History• 1998 – 2002: EDI
(Excel macro converted workbook data to RDRMES)
• 2002 – 2003: webEDI(Qnr’s filled in on the web, inner communication in RDRMES)
• Feb 2004: KSHXML1(Qnr’s stored in XML4DR, formatting and checks in XSL; thick/thin clients)
• May 2005: Intrastat(Separate system, for huge Intrastat qnr’s)
• Sep 2005: KSHXML2(Major changes to KSHXML1, mostly for efficiency)
• Jan 2008: KSHEMAIL(Created to skip limitations of KSHXML. Not a correct solution from security point of view. Most qnr’s can be loaded automatically. Excel based, attempt to eliminate paper-based data collection.)
• May 2011: ELECTRA(XML based, probably new structure, new technology to display/fill in qnr’s, allow dealing with huge qnr’s (maybe even Intrastat); purpose: handle all surveys, eliminate email. – Setting up requirements.)
Facts
Survey types handled
Active respondents
Qnr’s received
KSHXML 2004 18 160
KSHXML 2008 41 3,000 73,776
KSHXML 2009 73 4,000 46,983till end of May (9.4% of total)
Intrastat 2008 4 6,800 ~ 75,600
Intrastat 2009 4 ~ 7,000 26,964till end of May (7.4% of total)
E-mail 2008 93 21,875 151,178
E-mail 2009 144 over 29,000 ~ 78,000till end of May (21.4% of total)
KSHXMLXML- based Electronic Data
Collection System
KSHXML Costs
• Software development: ~1.3 million €
• Operation costs:– ~ 23,000 € / year
(software licenses and support)– ~ 60,000 € / year
(HR costs)
Connections of KSHXML to other systems in HCSO
Data Collection system: Clients
HCSO
Internet connection
WEB server
ASP servers in Cluster mode
TIR server
ASP system
TIR system
ASP database
TIR database
MQSeries
TIR Client programs
ASP Client program
KSHXML Model
HCSO centre
Agreement administration
KSHXML system’s actions
Controlling rules of Questionnaires
Code lists
Mandatory Data Provisions
Personalised data
Acknowledgements
Error lists
Sends and Receives Questionnaires
Controls
Transfers Questionnaires or Error lists
Loads to HCSO Database
Administers the users (Clients and HCSO’s)
Agency/Enterprise(Client)
Filling in
Error checking
Sending Questionnaires
Corrections
Administration
Received Questionnaires
Agreements Enterprises: on-line registration,
Agencies: paper form
Thick or thin client (ASZ/ASZV)
Internet
ASPTIR
KSHXML Workflow – Respondent’s view
Registration: Data Supplier initiates online or by sending a paper form
HCSO sends back the User ID and Password to Client. In every time period (monthly, quarterly, annually) HCSO
sends the personalised or pre-filled questionnaires to the Respondents.
Respondent signs in: using the * thin client via a browser or * thick client program (downloaded and installed)
Respondent fills in the questionnaires on-line: on the screen (in both clients) or from a CSV file (in thick client) off-line (in thick client).
KSHXML Workflow – HCSO’s view
Questionnaires sent to HCSO have been checked by the Thick / Thin Client.
On sending the questionnaire, respondent receives an acknowledgement.
On the HCSO side (TIR) the questionnaries are loaded into the database (ADEL). A second acknowledgement (reception ack.) is sent to the Respondent.
In ADEL, further checks are performed on the questionnaires.If there are errors, the Client gets an Error list and an
opportunity to correct them.
The data of the controlled questionnaires are then processed together with the questionnaires received on paper or by e-mail.
Information channels
• E-mail: [email protected]
• Phone (Green Line): +36 80 200 766
• + expert for each survey
Thank you for your attention!