .............................. ...................... ................................ ....................... 7
Appendix II Presentation by CAMPS Secretariat .............................. ...................... .......................... 11
Appendix III Group Discussions.............................. ...................... ................................ ..................... 14
Appendix IV Closing Remarks ............................ ....................... ................................ ...................... ... 17
Appendix V Programme.............................. ...................... ................................ ...................... ............ 20
Appendix VI Terms of References ............................... ...................... ................................ ................ 22
Appendix VI1 List of participants............................ ....................... ............................... ..................... 32
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Abbreviation and Acronyms
AAPAM - African Association for Public Administration and Management
AAPSIA - All Africa, Public Sector Innovation Awards
AMDIN
AU
AUC
-
-
-
African Management Development Institute Network
African Union
African Union Commission
CAFRAD - African Training & Research Centre in Administration Development
CAPAM
CAMPS
-
-
Commonwealth Association for Public Development Network
Conference of African Ministers for the Public/Civil Service
HR - Human Resource
ICT
IPAC
L & MD
-
-
-
Information Communication Technology
Institute of Public Administration of Canada
Leadership and Management Development
LTS - Long Term Strategy
MDGs
M&E
-
-
Millennium Development Goals
Monitoring and Evaluation
PMS
RECs
-
-
Performance Management Systems
Regional Economic Communities
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1.0 Introduction
The Permanent Secretary, Ministry of State for Public Service, Kenya, welcomed the
delegates to the 1st Inception Meeting on the finalization of Long Term Strategy (LTS)
for the African Governance and Public Administration, to Kenya in general and to the
meeting in particular. He thanked them for finding time to attend the meeting and
deliberate on the way forward towards the finalization of the LTS document which is
key in implementation of the Ministers Programme and called upon the delegates to
make self introduction.
2.0 Opening Remarks
The Permanent Secretary highlighted on the progress and effort put so far towards
finalizing the Long Term Strategy, starting with various formal and informal
consultations which have been on-going since June, 2008 and climaxed during the 6th
Conference of African Ministers of Public/Civil Service held in Sandton, South Africa in
October, 2008 which took note of the Long Term Strategy document as the basis of the
future work of the Ministers Programme. He emphasized the role played by the Long
Term Strategy and that upon finalization, the Strategy is expected to establish the much
needed framework for implementation of CAMPS activities as envisioned by the six
pillars from which the Bureau adopted the ten thematic areas.
In his remarks the UNDP representative regretted why LTS was not finalized upto now.
He however took comfort on the fact that the process have started in earnest and
observed that, most of the issues regarding Ministers Programme are in the process of
being finalized. He noted that, UNDP originally intended to recruit three consultants but
managed to recruit only two after selected consultants declined to take the rates
approved by the UNDP of 550 dollars and demanded rates ranging between 750-1000
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the finalization. He point out on the short notice given to the consultants to prepare for
the initial meeting which the UNDP takes full responsibility.
The CAMPS Secretariat gave an overview of the Ministers Programme and how the LongTerm Strategy was initiated. It was noted that CAMPS, was inaugurated in 1994, as an
initiative of the AU with the objective of; establishing and implementing a focused
continental governance and public administration programme; affirming areas of
common interest, concerns and challenges requiring capability and development of
partnerships to advance governance and public administration on the continent;establishing linkages between governance and public administration and the broader
continental development agenda; sharing knowledge and learning within the framework
of exchange and capacity development on focused priority areas within the continent.
To realize the objectives, there was a concerted engagement of the member States in
various formal and informal consultative forums during the 5th Conference chaired by
South Africa. The product was development of the LTS which was basically informed
by: The shift in discourse towards end of 20th Century on the role and importance of a
capable developmental state in propelling sustainable development, and the shared
vision by Member States of capable developmental states across the continent
underpinned by sustainable best practices and institutions. The LTS is therefore rooted
on the continental vision to build capable developmental States across Africa as a
vehicle to address the challenges of governance and public administration on the
African continent
During the question time CAMPS secretariat explained the issue of Algerias
correspondence with the Chairperson as regards the development of management
guides. The HOS gave an explanation of what actually transpired and call upon the
Service Champions to have collective responsibility.
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broad enough to provide necessary guidelines to undertake the finalization of the
document. He observed that the major task is to have clear objectives and scope of the
strategy and the need for interconnectedness of all the ten thematic areas derived from
the six pillars of the strategy
He noted that the key issue in finalizing the LTS is the defining implementation
strategies and work plans for each of the six pillars of the strategy. Other key issues
focuses on the development of institutional mechanisms required for the
implementation, timelines, resource mobilization strategies, indicators, framework forconsensus building at national, regional, and global levels. He gave a draft outlines of
the LTS and methodology of finalizing the LTS including the different methods he will
employ to collect and analyze the data. He thanked the CAMPS and UNDP for facilitate
validation meeting to build up the document.
2. Ms. Michelle NdiayeMrs. Ndiaye explained her background including her experience in handling the
assignment having worked with UNDP as a consultant. She explained that that finalizing
the LTS will require several approaches including step by step method, what we want to
achieve, who are these actors and how do to implement the LTS. She explained thatthe finalization of LTS will require The African Charter on the Values and Principles of
Public Service and Administration to be referred to and the resource mobilization
strategy document will identify some of development partners to be approached
During the question time the consultants were reminded to include institutional
framework and to remember that the LTS has been noted by the 6th Conference and
what is required was to address issues raised in the LTS. The meeting raised the
concern of how the consultant would meet and harmonize their different views to come
up with a single document and urged them to find a mechanism of working together
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4.0 Group discussions
The delegates were divided into two groups 1 and 2 to discuss the way forward on the
finalization of LTS. After the group discussions, the consultants made presentation on
the way forward on finalize the LTS.
Group I: Discussed the issues of service delivery and agreed there is a need to put
the State at the centre of service delivery and link it with other actors like private sector
among other issues; On the area of Information Communication Technology (ICT)
they expressed the need for increased productivity through use of ICT among otherways; budget and resource mobilization strategy, they recommended use of two
approaches internal and external sources; in the area of theories of change they
emphasized the issue of capable states and empowered citizen for transformation and
change in public service delivery, and finally in area of Communication and linkages
they recommended establishment of a change of mindset within Public Administration.
Group 2: Addressed the issue of human resources, they request the consultant to look
at long term vision, strategies and work plans among other issues; monitoring and
evaluations they recommend consultant to justify why there is need to monitor and
describe what to monitor and evaluate; on the issue of institutional framework for
implementation of CAMPS they recommended a permanent secretariat anchored with
the AUC with enough capacities to the link with RECs and other agencies among other
issues; on the area of methodology they urged the consultant to identify the key
principles governing the three (3) main areas among others; and the target audience /
advocacy they urged the consultant to clearly identify the target audience and
executors /implementers of the LTS among issues.
5.0 Key Recommendations
The recommendations of the meeting were as follows:
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The consultants review what other actors in AU have done in relation to all facets
of the assignment as the different pillars fall under different commissions at the
AUC
The institutional framework will be one for all the six pillars, with each pillar have
a separate implementation strategy
The consultant to identify the key principles governing each of the six key
pillars identified in the LTS
A validation meeting involving service champions, experts and other stakeholders
to be held on the third week of January 2011 to validate the Draft finalized LTS
The following were agreed as timeliness
Draft inception report to CAMPS and Service Champions by 20th December,
2010
Draft Report to CAMPS and Service Champions by 10th January, 2010
Draft finalized LTS to validation meeting on 19th January, 2010
Final LTS to CAMPS by 31st January, 2010
6.0 Closing remarks
The Permanent Secretary thanked the delegates for their attendance and their
demonstrated commitment to explore ways and means to enrich and finalize the long
term strategy document on which future work of the Ministers Conference will be
anchored. He observed that new dimensions and insights have been brought out in the
working groups have greatly added value to the completion process and in shaping the
frameworks and matrices that will go a long way in facilitating realization of the stated
objectives of the strategy.
He pointed out that the process of finalization of the LTS as far as is applicable be
inclusive and collaborative in order to build ownership across the continent and in this
way allow Member States and the citizenly of the continent identify with the process by
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delegates that the document coming out of this process will be a major component of
the deliverables to the 7th Conference of African Ministers for Public Service to be
convened towards the end of 1st quarter of 2011.
The permanent Secretary urged the consultants to move with speed as per agreed
timelines to come up with the expected outputs taking into cognizance that the
document they come up with will be subjected to a validation process by a reference
group in the 3rd week of January 2011 back to back with the validation meeting of the
management guides.
He thanked the UNDP for their continued support of CAMPS and the Broader Africa
governance and public administration programme and for their logistical and funding
support. He urged the delegates to find time to sample and savor the diversity of
Nairobi the city in the sun and especially Nyama Choma and the National Park which
is only a stone throw away from the meeting room and wished the delegates merry
Christmas and happy New Year 2011.
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Appendix I Opening Remarks
REMARKS BY MR. TITUS NDAMBUKI, CBS, PERMANENT SECRETARY,
MINISTRY OF STATE FOR PUBLIC SERVICE, DURING THE 1ST INCEPTION
MEETING ON THE FINALISATION OF LONG TERM STRATEGY FOR THE
AFRICAN GOVERNANCE AND PUBLIC ADMINISTRATION HELD AT THE
STANLEY HOTEL, NAIROBI, KENYA ON 10TH DECEMBER, 2010
Distinguished delegates,
It gives me great pleasure to welcome you yet again to Nairobi, Kenya and for the 1st
Inception Meeting on the finalization of Long Term Strategy (LTS) for the African
Governance and Public Administration Programme. I am grateful that you have found
time to be in this forum today to deliberate on the way forward towards the
finalisation of this document which is key in implementation of the Ministers
Programme.
The LTS is a product of various formal and informal consultations which have been on-
going since June, 2008. The formal consultations to develop the LTS were commenced
by holding a Coordinating Committee Meeting of 8th-9th July, 2008, a Ministerial Bureau
meeting of 10th-11th July, 2008, in Johannesburg, South Africa and the Abuja
Consultations of 10th-15th August, 2008 in Abuja, Nigeria. This climaxed during the 6 th
Conference of African Ministers of Public/Civil Service held in Sandton, South Africa in
October, 2008 which took note of the Long Term Strategy document as the basis of the
future work of the Ministers Programme.
Distinguished delegates,
The Long Term Strategy (LTS) locates itself within the context of the evolution of
engagements by African Ministers of Public/Civil Services in their endeavour to address
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states, in particular, in their public administration efforts. The overview and subsequent
lessons learned suggest that in part, the failure of previous efforts has predominantly
been a result of the approach adopted which in most instances had not taken
cognizance of the critical role of governance and public administration in shaping and
driving the broader developmental agenda at the national, regional and continental
levels.
Distinguished delegates,
The strategy document proceeds to outline the vision of the Capable Development State
and in this, suggests that a capable state is one that is committed first to ensuring a
better life for all its citizens; that promotes popular participation and the ownership of
its entire development agenda; whose public service is people-oriented, based on
meritocracy and driven by service to its citizenry; that has decentralised and sound
systemsof public administration; that embodies transparency and accountability to its
citizenry and to its institutions as central tenets; that has a sound macro-economic
framework; that eradicates poverty and surpasses the minimum standards set by the
Millennium Development Goals (MDGs); that implements its continental commitments
on governance and public administration; that mobilizes, budgets and manages its
public finances effectively and is underpinned by democratic politics.
As you are well aware, the LTS articulates the vision of the 6th Conference, Building
Capable Developmental States in Africa and the theme Capacity Development for the
Future Capability of the African Public Service. It further identifies six pillars namely as
Service delivery and development; Human Resources; Information and CommunicationTechnology in the Public Service; Organisational and Institutional Development; Budget,
Finance and Resource Mobilisation; and Monitoring and Evaluation as key levers to
realize the continental developmental agenda.
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The LTS also identifies several stages of implementation which also stress three levels
of implementation- that is, national, regional and continental levels. The stages include
advocacy, visioning and consensus building; building and collating the tools for
implementation; ensuring support to planning, mobilization of resources and
implementation at Regional and Member States level; and peer review, learning and
feedback across regions and at the continental level.
Once finalized, the LTS will major plank for the African Union Commission (AUC) in
partnership with African Ministers of Public Service to:
1.Advocate for, seek consensus and popularise the vision of the Capable
Developmental State anchored on the African Charter for the Values and
Principles of the African Public Service and the proposed six pillars;
2. Establish a continental knowledge management architecture for public service
which includes the following elements: Define a strategy and work-plan for each
of the six pillars proposed in this strategy in line with the scenarios developed
above; Institute Public Service Consultative Forum(s) to anchor country; and
regional peer learning and innovation according to the Master Plan developed;
and
3. Establish a multi-partnership framework to coordinate the mobilization of
resources in support of the AUC and the programmes of Conference of African
Ministers for Public Service.
In my view, our work in this meeting is cut out in the sense that in the process of
finalizing the Long Term Strategy, we must find room to incorporate implementation
strategies and work plans for each of the six pillars proposed in the strategy; an
institutional framework for implementation of the Strategy, an implementation
framework which clearly identifies the indicators and timelines, and in addition identify
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consultation with service champions to deliver clear outputs within given timelines as
will be agreed in this meeting.
Upon finalization, the Strategy is expected to establish the much needed framework forimplementation of CAMPS activities. The outcome of this meeting will therefore be
crucial in coming up with a completed document for adoption by the 7th Conference of
Ministers of Public/Civil Service and as the foundation for continued implementation of
the priority areas as envisioned by the six pillars.
I therefore wish you fruitful discussions and a happy stay in Kenya.
I now declare the 1st Inception Meeting on finalization of the Long Term Strategy
officially opened.
Thank you.
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Appendix II - Presentation by CAMPS Secretariat
Overview on the Long Term Strategy (LTS) for The Africa Governance and
Public Administration Programme
Scope of Presentation
Background
Process of finalizing LTS
Expected outputs/deliverables
Timelines
Conclusion
Background
The CAMPS, inaugurated in 1994, is an initiative of the AU with the objective of:
Establishing and implementing a focused continental governance and public
administration programme;
Affirming areas of common interest, concerns and challenges requiring capability
and development of partnerships to advance governance and public
administration on the continent;
Establishing linkages between governance and public administration and the
broader continental development agenda;
Sharing knowledge and learning within the framework of exchange and capacity
development on focused priority areas within the continent.
To realize the objectives, there was a concerted engagement of the Member
States in various formal and informal consultative forums during the 5th
Conference chaired by South Africa
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2. The shared vision by Member States of capable developmental states across
the continent underpinned by sustainable best practices and institutions.
The LTS is therefore rooted on the continental vision to build capable
developmental States across Africa as a vehicle to address the challenges of
governance and public administration on the African continent
The Strategy identified six pillars as key levers of the Ministers Programme
namely:
Service delivery and development;
Human resources;
ICTs and the public service;
Organization and Institutional development of CAMPS;
Budget ,Finance and Resources Mobilization; and
Monitoring and Evaluation.
In addition, the strategy provides key features in the evolution of the Ministers
Programme and highlights some of the key decisions and mandates carried by
the Conference.
The Strategy stresses the importance of the African Charter for the Values and
Principles of the Public Service as a key instrument in guiding the transformation
process of the African Public Service
This is because the overall framework of the Strategy is underpinned by
recognition that the belief systems and mindsets of public servants and the
people they serve impact significantly on the success or not of their
transformation efforts
In this regard, the 6th Conference held in South Africa in October 2008 took
note of this document as the basis for guiding implementation of the future
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Final draft of the finalized LTS (soft and hard copies)
All documents should be delivered both in English and French
Timelines
The consultants are expected to present to CAMPS
Draft inception report to CAMPS and Service Champions by 20th December, 2010
Draft Report to CAMPS and Service Champions by 10th January, 2010
Draft finalized LTS to validation meeting on 19th January, 2010
Final LTS to CAMPS by 31st January, 2010
Way forward
The Bureau meeting held in Maputo in September, 2009 affirmed that the
finalized LTS, together with the Management Guides on best Management
Practices will be key deliverables to the 7th Conference for adoption.
The adopted documents will thereafter be presented through the AU organs for
adoption and ratification by Member States
Therefore recognize importance of this inception meeting as first giant step
towards realizing aspirations and objectives of CAMPS
Validation Process of the LTS
The champions and experts are invited to note the status report, and discuss and agree
on the following matters arising:
1. Terms of reference (TORs) and Methodology
2. Expected outputs and timeframes; and
3. Reporting responsibilities and formats
Thank you, Merci.
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A. SERVICE DELIVERY
Put the state at the centre of service delivery + link with other actors like private
sector
Set of norms that should drive policy making and determine the political
economy of service delivery
Methodology for each pillar and highlight where we have common standards
Target audience
o
Ministerso Users Civil servants
o Beneficiaries Broader public & the private sector and other actors
Implementation of local device delivery within the broader agenda of local governance
and citizen participation.
B. ICT
- Increase productivity through the use of ICT
- Raise awereness
- Services delivery at local level throught E- gouvernance and E- government
-
Build Infrastructure and increase Access by working towards an enablingenvironment and build confidence among users
C. Budget and resource mobilization
2 approaches: Internal and external
- Internal; Look at resources available within the country ( Taxes, remittances andprivate sector involvement).
- External: Resource mobilization for the LTS and the CAMPS Secretariat in terms of
funding technology transfer and Human resources capabilities
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E. Communication: Establish a change of mindset within Public Administration.
F. Linkages: MDGs, Continental integration framework and other aspirational documents
from the AU.
Group 2
A. Human Resources
1. Human Resources Long term vision, strategies , workplans
2.
Human Resource profiling, placement, performance3. HR policies, competency framework, professionalism, planning, structure and
capacity, recruitment, communities of practice and networks
4. Capacity building and deployment
5. Role of ICT in HR
6.
Code of conduct for HR professionals
7. Linkage of individual performance to organizational performance
8. HR Brain drain
9.Attracting, Developing and retention, including flexible employment practices
10.Comprehensive legislation and building a database
11.Mentoring and coaching
12.Work environment and Conditions of work
13.Reward and Sanctions
14.Trade unions and employee relations
B. Monitoring and Evaluation
1. Why monitor?
2. Describe what you want to monitor and evaluate
3. Need for linkage between what you want to achieve and goals and aspirations
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8. Outsourcing M & E to external vendors
9. To check what other agencies are doing in the area of M & E e.g RECs,
specialized Institutions
10.Resources for carrying out M & E
11.Periodical and final evaluation for LTS
C. Institutional Framework for implementation - CAMPS
1. Permanent Secretariat anchored within the AUC with enough capacities to the
link with RECs and other agencies
2. Staffing capacities and enough resources to perform its mandate
3. Legal issues, ICT
4. Develop rules of procedure and succession plan
5. Need to create focal point in Member countries concerning issues to do with
CAMPS Programme by involving Heads of Public/Civil Service and Service
Commissions
6. Ten (10) thematic areas were developed from the six pillars
D. Methodology
Key principles governing the three (3) main areas
Identify efforts by other agencies in these areas including AMDIN, CAPAM,
AAPAM, IPAC, AHRNET (UNDESA)
Review decisions by the summit to anchor the LTS
E. Target Audience/Advocacy
Clearly identify the target audience
Executors/Implementers of the LTS
Involvement of other actors
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REMARKS BY THE PERMANENT SECRETARY, MINISTRY OF STATE FOR
PUBPLIC SERVICE, MR. TITUS NDAMBUKI WHILE CLOSING THE 1ST
INCEPTION MEETING ON FINALIZATION OF THE LONG TERM STRATEGY FOR
THE AFRICAN GOVERNANCE AND PUBLIC ADMINISTRATION PROGRAMME
FRIDAY 10TH DECEMBER, 2010 AT THE SAROVA STANLEY HOTEL, NAIROBI,
KENYA
Distinguished delegates,
Ladies and Gentlemen,
All protocols observed.
Allow me to record my earnest gratitude to the service champions, consultants and our
other partners present for your valuable participation and input to this meeting. Your
support in making this meeting a success can not be understated.
Since early morning, you have ably demonstrated your commitment to explore ways
and means to enrich and finalize the Long Term Strategy as a document on which
future work of the Ministers Conference will be anchored. I am grateful that, as
observed, new dimensions and insights have been brought out in the working groups
which have greatly added value to the completion process and in shaping the
frameworks and matrices that will go a long way in facilitating realization of the stated
objectives of the Strategy and this meeting.
As pointed out earlier, it was agreed in the Maputo meetings that the process of
finalization of the LTS, as far as is applicable, just like in development of the
management guides, be inclusive and collaborative in order to build ownership acrossthe continent. In deed this is the way it should be to allow Member states and the
citizenry of the continent identify with the process by having a stake in the completed
document.
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process will be a major component of the deliverables to the 7 th Conference of African
Ministers for Public Service to be convened towards the end of 1st quarter of 2011.
There is therefore need to build a critical ownership mass from across the continent to
facilitate adoption of the finalized document.
In this regard, the consultants may need to move with speed as per agreed timelines to
come up with the expected outputs taking into cognizance that the document they
come up with will be subjected to a validation process by a reference group in the 3 rd
week of January, 2011 back to back with the validation meeting on the management
guides. I am sure that the consultants have the capacity, and goodwill of the
stakeholders, to deliver on this assignment. We wish them well as they embark on this
work.
As is customary in our meetings, let me once again recognize the UNDP for their
continued support of CAMPS and the broader African governance and public
administration programme. This meeting owes its success to its logistical and funding
support. In the same vein allow me to extend my appreciation to each of the delegates
here today for your undivided participation in this meeting and the enormous
contribution you have made in enriching the discussions. Allow me also give mention to
the Secretariat team for ably organizing the meeting. To you all, I say well done!
Finally, as we come to the close of the meeting, please find time to sample and savor
the diversity of our capital Nairobi, the city in the sun and especially Nyama Choma
and the National Park which is only a stone throw away from here.
With these remarks, it is now my honour to declare this meeting officially closed.
Merry Christmas and wonderful New Year!
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Appendix V - Programme
THE STANLEY HOTEL, NAIROBI, KENYA
FRIDAY 10TH DECEMBER, 2010
TIME SESSION PRESENTER/ACTOR
9.00hrs 9.20hrs Registration of participants Host/Secretariat
9.20hrs 9.30hrs Introductions and Opening Remarks Mr. Titus Ndambuki, CBS
Permanent Secretary,Ministry of State for PublicService
9.30hrs 9.40hrs Remarks by UNDP UNDP
9.40hrs 9.45hrs Adoption of the Agenda Service Champions
9.45hrs 10.00hrs Background on Long Term Strategy(LTS)
CAMPS Secretariat
10.00hrs 10.30hrs HEALTH BREAK
10.30hrs 11.30hrs Presentation by consultants on their
background and understanding ofTORs
Consultants
11.30hrs 12.00hrs Plenary discussions Plenary
12.00hrs 13.00hrs Group discussions All
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13.00hrs 14.00hrs HEALTH BREAK
14.00hrs 15.00hrs Group discussions continued
1. Institutional framework for
implementation of the strategyincluding Resource mobilizationstrategy.
2. Implementation framework for
consolidated strategy includingworkplans.
All
15.00hrs 16.00hrs Group presentations Groups
16.00hrs - 16.15hrs HEALTH BREAK
16.15hrs 16.45hrs Plenary Discussions All
16.45hrs - 17.15hrs Way Forward & Recommendations All
17.15hrs 17.30hrs Closing Remarks Mr Titus Ndambuki, CBS
Permanent Secretary,Ministry of State for Public
Service
END
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Appendix VI - Terms of Reference
AFRICAN UNION
Terms of Reference for Consultancy to Finalize the Long-Term Strategy on African
Governance and Public Administration Programme
1.0Background1.1. The Conference of African Ministers for Public Service(CAMPS) ProgrammeThe Conference of African Ministers for Public/Civil Service (CAMPS) programme, currently
chaired by Kenya, is an initiative of the African Union. The Programme was started in 1994
to support public administration in Africa through initiation of reforms, codes and standards.
The key objectives of the Programme is to assess and establish linkages between
Governance and Public Administration capabilities and the broader developmental agenda
within the continent; and share knowledge and learning within the framework of exchangeand capacity development on focused priority areas within the continental Programme.
Since its inception, the Ministerial Conference has demonstrated a commitment to move
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operationalize the African Charter on the Values and Principles of Public Service and the
Administration (The Charter).
1.2. The CharterThe objectives of the Charter shall be to:
Foster adherence to a body of fundamental principles and values agreed upon in a
bid to provide efficient, effective and innovative public services that are satisfactory
to the community and users; Encourage the efforts made by States Parties to modernize the administration and
build capacities in order to improve the quality of public services rendered;
Encourage citizens and users to participate in the process of providing public
service, particularly through communication, consultation and active contribution to
the formulation of administrative procedures;
Promote the moral values inherent in the duties of public service employees in order
to ensure transparency in the provision of public services;
Contribute to improving the working conditions of public service employees and
protecting their rights;
Encourage the States Parties to harmonize their policies and procedures with
respect to the public service and the administration with a view to fostering regional
and continental integration;
Promote gender balance and equality in public service and the administration;
Foster cooperation between States Parties, Regional Economic Communities and
the international community to improve public service and the administration;
Stimulate the exchange of experiences and good practices with a view to building a
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Prohibition of all forms of discrimination, notably in respect of origin, race, gender,
handicap, religion, ethnic group, political conviction, membership of a trade union or
other forms of intolerance;
Neutrality in the provision of public service;
Continuity of public service in all circumstances;
Adaptability of public service to changing needs of the community and users.
1.3. The Long Term Strategy for the Africa Governance and Public AdministrationProgramme (AGPAP)
In October 2008 the long term strategy paper for the CAMPS was adopted. This strategy
locates itself within the context of the evolution of engagements African Ministers of Public/
Civil Services in their endeavour to address the challenges of governance and public
administration on the African continent. In line with the spirit of the Conference of Ministers
the strategy is informed by the energy and vision of the Africa Agenda and also the
opportunity created towards the end of the 20th century by the shift in discourse on the role
and importance of a capable State within in propelling sustainable development.
First, the strategy paper outlines the context of its evolution, including the establishment of
the African Union, the NEPAD and most importantly, the growth in momentum in
accelerating the African Agenda and its impact on perspectives regarding the state and
institution building. Secondly, it provides key features in the evolution of the Ministerial
Conference and in this, highlights some of the key decisions and mandates carried forward
by the Conference. Linked to this outline of the evolution of Conferences, is a particular
focus on the recurrence and on-going drive around the African Public Service Charter and
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range of complexity and challenges African states, in particular, have experienced, in their
public administration efforts. The overview and subsequent lessons learned reflects and
suggest that in part, the failure of previous efforts has predominantly been a result of
approach, i.e. in most instances, very little agency was exercised by Africans in shaping,
driving and hence, owning their own public administration efforts.
On the basis of this context and brief analysis, the long term strategy document proceeds to
outline the vision of the long term strategy, a vision for to build capable developmental
states in Africa over a long-term period of 10 years. It sets out the framework and asserts its
anchor as the continental vision to build capable developmental states across Africa. In
particular, the strategy argues that the African Charter for the Values & Principles of the
African Public Service is a key instrument in guiding the transformation process of the
African public service, fundamentally because the basic elements of a capabledevelopmental state are contained therein. The strategic approach stresses that the overall
framework is underpinned by the recognition that belief systems and mindsets of public
servants and the people that they serve impact significantly on the success or not of their
transformation efforts.
The strategy document proceeds to outline the vision of the Capable Development State
and in this suggests that a capable state is one that is committed first to ensuring a better
life for all its citizens; that promotespopular participation and the indigenous ownership of
its entire development agenda; whose public service is people-oriented, based on
meritocracy and driven by service to its citizenry1, that has sound systems of public
administration decentralized; has transparency and accountabilityto its citizenry and to its
institutions as central tenets; has a sound macro-economic framework; that eradicates
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The strategy outlines the value and importance of a transformative approach particularly in
institutional change processes as these are both about the changing ways of working. It
argues that although change is difficult to identity within large scale organisations such as
the State, it remains critical to have social indicators to assess impact. The strategy
document then outlines the pillars, which though not exhaustive represent strategic
elements of a capable state. The six pillars cover both the starting conditions (system
inputs, Influencing stakeholders & resources or capabilities) and the rules (planning,
execution and feedback)i of an effective state. The five pillars represent the key levers of a
system that when transformed will go a distance to achieve the vision. These Pillars are:
a. Service Delivery and Development
b. Human Resources
c. Information & Communication Technology and Public Service
d. Organizational & Institutional Development
e. Budget, Finance and Resource Mobilization
f. Monitoring & Evaluation
In setting the strategic approach to implementation, the long term strategy identifies several
stages which are likely to be necessary given the transformative nature of the approach
being applied. This section of paper emphasises the organic and non-linear manner in
which transformation processes typically unfold and hence, the importance of on-going
iteration between the three levels of implementation (national, regional and continental) is
stressed. The stages include:
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d) Peer review, learning and feedback across regions and at the continental level.
Given the overall strategy and context within which it emerges, the LTS paper concludes
with the following recommendations:
It is recommended that the African Union Commission (AUC) in partnership with African
Ministers of Public Service be mandated to:
1. Advocate for, seek consensus and popularise the vision of the Capable DevelopmentalState anchored on the African Charter and proposed pillars. To do so the following
actions are critical:
a) A comprehensive vision and scenario-planning exercise for the Capable
Developmental State in Africa
b) A popular version and strategy for the African Charter be developed
c) Develop a Master Plan of the key milestones towards the Capable
Developmental State
d) Define advocacy strategy and mobilise all key stakeholders in civil society,
private sector and the public service itself in support of this vision.
e) Develop a strategy for engaging with global partners on their support for the long-
term agenda
2. Establish a Continental knowledge management architecture for public service whichincludes the following elements:
a. A virtual How to portal toolbox which will collate existing and new policies, good
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c. A compendium of good practice in Africa Public Service available virtually and
utilizing multi-media technology
d. Public Service Research Network established to conduct rigorous research that
will ensure evidence-based decisions and information to stay abreast of global
and continental trends that may impact on the African public service.
3. Define a strategy and work-plan for each of the six pillars proposed in this strategy inline with the scenarios developed above. The six pillars are:
a. Service delivery and development
b. Human Resources
c. Information and Communication Technology and the Public Service
d. Organizational and Institutional Development
e. Budget, Finance and Resource Mobilization
f. Monitoring and Evaluation
4. Institute Public Service Consultative Forum(s) to anchor country and regional peerlearning and innovation according to the Master Plan developed. Key activities linked to
this recommendation include:
a. Define a framework for the establishment of the Communities of Practice in
public service.
b. The Forum would also serve as a mechanism to monitor, review and assess
progress and diagnose challenges in the implementation of the African Charter.
c. The continental and regional peer learning platforms would identify good practice
for sharing on Africa Public Service Day and qualify for the All Africa Public
S i I ti A d
5 E bli h l i hi f k di h bili i f i
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5. Establish a multi-partnership framework to coordinate the mobilization of resources insupport of the AUC and the programmes of the Ministers of public service.
Whilst the Long-Term Strategy will be established on the foundational activities initiated bythe ministers, it should be built upon the following existing/on-going key activities and
intervention areas to ensure synergy with the broader African Union (AU) system:
a) NEPADs Africa Capacity Development Strategic Framework(CDSF)
b)
Africa Management Development Institutes Network(AMDIN)c) Public Sector Anti-corruption
d) Post-Conflict Reconstruction and Development
e) All-Africa Public Sector Innovation Awards
f) Regional Economic Communities
g) Africa Public Service Day
This Long Term Strategy requires to be finalized in terms of providing for;
1. Defining implementation strategies and work plans for each of the six pillars
proposed in the strategy, namely: Service delivery and development; Human
resources; ICTs and the public service; Organizational and Institutional
development of CAMPS; Budget ,Finance and Resource Mobilization; as well as
Monitoring and Evaluation
2. Institutional framework required for implementation of the Strategy; and
3.
Implementation framework including identifying the indicators and timelines.The CAMPS, with funding from UNDP, therefore seeks to engage the services of a
Consultant to finalize the Long-Term Strategy for African Governance and Public
Administration Programme
1 W k l d i l t ti t t i f th i ill
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1. Work plans and implementation strategies for the six pillars
2. Resource mobilization strategy;
3. Institutional framework required for implementation of the Strategy taking into
account its relationships, links, synergies and value-addition to the broader AU
system , related existing as well as ongoing processes; and
4. Implementation framework for the consolidated strategy including identifying
indicators and timelines.
5.
Present draft of the finalized LTS at a technical /experts meeting for validation.6. Produce final LTS (in soft and hard copies)
3.0 Expected outputs
The consultant(s) is (are) expected to deliver the following outputs:
a) Inception report (both soft and hard copies) on the interpretation and understanding
of the terms of reference
b) Draft outline of the finalized LTS
c) Progress report submitted (both soft and hard copies)
d)
Final draft of the finalized LTS (both soft and hard copies)All documents should be delivered both in English and French.
4.0 Profile of the consultant(s)
The CAMPS Secretariat seeks to engage an internationally reputable consultant to
undertake this assignment. The successful consultant for this assignmentmust:
a) Must be holder of a PHD or minimum Masters Degree in Social sciences, Finance or
Business
d) Provide documentary proof of professional and academic qualification and
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d) Provide documentary proof of professional and academic qualification and
testimonials2.
e) Proficiency in at least two of the working languages of the AU.
5.0 Time frame
The estimated duration of the assignment is 30 consultancy days effective from date of
award of consultancy.
6.0 Consultancy management
The consultant will report to the CAMPS Secretariat/UNDP through the head of CAMPS
Secretariat
7.0 Evaluation and award of consultancy
Evaluation of the proposals and award of the contract (consultancy) will be based on
technical and financial feasibility. CAMPS/UNDP reserves the right to accept or reject any
proposal received without offering any explanation and is not bound to accept the lowest or
the highest bidder.
8.0 Intellectual property rights
Any reports, books or other materials, graphics, software or otherwise, prepared by the
consultant for this assignment shall belong to and remain the property of CAMPS.
Appendix VI1 List of participants
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Appendix VI1 - List of participants
6th CONFERENCE OF AFRICAN MINISTERS FOR PUBLIC/CIVIL SERVICE
INITIAL MEETING BETWEEN SERVICE CHAMPIONS AND CONSULTANTS FINALIZING THE LONG TERM STRATEGY
HELD ON 10
TH
DECEMBER, 2010, THE SAROVA STANLEY HOTEL NAIROBI - KENYA
PARTICIPANTS REGISTRATION FORM
NO. NAME COUNTRY/DESIGNATIONTELEPHONE/CONTACT
ADDRESS E-MAIL ADDRESS
1.
Mr. Titus M. Ndambuki,
CBS
Kenya Permanent Secretary +254 20 2227411 [email protected]
2.Mr. Richard E. Ndubai, CBS Kenya Permanent Secretary +254 20 2227411 [email protected]
3. Ms. Juster Nkoroi, EBS Kenya Head of CAMPS Secretariat+254(0) 720787809 [email protected]
4. Dr. Margaret Kobia, CBS Expert/KIA/Kenya +254 722722637 [email protected]
5. Jane W. Chege Kenya Service Champion +254 722852233 [email protected]
6. Mr. John Magua Kenya Service Champion/Snr. Asst.Inspector General +254 722378061 [email protected]
7. Dr. A. K. Akidiva Kenya Kenya Anti-CorruptionCommission
+254 727 504188/+25420 310722
8. Mr. Walter Kwame-Anati Ghana/Service Champion/
Public Sector Reform Secretariat
+233 020 8187231 [email protected]
9. Felicia Owusu -Bonsu Ghana/Service Champion/
Public Sector Reform Secretariat
+233 244962163 [email protected]
10 Victor O Mayomi Nigeria/Service Champion +2348035914784 vicmayo2002@yahoo com
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10. Victor O. Mayomi Nigeria/Service Champion +2348035914784 [email protected]
11. Dr. James N. Obiegbu Nigeria/Service Champion/OHSCF
+2348050841635
12. Ogunsanmi Abodai Nigeria +2348075180051 [email protected]
13. John Ngobeni RSA/Public Servant 0828008752 [email protected]. Dr. Alex Mahapa Republic of South Africa 0827087583 [email protected]
15. Alfred Drosaye Liberia/Principal Director +2316545482 [email protected]
16. Habonimana Esperence Burundi/Ministry of Public Service [email protected]
17. Potame Hakizimana Burundi/Director +257 77703780 [email protected]
18. Amani EssawiEgypt/Minister Assistant forInternational Relations
+20122186690 [email protected]
19. Eng. Tarek BadrEgypt/Ministry of State for
Administrative Development+20115090906 [email protected]
20. Deon Van Zyl
Namibia/Director +264812983086 [email protected]
21. Steven H. Isaack Namibia/Director ECU +264612872195 [email protected]
22. Dr. Shehu SalihuMuhammad
Consultant/Nigeria +234 8066017459 [email protected]
23. Michelle Ndiaye Consultant/South Africa [email protected]
24. Brian Kagoro RSA/UNDP +27797934830 [email protected]
25. Nadia Tourqui Programme Specialist/UNDP Dakar +221338692742 [email protected]
26. Pauline Irungu CAMPS/UNDP/Kenya UNDP - [email protected]
27. Wycliffe Ombaka CAMPS Secretariat 254 733694901 [email protected]
28. John K. Mburugu CAMPS Secretariat +254 722880518 [email protected]
29. Saru Dabasso CAMPS Secretariat +254 722798709 [email protected]
30. Judy Ongolo CAMPS Secretariat +254 722529851 [email protected]
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31. Elizabeth Njagi CAMPS Secretariat +254 721311494 [email protected]
32. Salome Kariuki CAMPS Secretariat +254 728076588 [email protected]
33. John Kaminju CAMPS Secretariat +254 723779873 [email protected]
34. David Kiiru CAMPS Secretariat +254 723856495 [email protected]