Fall 2 – Elementary Data Population
Staff Data & Course Enrollments
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 20152
Courtesy Guidelines
Mute yourself
HOLD
Name & LEAconversation
at a time
1
Silencecellphones
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 20153
Pleasedo not
multitask
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Courtesy
4
Training Sequence
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Essential 1:Data Coordinator Orientation
Essential 2:Interface & Administration
Essential 3:Data Submission
Fall 1
Fall 2 Data Population
Fall 2 Reports
and CertificationEnd of
Year 1 & 4
End of
Year 2 & 3
Essential 4: Anomalies
5
Agenda
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Introduction
Highly QualifiedStatus
StaffAssignments
English LearnerServices
Wrap-Up
CourseEnrollment
6
Introduction
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 20157
Information Reported in Fall 2
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Enrollment
Course sections of students enrolled on Census Day
Highly Qualified Status
Percentage of course sections taught by highly qualified teachers
Staff Assignments
Teachers, administrators and pupil service staff
English Learner (EL) Services
Classroom services provided to English Learners
8
Schools Types Which Need To Report
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
School Type Crs Staff CTE
Traditional (non-educational options schools) Y Y Y
District Level Programs (Independent Study and Home Hospital Programs)
P P P
County Community Y Y Y
District Community Day Y Y Y
Youth Authority Schools (currently called Division of Juvenile Justice)
Y Y Y
Juvenile Court Schools Y Y Y
Continuation High Schools Y Y Y
Opportunity Y Y Y
Alternative Schools of Choice Y Y Y
State Special Schools Y Y N
Home and Hospital Schools Y Y Y
Special Education Consortium Y Y Y
Special Education Y Y Y
Non-Public School Group (0000001) N N N
ROP/ROC N N N
Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data
9
Grade Levels Which Need To Report
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Grade Level Crs Staff EL
Infants - IN N N N
Toddlers - TD N N N
Prekindergarten - PS N N N
Kindergarten - KN Y Y Y
First Grade - 01 Y Y Y
Second Grade – 02 Y Y Y
Third Grade – 03 Y Y Y
Fourth Grade – 04 Y Y Y
Fifth Grade – 05 Y Y Y
Sixth Grade – 06 Y Y Y
Seventh Grade – 07 Y Y Y
Eighth Grade – 08 Y Y Y
Ninth Grade – 09 Y Y Y
Tenth Grade – 10 Y Y Y
Eleventh Grade – 11 Y Y Y
Twelfth Grade – 12 Y Y Y
Ungraded Elementary – UE Y Y Y
Ungraded Secondary – US Y Y Y
Adult – AD N N N
Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data
10
What Record Types to Enter or Update
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201511
U= UpdateR=Required
Online Batch ActionSSID Enrollment SENR UStudent Information SINF UStudent Program SPRG UStudent English Language Acquisition SELA UStaff Demographics SDEM RStaff Assignments SASS* RCourse Section CRSE* RStudent Course Section SCSE* R
* Full replacement files
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Relationships
1212
Course Section ID
SEID
Staff Demographics
Staff Assignments
Course Section
SSID
SSID Enrollment
Student Information
Student Course Section
Records above others must be posted before those below them or you may get rejected records
Student Program
Student English
Language Acquisition
Program Types to Submit
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201513
Name Code
Gifted and Talented Education (GATE) 127
Title 1 Part C Migrant 135
Special Education 144
Free Meal Program 181
Reduced-Price Meal Program 182
Program data is not required for Fall 2. However, it is very important that students in the above groups are reported accurately. Updating the program records is necessary to be able to use the associated report filters.
Programs Used for Report Filters
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NCLB Populations
Migrant EdSocio-Economically DisadvantagedSpecial EdGATE
Review the certification reports to confirm that NCLB populations are accurately reported. Use the report filters to isolate the students in each group.
Aggregate Reports2.4, 2.6, and 2.11
Student List2.7
Important Dates for Fall 2
Census Day*
October 1
Certification deadline
Amendment window
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
* Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day)
CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
15
2014-2015 Fall 2 Changes
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201516
Implemented Functionality Description
7/28/2014 Code Set A large number of codes were added, retired, or had their code name or definitions updated in the Course Group State and Career Technical Education Pathway code sets. See Revision History tab of the CALPADS Code Sets v6.0.1 for more detail.
7/28/2014 Code Set Student Offense code names and definitions were updated to be consistent with Ed code
7/28/2014 Code Set Changed the code name for FIN code in the Career Technical Education Industry Sector code set
2014-2015 Changes
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201517
Functionality Description
Report Reports with EL counts - will use data from new data source (SELA Records)
Fall 2 Snapshot Logic modified to exclude Staff Demographic with Support Assignment = 6018 (Employee On Leave) on related reports
Validation Rule GERR0001 (Required Field Missing) now also checks State Course Code (9.07)
Validation Rule CRSE0127 (Invalid NCLB Core Course Instructional Level Code) now triggers as a warning
Validation Rule CRSE0126 (Missing CRS-State Course Code) has been disabled
Validation Rule CERT063 (EL Student Reported for Whom No Services are Indicated) now triggers a warning
* Detailed information about these changes is available in the “CALPADS 2014-15 Changes” training presentation:
http://csis.fcmat.org//Pages/CALPADS-2014-15-System-Changes.aspx
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Code Mapping
18
If your SIS does not use state codes, check with your student system vendor to determine if code mapping is needed
Language
=
=00Grade
SPN ??? ??01
Primary Language Code
??? ??KN
Grade Level Code
18
Human Resources (HR)
Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level
Special Ed
Instructional LevelInstructional StrategiesServices
HR, Curriculum & School Site Staff
State Course Code for coursesUC/CSU approved coursesCareer Tech Ed coursesCalifornia Partnership Academy-funded courses
English Learner support
English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction
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Local Data Collection
Students Staff
Courses
English Learner support
English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction
Human Resources (HR)
Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level
HR, Curriculum & School Site Staff
State Course Code for coursesNCLB Core coursesUC/CSU approved coursesCalifornia Partnership Academy-funded coursesIndependent Study and Distance learning courses
Special Ed
Instructional LevelInstructional StrategiesServices
19
Staff Assignments
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201520
Staff Assignment Types
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Teachers
Administrators
Pupil Service
21
Data Required to Report Staff Assignment
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Staff Demographics Staff Assignments
Non-classroom based assignment(s)
22
Staff Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Element(s) Values and/or Notes
SDEM
Reporting LEAEffective Start Date
Effective End Date Leave blank
Academic Year ID
SEID Staff demographics can not be reported without a valid SEID
Local Staff IDStaff Legal First NameStaff Legal Last NameStaff Birth DateStaff Gender Code
Staff Hispanic Ethnicity Indicator Required if Staff Ethnicity Missing Indicator is blank
Staff Ethnicity Missing Indicator Required if Staff Hispanic Ethnicity Indicator is blank
See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
All Staff
23
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Obtaining Statewide Educator IDs (SEIDs)
24
* See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs
County Credential Analyst
CTC Credential Information Guide (CIG)
24
Staff Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Element(s) Values and/or Notes
SDEM
Staff Race 1 Code Required if Staff Race Missing Indicator is blank
Staff Race Missing Indicator Required if Staff Race 1 Code is blank
Staff Highest Degree CodeStaff Employment Status CodeStaff Employment Start Date
Staff Employment End Date Required if staff no longer employed at LEA
Staff Service Years LEAStaff Service Years Total
Need to be updated every year if staff member is still working for LEA
SASS
Reporting LEASchool of AssignmentAcademic Year IDSEIDLocal Staff IDStaff Legal First NameStaff Legal Last NameStaff Birth DateStaff Gender CodeStaff Job Classification CodeStaff Job Classification FTE Percentage
All Staff
25
Staff Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Element(s) Values and/or Notes
SASS
Non Classroom Based Job Assignment Code 1Non Classroom Based Job Assignment Code 2Non Classroom Based Job Assignment Code 3Non Classroom Based Job Assignment Code 4Non Classroom Based Job Assignment Code 5Non Classroom Based Job Assignment Code 6Non Classroom Based Job Assignment Code 7
Required if Staff Job Classification Code = 10, 11 or 25
All Staff
26
Staff Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Element(s) Values and/or Notes
SASS Staff Job Classification Code 12, 26 or 27
Teachers
AdministratorsRecord Element(s) Values and/or Notes
SASSNon Classroom Based Job Assignment Code 1
Staff Job Classification Code 10 or 25
Pupil ServiceRecord Element(s) Values and/or Notes
SASS
Non Classroom Based Job Assignment Code 1
Staff Job Classification Code 11
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Teacher Assignment Examples
Staff Member
LocalStaff
ID SEID Local AssignmentHire Date
HighestDegree
EmployStatus
Yrs ofSvc
– LEA
Yrs ofSvc
- EducJob
Class FTE Assignment
1 Hayes 1416 7458166487Middle School History Teacher
19881026 V 1 22 29 12 100
2Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50
Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50
3 Stephenson 3895 7125426876 Resource Teacher 19980701 C 1 12 12 27 50 6017
4 DiPirro 9567 No SEID Part-time PE teacher Cannot report without SEID
5 Timmerman 4689 1746128946Middle School Science Teacher with Extra Period
20010910 A 1 12 15 12 120
28
1 Hayes is a full time (FTE = 100) teacher (job class = 12).
2 Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment).
3 Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017).
4 DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments should be reported in course-section using a “999999999” for the SEID.
5 Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120).
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Team Teaching/Job Sharing Examples
StaffMember
LocalStaff
ID SEID Local AssignmentHireDate
HighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
6Gordon 4215 7554968153 1st Grade Teacher 20030625 M 1 7 9 12 50
Seaborn 6581 6542152813 1st Grade Teacher 20080701 C 2 2 15 12 50
7Robinson 1416 9745841837 6th Grade Teacher 19881026 V 1 22 29 12 100
Mills 5762 9787458417 6th Grade Teacher 19860815 C 1 24 24 12 100
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6 Gordon and Seaborn are 1st grade teachers (job class = 12) sharing an assignment (FTE = 50).
7 Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6th grade.
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Non-teaching and Support Assignment Examples
StaffMember
LocalStaff
ID SEID Local Assignment Hire DateHighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
11 Logan 4675 4513697459 School Psychologist 20080701 V 3 2 24 11 100 0202
12 Higgins 5643 9756844856 Superintendent 20010317 B 4 9 9 10 100 0100
13 Saunders 0645 9877531597Curriculum Administrator
19840520 V 1 26 26 10 100 0105
14 Jones 5643 9713168446Chief Business Official, Deputy Superintendent 20010317 B 4 9 9 25 100 0102
15 Langtry 7451 7546981344 Social worker 20000416 V 1 15 25 11 100 6018
30
11 Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202).
12 Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100) full-time (FTE = 100).
13 Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105).
14 Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102).
15 Langtry is a staff member on leave (assignment = 6018)
30
StaffMember
LocalStaff
IDSEID
Local AssignmentHireDate
HighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
8 Cheong 8043 6859552419School Psychologist and Counselor
20100701 D 2 2 2 11 1000202
0400
9 Friedrich 1027 3254974548Middle School English Teacher and ½ GATE Coordinator
19950815 D 1 16 16
12 50
10 50 0157
10
Ahmed 3589 7468459243
Middle School Science Teacher and Department Chair
20070815 V 1 4 10 12 120 6099
Isbell 9874654651Middle School Math Teacher, Coach and Department Chair 20010901 C 1 10 10 12 140 6099
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Multiple Assignment Examples
31
8 Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record.
9 Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class.
10 Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140).
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Staff Data Reminders
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Two types of data are reported for certificated staff: Demographics and Assignments
Increment staff service years
Certificated staff must have an
SEID to be reported
Check with your vendor to verify how the effective dates will be extracted to avoid certification errors
32
Course Enrollment
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201533
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201534
COURSE SECTION
A unique instance of a course taught by one or
more teachers, in a specific location, at a particular time
STUDENT COURSE SECTION
Record indicating a student is enrolled in a specific course section
Course Terms
34
Algebra
English
Biology
Theater
Single subject
3rd Grade
Multiple subjects
Course Content Reported
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Self-contained Departmentalized
35
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Content by School Type
36
School Type Departmentalized Self-contained
Elementary
Middle
36
Course Records Included
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Student Course Section Enrollment
Course Section Enrollment Student Course Section Enrollment
37
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Student Course Section Enrollment Data Expected
38
Enrollment Status Course EnrollmentPrimary (10) RequiredSecondary (20) OptionalShort-term (30) OptionalSpecialized Services (40) Do not submit
38
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Data Included
39
Do Not Submit
Optional
Study hall
Student aide courses Homeroom
Summer school
39
Course Record Relationships
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
School
Course (Spanish 1)
Class (room 10)
Section SP1-01
Class (room 20)
Section SP1-02
Class (room 30)
Section SP1-03
Course (English 2) Course (Grade 5)
Class
Section
Class
Section
Class
Section
Class
Section
Class
Section
Student Student
Student Student
Course, class, and course section IDs must be unique within a given school and year.
40
Course Section Required Fields
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Record Element(s) Values and/or Notes
CRSE
Reporting LEASchool of Course DeliveryAcademic Year IDCRS-State Course Code
CRS-Local Course ID Unique ID up to 10 characters
CRS-Course Name
CRS-NCLB Core Course Instructional Level Code If course is NCLB core, regardless of grade level, use E if course requires a multiple subject credential or S if it requires a single subject credential
CRS-UC CSU Approved Indicator
Course Section ID Unique ID for each course section, usually a combination of local course ID and additional indicator such as: K-AM-1, 1st-1, Alg1-02
Academic Term Code
All Course Sections
Course Section Required Fields
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Record Element(s) Values and/or Notes
CRSE
SEID Staff demographic record for SEID must exist in CALPADS.
LEAs should report a long or short-term substitute teacher in the course section record if they were teaching on Census Day and there is a permanent teacher who is expected to return by October 31. If the permanent teacher is not expected to return until after October 31, the substitute teacher’s SEID should be reported.
Local Staff IDClass ID
All Course Sections
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201543
Courses Taught By A Teacher Without An SEID
Use SEID of “9999999999”
Distance learning teacher
New teacher without SEID from CTC
Teacher not employed by LEA (e.g. COE Special Ed, private contractor)
Non-certificated Charter School teacher teaching non-core class
43
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
All Course SectionsRecord Element(s) Values and/or Notes
CRSE
Independent Study IndicatorDistance Learning Indicator
CTE Course Section Provider Code Required if Course Content Code = 154 or a CTE State Course Code is populated (i.e., 4010-5955)
HQT Competency Code Indicates if a course section is being taught by a highly qualified teacher. Required for NCLB course courses (NCLB Core Course Instructional Level Code = E or S).
SCSE
Reporting LEASchool of Course DeliveryAcademic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Last NameStudent Birth DateStudent Gender CodeLocal Course IDCourse Section IDAcademic Term Code
* No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized
44
Course Section Required Fields
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Record Element(s) Values and/or Notes
CRSE CRS-State Course Code 1000
Self-contained
DepartmentalizedRecord Element(s) Values and/or Notes
CRSE CRS-State Course Code Anything other than 1000
English Learner ClassesRecord Element(s) Values and/or Notes
CRSE
Education Service Code Instructional approach a teacher can provide based on their credential or authorizations (e.g., ELD, SDAIE)
Instructional Strategy Code 400, 500, 600, or 650
Language of Instruction Code
Language used to provide primary language instruction for EL students. Required if Education Service Code = 1 or Instructional Strategy = 600.
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Instructional Strategy Hierarchy
Special Ed (700)
Home/Hospital (300)
English Leaner (400-650)
* Alternatively, you can submit a different course section for each instructional strategy
46
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Element(s) Values and/or Notes
CRSE Instructional Strategy Code 700
Special Ed (e.g., special day class)
Home and HospitalRecord Element(s) Values and/or Notes
CRSE Instructional Strategy Code 300
Independent StudyRecord Element(s) Values and/or Notes
CRSE Independent Study Indicator Y
Distance LearningRecord Element(s) Values and/or Notes
CRSE Distance Learning Indicator Y
47
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Element(s) Values and/or Notes
CRSEMultiple Teacher Code 1
Class ID
Team Teaching*
Job Sharing*Record Element(s) Values and/or Notes
CRSEMultiple Teacher Code 2
Class ID
* There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID.
48
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Element(s) Values and/or Notes
CRSE
CRS-State Course Code 4010-5955: required if CRS-Course Content Code does not equal 154
CRS-Course Content Code Required if CRS-State Course Code does not equal a code within 4010-5955
CTE Course Section Provider Code Use 2 – District if section is not part of a CTE pathway
CRS-CTE Technical Preparation Course Indicator Must be Y for a CTE Technical Preparation Course
Career Technical Education (CTE)
49
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Element(s) Values and/or Notes
CRSE Education Program Funding Source Code 113
California Partnership Academy
Record Element(s) Values and/or Notes
CRSE CRS-State Course Code 3020
Pull-out/Push-in* (support)
* Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
7th Grade English Local Crs ID: 312 Crs Group: 2131 Term: FY NCLB: S UC/CSU: B
Period: 4Teacher: GradyCrs-Section: 312-15Class ID: 312-15HQT: BEducation Service Code: 3Instructional Strategy: 500
Period: 2Teacher: ChenCrs-Section: 312-07Class ID: 312-07HQT: C
Period: 1Teacher: FriedrichCrs-Section: 312-01Class ID: 312-01HQT: C
Pre-AlgebraLocal Crs ID: 204Crs Group: 2403Term: FYNCLB: SUC/CSU: C
Period: 3Teacher: AngelCrs-Section: 204-03Class ID: 204-03HQT: C
Period: 5Teacher: AglianoCrs-Section: 204-04Class ID: 204-04HQT: C
Period: 2Teacher: AglianoCrs-Section: 204-02Class ID: 204-02HQT: B
2nd Grade Local Crs ID: 1002 Crs Group: 1000 Term: FY NCLB: E UC/CSU:
Teacher: SampsonCrs-Section: 1002-04Class ID: 1002-04HQT: C
Teacher: MillsCrs-Section: 1002-19Class ID: 1002-19HQT: BMultiple Teacher Code: 1
Teacher: RobinsonCrs-Section: 1002-19Class ID: 1002-19HQT: CMultiple Teacher Code: 1
Spanish 1 Local Crs ID: 721 Crs Group: 2204 Term: FY NCLB: S UC/CSU: F
Period: 6Teacher: BrawnCrs-Section: 721-07Class ID: 721-07HQT: C
Period: 2Teacher: BrawnCrs-Section: 721-03Class ID: 721-03HQT: C
SSID: 3114167025
Schedule:2nd Grade: 1002-04
Courses Course Sections Student Course Sections
SSID: 2113199025
Schedule:Period 1: 312-01Period 2: 721-03Period 3: 204-03
Data Submission – Course Section
51
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Basic Course Data Example
Local Course Information CALPADS Data Elements
Scenario CourseTeacherName
SEID RoomLocal
CourseID
StateCourseCode
CourseName
NCLBCore
HQT UC/CSUCourse
Section IDClass ID
1
Kindergarten(Morning)
Lewis 7461542894 2 1015 1000 Kg AM E B 1015-2 1015-2A
1st Grade Jin 3541298745 4 1001 1000 1st Grade E B 1001-4 1001-4
4th Grade Kumar 3452169872 12 1004 1000 4th Grade E A 1004-12 1004-12
2
Beginning algebra Agliano 4152469748 125 204 2403 Algebra 1 S B 204-04 204-04
Metal shop Ratty 9754426143 41 612 5955 Metal shop N A 612-01 612-01
French 1 Brawn 7452165447 19 721 2204 French 1 S C 721-01 721-01
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Departmentalized
1 All self-contained courses use the same State Course Code (State Course Code = 1000).
Self-contained
2 Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a State Course Code based on its content, a unique Course Section ID and Class ID. The UC/CSU field indicates which requirement the student has met.
* Room is not a CALPADS element, only used for reference52
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Team Teaching/Job Sharing Example
Local Course Information CALPADS Data Elements
Scenario Course Teacher Room
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU
CourseSection
ID Class ID
MultipleTeacher
Code
3Beginning algebra Agliano 41 204 2403 Algebra 1 S B 204-03 204-03 1
Beginning algebra Angel 62 204 2403 Algebra 1 S C 204-03 204-03 1
4Home economics Ranasinghe 75 917 4310 HomeEc 1 S D 917-01 917-01 2
Home economics Gordon 51 917 4310 HomeEc 1 S E 917-01 917-01 2
51st Grade Gordon 8 1001 1000 1st Grade E B 1001-8 1001-8 21st Grade Seaborn 8 1001 1000 1st Grade E B 1001-8 1001-8 2
66th Grade Robinson 19 1006 1000 6th Grade E F 1006-19 1006-19 1
6th Grade Mills 19 1006 1000 6th Grade E E 1006-19 1006-19 1
53
Departmentalized
3 Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra in period 3.
4 Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Communications in period 3.
Self-contained
5 Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each course-section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time).
6 Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID.
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Data Expected for District Level Programs
54
If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional
Students must only be enrolled at the district level
Report with the district CDS number
Home/Hospital or Independent Study
54
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Special Education/Home and Hospital Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
StateCourseCode
CourseName
NCLB Core HQT UC/ CSU
CourseSection
IDClass
ID
InstructionalStrategy
Code Notes
15 Life Skills Conway 901 2537 Life Skills S A 901-01 901-01 700
16 Home and Hospital Sampson 951 1000 Home/Hospital S N 951-01 951-01 300
17District Level Home and Hospital
Mishima 952 1000 Home/Hospital S N HH01 HH01 300
Use district
CD code for school
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Departmentalized
15 Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy.
Self-contained
16 Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example.
17 Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school.
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Elementary Itinerant Teachers (Push in/Pull out) Example
5656
Local Course Information CALPADS Data Elements
Scenario Course Teacher Local
CourseID
StateCourseCode
CourseName
NCLBCore
HQT CourseSection
ID Class ID
EducationServiceCode
InstructionalStrategy
Code
7 Reading Dickinson 2010 2100 Reading E B 2010-1 2010-1 2 500
8 Resource Phanthavong 6010 3020 Resource E A 3020-1 3020-1 700
7 Dickinson is providing ELD Instruction and Structured English Immersion and/or English Learner Mainstreaming (Education Service Code =2 and Instructional Strategy Code = 500). Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended.
8 Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700).
Itinerant assignments can be at the same school
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Multiple Course Content Example
5757
Local Course Information CALPADS Data Elements
Scenario Course Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU
CourseSection
ID Class
ID
MultipleTeacher
Code
9French 3 Brawn 723 2205 French 3 S C 723-01 723-01
French 4 Brawn 724 2205 French 4 S C 724-01 723-01
10English Literature Saunders 312 2106 English Literature S A 312-04 312-04
US History Sullivan 613 2709 US History S B 613-04 613-04
11English Literature Guido 312 2106 English Literature S A 312-05 999-08 1
US History Sullivan 613 2709 US History S B 613-05 999-08 1
9 Brawn is teaching French 3 and French 4 during the same period in one classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both.
10 Saunders and Sullivan are using the same classroom space to deliver English Lit. and US History. Saunders delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (English Lit., US History) with two different SEIDs.
11 Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" English Lit./US History course during a two period block to one group of students. Guido delivers instruction in English Lit during the first hour; and Sullivan delivers instruction in US History during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID.
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Career Technical Education Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU
CourseSection
IDClass
IDCourseContent
ProviderCode
TechPrep
12 Finance Angel 216 2401 Finance N C 216-01 216-01 154
13Fashion Gunn 925 4410 Fashion N N 925-02 925-02 2 Y
Textiles Stephenson 840 4411 Textiles S A 840-04 840-04 2 Y
14 Interior Design Stephenson 832 4430 Interior Design S N 832-02 832-02 1
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12 Finance is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course (State Course Code = 2401).
13 Both Fashion and Textiles are provided by the district (CTE Course Section Provider Code = 2). Fashion and Textiles are part of a Tech Prep sequence (Tech Prep = Y).
14 Textiles and Interior Design are offered at the Regional Occupation Center (CTE Course Section Provider Code = 1).
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Other Scenarios Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/ CSU
CourseSection
ID Class ID DistanceLearning SEID
18 European History
Sullivan 665 2774 European History
S B 665-01 665-01 Y 5146784296
19 Calculus Comm College
271 2415 Calculus S C 271-00 271-00 9999999999
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18 Sullivan is the certificated classroom monitor for European History, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning (Distance Learning Indicator = Y).
19 Calculus is offered at the local community college. Since the instructor is not a district employee, use “9999999999” as the SEID.
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Data For Educational Options Schools
60
One self-contained course section per grade level (similar to elementary)
Minimal Reporting
Departmentalized sections
Preferred Reporting
* Reporting student course section records is optional for Educational Options schools
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Highly Qualified Status
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Highly Qualified Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
NCLB Core Course SectionsRecord Element(s) Values and/or Notes
CRSE
CRS-NCLB Core Course Instructional Level Code
Indicates whether the course is considered NCLB core.
HQT Competency Code Indicates if a course section is being taught by a highly qualified teacher. Required for NCLB course courses (NCLB Core Course Instructional Level Code = E or S).
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Make sure to review your passed CRSE records for CRSE0127 warnings. These warnings highlight courses reported with a CRS-NCLB Core Course Instructional Level Code that the state expects to be used for an NCLB core course, but have been reported as non-core. The CRS-NCLB Core Course Instructional Level Code values are critical for accurate HQT reporting. See report 3.4 for core course counts.
The Course Group Master Combos tab of the CALPADS Valid Code Combinations document listed on the Resources slide can tell you whether a course is expected to be NCLB core.
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Non-Highly Qualified Course Data Examples
6363
Local Course Information CALPADS Data Elements
Scenario Course TeacherName
SEID LocalCourse
ID
StateCourseCode
CourseName
NCLBCore
HQT UC/ CSU CourseSection
ID
ClassID
1 Study Skills Ratty 2453614875 105 6001 Study Skills N 105-01 105-01
2 French 2 9999999999 722 2204 French 2 S N F 722-01 722-01
3 5th Grade 9999999999 1005 1000 5th Grade E N 1005-15 1005-15
Departmentalized
1 Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code.
2 An NCLB core class (NCLB Core = E or S) taught by a teacher without a SEID should be reported with a special SEID (SEID = 9999999999) and must be reported as not being taught by a highly qualified teacher (HQT = N).
Self-contained
3 5th grade is considered elementary core (NCLB Core = E), however a course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999).
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Independent Study Examples
ScenarioLocal
Course IDScheduledCourses Teacher
StateCourseCode
CourseName
NCLBCore HQT UC/ CSU
CourseSection ID Class ID
InstructionalStrategy
Code4 MAT3731 Pre-algebra Chen 2424 Pre-algebra S G MAT3731-2IS IS999-02 700
MAT3931 Algebra Chen 2403 Algebra S G C MAT3931-4IS IS999-02 700
MAT3911Pre-algebra
Chen 2424Pre-algebra
S G MAT3911-2IS IS999-02 700
SCI5361 Biology Chen 2603 Biology S G SCI5361-2IS IS999-02 700
ENG1251 English 2 Chen 2102 English 2 S G ENG1251-2IS IS999-02 700
ENG1811Language Arts
Chen 2116Language Arts
S G ENG1811-2IS IS999-02 700
SOC5722 World History Chen 2711 World History S G SOC5722-1IS IS999-02 700
5 ISTOPICS Independent Study Chen 1000 Ind Study S G ISTOPICS-1IS IS999-02 700
Departmentalized
4 Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G).
Self-contained
5 Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section.
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English Learner Services
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Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
English Learner ServicesRecord Element(s) Values and/or Notes
CRSE
Education Service Code Required if Instructional Strategy = 400, 500, 600 or 650
Instructional Strategy Code 400, 500, 600, or 650
Language of Instruction Code
Required if Education Service Code = 1 or Instructional Strategy = 600
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Services to English Learners Example
6767
Local Course Information CALPADS Data Elements
Scenario Course Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT
CourseSection
IDClass
ID
EducationServiceCode
InstructionalStrategy
CodePrimary
Language
1
Adv algebra (SDAIE)
Angel 206 2404Algebra 2 (Shelt)
S C 206-01 206-01 3 500
English 1 (ELD) Timmerman 315 2130 English 1 S B 315-05 315-05 2 500
Economics CP Ratty 612 2701 Economics S A 612-01 612-01 4 650
2 US History Seaborn 613 2709 US Hist (Bil) S B 1 600 01
1 Angel, Grady and Ratty have classes with English Learners who are receiving English Learner services. Education Services and Instructional Strategy codes should be reported.
2 Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). The primary language used for that instruction is Spanish (Primary Language = 01).
If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported
If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Reminders
68
Course Section must first be submitted and posted in CALPADS before the Student Course Section is submitted
EL services are reported in the
course section record
Non-academic courses such as
lunch, free period and student
aide are not reported
Course Section ID and Class ID are both assigned by the LEA; Class ID can be used to tie multiple course-sections to the same class
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Wrap Up
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Wrap-Up
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CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Suggested Milestones
7070
By 11/3 Complete Fall 2 data population in local SIS
Post SDEM, SASS, CRSE, SCSE files12/15 – 1/9
Resolve certification errors, review certification reports and update records if necessary1/12 – 2/20
Certify Fall-2 (level 1 & level 2)3/2 – 3/5
11/3 – 11/28 Upload SDEM, SASS, CRSE, SCSE files. Review
validation errors and reconcile as needed
Send reports to site leaders for approval2/23 - 3/2
Fall 2 Steps
SDEM | SASS | CRSE | SCSE
2. Submit and post data
Fix fatal errors Review warnings
3. Resolve errors and review reports
Level 1 (Fall 2 Data Collection Certifier) Level 2 (Superintendent Certifier)
4. Certify
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
SIS Roles
1. Setup
71
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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Resources
Document Description Sections
CALPADS File Specifications (Forms)
File layout and requirements for batch submission
SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs
CALPADS Code Sets List of state defined codes
See Code Set column in CFS (Forms) for each field reported
CALPADS Valid Code Combinations
Codes allowed to be used together
NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area
CALPADS Error List Detailed error message descriptions
SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs
CALPADS Data Guide Detailed requirements Sections 2.2 and 2.3
CALPADS Calendar
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
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Resources
Self-paced Trainings
http://csis.fcmat.org/Pages/Self-Paced-Training.aspxhttp://csis.fcmat.org/Pages/Mini-Tutorial-Clips.aspx
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
CTC Credential Information Guide (CIG)
https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl
Restricted to CIG users. Obtain the login information by contacting the Commission at: [email protected]
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Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201574
Training Evaluation
Please complete our survey
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 201575