Tata Coffee Limited
ENVIRONMENTAL ASPECTS AND
THEIR IMPACTS
Agenda
Introduction to ISO14001:2004 Environmental Management Systems
Environmental Aspects and their Impacts Environmental legislations in India Identification of significant environmental aspects
Introduction to ISO14001:2004 EMS
What is Environment? In common man’s language, it consists of all natural
things around us, including ourselves. The definition as per the Standard is “surroundings in
which an organization operates”. The word surroundings includes - air, water, land, natural
resources, flora, fauna, humans, and their interrelation Air, water, land, natural resources, flora, fauna and the
humans are called the elements of the organization.
Introduction to ISO14001:2004 EMS
What is Organization? In common man’s language, it is a statutory registered
entity where value added activities are carried out for producing a product or service and delivering it to customers.
An organization is a physical legal entity
Introduction to ISO14001:2004 EMS
What is management system? A management system is a set of interrelated elements
used to establish policy and objectives and to achieve those objectives
A management system includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources
System-Process-Activity
A system is an interaction of various processes to produce an output for the customer
A process is an interaction of various activities to give an output to the next process
An activity of a process is where the resources are expended.
Graphical representation of a Process
A Process approach is also called as SIPOC approach
Input OutputProcessSupplier Customer
Controls
Resources
Process Inputs
Process inputs can be Raw materials, chemicals Compressed Air Water/steam Energy ManpowerUtilities used can be boiler, air compressor, DG sets, material handling equipment, electricity/power
Process
Process inputs are utilized by the equipment/machinery to process the raw materials to produce an intermediate process/finished product.
During process operation, some wastage/rejection/scrap may be generated.
During process operation, some air emissions, liquid discharges, noise, dust etc. may occur.
Process
These may interact with the various elements of the organization’s environment and may alter the eco-balance of the surroundings in case they exceed the norms prescribed by the APPCB.
As a part of EMS, we have to identify all these and quantify their values. In case of any violation, we have to come out with plans to address them.
EMS
All management systems typically follow the two approaches
One is the Process Approach The other is the PDCA Continual improvement
approach.
EMS
An EMS is: A continual cycle of planning, implementing, reviewing and improving the processes and actions that an organization undertakes to meet its environmental obligations
Continual Improvement: Enhancing your EMS to better your overall environmental performance
EMS
Seventeen elements of EMS
Continual Improvement (Deming Cycle)Performance Continual Improvement
Plan Do Check Act
assurance (quality / environment)
Time
Elements of ISO 14001 According to ‘Deming Cycle’PlanEnvironmental PolicyEnvironmental AspectsLegal RequirementsObjectives, Targets and Programmes
Act / Improve DoEnvironment Review Structure, Responsibility
TrainingCommunicationEnv. Mgt. DocumentationDocument ControlOperational ControlEmergency Preparedness
Check / CorrectMonitoring / measurementNon conformance/corrective/preventive actionRecords, Audits
Inputs for formulation of EHS Policy
EHS policy is a formal expression by the top management of overall intentions and direction of the organization related to its Environmental performance OH&S performance
Environmental performance means measurable results of the management of the environmental aspects, policy, objectives and targets
OH&S performance means measurable results of the management of the risks, policy, objectives and targets
Inputs for formulation of EHS Policy
Within the defined scope of the management systems, the EHS policy shall be appropriate to the nature, scale and environmental impacts of the activities, products and services, and OH&S risks of the organization.
Major inputs related to environmental policy comprise of a commitment to continual improvement and prevention of
pollution a commitment to comply with applicable legal requirements provides the framework for setting and reviewing
environmental objectives and targets
EMS
Prevention of pollution can include source reduction or elimination, process, product or service changes, efficient use of resources, material and energy substitution, reuse, recovery, recycling, reclamation and treatment.
Inputs for formulation of EHS Policy
Major inputs related to OH&S policy comprise of A commitment to prevention of injury and ill health A commitment to continual improvement in OH&S
management and OH&S performance A commitment to comply with applicable legal requirements provides the framework for setting and reviewing OH&S
objectives and targets is reviewed periodically to ensure that it remains relevant and
appropriate to the organization
Inputs for formulation of EHS Policy
3 Key Policy Commitments: Continual improvement Pollution prevention Compliance with relevant laws and regulations The policy should relate to your products and services, as
well as supporting activities.
Inputs for formulation of EHS Policy
Inputs for formulation of EHS Policy
Formulating a draft EHS Policy
All the core team members shall individually prepare a draft EHS policy and forward them to the Consultant. Tentative date:
The consultant shall collate all the inputs and prepare a final draft EHS policy. Tentative Date:
This policy shall be reviewed with the core team during the next visit of the Consultant before finalizing it and then forward it to the Management for their approval. Tentative date:
EMS
The extent of the application of EMS to an organization depends on
its the environmental policy the nature of its activities, products and services its location where and the conditions in which it functions.
EMS
Environmental aspect: Any element of an organization’s activities or
products or services that can interact with the environment of the organization.
Environmental impact: Any change to the environment of the
organization, whether adverse or beneficial, wholly or partially resulting from its environmental aspects
EMS
The organization shall establish, implement and maintain a procedure(s)
A)to identify the environmental aspects of its activities, products and services within the defined scope of the environmental management system that it can control and those that it can influence taking into account planned or new developments, or new or modified activities, products and services, and
B)to determine those aspects that have or can have significant impact(s) on the environment (i.e. significant environmental aspects).
EMS
An EMS should include a procedure to identify and assess environmental aspects that the organization:
• can control, and • over which it can have an influence. while your organization probably has control
over how much electricity it buys from a supplier, it likely does not control or influence the way in which that electricity is generated.
EMS
if your organization manufactures a product that is subsequently incorporated into another product (for example, a bumper that becomes part of an automobile), your organization does not control the environmental aspects of that “finished” product (the automobile).
Thus, your focus should be on the environmental aspects of your products or services.
EMS
To understand your environmental aspects, it helps to understand the processes by which you generate products and services.
Flow charting your major processes can help you understand the process inputs and outputs as well as how materials are used.
EMS
While establishing, implementing and maintaining its EMS, the organization shall establish, implement and maintain a procedure(s)
a) to identify and take into account the applicable legal requirements and other requirements to which the organization subscribes related to its environmental aspects, and
b) to determine how these requirements apply to its environmental aspects
c) periodic review of the legal requirements
EMS
The organization shall establish, implement and maintain documented environmental objectives and targets, at relevant functions and levels within the organization
The objectives and targets shall be measurable, where practicable, and consistent with the environmental policy, including the
commitments to prevention of pollution, to compliance with applicable legal requirements and to
continual improvement
EMS
The organization shall establish, implement and maintain a programme(s) for achieving its objectives and targets. Programme(s) shall include
a) designation of responsibility for achieving objectives and targets at relevant functions and levels of the organization, and
b) the means and time-frame by which they are to be achieved.
EMS
Interested parties/stakeholders can be management representatives; employees; investors and potential investors; customers and suppliers; contractors; lending institutions and insurers; regulatory and legislative bodies;
EMS
neighbouring and regional communities; communications media; business, administrative, academic and research
institutions; environmental groups, consumer interest groups
and other non-governmental organizations; general public.
Organization’s Operations
EMS
An organization should identify environmental aspects within the scope of its environmental management system that are associated with its past, ongoing and planned activities, products and services.
The organization should consider normal and abnormal operating conditions including start-up and shut-down maintenance and emergency situations and accidents.
EMS
An environmental aspect signifies the potential � �for an environmental impact or its existence.
A facility may have drums of fuel oil that are not leaking at this time.
These drums are an aspect (because they can interact with the environment) but not an impact.
Once the drums begin to leak they become an impact
EMS
The fact that these drums have the potential for environmental impacts makes them an environmental aspect within the meaning of ISO � �14001 whether they are leaking or not
EMS
Identify Regulated Environmental Aspects and � �Legal Requirements for Facility Operations
Activities typically covered include certain types of air emissions, wastewater effluents, noise, and hazardous waste.
Legal requirements also include permits, approvals, registrations, record keeping and reporting requirements.
EMS
In addition to those environmental aspects an organization can control directly, it should also consider aspects that it can influence
those related to products and services used by the organization and those related to products and services it provides
The identification of significant environmental aspects is an ongoing process
EMS
Identifying significant environmental aspects is basically a process of setting priorities
The relationship between aspects and impacts is often one of cause and effect.
How does your organization (i.e., your products, and their related processes, services and activities) interact with the environment?
EMS
Environmental aspects can be either positive (such as making a product out of recycled materials) or
negative (such as discharging toxic materials to a stream).
Aspects may result from past activities, such as spills
EMS
EMS
EMS
EMS
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EMS
There is no standard for determining the significance of a facility’s environmental aspects.�
In fact, the ISO 14001 standard defines a significant aspect as one that can have a � �significant impact on the environment.� �
EMS
It is up to the EMS team to apply appropriate criteria and determine the level of significance in a way that makes sense to the business, taking into account the nature of the environmental aspects and impact risks, regulatory and legal liability factors, and the interests of the community and other stakeholders.
EMS
Classification of significant environmental � �aspects is a requirement of ISO 14001 and will be a major building block- for any EMS.
The following key components of an ISO 14001 EMS are dependent on the identification of the significant environmental aspects:� � Setting environmental objectives and targets, Identification of training requirements and establishment
of operational controls, Development of monitoring and measurement systems.
EMS
an organization should collect quantitative and/or qualitative data on the characteristics of its activities, products and services such as inputs and outputs of materials or energy, processes and technology used, facilities and locations, transportation methods and human factors (e.g. impaired vision or hearing)
EMS
A common approach for identification of environmental aspects can be to consider
emissions to air, releases to water, releases to land, use of raw materials and natural resources (e.g.
land use, water use), local/community environmental issues,
EMS
use of energy, energy emitted (e.g. heat, radiation, vibration), waste and by-products, and physical attributes (e.g. size, shape, colour,
appearance).
EMS
Consideration should therefore be given to aspects related to the organization's activities, products and services, such as
design and development, manufacturing processes, packaging and transportation, environmental performance and practices of
contractors, and suppliers,
EMS
waste management, extraction and distribution of raw materials and
natural resources, distribution, use and end of life, and wildlife and biodiversity.
Environmental Impacts
The approach for identifying environmental impacts should consider
positive (beneficial) as well as negative (adverse) environmental impacts,
actual and potential environmental impacts, the part(s) of the environment that might be
affected, such as air, water, soil, flora, fauna, cultural heritage, etc.,
Environmental Impacts
the characteristics of the location that might affect the impact such as local weather conditions, height of water table, soil types, etc., and
the nature of the changes to the environment (such as global vs. local issues, length of time for which the impact occurs, potential for impact to accumulate in strength over time).
Determining significant environmental aspects
Significance is a relative concept When establishing criteria for significance, an
organization should consider environmental criteria (such as scale, severity
and duration of the impact, or type, size and frequency of an environmental aspect);
applicable legal requirements (such as emission and discharge limits in permits or regulations, etc.);
Determining significant environmental aspects
the concerns of internal and external interested parties (such as those related to organizational values,
public image, noise, odour or visual degradation)
Significance criteria can be applied either to an organization's environmental aspects or to their associated impacts
Recording of significant Env. aspects
An organization should maintain appropriate information on the environmental aspects identified and those considered significant.
The organization should use this information to understand the need for and to determine operational controls.
Information on identified impacts should be included as appropriate.
Recording of significant Env. aspects
It should be reviewed and updated periodically, and when circumstances change to ensure it is up to date.
For these purposes, it can be helpful to maintain them in a list, register, database or other form
Electricity Act,2003
The applicable legal provisions under this Act are as follows: Section 68(1) - sanction from the Ministry of Power (MOP) is a mandatory requirement for taking up any new project.
The Forest (Conservation) Act, 1980
When projects falls within forestlands, prior clearance is required from relevant authorities under the Forest (Conservation) Act, 1980.
State governments cannot de-reserve any forestland or authorise its use for any non-forest purposes without approval from the Central government.
Environmental (Protection) Act, 1986
It is an umbrella legislation that provides a holistic framework for the protection and improvement to the environment.
Air (Prevention and control of pollution) Act 1981
The objective of this Act is to provide for the prevention, control and abatement of air pollution
Water (Prevention & Control ) Act 1974
to provide for the Prevention and Control of Water Pollution and the maintenance or restoration of the wholesomeness of water for the establishment
EMS
HAZARDOUS WASTES (MANAGEMENT AND HANDLING) AMENDMENT RULES, 2003
These Rules classify used mineral oil as hazardous waste under the Hazardous Waste (Management & Handling) Rules, 2003 that requires proper handling and disposal. Organisation will seek authorisation for disposal of hazardous waste from concerned State Pollution Control Boards (SPCB) as and when required
EMS
EMS
EMS
EMS
Identification of Aspects/Impacts• Define Scope
Example: Inputs and Outputs of a manufacturing process
Raw Materials Gaseous Emission
Catalyst Catalyst / Air Unit Operation Products
Energy By-products
Recycle Waste Water Liquid Wastes
Reusable Wastes Solid Wastes
Potential Environmental ImpactsAir
Impact Possible Aspects
Global warming CO2, CH4, fossil fuel combustion
Ozone layer depletion CFCs, other chlorinated compounds
Acid precipitation SO2, NoX, NH3
Exposure to hazardous gases Industrial emissions; evaporation
Exposure to smoke Energy installations
Exposure to radioactivity Nuclear installations; wastes; natural
sources
Potential Environmental ImpactsWater
Impact Possible Aspects
High oxygen demandGeneral organic load
Eutrophication Phosporous and nitrogen compounds
Hazardous substances in Industrial emissionsdrinking water
Hazardous organisms Sewage
Thermal discharges Industrial heat
Radioactivity Natural sources, nuclear installations,hospitals
Foaming, colour, litter Pollution
Lack of water; loss of habitats;Excessive consumptionEcosystem disturbance
Potential Environmental ImpactsLand
Impact Possible Aspects
Contamination Hazardous or radioactive waste,
Disturbance Mining; construction
Soil erosion Construction; drainage; logging;Loss of soil cover
Disturbance of ground water Construction; drainage
Loss of habitats Construction; drainage; logging;loss of soil cover
Potential Environmental ImpactsNatural Resources
Impact Possible Aspects
Depletion of minerals/raw Over consumption materials energy sources
Depletion of living resources Habitat destruction; overconsumption
Visual, Noise, Nuisance
Visual construction, litter,Dust production process, wastes,Odour machinery, traffic Noise/vibration
Legal and other requirements
An organization should establish, implement and maintain procedures to identify and have access to legal requirements and other requirements to which the organization subscribes that are applicable to the environmental aspects of its activities, products and services
Legal and other requirements
Legal requirements can take many forms, such as a) legislation, including statutes and regulations, b) decrees and directives, c) permits, licences or other forms of authorization, d) orders issued by regulatory agencies, e) judgements of courts or administrative tribunals, f) customary or indigenous law, and g) treaties, conventions and protocols.
Legal and other requirements
Other requirements include agreements with public authorities, b) agreements with customers, c) non-regulatory guidelines, d) voluntary principles or codes of practice, e) voluntary environmental labelling or product
stewardship commitments, f) requirements of trade associations,
Legal and other requirements
g) agreements with community groups or non-governmental organizations,
h) public commitments of the organization or its parent organization, and
i) corporate/company requirements.
Legal and other requirements
Compliance with applicable legal requirements and other requirements to which the organization subscribes is a core commitment of an environmental management system.
Top management should periodically review the adequacy of the environmental management system to ensure its effectiveness, including its compliance-related components.
ENVIRONMENTAL LEGISLATIONS IN INDIA1. The Water (Prevention and Control of Pollution) Act, 1974, as
amended upto 1988
2. The Water (Prevention and Control of Pollution) Rules, 1975
3. The Water (Prevention and Control of Pollution) (Procedure for Transaction of Business) Rules, 1975NOTIFICATIONS:i. Constitution of Appellate Authoritiesii. Delegation of Power as State Board by the Central Boardiii. Central Water Laboratory to Various Union Territory Administrations
4. The Water (Prevention and Control of Pollution) Cess Act, 1977, as amended by Amendment Act, 1991
5. The Water (Prevention and Control of Pollution) Cess Rules, 1978
ENVIRONMENTAL LEGISLATIONS IN INDIA6. The Air (Prevention and Control of Pollution) Act, 1981, as
amended by Amendment Act, 1987
7. The Air (Prevention and Control of Pollution) Rules, 1982
8. The Air (Prevention and Control of Pollution) (Union Territories) Rules, 1983
NOTIFICATIONS:i. The Date from which the Act came into forceii. Declaration of Air Pollution Control Areasiii. Constitution of Appellate Authority
9. The Environment (Protection) Act, 1986
NOTIFICATIONS:i. Environmental laboratories and Analystsii. Officers Authorised for taking Cognizance of Offences
ENVIRONMENTAL LEGISLATIONS IN INDIA10. The Environment (Protection) Rules, 1986
NOTIFICATIONS:i. Authorised Officers/Agencies to enter the Premises for Inspectionii. Officers/Agencies Authorised to take Samplesiii. Emission Standards of Pollutants from various Industries iv. Guidelines for Location of Industries, Mining Operations etc. for various Areasv. Schedule VII National Ambient Air Quality Standards 1998
11. Environmental Impact Assessment of Development Projects12. Hazardous Wastes (Management and Handling) Rules, 198913. Manufacture, Storage and Import of Hazardous Chemicals Rules,
198914. Manufacture, Use, Import, Export and Storage of Hazardous
Micro-Organisms Genetically Engineered Organisms or Cells Rules, 1989
ENVIRONMENTAL LEGISLATIONS IN INDIA15. Scheme of Labeling of Environment Friendly Products (ECO-
MARKS)16. 16. Restricting Certain Activities Range in Special
Specified Area of Aravalli17. Bio-Medical Waste (Management and Handling) Rules, 199818. The National Environment Tribunal Act, 199519. The National Environmental Appellat Authority Act, 199720. The Environment (Protection) (Second Amendment Rules),
1999 – Emission Standards for New Generator Sets21. The Public Liability Insurance Act, 199122. The Public Liability Insurance Rules, 199123. National Forest Policy, 198824. Forest (Conservation) Act, 198025. Forest (Conservation) Rules, 198126. The Eco Sensitive Zone – Pachmarhi, Notification, 1998
ENVIRONMENTAL LEGISLATIONS IN INDIA27. Re-cycled Plastics Manufacture and Usage Rules, 199928. 2-T Oil (Regulation of Supply and Distribution) Order, 199829. Coastal Regulation Zone – Notifications30. Environment (Siting for Industrial Projects) Rules, 1999 –
Notification31. Taj Trapezium zone Pollution (Prevent and Control) Authority –
Order32. Dumping and Disposal of Flyash – Notification33. Noise Pollution (Regulation and Control) Rules, 200034. Municipal Solid Wastes (Management & Handling) Rules,
200035. Ozone Depleting Substances (Regulation) Rules, 200036. Batteries (Management & Handling) Rules, 2000
ENVIRONMENTAL LEGISLATIONS IN INDIA
37. Manufacture, Storage and Import of Hazardous Chemical (Amendment) Rules, 2000
38. Hazardous Waste (Management and Handling) Amendment Rules, 2000
39. New Biodiversity Bill – 200040. The Laboratories allowed to use of pathogenic micro-
organism of genetically engineered organisms or cells for the purpose of research, 2000 – Notification.
41. The Prevention and Control of Pollution (Uniform Consent Procedure) Rules, 1999
42. Amending EIA Notification of 27th January 1994 Notification
ENVIRONMENTAL LEGISLATIONS IN INDIA
37. Mines Act 198338. Indian Electricity Act 191039. Indian Electricity Rules 195640. Factories Act 1948• The Workmen’s Compensation Act, 1923• The Employees State Insurance Act, 1948• The Environment (Protection) Act, 1986• The Water (Protection and Control Pollution) Act, 1974 and the Water• (Prevention and Control of Pollution) Rules, 1995• The Air (Prevention and Control of Pollution) Act, 1981 and the Air• (Prevention and Control of Pollution) Rules, 1995.• The Hazardous Wastes (Management and Handling) Rules, 1989
ENVIRONMENTAL LEGISLATIONS IN INDIA
• The Manufacture, Storage and Import of Hazardous Chemicals Rules,• 1989• The Explosives Act, 1884• The Gas Cylinders Rules, 1981• The Explosives Rules, 1983• The Static and Mobile Pressure Vessels (Unfired), 1981• The Insecticides Act, 1968• The Indian Boilers Act, 1923• Shops and Establishments Act 1948• The Municipal Wastes (Management and Handling) Rules, 2000
ENVIRONMENTAL LEGISLATIONS IN INDIA
• LEGISLATIONS RELATING TO OCCUPATIONAL SAFETY AND HEALTH IN
• INDIA• 1. The Factories Act, 1948 and the State Rules notified thereunder• 2. The Dock Workers (Safety, Health & Welfare) Act, 1986 and the
Regulations• framed thereunder• 3. The Mines Act, 1952 and the Rules framed thereunder• 4. The Plantation Labour Act, 1951• 5. The Shop & Establishments Act• 6. The Explosives Act, 1884 and the Rules framed thereunder• 7. The Petroleum Act, 1934 and the Rules framed thereunder• 8. The Insecticides Act, 1968 and the Rules framed thereunder• 9. The Indian Electricity Act, 1910 and the Indian Electricity Rules,
1956• 10. The Indian Boilers Act, 1923 and the Indian Boilers Regulations• 11. The Dangerous Machines (Regulation) Act, 1983• 12. The Environment (Protection) Act, 1986 and the Manufacture,
Storage & Import• of Hazardous Chemicals Rules, 1989 and other Rules framed
thereunder• 13. The Indian Atomic Energy Act, 1962 and the Factories Rules
framed thereunder.
ENVIRONMENTAL LEGISLATIONS IN INDIA
• THE ELECTRICITY ACT, 2003 • THE FOREST (CONSERVATION) ACT, 1980 • ENVIRONMENTAL (PROTECTION) ACT, 1986 • AIR (PREVENTION AND CONTROL OF POLLUTION) ACT
1981 • WATER (PREVENTION & CONTROL ) ACT 1974 • WILDLIFE PROTECTION ACT, 1972 • THE BIOLOGICAL DIVERSITY ACT, 2002 • HAZARDOUS WASTES (MANAGEMENT AND HANDLING)
AMENDMENT RULES, 2003 • OZONE DEPLETING SUBSTANCES (REGULATION AND
CONTROL) RULES, 2000
INTERNATIONAL STANDARDISO 14001 : 2004
4.4 Implementation and operation 4.4.1 Resources, roles, responsibility and authority Management shall ensure the availability of resources essential to establish, implement, maintain and improve the environmental management system. Resources include human resources and specialized skills, organizational infrastructure, technology and financial resources. Roles, responsibilities and authorities shall be defined, documented and communicated in order to facilitate effective environmental management.
INTERNATIONAL STANDARDISO 14001 : 2004
The organization’s top management shall appoint a specific management representative(s) who, irrespective of other responsibilities, shall have defined roles, responsibilities and authority for a) ensuring that an environmental management system is
established, implemented and maintained in accordance with the requirements of this International Standard,
b) reporting to top management on the performance of the
environmental management system for review, including recommendations for improvement.
INTERNATIONAL STANDARDISO 14001 : 2004
4.4.2 Competence, training and awareness The organization shall ensure that any person(s) performing tasks for it or on its behalf that have the potential to cause a significant environmental impact(s) identified by the organization is (are) competent on the basis of appropriate education, training or experience, and shall retain associated records. The organization shall identify training needs associated with its environmental aspects and its environmental management system. It shall provide training or take other action to meet these needs, and shall retain associated records.
INTERNATIONAL STANDARDISO 14001 : 2004
The organization shall establish, implement and maintain a procedure(s) to make persons working for it or on its behalf aware of
a) the importance of conformity with the environmental policy and procedures and with the requirements of the environmental management system,
b) in significant environmental aspects and related actual or potential impacts associated with their work, and the environmental benefits of improved personal performance.
c) their roles and responsibilities in achieving conformity with the requirements of the environmental management system, and
d) the potential consequences of departure from specified procedures.
INTERNATIONAL STANDARDISO 14001 : 2004
4.4.3 Communication
With regard to its environmental aspects and environmental management system, the organization shall establish, implement and maintain a procedure(s) for
a) internal communication among the various levels and functions of the organization,
b) receiving, documenting and responding to relevant communication from external interested parties.
The organization shall decide whether to communicate externally about its significant environmental aspects, and shall document its decision. If the decision is to communicate, the organization shall establish and implement a method(s) for this external communication.
INTERNATIONAL STANDARDISO 14001 : 2004
4.4.4 Documentation
The environmental management system documentation shall includea) the environmental policy, objectives and targets,
b) description of the scope of the environmental management system,
c) description of the main elements of the environmental management system and their interaction, and reference to related documents,
d) documents, including records, required by this International Standard, and
e) documents, including records, determined by the organization to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects.
INTERNATIONAL STANDARDISO 14001 : 2004
4.4.5 Control of documents
Documents required by the environmental management system and by this International Standard shall be controlled. Records are a special type of document and shall be controlled in accordance with the requirements given in 4.5.4.
The organization shall establish, implement and maintain a procedure(s) to
a) approve documents for adequacy prior to issue,
b) review and update as necessary and re-approve documents,
c) ensure that changes and the current revision status of documents are identified,
INTERNATIONAL STANDARDISO 14001 : 2004
d) ensure that relevant versions of applicable documents are available at points of use,
e) ensure that documents remain legible and readily identifiable,
f) ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the environmental management system are identified and their distribution controlled, and
g) prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose.
INTERNATIONAL STANDARDISO 14001 : 2004
4.4.6 Operational control
The organization shall identify and plan those operations that are associated with the identified significant environmental aspects consistent with its environmental policy, objectives and targets, in order to ensure that they are carried out under specified conditions, by
a) establishing, implementing and maintaining a documented procedure(s) to control situations where their absence could lead to deviation from the environmental policy, objectives and targets, and
b) stipulating the operating criteria in the procedure(s), and
c) establishing, implementing and maintaining procedures related to the identified significant environmental aspects of goods and services used by the organization and communicating applicable procedures and requirements to suppliers, including contractors.
INTERNATIONAL STANDARDISO 14001 : 2004
4.4.7 Emergency preparedness and response
The organization shall establish, implement and maintain a procedure(s) to identify potential emergency situations and potential accidents that can have an impact(s) on the environment and how it will respond to them.
The organization shall respond to actual emergency situations and accidents and prevent or mitigate associated adverse environmental impacts.
The organization shall periodically review and, where necessary, revise its emergency preparedness and response procedures, in particular, after the occurrence of accidents or emergency situations.
The organization shall also periodically test such procedures where practicable.
Documentation Requirements of EMSEnvironmental Manual – General Description of EMS with reference to ISO14001 Requirements
Aspect Register – Analysis of Activities, Identification of Environmental Aspects and Impacts. Identification of Significant Impacts associated Aspects and Activities.
Register of Legislative and Regulatory Requirements – Interpretation of Requirements and Identification of Monitoring and Measurement Areas to ensure Continued Compliance.
Emergency Preparedness Register—Identification of possible Emergency Situations and Planning for Prevention and Mitigation.
Documentation Requirements of EMS
Objectives, Targets and Environmental Management Programmes – Setting up of Department-wise Objectives, Targets. Action Plans to Achieve Them in Time-bound manner.
Operational Control Procedures – Procedures to control Activities Associated with Significant Impacts and Monitoring and Measurement of Legislative Requirements.
Master List of Formats—To Demonstrate compliance to EMS Requirements.
INTERNATIONAL STANDARDISO 14001 : 2004
4.5 Checking
4.5.1 Monitoring and measurement
The organizations shall establish, implement and maintain a procedure(s) to monitor and measure, on a regular basis, the key characteristics of its operations that can have a significant environmental impact. The procedure(s) shall include the documenting of information to monitor performance, applicable operational controls and conformity with the organization’s environmental objectives and targets.
The organization shall ensure that calibrated or verified monitoring and measurement equipment is used and maintained and shall retain associated records.
INTERNATIONAL STANDARDISO 14001 : 2004
4.5.2 Evaluation of compliance
4.5.2.1 Consistent with its commitment to compliance, the organization shall establish, implement and maintain a procedure(s) for periodically evaluating compliance with applicable legal requirements.
The organization shall keep records of the results of the periodic evaluations.
4.5.2.2 The organization shall evaluate compliance with other requirements to which it subscribes. The organization may wish to combine this evaluation with the evaluation of legal compliance referred to in 4.5.2.1 or to establish a separate procedure(s).
The organization shall keep records of the results of the periodic evaluations.
INTERNATIONAL STANDARDISO 14001 : 2004
4.5.3 Nonconformity, corrective action and preventive action
The organization shall establish, implement and maintain a procedure(s) for dealing with actual and potential nonconformity(ies) and for taking corrective action and preventive action. The procedure(s) shall define requirements for
a) identifying and correcting nonconformity(ies) and taking action(s) to mitigate their environmental impacts,
b) investigating nonconformity(ies), determining their cause(s) and taking actions in order to avoid their recurrence.
c) evaluating the need for action(s) to prevent nonconformity(ies) and implementing appropriate actions designed to avoid their occurrence.
INTERNATIONAL STANDARDISO 14001 : 2004
d) recording the results of corrective action(s) and preventive action(s) taken, and
e) reviewing the effectiveness of corrective action(s) and
preventive action(s) taken. Actions taken shall be appropriate to the magnitude of the problems and the environmental impacts encountered. The organization shall ensure that any necessary changes are made to environmental management system documentation.
INTERNATIONAL STANDARDISO 14001 : 2004
4.5.4 Control of records The organization shall establish and maintain records as necessary to demonstrate conformity to the requirements of its environmental management system and of this International Standard, and the results achieved. The organization shall establish, implement and maintain a procedure(s) for the identification, storage, protection, retrieval, retention and disposal of records. Records shall be and remain legible, identifiable and traceable.
INTERNATIONAL STANDARDISO 14001 : 2004
4.5.5 internal audit
The organization shall ensure that internal audits of the environmental management system are conducted at planned intervals to
a) determine whether the environmental management system
1) conforms to planned arrangement for environmental management including the requirement of this International Standard, and
2) has been properly implemented and is maintained, and
b) provide information on the results of audits to management.
INTERNATIONAL STANDARDISO 14001 : 2004
Audit programme(s) shall be planned, established, implemented and maintained by the organization, taking into consideration the environmental importance of the operation(s) concerned and the results of previous audits.
Audit procedure(s) shall be established, implemented and maintained that address
- the responsibilities and requirements for planning and conducting audits, reporting results and retaining associated records,
- the determination of audit criteria, scope, frequency and methods.
Selection of auditors and conduct of audits shall ensure objectively and the impartiality of the audit process.
INTERNATIONAL STANDARDISO 14001 : 2004
4.6 Management review
Top management shall review the organization’s environmental management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness. Reviews shall include assessing opportunities for improvement and the need for changes to the environmental management system, including the environmental policy and environmental objectives and targets. Records of the management reviews shall be retained.
Input to management reviews shall include
a) results of internal audits and evaluations of compliance with legal requirement sand with other requirements to which the organization subscribes,
b) communication(s) from external interested parties, including complaints,
INTERNATIONAL STANDARDISO 14001 : 2004
c) the environmental performance of the organization,
d) the extent to which objectives and targets have been met,
e) status of corrective and preventive actions,
f) follow-up actions from previous management reviews,
g) changing circumstances, including developments in legal and other requirements related to its environmental aspects, and
h) recommendations for improvement.
The outputs from management reviews shall include any decisions and actions related to possible changes to environmental policy, objectives, targets and other elements of the environmental management system, consistent with the commitment to continual improvement.
END OF PRESENTATION