Earned Value Management
and Progress Measurement
For a successful project management the Percentage of completion and Earned Value
progress measurement techniques are crucial elements. The Consulting Solution is based on
official Earned Value standards and integrates with the Earned Value functionality provided in
ERP PS.
wide range of measurement techniques available for the calculation of non-aggregated POCs
aggregation along the project’s task hierarchy
Earned Value Management
and Progress Measurement Our Service
An implementation-ready Solution
Implementation of the Solution
Documentation of the Solution
6 Months of Bugfixing
Optional Online Scoping Session and/or Presentation at Customer
© 2013 SAP AG. All rights reserved. 4 Public
Earned Value Management and Progress Measurement Functionality
An additional WebDynpro application is provided, containing the following features:
different measurement methods for POC determination are available and can be
assigned via progress versions as default for special task types or custom
settings on task level
aggregation to PS accounting object level for a seamless integration into SAP PS
visualization of accumulated POC on task, phase and project level
selection between progress versions and timeframes
visualization of budgets, costs and the earned values based on data from SAP
PS
© 2013 SAP AG. All rights reserved. 5 Public
Earned Value Management and Progress Measurement Determination of the Percentage of Completion (POC)
calculation of Percentage of Completion (plan/actual) at
task level only
support of different measurement methods:
ability to set measurement methods for individual task types
as default
ability to calculate percentage of completion values
using various measurement methods in parallel
storage of calculated data per day supporting also
the progress analysis for short-running project
© 2013 SAP AG. All rights reserved. 6 Public
PPM + PS Earned Value Analysis - Complete SAP PS integration
- EVA-based KPIs also available for WBS elements
PPM Earned Value Analysis - Determination of resource-based planned and
actual costs
- Calculation of cost-based KPIs possible
Earned Value Management and Progress Measurement Different application areas
PPM Progress analysis - Planned and actual POCs are
calculated automatically
- Different measurement techniques
and methods are supported
- Comparison of different versions
- Schedule-based KPIs possible
The PPM consulting solution is based on official EVA
standards and completely integrated into SAP PS.
Multiple measurement techniques available to
calculate (non-) aggregated POCs
Aggregation of POC for project hierarchy and
WBS elements
Tabular and graphical reporting of POCs for
projects, phases and tasks
Comparison to project baselines
Predefined KPIs:
SPI Schedule Performance Index
CPI Cost Performance Index
BCWS Budgeted Costs Work Scheduled
BCWP Budgeted Costs Work Performed
(= Earned Value)
BAC Budget At Completion
ETC Estimate to Complete
© 2013 SAP AG. All rights reserved. 7 Public
Earned Value Management and Progress Measurement Requirements and integration scenarios
Requirements
For POC calculation and
reporting
none
For KPI calculation and reporting
(Earned Value Analysis)
Accounting integration in order to
retrieve cost data
assignment of PPM objects to
WBS elements or IOs
see integration scenarios
or
Manually entered costs
or
Calculated costs (resource-based)
or
PPM CS Integrated Cost Planning
1)
2)
3)
SAP PS
(3)
Calculation of
KPIs, based
on cost data
SAP PPM
(1)
Calculation of
POC values
(2) Transfer POC
data to WBS
elements
(4) Reporting
SAP PS
(1)
cost data on
WBS
elements
SAP PPM
(3)
Calculation of
POC values
and KPIs
(4)
Reporting
(2) Transfer cost
data to PPM
objects
SAP PS
optional
SAP PPM
(1)
Cost planning
(3)
Calculation of
POC values
and KPIs
(2) Transfer cost
data to SAP PS
(4) Transfer POC
data to WBS
elements
Standard
accounting
integration
Standard
accounting
integration
OR
Object links
Standard
accounting
integration
OR
Object links
© 2013 SAP AG. All rights reserved. 8 Public
Earned Value Management and Progress Measurement Configuration I
Definition of progress versions (= calculation scenario)
Set of dates (Earliest vs. Latest Dates)
Weighting type for aggregation on phase and project level
No weighting
Based on duration
Based on effort
Manually entered
Definition of measurement methods
Start-Finish-Rule (e.g. 0-100; 20-80; 50-50; …)
Degree of Processing (manually entered, based on PPM Change Documents)
Subproject (POC values from assigned subproject)
Time proportional (based on duration of the task)
Status-based (customizing table)
Based on recorded work (recorded CATS hours divided by planned effort of task)
Different measurement methods for planned and actual POC possible
© 2013 SAP AG. All rights reserved. 9 Public
Earned Value Management and Progress Measurement Configuration II
Definition of KPIs
Based on calculated POC values
Pre-defined KPIs (if cost data is available)
SPI Schedule Performance Index (cost independent)
CPI Cost Performance Index
BCWS Budgeted Costs Work Scheduled
BCWP Budgeted Costs Work Performed (= Earned Value)
BAC Budget At Completion
ETC Estimate to Complete
Transfer of POC and KPIs values to SAP customer fields (CI structures)
Visible for each PPM object
Access to values also in dashboards and further reporting tools
© 2013 SAP AG. All rights reserved. 10 Public
Calculation of POC and KPI values
Ad-hoc for specific project
As batch report/job for all projects (select options possible)
Create a saved version in order to create a snapshot of your project’s progress
Reporting of POC and KPI values
Comparison of different calculation scenarios (using different progress versions)
Comparison of project with a saved version
Compare planned against actual progress
Time basis (daily, weekly, monthly, yearly)
Time frame (from … to …)
Quick selections provided
Tabular and graphical reporting for each object
Earned Value Management and Progress Measurement Functionality
© 2013 SAP AG. All rights reserved. 11 Public
Earned Value Management and Progress Measurement Advanced POC reporting for project hierarchy
POC reporting for project
Hirarchy-based object selection with POC
aggregation on phase and project level
dynamic accumulation depending on the
selected time basis (day/week/month/year)
© 2013 SAP AG. All rights reserved. 12 Public
Earned Value Management and Progress Measurement Data selection
© 2013 SAP AG. All rights reserved. 13 Public
Earned Value Management and Progress Measurement Tabular and graphical reporting
© 2013 SAP AG. All rights reserved. 14 Public
Earned Value Management and Progress Measurement Progress details
© 2013 SAP AG. All rights reserved. 15 Public
Earned Value Management and Progress Measurement Aggregation to PS accounting object level
Aggregation of the POC per accounting object and fiscal period:
n : 1
cardinality
© 2013 SAP AG. All rights reserved. 16 Public
Earned Value Management and Progress Measurement Integration into ECC
A starting page where he can select the right project
The accounting objects such as WBS elements can
carry planned costs & budgets
A new transaction has been created that reads the
project hierarchy as well as the associated
costs/budget, reads the pre-calculated POCs from
PPM and derives planned and actual earned values
Atandard SAP CO tables are used to store Earned
Value data, ensuring that all standard CO reports
can be used
© 2013 SAP AG. All rights reserved. 17 Public
Earned Value Management Enhanced project controlling and reporting
The Consulting Solution “Earned Value Management” supports the analysis of a project-related progress in SAP PPM based on official SAP standards, following the implementation in SAP ERP – Project System (PS)
You are seeking to
measure your project‘s target-performance progression
apply an Earned Value methodology for your project controlling
create your own KPIs
Detailed overview of project progress and resulting KPIs
IT-supported realisation of the Earned Value methodology
Seamless integration into the PPM 5.0 User Interface (UI)
Rapid and detailed evaluation of each project element are possible
Levels of progress and KPIs are available in the standard dashboards also
The Service provides, amongst others, evaluation and representation of
The degree of target-performance progression, cumulated and per period
Interpretation a daily basis
Application of various measuring techniques and methods
Contrasted versions
Tabular and graphical presentation
Integration into SAP PS
Implementaion in ca. 4 weeks
Business Challenges
Key Features
Business Benefits
Availability, Technical Details
Available for SAP PPM 5.0, cProjects 4.5
Delivery via transport
Distributed ERP-systems are supported
Complete documentation of all development objects and functionalities
Pricing, Links
Price: 30,000 Euro*
SAP Note: 1587390
SAP Service No.: 50109202, Enhancement Svcs for PPM
Contact: Tobias Gläser
Related Services
Integrated Cost Planning
Project Cost Reporting
Project Time Reporting
*Standard price for Germany. Pricing for other countries available on request.
Contact Information
Tobias Gläser
SAP Deutschland AG & Co. KG
Hasso-Plattner-Ring 7
69190 Walldorf, Germany
M +49 160 908 23181
SAP Portfolio and Project
Management Consulting
© 2013 SAP AG. All rights reserved. 19 Public
© 2013 SAP AG. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG.
The information contained herein may be changed without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or
warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group
products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing
herein should be construed as constituting an additional warranty.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in
Germany and other countries.
Please see http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices.
© 2013 SAP AG. All rights reserved. 20 Public
© 2013 SAP AG. Alle Rechte vorbehalten.
Weitergabe und Vervielfältigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in welcher Form auch immer, ohne die
ausdrückliche schriftliche Genehmigung durch SAP AG nicht gestattet. In dieser Publikation enthaltene Informationen können ohne vorherige
Ankündigung geändert werden.
Einige der von der SAP AG und ihren Distributoren vermarkteten Softwareprodukte enthalten proprietäre Softwarekomponenten anderer
Softwareanbieter.
Produkte können länderspezifische Unterschiede aufweisen.
Die vorliegenden Unterlagen werden von der SAP AG und ihren Konzernunternehmen („SAP-Konzern“) bereitgestellt und dienen ausschließlich zu
Informationszwecken. Der SAP-Konzern übernimmt keinerlei Haftung oder Gewährleistung für Fehler oder Unvollständigkeiten in dieser Publikation.
Der SAP-Konzern steht lediglich für Produkte und Dienstleistungen nach der Maßgabe ein, die in der Vereinbarung über die jeweiligen Produkte und
Dienstleistungen ausdrücklich geregelt ist. Keine der hierin enthaltenen Informationen ist als zusätzliche Garantie zu interpretieren.
SAP und andere in diesem Dokument erwähnte Produkte und Dienstleistungen von SAP sowie die dazugehörigen Logos sind Marken oder
eingetragene Marken der SAP AG in Deutschland und verschiedenen anderen Ländern weltweit. Weitere Hinweise und Informationen zum
Markenrecht finden Sie unter http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark.