F&O Maintenance MC/MM Update
(Minor Construction/Major Maintenance)
Jim Meikle, Director of Maintenance
School Board Monitoring Item
October 17, 2019
Presentation Overview
➢ Program Profile➢ Good News➢ Summary of Projects➢ Project Types➢ Work in Progress➢ Moving Forward➢ What We Learned ➢ Bright Spots
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Program Profile
FINANCE• Financial Analyst, Capital Funds
SCHOOL STAFF• Principal representatives from
High, Middle and Elementary
COMMUNITY OUTREACH• Facilities Advisory Council Liaison
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F&O STAFFDirector MaintenanceAssistant Director MaintenanceMC/MM Program ManagerEnvironmental SpecialistEnergy ManagerSecurity CoordinatorSafety Officer
CONSULTANT ADVICE/INPUT: Subject experts as required 3
Good News
• Considering many competing budget pressures, MC/MM budget levels maintained at previous year’s level and well supported infrastructure bonds keep rolling
• Fulfilled all of our relocatable needs from existing owned stock – no new purchases. Ownership strategy has now exceeded $4 MILLION in cost avoidance
• Four buildings off grid with no activities or large work scheduled – Cooling setbacks equals Energy Savings
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Summary of Projects
Ongoing Projects Summary
Four-Year MC/MM Status of Projects
FY
Number of
Projects *
Projects
Completed **
Percent
Completed **
Number
ongoing***
2019 124 110 88.71 18
2018 161 140 86.96 20
2017 162 129 79.63 28
2016 194 144 74.23 48
* Projects added in due to emergencies
** Projects starting in the fall or later
*** Projects span more than one year
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Student Success
Examples of Individual Projects
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• Relocatable classroom moves/installations• Internal room conversions• Painting, cladding, siding and flooring
• Medium-sized HVAC, electrical and plumbing projects
• Theater, gymnasium, kitchen, art room and music room equipment upgrades
• Replacement playgrounds, fields, tracks, parking lots, blacktop rubber and other synthetic play surfaces
( Performance Objectives: 1-5 )
Through improved infrastructure and systems upgrades
Student Well-Being
Examples of System Wide Projects
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• Third party gym and bleacher safety inspections • Ongoing theater safety inspections and upgrades in
collaboration with Arts Education• Safety/security improvements in collaboration with
Risk and Emergency Manager• Management Environmental testing for lead in
water, hazardous materials, and radon• Storm Water Management• Adding isolation valves to improve water shut-off
and upgrading grease traps• Switchgear servicing
( Performance Objectives: 6-10 )
Through improved and enhanced Facilities and Equipment
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Work in Progress
Operational Excellence
Moving Forward – Progress Over Time
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( Performance Objectives: 16-20 )
2008
• Allocation $2.6 m
• Over 800 requests
• 80% from site based requests
• 20% from systematic pro-active inspection systems and analysis
2018
• Allocation $ 6.5 m
• Under 200 requests
• Less than 15% from requests
• More than 85% from inspection/analysis
Vastly increased investment in improved teaching, learning and working environments and customer buy-in
Operational Excellence
Moving Forward – Innovative Funding
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( Performance Objectives: 16-20 )
2008
• No Infrastructure Bond funding stream
• No funding mechanism in between MC/MM and entire school renovations
• First in region to consider this approach
2018
• Major Infrastructure Bond funding stream in eighth year
• Arlington voters supporting at 70-80% approval
• Over forty million dollars of new roofs, HVAC and lighting systems completed
Vastly increased investment in improved teaching, learning and working environments and customer buy-in
What We Learned
• We will need to adjust budget estimates to include projected updates in fire and storm water codes.
• It is never ‘too early’ to engage with the County on our summer plans.
• We may have to start planning some projects two summers ahead where equipment has extra long lead times.
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Bright Spots
• We ran out of bike racks – demand is great –we have replenished our stock
• Gunston – Two year HVAC plan completed
• Randolph – Two year HVAC plan completed
• Small Synthetic Play fields - a great success offering significantly increased outdoor recess time
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F&O Maintenance MC/MM Update
(Minor Construction/Major Maintenance)
Jim Meikle, Director of Maintenance
School Board Monitoring Item
October 17, 2019