Session ID:
Prepared by:
Remember to complete your evaluation for this session within the app!
10815
Enhancing Business Processes with Procurement Cloud Document Approvals
April 11, 2019 9:15 AM
Bobby Smith
Experienced Manager
Grant Thornton
Agenda
• Introductions
• Reasons for purchasing document approvals
• Approval definition process
• Oracle Cloud Procurement approval tools
• Requisition Approvals
• Purchasing Document Approval
• Lessons Learned
• Questions
About Grant Thornton
3
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Our services
59 offices spread across 30 states and Washington D.C.
Serve 36% of companies on the
2017 Fortune 500 list and 25% of
companies on the Russell 2000 list
• Assurance • Tax • Advisory
PeopleMore than 8,500 professionals in the U.S.
Partners594 partners serving more than 8,000 clients in the nation
RevenueGT U.S. net revenue equals $1.74 billion
stats are as of 07/31/2017
Reasons for purchasing document approvals
• Maintaining visibility of pace of requests
• Increasing business and compliance requirements
• Improving financial consistency
• Improving spend visibility
• Managing inventory and resources
Approval definition process
Define policy
Define spending limits for
levels
Identify different approval
strucutes
Define financial
policy
Define methodology
Identify where process
should start
Define required approvals
Define approval
methodology
Define flow
Flow the approval process
on whiteboard
Determine solutions for all
possibilities
Create flow of
approval process
Implement
Define rules in Oracle
Cloud
Implement
approval process
Oracle Cloud Procurement approval tools
• Oracle Business Process Management (BPM)
– Web based application for users to access tasks and perform actions
– Allows administrators to setup approval groups and task level configurations using an administrative portal
– Typically used for complex, multi-thread approval requirements
– Requires some special training to be able to define rules in the syntax Oracle expects
• Procurement Manage Requisition Approvals and Manage Procurement Document Approvals setup and maintenance tasks
– Oracle application forms
– Allows administrators to define rules and their conditions and actions/routings
– Typically used for serial, single thread approval requirements
– Requires practically no training to be able to define rules. Usually falls to Business Analyst role
Requisition Approval
• Define conditions
– Example
• Requisition Amount between
$100.00 and $999.99
• Requester Job Level = 10
Requisition Approval
• Define Actions
– Action Type – Automatic (Approve or Reject) or Approval Required
– Route Using – Group, Job, Position, Single Approver, Supervisory
– Approval Chain Of – Preparer, Requester, Project Manager
– Start With – Manager, Choice in Approval Chain Of
– Top Worker in Hierarchy – Highest employee in chain
– Include – All Approvers, First and Last, Last Approver Only
Purchasing Document Approval
• Define conditions
– Example
• Document Total Amount between
$100.00 and $999.99
• Document Type = Purchase Order
Purchasing Document Approval
• Define Actions
– Action Type – Automatic (Approve or Reject) or Approval Required
– Route Using – Group, Job, Position, Single Approver, Supervisory
– Approval Chain Of – Preparer, Requester, Project Manager
– Start With – Manager, Choice in Approval Chain Of
– Number of Approval Levels – Number of approvers required
– Top Worker in Hierarchy – Highest employee in chain
Lessons Learned
• Take the time to flow out the expected approval flow
• Keep the approval process as simple as possible to meet requirements
• Challenge the current processes
• Test, Test, Test
• Oracle setup and maintenance functionality is limited and BPM could be a solution, so
don't give up on requirements solely on the fact setup and maintenance is a gap
Session ID:
Remember to complete your evaluation for this session within the app!
10815
Bobby Smith
Helping customers plan, deploy and optimize
Oracle technology solutions
• The real story: customer stories about victories and pain points along their Oracle journeys
• Career-changing connections: guidance and support from a community of users withshared interests
• Wealth of resources: entire catalog of webinars, blogs, customer stories, community surveys, whitepapers and more
• Virtual and face-to-face events: connect and learn from peers, Oracle teams and thought leaders on global, regional and local scale
• Membership benefits: questoraclecommunity.org/membership
Visit Quest Oracle Community at booth #243
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