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SAP FI-CA vs FI-AR
By Souvik Chaudhuri
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FI-CA vs. FI-AR (some highlights)
FI-CA was designed and bui l t for high-volume serv ice industr ies, includ ing:
o Lean data model
o Performance throu gh p aral lel isat ion of mass ru ns
o Automat ion of prev ious ly m anual processes
More f lex ib i l i ty in data model :
o Several accoun ts per cus tomer
o Creditworthiness scorin g based on sys tem events
FI-CA offers advanced funct ion al i ty such as:
o Security depo sits, incl. Interest and maintenan ce
o Stat is t ical post ings w ithout af fect ing GL
o More f lexibi l i ty in dunn ing, includ ing network disco nnect and reconnect
o Automated returns process ing
o Enhanc ed deferral and ins tal lment plan features
o Clar i f icat ion workl is t wi th l ink to workf low
o Integrat ion w ith external bi l l ing s ystems
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FI-CA / FI Comparison
Master Data
Business Process
Technical Features of FI-CA
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UsesSAP central business partner
<n> addresses allowed per partner
Future-dated changes possible
Address data can be verified
(city, street, postal code)
Screens layout (required fields, etc.)
easily adaptable
Customer data and A/R control data in
a single data entity (customer)
Different dunning procedures, payment
control can only be implemented viacreation of an additional customer
record
1 address per customer
Address data cannot be verified
FI-CA / FI-AR Comparison: Master Data
Business Partner / CustomerFI-CA FI-AR
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<n> accounts allowed for each business
partner as separate data entity
Separate payment data for incoming and
outgoing payments
Account determination indicator - G/L
account determination can be influenced
according to setting in the contract
account
Control of payment assignment/ tolerance
per contract acct
Alt. dunning recipient/dunning address
Ability to set time-restricted blocks (from -
to date)
Screen layout easily adaptable
No comparable data entity available
below the customer level
FI-CA / FI-AR Comparison: Master Data
FI-CA FI-ARContract Account
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Used to assess the customer based on
events in the system
Manual credit worthiness value can be
set
Creditworthiness points from dunning,
returns, and clearing are assigned
automatically
Weighting table for time-based
weighting of automatic
creditworthiness points (i.e. reductionof importance of older negative
events).
% factor for flat-rate increase/reduction
of automatic creditworthiness
No comparable data entity available
below the customer level
FI-CA / FI-AR Comparison: Master Data
Creditworthiness scoringFI-CA FI-AR
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FI-CA / FI Comparison
Master Data
Business Process
Technical Features of FI-CA
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‘Transaction’ concept
o Pre-defined ‘speaking’ codes with
two-level hierarchy (main / sub
transactions) to classify charges.
Example: main transaction ‘mobile
telephony’, sub transactions
‘monthly subscription’, ‘national
calls’, etc.
o Used for account determination
no manual entry of G/L accountsrequired.
o Greater ease of use and data
consistency through reduced error
rate achieved by use of transaction
concept.
Posting keys
o Posting key defines debits and
credits and cannot be extended
beyond 2 digits
o Posting key defines screen
selection for each account in
conjunction with the G/L account
o G/L accounts are entered manually
in each line item
FI-CA / FI-AR Comparison: Business Processes
PostingsFI-CA FI-AR
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A transaction can be defined as a
statistical posting
Statistical posting are stored one-sided
only in the sub ledger. The G/L postingis only entered after payment of the
statistical posting.
Statistical postings are none the less
handled as normal postings in the sub
ledger for processes such as dunning,
direct debit, etc.
Statistical postings are only possible
with special G/L postings
No automatic clearing of special G/L
postings
Statistical postings in FI are fixed as
documents in G/L accounting
FI-CA / FI-AR Comparison: Business Processes
Statistical PostingsFI-CA FI-AR
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Tax on sales/purchases is determined
using a tax on sales/purchases code
Tax on sales/purchases determination
code is converted into the FI tax onsales/purchases code according to the
date
Same tax on sales/purchases
determination code in the subsidiary
ledger even when tax on
sales/purchases code changes in thegeneral ledger
The tax on sales/purchases code
changes when the tax rate changes
FI-CA / FI-AR Comparison: Business Processes
TaxesFI-CA FI-AR
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Variable number of dunning levels per
dunning procedure
<n> activities per dunning procedure -
forms, function modules, mail, workflowfor external activities, and exception
handling
Triggering of service suspension as
dunning activity.
Dunning dependent on creditworthiness
Dunning history -Each dunning notice canbe traced in the system at document level
Transfer of dunned items to external
collection agencies
Maximum of nine dunning levels
Only dunning letters as dunning activities
No dunning history, only information
showing which document was in the last
dunning procedure
No special collections agency functions
FI-CA / FI-AR Comparison: Business Processes
Dunning and CollectionsFI-CA FI-AR
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Incoming/ Outgoing Payment to
different bank accounts possible
Ability to block incoming and outgoing
payments separately
Incoming/ Outgoing Payment via credit
card/customer card
No amount limit per bank due to
parallel execution
Banks can be selected per run and donot have to be specified in Customizing
Incoming/ Outgoing Payment always to
the same bank account
Payment block applies to both
incoming and outgoing payments
Amount limit possible for each bank
Bank priorities are defined in
Customizing. Other bank only possible
above amount limit, (only as
alternative, not possible to reassign)
FI-CA / FI-AR Comparison: Business Processes
Payment RunFI-CA FI-AR
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Clarification worklist = Suspense account
for items that cannot be cleared (bank
subaccount) from the payment/returns lot
or processing list of exceptions from the
payment run
Status management of clarification items
Workflow support for items that cannot be
clarified
Clarification proposals made by the
system when open items exist that cannot
be posted automatically = Unequalamounts
Comparison with previous clarification
cases having the same bank account,
note to payee data, address, etc.
Unclear incoming payments to banks are
only possible in a clearing account in the
general ledger Additional maintenance
Later processing involves entry of aposting
FI-CA / FI-AR Comparison: Business Processes
Clarification WorklistFI-CA FI-AR
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Returns are receivables that cannot be
collected
The return reopens the source
receivable and clears the paymentposting instead
Activities possible for each return
reason - dependent on number of
returns and creditworthiness of
business partner
Scaling of return reasons possible inFI-CA
No separate functions exist
Implementation is achieved through
resetting of clearing, manual posting of
returns, and account maintenance
FI-CA / FI-AR Comparison: Business Processes
ReturnFI-CA FI-AR
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Security deposits can be managed
both in cash (security payment) as well
as non-cash (bank guarantee, shares)
Interest on security deposits
Before a security can be used, it has to
be released for use
Partial release of security deposit
Interest on the security can be withheld
as value guarantee, offset, or paid.
Security deposits can only be
implemented as special G/L postings
No maintenance
No release
FI-CA / FI-AR Comparison: Business Processes
Security depositsFI-CA FI-AR
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Due date of business partner items can
be deferred without changing the
original due date
Business partner items of one accountand one currency can be grouped into
an installment plan
Installment plan can include bank
charges for processing and interest for
expected payment arrears
Installment payments are managed likepartial payments on original items
Installment plan can be deleted both
automatically and manually
Deferral can only take place via the
baseline date for payment. The original
values are hereby lost
In FI, installments are only representedby a special payment term that
generates several posting lines
Deleting or changing number of
installments only possible with
additional posting and reversal
Posting of bank charges andcalculating interest on installments is
not supported. This has to be carried
out manually
FI-CA / FI-AR Comparison: Business Processes
Deferral / Installment PlanFI-CA FI-AR
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Possible to set business partner
receivables as doubtful = Transfer to
own receivables account
Possible to reset the doubtful entry
Various reasons for making individual
value adjustments to receivables
(Customizing)
Transfer to the expense account
occurs when you enter a value
adjustment percentage rate and selectthe items of a business partner to be
adjusted
Value adjustment only via special G/L
postings
Calculation of proportional values due
to percentage rate
Calculation of taxes on
sales/purchases
Management of adjustment reasons
(using various special G/L indicators)
FI-CA / FI-AR Comparison: Business Processes
AdjustmentsFI-CA FI-AR
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Uncollectable receivables can be
written off automatically - automatic
determination of the expense accounts
Write-Offs can also be carried out in abatch run
Posting carried out manually
FI-CA / FI-AR Comparison: Business Processes
Write-offsFI-CA FI-AR
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FI-CA / FI-AR Comparison: Business Processes
Unlike in FI, there is no direct updating of G/L data from the
subledger - (volume of data)
Postings are summarized in totals records according to posting
date and reconciliation key
Totals records are transferred to the general ledger daily
One document per totals record -one line item per
account/additional account assignment
Transfer to General Ledger in FI-CA
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FI-CA / FI Comparison
Master Data
Business Process
Technical Features of FI-CA
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FI-CA / FI-AR Comparison: Technical Differences
A business defined event in a program where a function module
is called
At the time of the event, the system asks whether a customer
module, industry module, or standard module is to be executed
Great amount of flexibility for (modification-free) implementation
of required functionality
Functional Enhancements using Events
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FI-CA / FI-AR Comparison: Technical Differences
Batch program can be started in several parallel executed jobs on
different application servers
Each parallel job processes a subset of the dataset. (‘Packages’
of business partners or contract accounts)
Job is assigned to the next subarea on completion of a subset
FI-CA is a very scalable system
Parallel Processing of Batch Processes
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FI-CA / FI-AR Comparison: Technical Differences
Documents implemented with the minimum number of fields
required
Payment documents have no own business partner items:
Reference via the clearing number only
Repetitive structures for installments and price reductions
Subitems in the case of partial clearing, where the document
number is retained and no separate document exists for
underpayments.
Lean data structures for high performance
Special Document Structures
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Questions please!
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www.capgemini.com
Thank you!
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About Capgemini
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