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Environmental Health & Safety for Faculty - Managing Your Risks -

Presented by:Catherine (Cate) Drum, BASc (OHS), CHSC, CRSP

The Department of Environmental Health,& Safety and Security

02 February 2012

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DEPARTMENT OF ENVIRONMENTAL HEALTH ANDSAFETY (EHS) & SECURITY

““Due diligence is what we promote, risk management is what we supportDue diligence is what we promote, risk management is what we support””

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Agenda

Introduction Learning Objectives Why Should You Care? Difference Between Hazard & Risk Internal Responsibility System Duties of Employers/Supervisors/Workers Supervisor – Defined Supervisor Competency - Defined Due Diligence - Explained Managing Risks Within Your Control and/or Authority Ryerson & Other Ontario University Experiences

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Learning Objectives

Know and understand your health and safety responsibilities

To understand the concept of due diligence and what you need to do to demonstrate it

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Why Should You Care?

Three Basic Reasons Human Legal Financial

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Activity: What is the Hazard?

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Activity Sheet:Scope of Hazards in Education Sector

Biological Chemical Physical Safety Stress/Psychosocial Work Design

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What is the difference between Hazard and Risk?

Risk = Hazard + Exposure Hazard: is any source of potential damage, harm or

adverse health effects on something or someone under certain conditions

Exposure: The extent to which the likely recipient of the harm is exposed to – or can be influenced by – the hazard

Risk: is the chance or probability that a person will be harmed or experience an adverse health effect if exposed to the hazard. It also applies to situations with property or equipment loss.

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What is the difference between Hazard and Risk?

Examples of Hazards and Their Effects

Workplace Hazard Example of Hazard Example of Harm Caused

Thing Knife Cut

Substance Benzene Leukemia

Material Asbestos Mesothelioma

Source of Energy Electricity Shock, electrocution

Condition Wet Floor Slips, trips, falls

Process Welding Metal fume fever

Practice Hard Rock Mining Silicosis

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What is the difference between Hazard and Risk?

Risk = Hazard + Exposure

For harm to occur in practice – in other words, for

there to be a risk – there must be BOTH the hazard

AND the exposure to that hazard; without both

these at the same time, there is no risk.

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Internal Responsibility System

Each individual within the Ryerson community

shares responsibility for the identification of environmental health and

safety hazards, managing the related risks, and improving upon any processes with the idea of

ensuring that the risk is as low as reasonably practicable

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Basic Structure of the IRS

Delegate: BOG Accountability

Authority President

& Responsibility Vice Presidents

Senior Directors

Managers/Chairs/

Academic Directors

Supervising Faculty & Staff

Workers/Students/Guests

Volunteers/Contractors

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Legal Responsibilitiesare PERSONAL

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Activity Sheet:Bill C-45 Communication

Amendments to the Criminal Code of Canada What’s New? What Does It Mean? How To Protect Yourself

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Duties of Employer s. 25, 26Ontario Occupational Health & Safety Act

Take every precaution reasonable Ensure that there is a health and safety program

in the workplace Inform, instruct and supervise all workers Appoint competent supervisors Assists Joint Health & Safety Committee (JHSC)

in their roles and responsibilities Ensure proper training

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Duties of Supervisors s. 27Ontario Occupational Health & Safety Act

Ensure workers work in a safe manner Ensure use of personal protective equipment

(PPE) Advise workers of hazards Provide written instructions Take every precaution reasonable

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Duties of Workers s. 28Ontario Occupational Health & Safety Act

Work in compliance with the law and the University policies/procedures/guidelines

Use personal protective equipment (PPE) Report hazards immediately Ensure proper guarding is in place Work in a safe manner No rough, boisterous conduct Do not remove any protective equipment

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Who is a Supervisor?

Definition of Supervisor… means a person who has charge of a workplace or

authority over a worker In a University setting the term “Supervisor”

could be the President, Senior Director, Chair, Academic Director, Manager, Coordinator, Faculty Member, Principle Investigator, Teaching Assistant, Technician, Technologist, Lead Hand, etc.

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Who is a Supervisor?

Supervisor is not limited by the position title but by the responsibilities held

A supervisor must be “competent”…this has a specific meaning under the Occupational Health & Safety Act

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Who is a Competent Supervisor?

Definition of Competent Person… Is qualified because of knowledge, training and

experience to organize the work and its performance

Is familiar with the OHS Act and the regulations that apply to the work, and

Has knowledge of any potential or actual danger to health or safety in the workplace.

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Activity Sheet:Supervisor Competency Checklist

Key Questions an Employer

Should Ask …

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Who is a Worker?

Definition of Worker… A “worker” is considered as any person who

receives monetary compensation for performing work or providing a service

Everyone in an organization who receives monetary compensation is considered a worker

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Rights as a Worker

Right to Know What are the hazards in your job?

Right to Participate through the joint health and safety committee

or representative and by asking questions Right to Refuse Unsafe Work

if you believe the job is dangerous, or you have not been trained to do the job

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Activity Sheet:EHS Responsibilities

What Are Your

Responsibilities

under Ryerson’s

EHS Management System?

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Due Diligence– What Does It Mean?

The term “due diligence” is the level of judgment,

care, caution, determination and activity a person

would reasonably be expected to do under

particular circumstances.

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Due Diligence– Applied in a Workplace

Applied in the workplace, due diligence means that

employers and supervisors shall take all reasonable

precautions under those particular circumstances to

prevent injuries, accidents or exposures in the

workplace. This definition presumes that you are

following all the minimum legal requirements!

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Due Diligence– What is the Special Significance?

“Due Diligence” is a legal defense for a person charged under the OHS legislation

So, if charged, a defendant may be found not guilty if they can prove that on the balance of probabilities, the accused had been duly diligent by taking the steps necessary to ensure the regulations were complied with

You are presumed GUILTY until proven innocent – the defendant bears the burden of proof, NOT the prosecution

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Due Diligence– Accident/Incidents/Exposures

Consider Four Main Factors

Was the event foreseeable? Was the event preventable? Did you have control over the circumstances? If it was within your authority to control the

hazard, did you do it?

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Due Diligence– Systems & Documentation

The further away you are from the activities being performed, the more structure that

has to be put into place.

How do you do that?

Systems & Documentation

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Due Diligence– Develop a Worst Case Scenario

What equipment/material would it involve? Where would it most likely happen? What would have to fail in order for that event to

take place? What time would it likely happen? Would it involve Staff, Faculty, PI or Student? What would the impact be to the

department/school, staff/faculty/students, or Ryerson?

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Due Diligence– Summary

As the Supervising Faculty Member, you are

legally obligated to:

Ensure that the workplace is safe for staff, students and the public who use or enter your space

Ensure that your staff are taking all reasonable measures to protect themselves, their colleagues, the students and the public

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Due Diligence– Summary

What systems, practices, procedures and training could be put into place to prevent the event?

Greater Risks Demands Greater Care !!

The responsibility is on your shoulders...

you can delegate the work,but you cannot escape the obligation

to show personal due diligence

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Activity Sheets

Examples of Supervisor DemonstratingLACK of Due Diligence

Checklist for Supervisor Due Diligence

Key Court Measures Which Determine WhetherDue Diligence Steps Taken

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Managing Risks

What are you Managing? Environmental Health

& Safety and SecurityRisks

What are you Preparing for? Contingencies & Emergencies

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Managing Risks– Remember: Risk = Hazard + Exposure

If you are managing your risks, then there is a hazard and there is exposure

In order to reduce the risk, you can go through a sequence of options which offer a way to approach possible control measures

Work your way down the list and implement the one that works best in the circumstances

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Managing Risks– Hierarchy of Controls

Eliminate or Substitute Isolate Use Engineering Controls

Includes designs or modifications to plant equipment, ventilation systems, and processes that reduce the source of exposure

Use Administrative Controls Includes regular inspections and tests, implementing safe

work practices, instruction and training Use Personal Protective Equipment

Equipment worn by individuals to reduce exposure

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Managing Risks– Control and/or Authority

Guests and Visitors Health & Safety Lab Off Campus Work Office and Campus Students and Staff Research Teaching Time

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Managing Risks– My Guests & Visitors

I need to complete and document a risk assessment on the activity I am hosting or demonstratingand advise my guests and visitors of any risk management measures

I need documentation to indicate that my guests and visitors are aware of the hazards and control measures associated with activity under my control or direction which they may be exposed to

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Managing Risks– My Health & Safety

I must complete the online Orientations EHS, OHS, WHMIS

I must participate in any required EHS training relevant to my work activities

I must report unsafe conditions and/or unsafe behaviours

I must fill out an internal accident/incident/ exposure report form in the case that I am involved in an accident or near miss incident

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Managing Risks– My Lab

I must appoint supervision in my absence as required I need to complete and document a risk assessment and advise

my students and staff of any risk management measures I must establish, document and evaluate a preventative

maintenance program for all my equipment I need to establish, document and evaluate a health & safety

training plan for each of my students and staff specific to the associated hazards

I must secure my lab from unauthorized entry I need to complete and document a contingency plan to

address unexpected conditions Prior to starting work, I need to obtain any University permit

specific to activity occurring within my lab

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Managing Risks– My Off Campus Work

I must complete a Travel Risk Assessment for International travel prior to confirming plans

I need to ask about health & safety measures of other organizations that I am associated with or working with

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Managing Risks– My Office and Campus

I must know my safe evacuation route I must prepare a contingency plan in the event of an

immediate campus-wide evacuation and/or building closures which could impact access to my personal belongings

I must be familiar with the Policies, Programs and Guidelines that apply to me or my work

I must report any observed hazards I must be familiar with the University Emergency

Awareness, Preparedness and Response Procedures

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Managing Risks– My Students & Staff

Prior to commencing work or activity, I must ensure that my students and staff complete the following: EHS, OHS & WHMIS Orientation Workplace Specific EHS training

I must ensure that my students and staff are aware of the Workplace Violence Prevention Program and Guidelines

I must provide my students and staff with EHS information and instruction

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Managing Risks– My Research

I must appoint supervision in my absence as required I need to read the University Health & Safety Management

System Policy I need to complete and document a risk assessment I need to establish, document and evaluate a health &

safety training plan for each of my students and staff specific to the associated hazards

I need to establish, incorporate and communicate safety procedures in all my protocols

I need to complete and document a contingency plan to address unexpected conditions

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Managing Risks– My Teaching

I need to complete and document a risk assessment on my curriculum and advise my students and staff of any risk management measures

I must follow-up on health & safety concerns observed by me or reported to me

I need to provide supervision for hazardous activity I have to advise my students and staff on emergency

procedures I have to advise my students and staff of any health &

safety hazards associated with my course or program

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Managing Risks– My Time

I can save time by accessing the Department of Environmental Health & Safety and Security’s website 24/7 to get the information that I need when I need it

www.ryerson.ca/cehsm

I know that all EHS matters that need to be documented are facilitated through the DEHSS forms listed on the website

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Ryerson Experiences

Student Activities & Events Risk Assessments are required for all student events on

or off campus Research Equipment for Lab

PI purchased lab equipment and did not know that it was contaminated with radiation

Had to hire outside consultant company to test and then wipe down every surface of equipment

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Ryerson Experiences

Research Equipment for Lab Technician filled out Risk Assessment prior to purchase

and discovered that the equipment would not fit into the available space and it would be too heavy for the floor

Off-site space had to be leased for the research equipment

International Travel More students, staff and faculty traveling to international

destinations on academic related activities

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Ryerson Experiences

Machine Guarding Guard was not in place finger was amputated and later reattached

Cleaning of Grinder Grinder was not properly cleaned after use Was not checked prior to next use Student went to use it and a small explosion with a fire

burned the student’s hand Wall Shelving

Overloaded wall shelving caused shelves to collapse

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Ryerson Experiences

Ergonomics Staff complaining of hand/wrist/arm pain External consultant hired to assess work and workstation Worker was off for months

Caught By: Worker was coming in doors at 380 Victoria Someone else was coming in at the same time Fingers caught between door handles Fingers crushed

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Ryerson Experiences

Fall from Height Worker needed to access boxes on top of 5 drawer filing

cabinet Used standard seating chair to access boxes (no wheels) Worker fell backwards while taking down box

Exposure to Substance: Worker was cleaning up chemistry lab which included

other’s chemicals Put some “empty” containers in a bath solution Worker was overcome by fumes Was unable to find out what the “bath solution” contained

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Ontario University Experiences

Queen’s University PI killed during Avalanche Research

McMaster University Fire destroyed a lab

Dalhousie University Mercury poisoning of PI due to improper PPE

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Management of Health & Safety Outcomes Model

Refer to Hand-out from the Workplace Safety and Insurance Board (WSIB) Document

Business Results through

Health & Safety

Section 3, Page 34

www.wsib.on.ca

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Department of Environmental Health & Safety and Security

Our focus is on developing, promoting

and implementing best practices

in prevention and risk management

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Department of Environmental Health & Safety and Security

Director: Julia Lewis Associate Director: Lawrence Robinson Assistant Director: TBA EHS Consultant: Cate Drum RCB Consultant: Valerie Phelan LS Co-ordinator: Laura Gallo Admin: Margie Hutchinson

Website: www.ryerson.ca/cehsm


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