County of Fairfax, Virginia
Department of Transportation
Fairfax County Dept. of Transportation
REQUEST FOR QUALIFICATIONS (RFQ)
For
DESIGN OF MULTI-MODAL
TRANSPORTATION IMPROVEMENT
PROJECTS
RFQ Information Meeting
October 16, 2019, 10:30 AM
County of Fairfax, Virginia
Department of Transportation
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Agenda
✓Welcome/Introductions
✓Overview of RFQ and requirements of the
Statement of Qualifications (SOQ)
✓Engineering Proposal Document (EPD)
✓Written Questions/Responses
✓Q&A
✓Closing
County of Fairfax, Virginia
Department of Transportation
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Review of RFQ
❑ Basic Ordering Agreement (BOA) Contract (On-
Call Contracts)
❑ BOA is essentially an Indefinite
Delivery/Indefinite Quantity (ID/IQ) Contract.
Also referred to as On-Call or Job Order
Contract (JOC).
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Department of Transportation
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Background
Current BOA (On-Call) contracts:
✓ Nine Firms/Teams
✓ Approx. 214 Task Orders Issued to date
✓ Approx. $41.5 Million (including amendments)
✓ Avg. approx. $1 Million per firm/team per year
✓ Avg. Task Order value approx. $194,000
All data is approximate through 10/15/19. Values shown are
not necessarily the amounts actually paid.
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Department of Transportation
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2.1 - Procurement Overview
❑ FCDOT will award up to ten (10) On-call Task
Order Contracts:
➢ Number of teams to be shortlisted and selected is
still in question and will be based upon estimated
Transportation Design Program Needs and Funding
levels.
➢ If FCDOT estimates that ten (10) contracts will be
needed, then up to 15 teams will be shortlisted.
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Department of Transportation
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2.1 - Procurement Overview
❑ Contract Terms: Project and Yearly $ Limits
✓ $2.5M CAP per Project/Offeror Team
Including multiple task orders that may be executed
under the same project, all costs for sub-consultants,
and any and all amendments or change orders.
✓ Cutoff will likely be around $2M per project to allow
for all supplements, Amendments, Change Orders,
etc.
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Department of Transportation
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2.1 - Procurement Overview
❑ Contract Terms: Project and Yearly $ Limits
✓ FCDOT, at its own discretion, may decide to split
services required for a particular project between
multiple firms/teams due to conflict of interest and/or
to stay within contractual cap limits.
Example: Using one firm/team to perform environmental
studies and permitting (preparation of a Categorical
Exclusion (CE) or Environmental Assessment (EA))
while another firm/team performs design services.
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Department of Transportation
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2.1 - Procurement Overview✓ $6.0 M CAP per calendar year/BOA
✓ BOA Term➢ 1 Year, w/up to 4 optional renewal years (total of 5
years)
➢ Renewal Terms:
✓ Optional – at County’s discretion
✓ Escalation Is Allowed for Renewal Years
• No Escalation allowed in 1st Year
• VDOT Published Rate - Cap = 3%
• Fixed Billable Rates Computation Example
(Section 5.1)
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Department of Transportation
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2.1 - Procurement Overview❑ FCDOT will distribute work and assignments
based on the following factors:1. Specialized services required by a particular project
and qualifications of the firm/team to perform said
services;
2. Previous experience with similar projects including
previous work in the same area of the County;
3. Number of previous task orders authorized/assigned
(workload);
4. Dollar Amount of previous assignments.
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Department of Transportation
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2.2 - Scope of Work
❑ Separated into two (2) main categories:
✓ Primary Services
✓ Secondary Services
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Department of Transportation
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2.2 - Scope of Work
❑ Primary Services❖ All types of Roadway Improvements; widening,
realignment, and/or new alignment
❖ Intersection Improvements including turn lane additions
and modifications, Roundabouts;
❖ Traffic Signal design (new signals and modifications to
existing signals);
❖ Intersection Pedestrian Access Improvements;
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Department of Transportation
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2.2 - Scope of Work
❑ Primary Services (cont.)❖ On-road and off-road Bicycle Facility Improvements;
❖ Shared-Use-Path, Trail, and Sidewalk/Asphalt Walkway
design;
❖ Bus Stop Safety and Accessibility Improvements
including bus shelters;
❖ SWM Water Quality/Water Quantity;
❖ Hydraulic and Hydrologic Analysis;
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Department of Transportation
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2.2 - Scope of Work
❑ Primary Services (cont.)❖ Floodplain and Scour analysis;
❖ Structural design (particularly retaining wall and
pedestrian bridge design);
❖ Pavement Marking and Signage;
❖ Traffic Management Plans, Maintenance of Traffic, and
Sequence of Construction;
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Department of Transportation
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2.2 - Scope of Work
❑ Primary Services (cont.)❖ Preliminary Engineering in support of NEPA document
preparation;
❖ Environmental Documentation (EIR/LERP/SERP)
preparation, analysis, and review;
❖ Environmental Permitting including wetland and Waters
of the US (WOUS) delineation;
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Department of Transportation
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2.2 - Scope of Work
❑ Primary Services (cont.)❖ Traffic Engineering Services in support of design (weave
analysis, intersection analysis, VISSIM, and Synchro
modeling, data collection, etc.);
❖ VMS/ITS Design;
❖ Geotechnical investigations and analysis;
❖ Design Survey and plat preparation;
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Department of Transportation
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2.2 - Scope of Work
❑ Secondary Services❖ Conceptual Plan development/feasibility
analyses/constructability reviews, and Cost Estimates;
❖ Interchange Justification Report (IJR) or Interchange
Modification Report (IMR) preparation;
❖ Utility Design including Sanitary Sewer and Water Mains;
❖ Roadway and/or Pedestrian Lighting Design;
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Department of Transportation
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2.2 - Scope of Work
❑ Secondary Services (cont.)❖ Landscape Design;
❖ Value Engineering (VE) Study support and/or facilitation;
❖ Prepare or assist in preparation of RFQ’s and RFP’s for
Design-Build projects;
❖ Technical Specifications and Special Provisions
preparation and review.
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Department of Transportation
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2.5 - Procurement Schedule
1. Advertise RFQ – October 9, 2019
2. RFQ Information Meeting – October 16, 2019
3. Deadline to Submit Questions – October 25, 2019
4. FCDOT Responds to Questions – November 1, 2019
5. SOQ Submission Date – November 8, 2019
6. SAC Evaluation Deadline – December 6, 2019
7. Shortlisted Firms Notified – December 13, 2019
8. Interview of Shortlisted Firms – January 13-17, 2020
9. Final Selection by SAC – January 24, 2020
10.Notification to Selected Firms – January 28, 2020
11.RFP Information Meeting – February 3, 2020
12.RFP’s Submission Date – February 21, 2020
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Department of Transportation
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2.5 - Procurement Schedule
13.Contract Award – March 30, 2020
14.Notice to Proceed – April 1, 2020
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Department of Transportation
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3. - RFQ Requirements
❑ 3.1 - General Format ❖ Eight (8) copies –
➢ one marked “Original” with Original Signatures on all
documents and CD including pdf of “Original”
➢ Seven (7) abbreviated copies- excludes most
appendices, Forms, etc.
➢ Securely bound- Three ring binders NOT permissible
❖ 8-1/2” x 11” white paper
❖ Organization Chart - 11”x17” but must be folded to 8-1/2”
x 11”
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Department of Transportation
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3. - RFQ Requirements
❑ 3.1 - General Format
❖ Typed on one (1) side only, Times New Roman, 12 point
font
❖ (Times New Roman, 10 point font may be used for Key
Personnel Resume forms)
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Department of Transportation
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3. - RFQ Requirements
❑ 3.1 - General Format ❖ “Original” SOQ
➢ Letter of Submittal
➢ SOQ Checklist
➢ List of Subconsultants
➢ SF 330 Parts I & II
➢ Certifications – Debarment Primary and Lower Tier
➢ Firm Data Sheet
➢ Ethics in Public Contracting Form
➢ SCC & DPOR Registration
➢ VDOT Form C-48
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Department of Transportation
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3. - RFQ Requirements
❑ 3. 1 - General Format
❖ Original SOQ (cont.)
➢ VDOT Forms C-49, C-111, C-112 will be required for
federally funded projects prior to issuing Notice to
Proceed on a Task Order. They are NOT required to
be submitted with the SOQ.
❖ Abbreviated SOQs (7 copies)
➢ Letter of Submittal
➢ SF 330 Parts I & II
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Department of Transportation
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3. - RFQ Requirements
❑ Contents of SOQ❖ 3.2 - Letter of Submittal
➢ Original signature, in ink, on “Original”
copy
➢ On Primary Firm’s letter head
➢ Signature of authorized representative of
Primary Firm
➢ POC/Principal Officer’s contact
information (name, address, phone#)
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Department of Transportation
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❖ GSA Form SF 330 Parts I & II➢ Part 1.A – GSA FORM SF 330 Parts I, & II- Prime
➢ Part 1.B – GSA FORM SF 300 Part II- All Subs
➢ Part 1.C – Team & Roles/Responsibilities
➢ Part 1.D – Organization Chart - 1” x 17” (folded to
8.5” x 11”)
➢ Part 1.E – Resumes – Key Personnel Only! (2
pages max)
➢ Part 1.F – Example Projects – Max. 10, max. 2
pages each including graphics, single sided, single
spaced, 2-point font. (text for graphics may be 10 point)
3. - RFQ Requirements
County of Fairfax, Virginia
Department of Transportation
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❖ GSA Form SF 330 Parts I & II (cont.)➢ Part 1.G – Only Key Personnel - Role in Example
Projects
➢ Part 1.H – Additional Information; Max. 10 pages;
single sided, single spaced, 12 point font. Graphics
may be included but count toward page count total.
Text for graphics may be 10 point font.
❖ Part II ➢ DBE and/or SWaM Certification➢ Provide one copy/each for all DBE firms in team.
3. - RFQ Requirements
County of Fairfax, Virginia
Department of Transportation
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3.4.1 - Firm Data Sheet – Prime
3.4.2 - Debarment Form(s) – Primary and Lower
Tier
➢ “Original” Copy – w/original signature
3. - RFQ Requirements
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Department of Transportation
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❑ SOQ Score – (Range: 1-10) x Weighted Factor
(%)
1. Technical Ability/Experience of Key Personnel – 25%
✓ Primary Services – primary focus
✓ Secondary Services
2. Ability/Experience of Project Manager- 25 %
3. Ability/Experience of Offeror’s Firm/Team – 20%
4. Past Performance (BOA’s and other contracts) – 25%
5. Ability/Experience of QA/QC Personnel – 5%
4.0 – Selection Criteria
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Department of Transportation
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✓Will Shortlist up to 15 Firms/Teams for Interview
✓Will Select up to 10 Firms/Teams
4. – Selection Criteria
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Department of Transportation
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5.1 - Contract Term Renewals and Escalation Rate
5.2.2 - Authorization to Transact Business in VA /
Licensing – include DPOR Licenses in “Original”
5.2.4 – Nonvisual Access – ADA requirements for all
documentation, presentations, etc.
5.2.10 – Internal Control Systems – must meet FAR
regulations
5.0 - Contract Terms and Conditions
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Department of Transportation
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5.2.11 – Living Wage
5.2.15(c) – Drug Free Workplace
5.2.16 – Prohibited Terms and Conditions
5.3 – Protest of Award or Decision to Award
5.4 – Contractual Disputes
5.0 - Contract Terms and Conditions
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Department of Transportation
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❑ DBE/SWaM Requirements will apply to Federally funded
projects ONLY!
❑ No Goal at this time (Race Neutral), but 10% is
recommended;
❑ VDOT Form C-48 Required with “Original” SOQ;
❑ VDOT Forms: C-49, C-111 and C-112 will be required for
Federally funded projects;
❑ VDOT Form C-63 – required for federally funded projects
and must be filed with FCDOT on a Quarterly basis.
FCDOT assembles data and reports semi-annually to
VDOT.
6.0 DBE Requirements
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Department of Transportation
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7.1 - Requirement to Keep Team Intact
7.2 - Conflict of Interest
7.3 - Ethics in Public Contracting Act
7.4 - Virginia Freedom of Information Act (VFOIA)
✓Proprietary Information
✓Request for Protection
7.5 - Engineering Proposal Document (EPD)
7.0 Miscellaneous
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Department of Transportation
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Engineering Proposal Document (EPD)
➢ Generalized Scope of Work
➢ Terms and Conditions
➢ Insurance Requirements
➢ Contract/Fee Computation Procedures
➢ Latest FCDOT EPD will be provided upon request
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Department of Transportation
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Questions Concerning RFQ➢ Point of Contact:
W. Todd Minnix, PE
Chief, Transportation Design Division
Fairfax County Dept. of Transportation
4050 Legato Road, Suite 400
Fairfax, VA 22033
Offeror’s are reminded that they should direct all correspondence and
inquiries directly through the POC. Offeror’s shall assume all risks for
any information regarding this RFQ that is obtained from any source
outside of the POC. FCDOT neither warrants nor guarantees any information obtained from other sources to be true and accurate.
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Department of Transportation
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Questions Concerning RFQ
➢ Following today’s meeting , all questions must
be submitted, in writing (email is allowed), to the
attention of the POC. Deadline for written
questions:
• 4:00 PM, Friday, October 25, 2019
➢ Responses to Questions will be posted on
website under “News” by COB November 1,
2019.
https://www.fairfaxcounty.gov/transportation/
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Department of Transportation
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Questions?SOQ Submittal Deadline
November 8, 2019
4 PM, Local Time
FCDOT - 4th Floor Reception
Good Luck!