E-procurement
The Golden Book of Good Practice
Meeting of the High Level Group on Administrative Burdens, 13 June
Marco Tardiolie-procurement and economic analysis of procurement markets
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What is the COM doing to promotee-Procurement?
Measuring
Spreading good practices
Legislation modernisation proposal
Flanking measures
Supporting implementation
Leading by example
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Measuring
Spreading good practices
Legislation modernisation proposal
Flanking measures
Supporting implementation
Leading by example
Where does the Golden Book fit in?
Golden Booke-Procurement
of Good Practice
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How did we identify the good practices of the Golden Book?
Identification of 20 to 30 platforms to be assessed and Areas to be assessed
In-depth review of 28 platforms
e-Procurement Golden Book of Good Practices
Test cases and InterviewsWhat did we observe in platforms?
End-user surveyWhat do the users value and how well do the platforms meet their expectations?
Task 1. Scoping Task 2. Analysis Task 3. Reporting
JAN. FEB. MAR. APR. MAY JUN. JUL. AUG. SEP. OCT. NOV. DEC. JAN.
Findings
Practices
12/6/20136
MT
DK
BE
PT
UKDE
IT
FR
ES
CY
EE
LT
IE
AU
NO
FI
SE
SK
28 e-Procurement platforms in 18 countries
Large enterprise
Medium enterprise
Micro enterprise
Small enterprise
109
187
173
335
Educational Institution
e-Procurement platform
Non-Profit Organisation
Private Company
Public Administration
15
13
13
804
91
7
We have surveyed 936 platform users from 25 different countries. A majority of the respondents are SMEs
We have listened to the voice of the platform users...
We have surveyed 936 platform users from 25 different countries.
A majority of the respondents are SMEs
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Plat
form
affor
dabi
lity
Sear
ch re
sults
Tech
nica
l sta
bilit
y
Sim
ple
regi
stra
tion
Relev
ant e
mai
l not
ifica
tions
Fast
er te
nder
ing
Intu
itive
inte
rface
Price
tran
spar
ency
Plat
form
flex
ibili
ty
Tran
spar
ency
Expo
rtaba
lity
of in
form
atio
n
Supp
ort a
vaila
bilit
y
Secu
rity:
subm
ission
Secu
rity:
acc
ess
Post
-awar
d fu
nctio
nalit
ies
Inte
rope
rabi
lity
2
2.5
3
3.5
implementation
value
(1) Valued functionality not implemented (well) by the platforms e.g. Interface, search results.
(1)
(1)(1)
(1)(1)
(1)(1)
(1)
(2)(2)
(2) Implemented functionality not valued by users e.g. Security.
(1) (1)
(1)
Platforms are not fully aligned with users’ expectations
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Some examples of good practices
10
The e-
Procurement Golden Book
Practice 24. Platforms use standard specifications to structure their data and to promote interoperability
Practice 2. Economic operators and contracting authorities benefit from affordable training plans
Practice 5. Economic operators can register on the platform without having to provide country-specific information
Practice 21. Platforms clearly indicate all costs related to the use of the platform
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1 23
45
6
7
89
1011121314
1516
17
18
19
20
2122
23 24
The e-
Procurement Golden
Book
24 practices to help implementing or improving e-Procurement platforms
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These practices were rated against established business objectives
Improves SME accessibility
Ensure legal certainty and confidence
Facilitates cross-border bidding
Improves transparency and accountability
Improves usability and efficiency
Facilitates change management
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A selection of findingsNext generation of e-Tendering platforms
Practice 19: Contracting authorities can evaluate part of their tenders automatically based on pre-defined criteria
• Enables transparency especially cross-border• Full traceability
Practice 22: Economic operators can create tenders using a core set of structured data and unstructured documents
• Facilitates tender specification preparation and tender response• Enables tender evaluation
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Simplified registration
Practice 4: Economic operators can access and retrieve contract notices and tender specifications as anonymous users
• Lowering administrative and technical barriers increases the participation of SMEs and across border in public procurement
• Economic operators have all the information they require to decide whether they will participate in a specific process without being required to submit their credentials.
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Dissemination of procurement opportunities
Practice 1: Platforms automatically transmit all their notices to a single point of access for publication
• SMEs can find all the opportunities on a single platform, which makes the opportunities more accessible.
• Accessing all contract notices from one place increases the visibility of contract opportunities for foreign economic operators
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Simpler e-Submission
Practice 15: Economic operators can choose to manually or electronically sign a submission report containing the hash value of each submitted document • some platforms allow the manual signature of a submission report by
printing a one page report containing the hash values of the tender documents, signing it manually and sending it either by fax or post.
• Allowing manual signatures avoids the barriers caused by the use of national digital certificates.
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Learn Assess
>Consult the catalogue of good practices online
>Download the full catalogue
Receive a self-assessment report
Fill in a self-assessment survey online
Discuss the assessment results with us
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Questions?
For more information contact:
Marco [email protected]: +32 2 29 53440
http://ec.europa.eu/internal_market/publicprocurement/e-procurement/index_en.htm