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PREFACE
This project is all about to conduct a two days teacher training work shop for
teachers working at special schools. Special education is instruction that is
modified or particularized for those students with special needs, such as learning
differences, mental health problems, specific disabilities (physical or
developmental) , and giftedness. This workshop will be restricted to the
boundaries of Balochistan i.e. teachers only from Balochistan shall be
entertained. An N.G.O named National Society for Mentally and Emotionally
handicapped children which working nationwide for the welfare of special
children in Pakistan. The objective for the establishment of this N.G.O. was to
provide educational, vocational and rehabilitation services for children with
learning disabilities. The total budget allocated for the workshop is Rs 310,000.
The need for this project was badly felt as the setup in other provinces is far
stronger than in Balochistan. Special children demand special care and it is
totally our responsibility to at least enable them to look after themselves and to
make them the member of our society. The workshop will be held on 20 th and 21st
of August 2010 at Serena Hotel Quetta, two resource persons from PunjabUniversity Lahore are invited to deliver lectures.
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PROJECT SCOPE
The project is about to conduct a workshop of two days for the teachers related
to special education in Balochistan within the time period of 35 days workshop
will be held on 20th and 21st of August 2010, within the cost of Rs 310,000
OBJECTIVES
• To train teachers of Balochistan in the special field
• To enhance the skills of teachers serving in the field of special education.
• To provide improved methodology to teach special children through
different activities and designed models.
• The ultimate objective would be to make special children capable to lead
their lives normally
DELIVERABLES
• A full fledge well decorated and equipped hall for the workshop
• Allocating and inviting participants and resource persons
• Reservation of tickets and stay for resource persons
• Stay of participants
• Arrangement of food and refreshment
• Preparation of name tags Booklets, Certificates, Shields and Banners
• Preparing and submitting the workshop report
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MILESTONES
• Receiving released funds
• Data collection
• Reservation of Hall & Rooms for the resource persons and participants
• Printing material required for the workshop
• Confirmation from resource persons and participants
• Invitation to chief guest
• Reception
• Allocation of rooms to participants
• Distribution of certificates
• Checkout
• Submission of workshop report
TECHNICAL REQUIREMENTS
Professionals having vast knowledge in the field of special education
LIMITS AND EXCLUSIONS
• Participants only from the province of Balochistan shall be invited
• Participants must be currently in the teaching profession
• More than 50 participants will not be entertained
• Dinner and Stay of Residents/local participants we not included.
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CUSTOMER REVIEW
Participants will be reviewed before and after the workshop
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NATURE OF THE PROJECT
The project is strategic in nature as it will help to achieve the long term goals in
the field of special education, teachers trained during this workshop can servethe schools of Balochistan in a much better way, they will be able to use different
learning techniques for special children and will make them capable to look after
themselves at least.
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PROJECT PRIORITY MATRIX
The project priority matrix is based on the time, cost and performance which are
called as the project trade off’s. The project is prioritized either on the basis of performance, or cost or time. In our project the time factor was kept on enhance
i.e. it can be increased on the circumstantial basis, the complete project can fall
into another time period, or if it is required by the situation it can be delayed for a
week or two. Cost is kept on the acceptance level as the allocated budget is Rs.
310,000 and it is acceptable if it exceeds 3% to 4% of the total budget.
Performance whereas is kept on constrained as it is the basic objective to train
the teachers at best, therefore no compromise will be made on the performance
of the project.
PROJECT TRADE OFF’S
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TIME
PERF
ORMANC
E
COST
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PRIORITY MATRIX
TIME COST PERFORMANCE
ENHANCE
ACCEPT
CONSTRAINT
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PROJECT LIFE CYCLE
1. DEFINITION STAGE
The aim or goal is to organize a TOT (Training of Trainers) workshop for two
days. On 20th and 21st of August 2010.
Project should be completed in a cost effective way within the given budget of or
Rs. 310,000
The project must meet the expectations of the customers; it should make the
teachers more skilled so that they may deliver all the knowledge to special
children in an effective way
RESPONSIBILITY
A team of 14 members are responsible for the efficiency and completion of
project which will work under the leadership of a project leader.
2. PLANNING STAGE
SCHEDULING
After the budget has been sanctioned the first step will be to collect data of all the
special schools located in the province of Balochistan. This data collection will
take place maximum 4 days as we just need to know the names and contacts of
the schools. This activity will begin on 29th of July 2010.
RESERVATION OF HALL
Once the data collection process has been done the next step will be to reserve
a full fledge well equipped hall for the workshop. 50 participants are expected to
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attend the workshop therefore for this purpose Qila Saifullah Hall of Quetta
Serena Hotel will be booked for two days.
STAY
Stay for resource a person is arranged at Quetta Serena Hotel whereas
arrangement for the participants is made at Hotel Sunrise.
PRINTING
Team C is assigned to handle the printing of all the necessary material such as
banners, certificates, name tags, registration forms, booklets etc. this activity will
begin on 3rd of August and it will take 15 days to complete
INVITATION
Another independent team E is responsible for the allocation of resource person
and sending invitation to all the participants. Two resource persons from the
department of Special Education Punjab University Lahore will be invited todeliver lectures. This activity will also start on 3rd of August. At the same time
participants from all over the schools of Balochistan will be invited to attend the
workshop. Only 50 participants will be entertained.
CONFIRMATION
A reminder will be given to resource persons and their return tickets will be sent
to them.
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INVITATION TO CHIEF GUEST
Governor Balochistan shall be invited on 15th of August as the chief guest to
close the workshop sessions and distribute the certificates among the
participants.
RECEPTION
On 19th of august resource persons and participants will arrive. Team responsible
to attend resource persons will take them to the hotel and get them settled.
INVITATION TO MEDIA
On the same day media will be invited for the coverage of workshop
WORKSHOP
Day 1, On 20th of august the workshop will begin, at 9:00 a.m. in the morning
registration desk will be setup by the team responsible for this task. Name tags,booklets will be given to the participants.
The first day session will end at 7:00 p.m. in the evening. Participants will be
taken to the Hotel sunrise along with the facilitation team.
Day 2, On the second day the session will begin at 9:00 a.m. chief guest will
arrive at 3:00 p.m. closing ceremony will take place in the last session of
workshop certificates will be distributed among the participants
CHECKOUT
On 22nd of August, after the breakfast resource persons will be taken to airport.
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3. EXECUTION STAGE
The most important part of the execution stage is to check that the project
activities are taking place according to the project scope. The necessary status
reports will be made and submitted two days before the workshop.
If any sort of change is required then change report will be made and approved.
Project manager will keep the check on the cost and time of the project. During
this stage all the milestones will be reviewed to make sure that project activities
are taking place accordingly.
4. DELIVERY STAGE
This is the last stage of project life cycle. At the closing ceremony certificates will
be given to the participants, project report will be submitted to the
department/sponsor. News about the successfully conducted workshop will be
published and finally the team members will be deployed on some other project.
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TIME ESTIMATES
Fund Release
Data Collection
Reservation of Hall & Rooms
Print Material
Invitation to Participants and Resource Persons
Confirmation
Reception
Allocation of Rooms
Workshop*
Check out
Report Submission
25th
July – 29th
July
30th July – 02nd August
03rd August – 9th August
03rd August – 17th August
03rd August – 18th August
08th August – 18th August
19th August
19th August
20th August – 21st August
22nd August
23rd August – 27th August
8 working hours each day
Official Holidays Included
* Workshop schedule continued (11 Hrs a Day)
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GANTT CHART
DAYS
JULY AUGUST
25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 2
ACTIVITIES
Fund Release
Data Collection
Reservation of Hall & Rooms
Print Material
Invitation to Participants and Resource Persons
Confirmation
Reception
Allocation of Rooms
Workshop
Check out
Report Submission
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NGO DIRECTOR BALOCHISTAN REGION
PROJECT MANAGER
TEAM A LEADER
MANAGEMENT ROOMS & HALL
TEAM B LEADER
INVITITIONS & RECEPTION
TEAM C LEADER
PRINTING & PUBLICATIONS
TEAM DLEADER
FOOD & BAVRAGES
TEAM E LEADERFACILITATORS
TEAM MEMBERA
TEAM MEMBERA
TEAM MEMBERA
TEAM MEMBERA
TEAM MEMBERA
TEAM MEMBERB
TEAM MEMBERB
TEAM MEMBERB
TEAM MEMBERB
TEAM MEMBERB
TEAM MEMBERC
TEAM MEMBERC
TEAM MEMBERB
TEAM MEMBERB
TEAM MEMBERC
TEAM MEMBERC
TEAM MEMBERE
TEAM MEMBERE
TEAM MEMBERB
TEAM MEMBERB
TEAM MEMBERB
COMMUNICATION CHANNEL
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RESPONSIBILITY MATRIX
TEAM A TEAM B TEAM C TEAM E
Management Hall & Rooms R R R R R
Invitation & Reception R R R R R
Printing & Publications R R
Food & Beverages S S S S
Facilitators S S S R R
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PROCESS BREAKDOWN STRUCTURE
DELIVERABLES SUBDELIVERABLES WORKPACKAGES
1. RESERVATION OF HALL &ROOMS
1.1 HALL1.2 ROOMS
1.1.1 Stage1.1.2 Seating1.2.1 Resource Persons1.2.2 Part icipants
2. PREPARATION OFBOOKSLETS,CERTIFICATES, NAMETAGS, REG FORMS
2.1 STATIONARY2.2 PRINTING
2.1.1 Award Shields2.1.2 Note Pads2.1.3 Pen/ Pencil2.2.1 Booklets2.2.2 ID Cards2.2.3 Cert if icates2.2.4 Registration Forms2.2.5 Banners
3. INVITING PARTICIPANTS& RESOURCE PERSONS
3.1 ALLOCATION OFRESOURCE PERSONS
3.2 REGISTRATION OFPARTICAIANTS
3.1.1 Contact3.1.2 Conf irmat ion3.1.3 Tickets Reservation3.2.1 Mailing Registration Forms
3.2.2 Conf irmat ion
4. RECEPTION
5. FOOD
5.1 Breakfast5.2 Tea / Refreshment5.3 Lunch5.4 Dinner
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6. DISTRIBUTION OFCERTIFICATES
6.1 Chief Guest6.2 Participants
7. FACILITATION
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COST ESTIMATES
S.No ITEM UNIT TOTAL SPECIFICATIONS COMMENTS
COST COST
1 Stay
Resource Persons 8000 24000 Double Bed For 3 days Quetta Serena Hotel, With Breakfast & DinnParticipants 450 33750 Rs 450 Per Person x 25 People x 3 Days Sun Rise Hotel, With Breakfast & Dinner
2 Hall 15000 30000 For 2 days Qila Saifullah Hall, Serena Hotel
Multimedia 6000 12000 For 2 days
3 Refreshment Quetta Serena Hotel
Tea Break 210 23100 Rs 210 Per Person x 55 People x 4 Tea Breaks
Lunch 495 54450 Rs 495 Per Person x 55 People x 2 Days
4 Payment (Resource Persons) 20000 40000 Rs 20000 x 2 Resource Persons
5 Tickets for R.Ps 12500 25000 Rs 12500 Per Person x 2 Persons PIA
T.A for Participants 500 12500 Rs 500 Per Person x 25 Persons
6 Printing Material
Cards 20 1000 Rs 20 Per Card x 50 CardsCertificates 30 1500 Rs 30 Per Card x 50 Certificates
Booklets 50 2500 Rs 50 Per Booklet x 50 Booklets
Registration Forms 200 Rs 200 Bundle
Banners 5000
7 Stationary
Pens 10 1000 Rs 10 Per Pen x 100 pens
Note Pads 40 2000 Rs 40 Per Note Pad X 50 Note Pads
Award Shields 300 1500 Rs 300 Per Shield x 5 Shields
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8 Mail ing Registration Forms 100 5000 Rs 100 Per Mail x 50 Participants TCS
9 Miscellaneous 20000 Phone, Transportation, operations
10 Contingency Reserves 15500 5% of Total Budget
TOTAL 310,000
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DEFINING NETWORK ACTIVITIES
A : Fund Release
B : Data CollectionD : Print MaterialC : Reservation of Hall & RoomsE : Invitation to Participants and Resource PersonsF : ConfirmationG : ReceptionH : Allocation of RoomsI : WorkshopJ : Check outK : Report Submission
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NETWORK PRECEDENCE DIAGRAM
ACTIVITY IMMIDIATE PREDECESSORS ALL PREDECESSORS
A - -
B A A
C B A,B
D B A,B
E B A,B
F E A,B,E
G E,F A,B,E,F
H C,D,G A,B,C,D,E,F,G
I H A,B,C,D,E,F,G,H
J I A,B,C,D,E,F,G,H,I
K J A,B,C,D,E,F,G,H,I,J
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