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Page 1: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Four Reasons You Need Video Conferencing and One Reason You Don’t

Page 2: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Contents

Why Video Conferencing

The Speed of Today’s Business is Accelerating

Work Life Balance

Business Continuity

Why Not

Connect Your Workforce

Page 3: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Why Video Conferencing?The World Is Changing In a globalized economy, the ability to be somewhere without going there, meet with people on the other side of town or even the other side of the world is becoming vital. Dispersed teams, particularly ones with Millennials, are demanding modern communication tools like Zoom.

Gone are the days of waiting to get the team together. Today getting the team together right now is the competitive advantage that businesses are looking for.

Affordable, scalable visual communications are now possible without the pain and hassle of older generation technology. The Starin “Four Reasons Your Business Needs Video Conferencing (And one reason it doesn’t)” is your guide to this global revolution. We put this together for you to consider how video conferencing can transform any organization, and the lives of their people, for the better.

Page 4: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

One | The Workplace is EvolvingAccording to the Bureau of Labor Statistics, Millennials are now the largest generation in the workforce. This generation has a fast-paced and entrepreneurial mindset. Millennials look for opportunities to continually learn and grow.

Baby Boomers and Generation Xers are more likely to accept that there are restrictions on what can be done with technology in the workplace, Millennials are not.

As a result of these cultural changes, organizations looking to recruit and maintain the very best talent need to think differently about the workplace.

2/3 Of Millenials prefer Face-To-Face communication vs audio only.

Empower them with Zoom certified conference rooms, meeting rooms and huddle rooms.

Page 5: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Two | The Speed of Today’s Business is Accelerating

The ability to do more with less is the very essence of productivity gains, and for organizations to be more successful, they need to constantly look for an advantage over their competitors. Telephony, Fax, Email, and IM, are all successful examples of this trend. Video conferencing is simply the latest incarnation of the constant need to be more efficient.

Video conferencing won’t replace all travel of course, but the ability to have spontaneous face-to-face meetings, irrespective of distance, without having to wait for the next scheduled meeting can have a huge effect on an organization’s productivity. In fact, 90 percent of people surveyed agree that video meetings are more efficient than alternatives.

Today, most businesses have a far flung supply chain.

Suppliers and clients can be anywhere in the country or across the world.

To build trust in working relationships, the ability to see and hear your business partners is essential.

Page 6: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Three | Work Life BalanceWhen does work start and finish? The idea that the office is where you work is becoming antiquated.

The vast majority of workers will read and respond to email outside of “work hours” indicating that the line between when the workday ends and personal time starts is blurring. Additionally, the average American now spends almost an hour a day simply getting to work and back home. It seems that no matter how many roads we build, traffic gets worse. Commute times have increased by over 20% since the 1980s. There has to be a better answer.

Studies have shown that working from home has the same happiness effect as a $40k pay-rise. But working from home with just a telephone and Internet connection also has disadvantages. Management may think workers are disengaged or feel lonely and isolated.

Video conferencing empowers workers to feel connected to the team, enabling them to participate at a level far higher than simply being a disembodied voice at the end of a phone line.

With over 24% of Millennials now working from home and more and more Baby Boomers working part time, the time is ripe for a serious change in the way the office is viewed.

Remote workers tend to be more engaged logging an average of 4 more hours of work a week.

Page 7: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Four | Business ContinuityFire. Flood. Hurricane. These are real business

risks, and businesses need to be prepared. All

organizations need a business continuity plan

for catastrophic failure. Video conferencing

can help mitigate against these terrible

but thankfully rare events, as well as more

prosaic, day-to-day hiccups that can wreak

havoc on businesses.

How often do executives find themselves

late to a meeting because of unaccounted

for travel times? How often does a flight

get canceled, or traffic get so bad that an

executive, client, or supplier simply can’t

even make the meeting? All these missed

opportunities to move business forward can push back decisions, inevitably slowing down business. The opportunity cost of a delayed new product launch, or a fix to an existing product issue can be enormous.

Don’t take this risk. Video conferencing enables the meeting to happen, the business to move forward and decisions to be made, even when you can’t meet in person.

Page 8: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Five | Why Not to Video Conference

For much of its history video conferencing has been sold

as an alternative to business travel—a way to replace

business class flights to another continent. However,

twenty-five years of this approach has proven this isn’t the

case. People still need to meet, break bread, and immerse

themselves in the culture on the ground. The human

connection still matters.

The real power of video conferencing is the ability to meet

right now, and to maintain and grow relationships either

started in person, or to start a relationship with a view of

meeting in person in the future. Even when you can’t meet in person.

Sometimes there is a need to absolutely be there in person. For everything else, there is video conferencing.

Page 9: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Pro AV Outfitters Can Connect Your Workforce for Any Video Conferencing Need

The reasons for video conferencing have evolved and been

redefined over the last few decades. In fact, some assert that

the name video conferencing should carry a new, more accurate

moniker of “video collaboration” or even broadly “video

communication”, since it can have digital signage as part of it. So

as video collaboration has advanced, so has the design, acquisition

and deployment of the equipment used to carry out video

conferencing.

The landscape of design, AV equipment and deployment has

evolved too. A “consumerism” effect has hit professional AV.

Corporate acquisition and purchasing personnel have been

influenced by the Amazon business model as ease of purchase,

guaranteed in stock products and expedient, simple delivery.

These are the new expectations for the corporate world.

The former AV business model of a site visit, a few days in

engineering/design, time to prepare a written quote, a four to

six-week lead time to acquire the product and then scheduling

and performing the install– a period of six to ten weeks, if other

projects allow – has changed. It is possible to consolidate into a

period as short as two-weeks from initial site visit/remote sales call

to installation/project sign off.

The method for condensing the acquisition time-line is called

“Outfitting”. Its goal increases overall customer satisfaction, with

process-driven planning and tightly coordinated activities. ProAV

Outfitters defined this, leveraging a knowledge of conference

rooms with current engineering, to develop standards that can

repetitively deliver an array of video collaboration solutions.

Each solution has variables to suit the size and function of 13

room types. Thoughtful design and lean process execution

means nothing if it isn’t readily available for the customer. ProAV

Outfitters stocks a massive inventory of components in the Zoom

video conferencing eco-system, that is immediately available to

deliver swiftly and completely. Any number of rooms required

show up on time with everything required down to the nuts and

bolts to assemble.

Extra trips for supplies and call-backs to the job site can make

for delays and creeping costs. ProAV Outfitters has time

sensitivity in mind at every step. Along with necessary hardware

and interconnection materials, instructions come with several

systems for the Do-It-Yourself IT or Facilities departments. ProAV

Outfitters delivers a reliably outstanding experience, fairly priced

from people who pay attention to the care and handling of

getting you set-up to Zoom.

Page 10: Four Reasons You Need Video Conferencing the name video conferencing should carry a new, more accurate moniker of “video collaboration” or even broadly “video communication”,

Contact Starin and Pro AV Outfitters for more information on video conferencing solutions.

www.starin.bizhttp://proavoutfitters.starin.biz/

Voice Phone: 219-929-4127Toll Free: 800.846.5606

[email protected]


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